summer construction projects update august 2, 2012

Summer Construction Projects UpdateAugust 2, 2012

Summer Construction Projects UpdateAugust 2, 2012

Capital Project Team

Mike Mollica, Capital Projects Coordinator and Facilities Development Division Manager

Scott Hendrix, Project Manager and Small Capital Projects Manager

Capital Project Costs Summary

Total Project Budgets - Large Cap $2,725,000

Total Project Budgets - Small Cap $ 425,000

$3,150,000

Facilities DevelopmentLarge Cap Projects

Burnley-Moran Elementary: Building Envelope Restoration CHS Stadium: Bleacher Replacement CHS Stadium: Field Lighting Replacement MLK-PAC Smoke Doors CATEC: Civil Rights Compliance Schools ADA Improvements – Drinking Fountains CHS Site Lighting Improvements, Phase II

Burnley-Moran ElementaryBuilding Envelope Restoration

Project Budget: $405,000

SCOPE:Correct deficiencies in the exterior building envelope of the school. The scope of work includes:

• Brick, concrete, cast stone & soapstone repairs • Masonry re-pointing & cleaning• Mortar joint repairs at window & door headers• Limestone repairs at main entry• Masonry expansion joint repairs• Exterior sealants, caulking, & painting• Site retaining wall repairs

SCHEDULE & STATUS:•Contractor Mobilization: Mon, June 11

•Lintel repair is approximately 90% complete.•NE entry canopy – requires complete demolition and re-build.

•Substantial Completion: October 12•Final Completion: November 9

A/E: Facilities DevelopmentCM: Piedmont Development Group (C’ville)

Contractor: Eastern Waterproofing & Restoration (Toano, VA)

CHS StadiumBleacher Replacements

Project Budget: $1.2M

SCOPE:

This project will provide replacement stadium bleachers, for both the home and visiting teams, at the new artificial turf field.

The project includes:• Bleacher seating for approx. 3,500 spectators.• A new press box.• Full ADA and building code compliance.• Pedestrian-scale site lighting improvements at

the stadium main entry stair.

STATUS & SCHEDULE:

•Preliminary design: COMPLETE

•Design & spec development: in progress

•Albemarle County review – submitted June 19• Stormwater: approved• Site Plan (includes E&S): pending

•Construction: late fall 2012 – April 2013

A/E: Timmons Group (Charlottesville, VA)

CHS Stadium Field Lighting Replacement


SCOPE:This project will provide replacement stadium lighting at the new artificial turf field.

The existing lighting fixtures (6 pole locations) are at the end of their functional life (approx 40 years old). The fixtures do not provide sufficient field lighting to meet the VHSL standard of 50 fc (average level). The current level is 18 fc.

All new lighting shall be “dark sky” compliant.

Alb County review and approval may be required.

STATUS & SCHEDULE:

•Preliminary project scoping: COMPLETE

•Structural evaluation of existing poles: COMPLETE

•Design & spec development: in progress

A/E: Timmons (Charlottesville, VA)

MLK - Performing Arts CenterSmoke Door Replacements


SCOPE:The scope of work includes removal of the existing smoke vents and installation of (8) new smoke vents over the stage at the MLK Performing Arts Center on the Charlottesville High School campus.

All roofing and electrical work is included.

STATUS:•Construction contract: COMPLETE

•Notice to Proceed: ISSUED

•Contractor now awaiting delivery of materials.

SCHEDULE:•Construction to commence: early Aug, 2012

•Substantial Completion: August 17, 2012

A/E: Facilities Development in-houseContractor: W.A. Lynch Roofing (Charlottesville, VA)

CATECCivil Rights Compliance


SCOPE:The purpose of this project is to implement improvements required as a result of a recent DOE on-site audit and evaluation (ADA and Title IX).

STATUS:•Preliminary design & cost estimate: COMPLETE

•Final design (bid documents): now underway…..with an anticipated completion of Nov 1.

SCHEDULE:•Final design – Nov 1, 2012•Construction – proposed funding is FY’14 (July 1, 2013), and is contingent upon capital budget approvals.

FUNDING:This project is jointly funded by the City of

Charlottesville and Albemarle County (50/50 split).

A/E: Train & Partners Architects (Charlottesville, VA)

Schools ADA ImprovementsDrinking Fountains


SCOPE:This project will replace selected water fountains (35) at City school facilities (all campuses), with water fountainsmanufactured and installed in compliance with 2010 ADA (Americans with Disabilities Act) Regulations andGuidelines.

STATUS & SCHEDULE:

•Final design: COMPLETE

•Bid Opening: June 22, 2012• W.E. Brown is the low bidder.

•Contract Execution: COMPLETE

•Contractor Mobilization: August, 2012

•Substantial Completion: April 5, 2013•Final Completion: April 5, 2013

A/E: Facilities Development in-houseCM: Facilities Development in-houseContractor: W.E. Brown (Charlottesville, VA)

CHS – Site Lighting Improvements (Phase II)


Phase 1Phase 2

Phase 3

Scope:Install modern LED exterior lighting system for project area designated as Phase II on the approved site plan.Repave after installation of new lighting.

Status:

•Phase I work is complete•Phase II design and bidding is complete; work has been awarded•Phase II work is underway

Schedule:•On-site work began: July 16 •Boring, base construction and most disruptive work to be completed by August 21•Final Completion: September 28

A/E: AMT Engineering Consultants (Richmond, VA)CM: Ted Horn, Martin-Horn CMContractor: B&B Electric (Charlottesville/Ashland)

Facilities DevelopmentSmall Cap Projects

Buford Cafeteria Sound System Burnley-Moran Serving Line Replacement CCS Bells & Intercom Upgrades, Phase I CHS Boys Locker Room Renovation CHS Penthouse Door Replacement CHS Post Grad (Parkside) Building Clark Main Sign Johnson Admin Renovation Johnson Misc. Classroom Carpet Replacement MLK-PAC Stage Curtain Replacement MLK-PAC Rigging Maintenance Venable Stage Floor Restoration

Buford Cafeteria Sound/PA System

Scope:Modify existing wall opening to accommodate new sound rack and equipmentInstall new PA sound system for cafeteria; integrate existing TV monitors

Status:Contracts have been awarded

Schedule:Millwork modifications are completePA equipment and commissioning scheduled for August 13 - 17

A&E: FD Staff

CM: FD Staff

Contractor: Heinz Musitronics/Pro AV & Blue Ridge Millwork

Scope:Modify existing wall opening to accommodate new sound rack and equipmentInstall new PA sound system for cafeteria; integrate existing TV monitors

Status:Contracts have been awarded

Schedule:Millwork modifications are completePA equipment and commissioning scheduled for August 13 - 17

A&E: FD Staff

CM: FD Staff

Contractor: Heinz Musitronics/Pro AV & Blue Ridge Millwork

Project Cost $5,000

Burnley-Moran Serving Line

Scope:

Replace existing cafeteria buffet serving line Modify electrical service as required

Status:

Scope development is complete Client and Health Dept review is complete Contract has been awarded

Schedule:

August 2: Demo of existing equipment August 2-15: Window for custodian to clean/wax

floor; and, for City electricians to re-work electrical August 16-17: Installation and commissioning of

new equipment

A/E: FD StaffCM: FD StaffContractor: Hooten Equipment Co.

Scope:

Replace existing cafeteria buffet serving line Modify electrical service as required

Status:

Scope development is complete Client and Health Dept review is complete Contract has been awarded

Schedule:

August 2: Demo of existing equipment August 2-15: Window for custodian to clean/wax

floor; and, for City electricians to re-work electrical August 16-17: Installation and commissioning of

new equipment

A/E: FD StaffCM: FD StaffContractor: Hooten Equipment Co.

Project Cost $20,000

CCS Elementary Schools – Intercom & Bell System

Upgrades Phase IScope:Systematically replace bell and intercom systems in all CCS elementary schools

Status:Contract is in placeWork has been completed at Greenbrier, Johnson, & Venable

A&E: FD Staff and CCS Staff

CM: CCS IT Staff

Contractor: Telecor/Hudson-Payne

Scope:Systematically replace bell and intercom systems in all CCS elementary schools

Status:Contract is in placeWork has been completed at Greenbrier, Johnson, & Venable

A&E: FD Staff and CCS Staff

CM: CCS IT Staff

Contractor: Telecor/Hudson-Payne

Project Cost $ 50,000 (Phase I)

CHS Boys Locker Room Restroom

Scope: Renovate restroom

– Replace ceramic tile– Install new toilet compartment partitions– Re-paint– Install select new toilet accessories

Reconfigure fixtures to improve ADA compliance

Status: Design and IFB is complete IFB has been issued & work has been awarded Work is underway…approximately 80% complete

Schedule: Work Started: June 25 Substantial Completion: August 10 Final Completion: August 17

A/E: FD StaffCM: Ted Horn, Martin-Horn CMContractor: Snow’s

Scope: Renovate restroom

– Replace ceramic tile– Install new toilet compartment partitions– Re-paint– Install select new toilet accessories

Reconfigure fixtures to improve ADA compliance

Status: Design and IFB is complete IFB has been issued & work has been awarded Work is underway…approximately 80% complete

Schedule: Work Started: June 25 Substantial Completion: August 10 Final Completion: August 17

A/E: FD StaffCM: Ted Horn, Martin-Horn CMContractor: Snow’s


CHS Mechanical Penthouse Door Replacement

Scope:

Have all exterior door sets for each of the six mechanical penthouses replaced

Replace all hardware and paint new doors

Status:

Scope development is complete Contract has been awarded

Schedule:

Demolition is complete Doors have arrived on site and installation is

beginning All work is scheduled to be complete by August 10

A/E: FD StaffCM: Ted Horn, Martin-Horn CMContractor: Stonehaus Construction (Charlottesville)

Scope:

Have all exterior door sets for each of the six mechanical penthouses replaced

Replace all hardware and paint new doors

Status:

Scope development is complete Contract has been awarded

Schedule:

Demolition is complete Doors have arrived on site and installation is

beginning All work is scheduled to be complete by August 10

A/E: FD StaffCM: Ted Horn, Martin-Horn CMContractor: Stonehaus Construction (Charlottesville)


CHS Post High Facility

Scope: Provide/construct space for new post-grad program Utilize available CATEC modular building shell;

move to CHS site Finish out the building Modify the building for universal design / ADA

compliance

Status & Schedule: Work is complete The project has been turned over and they have

begun installation of furniture, appliances, etc.

A/E: Anhold/Gaines Group (Charlottesville, VA)CM: Martin-Horn CM Contractor(s): Building Prep & ADA Ramp Packages: Northstar LLCWaterproofing & Electrical: Harrisonburg ConstructionMoving: Snead’s Mobile Home ServiceExterior & Trim: Studio D AssociatesHVAC: Clyde E SmithInterior and Insulation: StonehausPlumbing: AP PlumbingPaint: Piedmont Paint and Finish

Scope: Provide/construct space for new post-grad program Utilize available CATEC modular building shell;

move to CHS site Finish out the building Modify the building for universal design / ADA

compliance

Status & Schedule: Work is complete The project has been turned over and they have

begun installation of furniture, appliances, etc.

A/E: Anhold/Gaines Group (Charlottesville, VA)CM: Martin-Horn CM Contractor(s): Building Prep & ADA Ramp Packages: Northstar LLCWaterproofing & Electrical: Harrisonburg ConstructionMoving: Snead’s Mobile Home ServiceExterior & Trim: Studio D AssociatesHVAC: Clyde E SmithInterior and Insulation: StonehausPlumbing: AP PlumbingPaint: Piedmont Paint and Finish

Interior – Main Room Interior - Kitchen


Clark Main Sign

Scope:

Design and have fabricated/installed a new monument sign for the site; maintain consistent brand imaging with the other CCS elementary schools

Coordinate with CCS and the Belmont Neighborhood Association

Coordinate with NDS regarding code allowances and BAR requirements

Status: Preliminary design is complete and was approved

by CCS and stakeholders; however, P&R review determined likely risk to roots of nearby Elm

Re-design of concept has been completed and is under review by Neighborhood Association

Schedule: TBD…contingent upon client, stake-holder, and

NDS approvals

A/E: FD StaffCM: FD StaffContractor: TBD

Scope:

Design and have fabricated/installed a new monument sign for the site; maintain consistent brand imaging with the other CCS elementary schools

Coordinate with CCS and the Belmont Neighborhood Association

Coordinate with NDS regarding code allowances and BAR requirements

Status: Preliminary design is complete and was approved

by CCS and stakeholders; however, P&R review determined likely risk to roots of nearby Elm

Re-design of concept has been completed and is under review by Neighborhood Association

Schedule: TBD…contingent upon client, stake-holder, and

NDS approvals

A/E: FD StaffCM: FD StaffContractor: TBD


Johnson Misc. Interior Upgrades

Scope:

Replace floor finish in Main Office suite Replace stair finishes Modify select pieces of millwork in Main Office suite

Status & Schedule:

Design is complete Contract award is complete All work is complete

A/E: FD StaffCM: FD StaffContractor(s):

Casework: Blue Ridge MillworkFlooring: B&L Floorcovering

Scope:

Replace floor finish in Main Office suite Replace stair finishes Modify select pieces of millwork in Main Office suite

Status & Schedule:

Design is complete Contract award is complete All work is complete

A/E: FD StaffCM: FD StaffContractor(s):

Casework: Blue Ridge MillworkFlooring: B&L Floorcovering


Johnson Misc. Classroom Carpet

Scope:

Replace failing carpet in two classrooms

Status:

Work has been bid and awarded Installation is scheduled for August 7

A/E: FM Staff CM: FM StaffContractor: B&L Flooring, Richmond, VA

Scope:

Replace failing carpet in two classrooms

Status:

Work has been bid and awarded Installation is scheduled for August 7

A/E: FM Staff CM: FM StaffContractor: B&L Flooring, Richmond, VA

Project Cost $7,000

MLK-PAC Stage Curtain Replacement


Scope:

All curtains have exhausted useful life and must be replaced in order to maintain proper operation and safety of the facility.

Status & Schedule:

Draft IFB and drawings have been developed and are nearly ready for issuanceWork should occur early Fall 2012

A&E: FD Staff

CM: FD Staff

Contractor: TBD

MLK-PAC Rigging Maintenance


Scope:Replace/upgrade stage rigging components identified in 2009 study as being deficient or inappropriate for the intended use.

Status:In-House – by MLK-PAC staff:

– Replacement purchase line rope is complete– Replacement of all rope locks is complete

Out-sourced – Most work is to be out-sourced as contracted services; a draft IFB scope has been defined and sent to the PAC manager for review and comment.

Schedule:TBD (pending client review and approval of scope)

A&E: FD Staff

CM: FD Staff/PAC Staff

Contractor: PAC Staff and TBD

Venable Stage Floor Renovation

Scope:

Restore and refinish wooded T&G floor at the stage

Status:

Work has been bid and awardedWork has not yet begun

Schedule:

To be completed by August 14, 2012

A&E: FD Staff

CM: FD Staff

Contractor: DuPrey’s Fine Floors

Scope:

Restore and refinish wooded T&G floor at the stage

Status:

Work has been bid and awardedWork has not yet begun

Schedule:

To be completed by August 14, 2012

A&E: FD Staff

CM: FD Staff

Contractor: DuPrey’s Fine Floors

Project Cost $ 4,000

Questions…Discussion…Feedback

summer construction projects update august 2, 2012

Documents

new lighting

replacement stadium

project manager

sufficient field lighting

existing lighting fixtures

preliminary project

scope of work

replacement stadium