Sub-Contracting Request Demo

1. Role of Unit Maker1. Preparation of Sub-Contracting Request2. Submission of Sub-Contracting Request to Unit Approver3. Printing of Challan for submission to Authorised Officer

2. Role of Unit Approver1. Submission of Sub-Contracting Request to Custom Assessor2. Handling Query raised by Custom Assessor / Authorised Officer3. Procedure for bringing the goods back to the SEZ4. Duty demanded by Custom Official

3. Role of Assessing Officer1. Approval of Sub-Contracting Request while taking the goods out of the Zone

Preparation of Sub-Contracting Formby Unit Maker

Preparation of Sub-Contracting by Unit Maker

For subcontracting, SEZ units need to obtain permission from the Office of DC Customs. The permission Reference No. & Date are to

be entered

SEZ Unit Details are auto populated

Click on Sub-Contracting Form

Details of the entity where goods are being sent are to

be entered

Select the Type of Receiving

Unit Package details of goods which are being sent

OUT are to be entered

If bank guarantee is applicable, check-box to be ticked & Bank

details to be mentioned

Click on SAVE

Preparation of Sub-Contracting by Unit Maker

Continuation of General tab

On saving the details for the first time, a unique Request id is generated

On saving General Details tab a message is displayed as ‘Details saved

successfully’

Details of Items which are being sent out of the zone for subcontracting are to be entered in this

tab

Click on ADD button to add Invoice details

Click on SAVE

Invoice Details are to be entered here

Preparation of Sub-Contracting by Unit Maker

Invoice details entered are displayed in a tabular form

Multiple invoices can be added by clicking on ADD

button

Details of Item being sent out for sub contracting are to be provided in this section

Preparation of Sub-Contracting by Unit Maker

Click on ADD to add Item details

Enter Item DetailsUser can search for

RITC/ITCHS Code of the item by clicking here

User can enter the 1st four digit of RITC Code and click

on Search

User can select the Code

Click on SELECT

Preparation of Sub-Contracting by Unit Maker

Based on the selection, either Bill

of Entry or DTA Procurement

document details have to be provided

Preparation of Sub-Contracting by Unit Maker

The source of receipt of the item into the Zone has to be selected either as

Bill of Entry or DTA Procurement User can search for RITC/ITCHS

Code of the item by clicking here

Enter Item Details

Item details entered are displayed in a tabular form

Multiple items can be added by clicking on ADD button

Details of items which are expected to be received back after sub contracting have to be entered here.

Details entered here will be populated in ‘Goods IN’ tab of the request when goods are to be brought back to SEZ &

will not be editable . Thus it is essential to declare the details

accurately.

Items added are displayed in a tabular form

Multiple items can be added by clicking on ADD button

Preparation of Sub-Contracting by Unit Maker

Submission of Sub-Contracting by Unit Maker toUnit Approver

Click here to submit the request to Unit

Approver

After preparing Sub-Contracting, Unit Maker may submit the

request to Unit Approver

Submission of Sub-Contracting Request by Unit Maker to Unit Approver

After clicking on SUBMIT button, Confirmation screen appears

Submission of Sub-Contracting Request by Unit Maker to Unit Approver

Submission of Sub-Contracting Request by Unit Approver to Custom Assessor

Unit Approver’s Inbox

As Unit Maker user submits the request, it comes to Unit Approver’s

Inbox

Click here to open the request

Submission of Sub-Contracting Request by Unit Approver to Authorised Officer

Unit Approver can view & edit the entire Sub-Contracting form

Submission of Sub-Contracting Request by Unit Approver to

Authorised Officer

Unit Approver may 1. Send back the request to user who has prepared it OR 2. Submit the request to Authorized Officer OR3. Cancelled

These are the Action options available to Unit

Approver

After selecting Request Status, click on SUBMIT

Continuation of General Details tab

Submission of Sub-Contracting Request by Unit Approver to Authorised Officer

Printing of Challan for submission to Custom Assessor / Authorised Officer

Printing of Challan

To print, search for the request through ’Search Request’ link & Open it by clicking on Request id

Print of Challan can be obtained by Unit maker / Unit Approver

Select the no. of copies of Challan required for submission

to Authorised Officer

Click here to print ChallanPrinting of Challan

Printing of Challan

On submission of the Request by Unit Approver to Custom Assessor Officer, Challan no. is generated by the system in DC Code/SEZ Code/ Unit code/TR/Running Serial no. format.

Approval by Customs while taking the goods out of the Zone for Sub Contracting

•As Unit Approver submits the Request, Custom Assessor will be able to view it.

•Custom Assessor will be able to access the Request only after receipt of physical copies of Challan obtained

from SEZ Online System along with supporting documents.

•Custom Assessor will approve the Request & update status in SEZ Online System & also affix his signature &

stamp on physical copies of Challan.

•On Approval by Custom Assessor, the request moves to Authorised officer, who may after necessary

verification, permit removal of goods from the Zone by updating the status of the request in SEZ Online

System as ‘Passed out’.

•On approval by Authorized officer, goods can be removed from the zone & first lag of the transaction is

completed.

Unit Maker

Unit Approver

Preparation

Custom AssessorSubmission

Print Challan

Passed Out

Authorised Officer

Approved

Procedure for bringing the goods back to the SEZ

As the Authorized Officer allows the unit to take the goods out of Zone, the request moves back to Unit

Approver for intimation of arrival of goods. At this stage the unit will have three Action options.

However, in any case, the request returns to the Authorised Officer for his Approval

Authorized officer Unit ApproverPassed out • Close request or

• Request Extension or • Request Re-Entry

Action Option

To be selected if Details to be provided by Unit in the request

On Approval of the request by Authorised Officer

Close Request

Goods are being received back in FULL

Quantity of items being received back in SEZ

The Request gets closed

Request Re-Entry

Goods are being received back in PARTIAL quantities

Quantity of items being received back in SEZ

The request returns to the Unit Approver for remaining Goods In

Request Extension

Goods are not expected to be received within 120 days & permission for extension is sought

The reason for requesting Extension & the proposed period of extension

The request returns to the Unit Approver for remaining Goods In

If Authorised Officer marks the request as ‘Passed out’, the request will come to unit

Approver’s Inbox

Unit Approver’s Inbox

Click here to open the request The status of the request will

be ‘Authorised Officer Passed Out’

Procedure for bringing goods back to SEZ

At this stage, the ‘General ‘ & ‘Item Out Details’ sections are un editable.

An additional section ‘Item Re-entry details’ will be

available for entering details of items that are being

back to SEZ

Procedure for bringing goods back to SEZ

Click here to enter the details

Goods may be brought back either in ‘FULL’ or ‘PARTIAL’ quantity.

The Quantity of item being brought in has to be entered here

Details entered earlier (while submission of ‘Goods Out’ request ), in the section ‘Declaration of Goods IN’ are populated

in this section.

Procedure for bringing goods back to SEZ

The total quantity of the item returned earlier will

be populated in ‘Returned Quantity’

The balance quantity which is to be brought into the SEZ will be populated in ‘Remaining Quantity’.

If User selects “Complete” as type of Re-entry & the returned quantity is less than current returned

quantity, then the User needs to enter the Reason for Shortfall Procedure for bringing goods

back to SEZ

Remaining quantity is displayed

These are the Action options available to Unit

Approver after Passed Out

Unit Approver may 1.Extend the period if required by selecting ‘Request Extension OR2.Close the request, on receipt of complete goods OR 3.Re-enter the receipt of partial or complete details of goods

Procedure for bringing goods back to SEZ

Enter the Extension details, if the User selects status as

‘Request Extension’

Procedure for bringing goods back to SEZ

Handling Query raised by Authorised Officer at the

time of goods sent out• If the Authorised Officer finds a discrepancy or needs a clarification

with respect to the Sub-Contracting Request, he may raise a ‘Query’.

• If Authorised Officer raises a query, the Sub-Contracting Request will

go back to Unit Approver.

• Unit Approver can view the Sub-Contracting Request from his Inbox &

respond to the ‘Query’. The unit will also be able to edit the Request.

Unit ApproverAuthorised

Officer

1.Submit2.Raise Query

3.Query Response

Unit Approver’s Inbox

Click here to open the request The status of the request will be ‘Authorised

Officer After Submission Raise Query’

If Authorised Officer raises a query, the request will come to unit Approver’s

Inbox

Handling Query raised by Authorised Officer

Remarks entered by Authorised Officer giving details of the Query

After opening the request, Click here (Remarks history Link) to view the Query raised by Authorised

Officer

Handling Query raised by Authorised Officer

Unit Approver may 1.Forward the Query to user who had prepared the Temporary Removal request OR2.Reply to the Query

These are the Action options available to Unit

Approver

Handling Query raised by Authorised Officer

After Reentry, if Authorised Officer marks the request as Raise Query, the request will come to Unit Approver’s

Inbox

Unit Approver may 1.Forward the Query to user who had prepared the Temporary Removal request or 2.Reply to the Query

Duty demanded by Custom Official

When the Custom Assessor demands duty, the request comes in Unit Approver’s

inbox

Duty demanded by Custom Official

Unit Approver gets an additional tab to fill Challan

details

These are the Action options available to Unit Approver after the duty is demanded

Unit Approver may 1.Forward to user who had prepared the Temporary Removal request or 2.Pay Duty

Duty demanded by Custom Official