student system user’s group open forum 08/21/2008 student systems collaborative
TRANSCRIPT
STUDENT SYSTEM USER’S GROUP OPEN FORUM 08/21/2008
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPAGENDA
• Overview
• Data Warehouse Project
• My Sac State 2.0
• Security
• Wait Lists and Registration
• Assign Advisors to Students
• Q & A
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPData Warehouse
• Data Warehouse is a local reporting database containing CMS data
• Cognos tools for data modeling
• Data structures optimized for reporting
• Cognos tools for reporting and analysis
• Admissions and Records data is mapped
• Working on ERS data
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPData Warehouse
• Point in time data
• Working on mapping Finance data
• First end-users will be using the system this fall
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPData Warehouse
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPMy Sac State 2.0
• What is a Web portal?
A centralized “one-stop-shop” Web application personalized to the individual for access to pertinent information about the University
• Why My Sac State 2.0?– It is part of a broader initiative to improve
communications with students and better integrate them into campus life
– Enables greater flexibility in accessing delivered services
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPMy Sac State 2.0 (cont.)
• New look and feel
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPMy Sac State 2.0 (cont.)
• New look and feel (cont.)
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPMy Sac State 2.0 (cont.)
• Single sign-on (i.e., login once)– Currently to:
–CMS–SacCT (formerly WebCT)–SacLink E-Mail
– More to come!
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPMy Sac State 2.0 (cont.)
• Training & Orientation– Overview guide document– Overview video tutorial– Updates to CMS tutorials– Online help– Face-to-face training (Faculty Staff Resource
Center, ARC 3012)–Sept 18, 11AM – 12PM–Sept 23 11AM – 12PM–Sept 29 1PM – 2PM
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPMy Sac State 2.0 (cont.)
• Timeline– August 14-21: Testing for Phase II– August 21 - September 29: Orientation /
training / face-to-face sessions for faculty and staff
– August 18 - Sept. 15: Communication to campus community
– August 25: Available for early adopters– September 16: Cut-over from “classic” to 2.0
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUP Security
• User Request Process
- Present, Future
• Security Changes, Caching, etc,.
- Change requests, performance, etc..
• General Access Issues- Account lockouts, Timeouts, Multiple browser
sessions
• Tips to improve performance/user experience
- User preferences, Favorites, Search Feature
STUDENT SYSTEMS COLLABORATIVE
User preferences
STUDENT SYSTEMS COLLABORATIVE
User preferences
STUDENT SYSTEMS COLLABORATIVE
Search Feature
STUDENT SYSTEMS COLLABORATIVE
Favorites
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPWait List & Registration
• Open Registration Dates– August 18-28; September 2-12
• Wait List Process– How it Works
• Future Enhancements
• Wait List End Date– August 28
• Print Wait Lists: – August 29
• Wait List Purge: – Evening of August 29
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPAssign Advisors to Students
• Students– Updates to Advisor Information will be available to the
Students via their Student Center.• Advisors
– Have a pre-populated list of advisees• Departments
– Responsible to maintain the Advisor Assignment information
– Can assign Multiple Advisors
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPAssign Advisors to Students
STUDENT SYSTEMS COLLABORATIVE
STUDENT SYSTEM USER’S GROUPAssign Advisors to Students
STUDENT SYSTEMS COLLABORATIVE
Q &
A
STUDENT SYSTEMS COLLABORATIVE
ContactsPRIMARY CONTACT [email protected]
JEANETTE NORTON : AVP ADMINISTRATIVE COMPUTING SERVICES [email protected]
ED MILLS : AVP STUDENT AFFAIRS [email protected]
DENNIS GEYER : UNIVERSITY REGISTRAR [email protected]
GINA CURRY : DIRECTOR, STUDENT FINANCIAL SERVICES [email protected]
MARC FOX : DIRECTOR, STUDENT INFORMATION SYSTEMS [email protected]
CRAIG YAMAMOTO: DIRECTOR, FINANCIAL AID [email protected]
NANCY NELSON : FUNCTIONAL LEAD – ADMISSIONS [email protected]
LARRY GLASMIRE : FUNCTIONAL LEAD – CATALOG / SCHEDULE [email protected]
TOMOKO MATSUDA : FUNCTIONAL LEAD – FINANCIAL AID [email protected]
LYNDA REPOSA : FUNCTIONAL LEAD – STUDENT FINANCIAL SERVICES [email protected]
CINDY MARTINEZ : FUNCTIONAL LEAD – RECORDS & REGISTRATION [email protected]
KRIS TRIGALES : ASSOCIATE REGISTRAR [email protected]
BARB KELLY : FUNCTIONAL LEAD – ADVISING & TRANSFER CREDIT [email protected]
KIMBERLY KERNEN : FUNCTIONAL LEAD – ADVISING & TRANSFER CREDIT