Student Self-Service

Course Registration This document will show you how to use student self-service to register for courses.

my.bsu.edu

Step 1: Student Self-ServiceLogin to my.bsu.edu for Student Services . . . . . . . . . . . . . . 2

Step 2: Your Student RecordCheck your Registration Status . . . . . . . . . . . . . . . . . . . . 3

Check your Curriculum Details . . . . . . . . . . . . . . . . . . . .4

Step 3: Course RegistrationWhere to look up classes . . . . . . . . . . . . . . . . . . . . . . . 5

When to select Course Term vs. Date Range . . . . . . . . . . . .6

Subject Names and Prefix Key . . . . . . . . . . . . . . . . . . . . 7

How to complete subject only course searches. . . . . . . . . . . 8

How to view class sections . . . . . . . . . . . . . . . . . . . . . .9

How to register for a class or add a class to the worksheet . . . .9

How to read the course section detail codes . . . . . . . . . . . 10

How to use advanced search options . . . . . . . . . . . . . . . .11

How to search a single subject by course level and day . . . . 12

How to search multiple subjects by course number and level. . 13

How to register for a class. . . . . . . . . . . . . . . . . . . . . . 14

How to add a course to the worksheet . . . . . . . . . . . . . . 14

How to read your current schedule . . . . . . . . . . . . . . . . 15

Course drop and withdrawal . . . . . . . . . . . . . . . . . . . . 15

How to Add, Drop, or Withdraw from a class

Common registration errors. . . . . . . . . . . . . . . . . . . . . 16

Prerequisite errors . . . . . . . . . . . . . . . . . . . . . . . . 16

Corequisite errors . . . . . . . . . . . . . . . . . . . . . . . . . 16

How to fix course restrictions or registration errors

Three ways to view your current course schedule . . . . . . . . 17

My Course Scheduling Worksheet . . . . . . . . . . . . . . . . . 18

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Additional Resources Frequently Asked Questions

Technical Issues

Curriculum/Advisor Questions

Schedule of Classes

Registration and Time Tickets

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 2

Student Self-ServiceLogin to my.bsu.edu for Student Services

Enter your BSU User Name

Enter your BSU Password

After login, the welcome screen displays the categories matching your role at the university.

Everyone will have the option to review their personal information

If you are a registered student, you will have a student option.

If you are an employee and a registered student you will have both the employee and student options.

Step1

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 3

To access student services, SELECT the button labeled Student.

The screen will expand to display additional options that are available to you as a registered student.

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SELECT Registration Status2

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Use the browser’s back button to return to a previous step

SELECT Registration

The screen expands revealing additional links to check your registration status, register for classes, create or review a class schedule, use the course catalog, and to add or drop courses.

Your Student RecordCheck your registration status

Step2

If you get lost, use the breadcrumb trail on every page to jump to a section you have previously visited.

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 4

Your Student RecordCheck your registration status and curriculum details

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Each term, take a minute to check the details in your record shown here in the Curriculum Information section.

If the details are not correct, contact your academic advisor.

If you DO NOT see four green check marks here, read the line or lines of text with missing check marks.

If the line reads. . . YOU NEED TO. . .

You have a Registration Time Ticket observe the date and time listed for your registration to begin. Be sure to register for classes during this time frame.

You have Holds on your account. . . scroll to the bottom of this screen. Select Institutional Holds to determine the specific type of hold that has been placed on your account and what to do.

Your academic standing prevents registration. . .

contact the Registrar’s Office at 765-285-1722

Your student status prevents registration. . .

contact the Registrar’s Office at 765-285-1722 or your academic advisor.

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If all of the bullet points show green check marks, you can proceed to register for classes.

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Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 5

SELECT Look Up Classes

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From the Registration Status screen, CLICK ON Registration from the breadcrumb trail.

This action will take you back to the home screen for student registration.4

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Course RegistrationWhere to look up classes

Step3

About Summer Classes:If you plan to take summer 2012 classes,

use the old system one last time to register for them.

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 6

Course RegistrationWhen to select course term vs. date range

From the menu, SELECT the current registration term, and then SELECT Submit. This action will refresh the screen to

display the list of course subjects.

You will use the new self-service system to register courses beginning Fall Semester 2012 and beyond. Only those terms for which you can register will be available in the menu.

Use this option to search for courses taught for a full term in fall, spring, and summer.

Use this option when searching for courses, which may not follow the full term structure (i.e. courses offered through Independent Learning or Workshops).

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Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 7

ACC – AccountingACR – Art: CraftsADS – Art: DesignAED – Art: EducationAFA – Art: Fine ArtsAHS – Art: HistoryANAT – AnatomyANTH – AnthropologyAQUA – AquaticsARCH – ArchitectureART – ArtASTR – AstronomyAT – Athletic Training

BED – Business EducationBIO – BiologyBIOT – BiotechnologyBL – Business LawBOT – BotanyBUSA – Business Administrtn

CAP – Coll Arch & PlanningCC – Classical CultureCH – ChineseCHEM – ChemistryCJC – Crim Justice & CrimyCOMM – Communication StdsCPSY – Counseling PsychCRPR – Creative ProjectCS – Computer Science

DANC – DanceDISS – DissertationDOC – Doctoral Candidate

ECON – EconomicsEDAC – Ed: Adult & CommuntyEDAD – Ed: Admin & SuperEDCU – Education: CurriculmEDEL – Educ: ElementaryEDFO – Educ: FoundationsEDHI – Education: HigherEDJH – Ed: Jr Hi/Mid SchlEDMU – Education: Multi–MedEDPS – Educ: PsychologyEDRD – Education: ReadingEDSE – Education: SecondryEDST – Education: Studies

EDTE – Education: TechnologEMHS – Emer Mgt Hmlnd SecENEF – English–Forgn LangENG – EnglishENIE – Eng:Intense.Eng.InstEXSC – Exercise Science

FCED – Fam & Con Sci EducFCFA – Fam & Con Sci FashFCFC – Fam & Con Sci Fam & ChlFCFN – Fam & Con Sci Fds & NutFCID – Fam & Con Sci Int DesFCS – Family & Consumer ScFIN – FinanceFL – Foreign LanguagesFR – French

GEOG – GeographyGEOL – GeologyGER – GermanGERO – GerontologyGRK – Greek

HIST – HistoryHONR – HonorsHSC – Health Science

ICS – Info & Commun SciencID – InterdepartmentalINTB – Internatl Busins AdISOM – Info Sys & Opert Mgt

JAPA – JapaneseJOUR – Journalism

LA – Landscape ArchitectLAT – Latin

MAST – Masters CandidateMATH – MathematicsMBA – Master Business AdMEDT – Medical TechnologyMGT – ManagementMKG – MarketingMMP – Music, Media and ProdMUHI – Music: HistoryMUSC – School of MusicMUSE – Music: EducationMUSP – Music: Performance

MUST – Music: Theory & Comp

NEWS – NewsNREM – Natural Res & Env Mg

PEP – Phys Ed: ProfessnalPFW – Phycl Ed Fit/WellnssPHIL – PhilosophyPHYC – PhysicsPHYS – PhysiologyPLAN – PlanningPOLS – Political SciencePR – Public RelationsPSYS – Psychological Scienc

RELS – Religious StudiesRES – ResearchRMI – Risk Mgt & Insurance

SCI – ScienceSNLN – Sign LanguageSOC – SociologySOCW – Social WorkSOPS – Social PsychologySP – SpanishSPAA – Speech Path & AudioSPCE – Special EducationSPTA – Sport AdministrationSS – Social ScienceSUST – Sustainability

TCMP – Technology: ComputersTCOM – TelecommunicationsTCST – Technology: ConstructinTDPT – Technology: DepartmentTEDU – Technology: EducationTGRA – Tech: Graphic Arts MgtTHEA – TheatreTHES – ThesisTMFG – Technology: Manufactrng

UD – Urban Design

WELN – Wellness

ZOOL – Zoology

The complete list of subject names and prefixes

Course RegistrationSubject Names and Prefix Key

If you do not want to scroll through the long list

of subjects, click once inside the subject box to

activate it. This will select a subject closest to your

cursor and that is okay.

Next, type the first letter of the prefix for the

section of courses you would like to jump to in

the menu. You can jump forward or backward in

the list by typing the first one to three letters of

the prefix in quick succession. When you enter

multiple letter combinations, always type the

characters in quick succession. If you find that you

are only jumping to the first letter typed in the

series of letters, try to type a bit faster.

For Reference

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 8

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Course RegistrationHow to complete subject only course searches

To select a mix of multiple consecutive and non-consecutive subjects

Toggle between using the shift key for multiple consecutive selections, then switch to holding down the Ctrl key (WIN) or the Command key (Mac) to add non-consecutive selections to the list.

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After making your selections from the menu.

SELECT Course Search Choosing this option will start the search for every course available for the selected subjects and term.

Use the Advanced Search option to search for and select multiple course sections in fewer steps. For directions, go to page 11, but first, review the diagram on page 10 to learn how to read the course section details.

How to use the Ctrl, Command, or Shift keys to make multiple selections from within the subject menu.

To select multipleconsecutive subjects

Hold down the shift key (WIN or Mac) as you click on the first and last items in the selection range—all of the lines between the two selection points will be selected as well.

To select multiple non-consecutive subjects

Hold down the Ctrl key (WIN) or the Command key (Mac) as you click on multiple and non-consecutive selections in the menu.

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 9

Course RegistrationHow to register for a class or add a class to the worksheet

After Course Search is selected, the screen refreshes to display results similar to this example.

SELECT View Sections to see a list of the times a specific course is offered.

The examples below show that only one section of AHS – Art History 102 is being offered for fall 2012.

If you decide to take this course, you would 1 CHECK THE BOX to select the course, and then 2 SELECT Register.

If you have not decided to take this course, but want to keep this section on a “wish list” until you finalize your choices, 1 CHECK THE BOX to select the course,

and then 2 CLICK ON Add to Worksheet.

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COURSE DESCRIPTIONSelect the CRN number to access details about

the course and the catalog description via a link labeled, View Catalog Entry.

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 10

Course RegistrationHow to read the course section detail codes

Course Location

Term begin/end datesSubject Prefix

Course Number

Course Section

Course Reference Number

Actual Seats Taken

Remaining Seats

Seating Capacity

Course Title

Course Meeting Days

Course Meeting Times

Credit HoursIn this section you can check the seating capacity of a course, the actual number of people who have signed up for the course, and if there are any remaining seats left in the course.

Cap=Capacity

Act=Actual

Rem=Remaining

If the course has reached full capacity, refer to this wait list (WL) section. Based on the stats shown here, you can decide if you want to register for the course and be placed on a waiting list in hopes of getting into the class.

The attributes column will show you which core curriculum requirements are met by taking this course.

A letter ‘C,’ in this column means the section is closed with no wait lists.

To choose courses, click on the boxes shown in this column. A check mark should appear in the selected box.

CHOOSE ‘Register’ to register for your courses.

— OR —

CHOOSE ‘Add to Worksheet’ to register later in this session.

COURSE DESCRIPTIONSelect the CRN number to access

details about the course and the catalog description via a link labeled, View Catalog Entry.

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 11

Course RegistrationHow to use advanced search options

For example, if you want to take an undergraduate Anthropology course on Tue or Thur, you can enter those details to refine a search for courses only matching those characteristics.

Using the Advanced Search option can help you limit the results displayed by filtering out courses that do not meet your specific needs. You can also access course sections faster.

Be sure to select the Advanced Search option first, A   and then on the next screen select the subjects. TIME SAVER:

You can search for courses within a specific course level. Enter the first numeral of the course level followed by the % sign. The % sign is a wildcard, which can represent any numeral (or letter) in its position.

For example, to search for only

100-level courses, enter 1% 200-level courses, enter 2% 300-level courses, enter 3% 400-level courses, enter 4% 500-level courses, enter 5% 600-level courses, enter 6% 700-level courses, enter 7%

Using this method, you will see all of the available course sections matching the selected subjects and course level entered. For an example, jump to page 13.

Leaving the Course Number box blank will return a comprehensive list of all courses and course levels for the selected subjects. You will also have the extra step of selecting View Sections for each course individually. For an example go back to page 9.

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Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 12

Course RegistrationHow to search a single subject by course level and day

To save time, SELECT the Advanced Search option to filter courses by various attributes.

For example, if you want to take an undergraduate Anthropology course on Tuesday or Thursday only, you can enter those details and hopefully, find a match.

The screen below shows the results filtered by these attributes: Subject: Anthropology; Course Level: Undergraduate; and Days: Tuesday and Thursday.

This is an example an Advanced Search screen with three attributes selected to filter the results.

The letter ‘C’ in the column labeled ‘Select,’ means the section is closed with no wait lists.

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 13

Course RegistrationHow to search multiple subjects by course number and course level

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This screen shows results for an advanced search filtered by these attributes: Subjects: Chemistry / Greek / Latin / Zoology / 3% (entered for the course number) / Undergraduate (entered for the course level)

If you need help with selecting multiple subjects in a course search, review page 8.

To select a course section, check the box in the first column

next to the CRN number. A check mark should appear in the box as indicated in this example.

If you search for multiple subjects, the results page will display the course sections for each subject. Use the Select column to choose the courses you would like to register for or add to a worksheet to register later in this session.

Adding courses to a worksheet will NOT hold a seat for you. You must register for the course(s) to reserve a seat in the course. Worksheet entries are available during the current session only. When you logout, the worksheet will be cleared.

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Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 14

Course RegistrationHow to register for a class or add a class to the worksheet

CLICK-ON Register to register for the courses. The result will look similar to the example shown below.

CLICK-ON Add to Worksheet to add the courses to a worksheet (or “wishlist”) while you decide on your final selections. The result will look similar to the example shown below.

With your selections checked, you have three options to choose from at the bottom of the screen.

About the Classes Worksheet:

Adding a course to the worksheet does NOT reserve or hold a seat for you in the class.

You must successfully register for the class to reserve your seat in the course.

CLICK-ON New Search or Class Search to go back to the subject search screen and start a new search for additional classes. If you need a review, step back to “How to use advanced search options” on page 11.

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Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 15

Course RegistrationHow to read your current schedule

Within the given deadlines, use the ACTION MENU to drop or withdrawal from a class in your schedule.

For more details about this process, read these instructions on how to add, drop, or withdraw from a class.

This area confirms the number of course hours you have registered to take and the number of hours you will be billed for in the upcoming semester.

Course Level

Course Credits

Grading Mode

Course Title

Registration Time Stamp

Subject Prefix

Course Number

Course Section

Course Reference NumberCourse Drop and Withdrawal

Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 16

Course RegistrationCommon registration errors

You will not be able to register for a course if you have not fulfilled the prerequisite requirement. Check the catalog to review the prerequisites for the course. If you have earned the prerequisite, contact the departmental office offering the course.

At some point in your college career, you may try to register for a course with prerequisites and/or co-requisites connected to the course.

The new system checks your course history, if you have not taken the prerequisite for the course, you will not be able to register for the course until the prerequisite is taken, passed, and appears in your course history.

If you try to register for a course that has a co-requisite, the system displays a warning message stating that a co-requisite is required. The notification will display the course you want to take and the co-requisite. Use the CRN values shown for the course and the co-requisite and enter those numbers to the ‘Add Classes Worksheet,’ and then select Submit Changes.

Prerequisite Errors

Corequisite Errors

ENTER the CRN values for the course AND the corequisite to the Add Classes Worksheet1

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SELECT Submit Changes to add the course to your schedule.

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You will not be able to register for a course with a corequisite requirement unless you add the course and the corequisite to your schedule together.

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Office of Information Technology, Ball State UniversityStudent Self-Service, Course Registration 17

Course RegistrationThree ways to view your current course schedule

CLICK ON Registration or Student using the breadcrumb trail

Within the Registration section there are three ways to view your current schedule.

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Quick Schedule

Week at a Glance

Full Detail Schedule

SELECT Quick Schedule to see a summary of your schedule in a basic format to easily check the start and end dates for any partial term classes in your schedule.

SELECT Week at a Glance to see how your schedule in a seven day calendar format by week. You can select the course title to jump to the full course detail. Classes without scheduled meeting times appear at the bottom of the screen.

SELECT Full Detail Schedule to see all of the details about each course in your schedule. This view provides an option to email the instructor assigned to the course.

Academic Advising Ball State UniversityMy Personal Plan

My Course Scheduling WorksheetMy major is and my goal is to graduate by

My Week-At-A-Glance

My RemindersCRN DEPARTMENT COURSE NO. SECTION NO. CREDIT HRS.

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

8:00-8:50 am

9:00-9:50 am

10:00-10:50 am

11:00-11:50 am

12:00-12:50 pm

1:00-1:50 pm

2:00-2:50 pm

3:00-3:50 pm

4:00-4:50 pm

5:00-5:50 pm

6:00-6:50 pm

7:00-7:50 pm

8:00-8:50 pm

9:00-9:50 pm

TOTAL HOURS