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BSc (Hons) Podiatry Student Placement Handbook 2018 1

Faculty of Health and Human Sciences School of Health Professions

STUDENT PLACEMENT HANDBOOK

for

BSc (Hons) Podiatry

(leading to eligibility to apply for registration with the Health and Care Professions Council (HCPC))

BSc (Hons) Podiatry 2 Student Placement Handbook 2018

If you require any part of this publication in larger print, or an alternative format, please contact Programme Administration at:- Faculty of Health and Human Sciences Plymouth University Rolle Building Reception Drake Circus Plymouth PL4 8AA Telephone number: 01752 586964/586999 Faculty of Health and Human Sciences Plymouth University Peninsula Allied Health Centre Derriford Road Plymouth PL6 8BH Telephone number: 01752 588800/588833 Faculty of Health and Human Sciences Plymouth University Knowledge Spa Royal Cornwall Hospital Truro TR1 3HD Telephone number: 01872 256450


Special Needs Notice Dear Student

Important: please note If you have a disability The University is very supportive of students with disabilities, and year–on-year we are making adjustments to assist students with special needs. It may be that we have already put in place changes which will assist you – but unless we know what your needs might be, we cannot guarantee that that will be the case. If we can identify your needs sufficiently far in advance of when you intend to start a course at the University, we are better able to put in place appropriate arrangements – or, if there is a health and safety issue or an issue about the expectations of students on the course, to advise you on alternative options. However, we may not be able to do so if we do not know in advance. If you have not told us about your disability Please do contact the University’s Disability Assist Services on Plymouth 01752 587676 to discuss your needs. While we are making reasonable adjustments to our provision, we may not be able to meet your individual needs if we do not have the opportunity to assess them in advance, and that could impact negatively on your experience on the course or even your ability to take up your place. If you have told us about your disability You may be asked for additional information or invited to attend an interview with Disability Assist Services. This is in order that we can properly assess your individual needs and ensure that we have the best possible chance of meeting them. Please do provide any information requested and come in to see staff if asked to do so, since otherwise you – and we - could find ourselves in a position in which it is difficult or even unsafe for you to take up your place. So please tell us about any disability – even if you do not think it will affect you while you are at the University – and respond positively to any requests for further details or for an information interview. If you do not do so, you may find yourself unable to take up your place or unable to complete the course because we have not been able adequately to meet your particular needs.


CONTENTS

Section Page Contact details 2 Statement of Special Needs 3 Contents 5 Foreword 7 Purpose of the Handbook 8 Summary of the Placement Process 9 Mandatory Training 10 Allocation of Placements 10 Clinical Educator Contacts 10 Timesheets 12

Absence

12 Whilst on Placement 13

Reporting Incidents

13

Portfolio 15 Before Leaving the Placement Area 19

Returning from Placement 19


12. Appendices

20

1 Summary of Roles and Responsibilities on Placement

21

2 Student profile 25

3 Portfolio learning contract 26

4 Pre-placement form 29

5 Attendance Record

31

6 Timesheet

33

7 Incident Record Form

35

8 Signature Record

36

9 Mid Point Report

37

10 Feedback Sheets

39

11 Learning Outcome Sheet (MAP)

40

12 Tutorial Form

41

13 Reports from Others Form 42

14 Patient Feedback Sheet

43

15 Reflective Report Documentation

44

16 End of Placement Report

45

17 Lecturer and Link Lecturer Contact Details

46

18 Guidelines for Assessment of Practice

47


FOREWORD The BSc (Hons) Podiatry Programme is based in the School of Health Professions, Faculty of Health and Human Sciences, Plymouth University. The Podiatry BSc (Hons) Programme, introduced in September 2002, was designed in response to the following reports:

Department of Health (2000) Meeting the Challenge London, National Health Service Executive

Health Professions Council (2003) Standards of Proficiency

Quality Assurance Agency for Higher Education (2001) Podiatry (chiropody) Benchmark Statement, Gloucester, Quality Agency for Higher Education

Fortunately the recent revalidation of the programme in 2013 has facilitated the updating of the programme to incorporate the new and revised Standards of Proficiency produced by the Health and Care Professions Council (2009). This remains a very exciting and challenging time for the Podiatry profession and this is recognised in the development of placements to support students’ learning and support mechanisms to ensure that students are supported whilst on placement, ensuring the success of the Podiatry Programme. In accordance with other health professions, the term ‘Clinical Educator’ will be used instead of Assessor of Practice/Mentor. The role however remains the same. A Placement Clinical Educator is responsible for the supervision of learning and assessment of practice of allocated students during a practice experience. All the information in this Handbook is correct at the time of printing. Courses are regularly reviewed and updated so details may change. Occasionally, a module listed in the Handbook may be replaced or withdrawn.


WHAT IS THE PURPOSE OF THE HANDBOOK?

As a student on the BSc (Hons) Podiatry Programme you are required to complete 1000 hours of practice to ensure that you have had suitable opportunity to develop clinical skills required for achievement of the award on completion of the course. As part of your practice you are required to go on placement into a variety of Primary Care Trusts, Healthcare Trusts and Social Enterprises from across the Southwest region as indicated on the map below.

Map of South West Podiatry placement coverage

This handbook has been compiled to help you understand the procedures you must follow to ensure your placement proceeds as smoothly as possible and who you should contact should something go wrong. You still need to attend placement update sessions at the beginning of the year and all placement tutorials and preparatory sessions beforehand. Placements generally follow a simple procedure as outlined in this handbook and if this is followed then it is a smooth process. Your Clinical Educators are all qualified Podiatrists who are registered with the Health and Care Professions Council (HCPC) and contracted by the National Health Service (NHS) and are therefore required to act in accordance with the HCPC Code of Conduct and Ethics and their employers’ policies. They will have received annual training to enable them to work with Plymouth University students and further support is available when necessary.


SUMMARY OF PLACEMENT PROCESS (Please consult Appendix 1 for more detailed outline of Roles and Responsibilities on placement).

*Disability Assist Services

ATTEND PRE-PLACEMENT MEETING TO PREPARE FOR

PLACEMENT. CONSULT WITH DAS* IF SPECIAL NEEDS

IDENTIFIED FOR PLACEMENT LEARNING ON INITIAL

ASSESSMENT

ALLOCATION OF PLACEMENTS POSTED ON ARC

PLACEMENT AREA NOTIFIES PLACEMENT DEVELOPMENT

TEAM OR PLACEMENT CO-ORDINATOR THAT AREA UNABLE TO TAKE STUDENT

RE- ALLOCATION TO DIFFERENT PLACEMENT AND STUDENT

NOTIFIED FOLLOWING CONFIRMATION

STUDENT SENDS STUDENT PROFILE FORM TO CONTACT

CLINICAL EDUCATOR AND ORGANISES LEARNING

CONTRACTS IN ASSOCIATION WITH CLINICAL EDUCATOR (CE)

CE SENDS PLACEMENT TIMETABLE TO STUDENT

STUDENT ARRANGES ACCOMMODATION IN AREA AND

TRANSPORT

STUDENT SENDS COMPLETED PRE-PLACEMENT FORM TO

PROGRAMME PLACEMENT CO-ORDINATOR FOR STUDENT

RECORD

STUDENT ATTENDS PLACEMENT AND COMPLETES LEARNING OUTCOMES AND PORTFOLIO

DOCUMENTATION WITH SUPPORT FROM CE

STUDENT RETURNS FROM PLACEMENT AND SUBMITS

COMPLETED PORTFOLIO WITH PRACTICE FEEDBACK FORM

INDICATING MODULE UNDERTAKEN ON PLACEMENT

ANY PROBLEMS ON PLACEMENT STUDENT SHOULD CONTACT

1) SUPERVISING CE AND/OR 2) LINK LECTURER FOR AREA SO THEY CAN LIAISE AND PROVIDE SUPPORT

PORTFOLIO AND LINKED WORK MARKED AND PROVISIONAL

MARKS PUBLISHED

BLACK SECTION MUST BE COMPLETED MORE THAN 8

WEEKS BEFORE THE

PLACEMENT

CLINICAL EDUCATOR LIAISES WITH UNIVERSITY LINK LECTURER IF FURTHER

SUPPORT REQUIRED AND VISIT ARRANGED IF APPROPRIATE


MANDATORY SESSIONS Prior to attending a placement area you must have updated your annual mandatory training. Your undertaking will be recorded in any practical sessions so please ensure that you have signed a register for each session. This will then be transferred into your mandatory training record in your portfolio. Failure to undertake your mandatory training in Fire, Basic Life Support, Mental Capacity Act, Equality and Diversity and Manual Handling will mean you are unable to go on placement. If you are unable to attend because of illness please contact your Programme Lead or Cohort Lead to see if we can arrange another opportunity – please note that this may be very limited so please make every effort to attend. ALLOCATION OF PLACEMENTS Placements are allocated by the Placement Administrator. Placement allocations are viewed through the ARC system by both placement areas and students – any modification of dates and locations will be visible within 24 hours of the changes being made on-system. Plymouth University Link Lecturers liaise with the NHS providers to ensure the quality and capacity of placements are suitable for Plymouth University requirements. Changes can only be made where personal circumstances have unexpectedly changed and you should make your Personal Tutor or the Placement Co-ordinator aware of this at the earliest opportunity in order that any alternative arrangements can be considered and made clear to you. Due to limitations in availability this may necessitate a deferral of the placement until the summer. In order to facilitate transport requirements when on placement, the Placement Administrator will use the data provided when you completed the form at the beginning of the Programme. If your situation has changed please make the Placement Co-ordinator aware of this at the first opportunity. If you have any queries regarding your provisional allocation please email [email protected] and [email protected]. Once the Trusts have confirmed their ability to support your placement the confirmed placements will be posted on the ARC system. CLINICAL EDUCATOR CONTACT Details about your placement are managed through the ARC system, accessed through the POPPI pages. This will tell you about your allocation through the Placements on the Web (POW) link on the left hand side of the screen. ARC will also provide further necessary details about the area through the Practice Environment Profile (PEP) but more specific information may need to be obtained

mailto:[email protected]

mailto:catherine


on contact with your Clinical Educator, such as the area where it would be best to stay for easier access to the clinics on your timetable. Contact details for Clinical Educators are provided on ARC in your POW section. At the earliest opportunity you should contact your named Clinical Educator to introduce yourself and confirm the dates you are attending the placement area,by sending an email attaching your completed Student Profile Form (Appendix 2) available on the Moodle Programme page (in the Placement section) so that they have the necessary information to plan your placement experience. This provides them with your contact details and introductory information, enabling them to contact you when they are more able to discuss your placement if they are in a busy clinic, however the responsibility for ensuring contact is established and necessary dialogue undertaken lies with you the student. If you experience difficulty with contacting your Clinical Educator please alert the Placement Co-ordinator or Link Lecturer for that area. Please keep a copy of the email so that if you are challenged about whether you contacted your placement area you have some proof of your attempt. You must have contacted your placement area by the deadline of eight weeks before the placement starts otherwise the placement offer will be withdrawn. This is necessary as they will be booking clinics on your behalf and if you have not been in contact they will start re-booking the clinics to ensure they are able to optimise their contracted numbers and therefore their patient care. Please contact them before this time though, as otherwise you may experience difficulties regarding accommodation etc and completion of your pre-placement form in time. Once you have established contact with your Clinical Educator you will be expected to discuss essential issues such as accommodation, travel arrangements (both to and whilst on placement), expectations regarding learning experiences and hopes for possible opportunities. They will be able to arrange sending you an induction pack for their area (if it is not already available on the ARC system) and a timetable for your placement so that you can consider how/when or where you might be wanting to address your portfolio learning outcomes and drawing up Learning Contracts (Appendix 3) for negotiation with your Clinical Educator. This is a vital opportunity for you to get acquainted with each other. Arranging your learning agreements will need to be a process of negotiation as your Clinical Educator may have a better idea of any constraints of the placement area and more experience of how learning outcomes can be realistically rehearsed and achieved, but they also need to be guided by your learning style and previous experiences. Please remember that this is a professional colleague that you are interacting with and remain professional in your communications. Although they are your Clinical Educator they may also be a Head of Service for instance. It would be a good tactic to view placements as an extended job interview as you may require a reference from them in the future or perhaps apply for a position there. Once you have exchanged this information please complete the Pre-Placement Form (Appendix 4) with the information requested (not yes/no or ticks) and hand in at PAHC Programme Administration or send to the Placement Co-


ordinator. This is then stored in your student record and provides University staff with your contact details and accommodation details in case of emergency, and also acts as evidence that you have followed the necessary procedure with your Clinical Educator prior to the deadline. Please note that you will also be signing a declaration that you have informed your placement of any special requirements as outlined in a DAS assessment. If you should choose not to do so then the placement area cannot be expected to make any reasonable adjustments and extenuating circumstances cannot be cited in the event of a referral for related reasons. Please ensure you have plenty of copies of any additional documents you may require whilst on placement (eg timesheets). Some additional copies of Portfolio sheets may be available for printing from the Placement Documentation folder on the Moodle Programme Page so you should check which these are before leaving to attend your placement and print some off in case you do not have printing facilities freely available at the Placement Area. You should, therefore, now be prepared to attend your placement. TIMESHEETS To record your attendance on placement the Attendance Record (Appendix 5) should be initialed by your supervising practitioner for each morning and afternoon session you attend. You must, therefore, take your Portfolio to every session and be careful not to misplace it as it may only be replaced in exceptional circumstances. You must complete timesheets (Student Record of Experience Appendix 6) for the duration of your placement and get your Clinical Educator to countersign them, providing your Attendance Record for verification. If you are using paper copies, the timesheets must then be returned to Programme Administration either when you return for interim visits or when you submit your portfolio at the end of the placement. Please keep a copy for your records. Instructions for e-timesheets should be followed similarly. Please ensure you keep your submissions up to date as this can create problems otherwise. ABSENCE Any previous appointments that may affect placement attendance should be discussed with the supervising Clinical Educator during initial preparation for attending the placement area. Placements should take precedence during the working week although certain situations may be supported – please ensure your Personal Tutor is aware of any health concerns prior to the placement as it is a professional requirement that these should be declared. You may be required to attend an Occupational Health appointment to gain clearance prior to placement, so suitable notice is required. If you are going to arrive late at clinic because of unavoidable circumstances the Clinical Lead for the session should be contacted as soon as practicably possible to allow for interim arrangements to be put in place.


If you are unable to attend your placement because of illness you should inform your designated placement contacts (supervising Clinical Educator, Clinician that you were due to work with, administrator too in some cases – please ask on induction ) and the University (Programme Administration, Link Lecturer, and your Personal Tutor) as soon as possible. Where possible it is helpful for all staff to understand the nature of the problem and how long you think it may take to recover so appropriate interim arrangements can be made with the placement area. Interruptions due to an operation or prolonged illness will require an appointment with the University Occupational Health Team to get clearance before returning to practice. Please alert your Personal Tutor if you are expecting to undertake a procedure during the academic year so you can be advised accordingly. WHILST ON PLACEMENT Please take your Portfolio to all sessions so that your records can be kept up to date and please look after your portfolio – it is a document that may be used in future to demonstrate your learning but if it is damaged it detracts from its overall presentation and may reflect on your professional appearance. If lost it may prove highly problematic and it may not be possible to replace it. While you are on placement please remember that you are a representative of the Plymouth University and the Podiatry profession. You may be the only Podiatry student from this University that the patients, other professionals, support staff (cleaners, clerks and porters) encounter and poor behavior on your part may well reflect on others that they have not yet met. It may cast a shadow over their opinion of students and Podiatrists and indeed yourself that may be hard to overcome and result in non-cooperation in the future, so please be courteous and respectful to everyone you come into contact with as the repercussions may be more significant than you initially realise.

REPORTING INCIDENTS

If you are concerned by something you have witnessed you should ensure that your Clinical Educator is aware that any ensuing conversation is confidential and you do not intend for it to be shared initially. If your Clinical Educator asks you to provide a statement or discuss it with someone else you should contact your Link Lecturer or Personal Tutor first to discuss it as soon as possible, as once it is made public it may be difficult to retract and we would want to ensure you are fully supported in your decision and aware of the possible sequence and consequence of events. In order to provide this support we may arrange to visit you and your Clinical Educator as soon as possible after notification. There is an issue of Professionalism where poor practice is witnessed but we will make every effort to support you in person with advice from a solicitor if you decide to provide any statements. Please inform the University as soon as possible if you suspect this may be an issue so that we may have the opportunity to discuss it with you and support you correctly.


Any incidents that occur to you on placement that may require support in the longer term should also be reported eg High risk inoculation injuries, work related injuries, contraction of a communicable disease. If this has been recorded in a Trust Accident/Incident Report we will need the reference number for the report. The Incident Record Form (Appendix 7) must be completed and replica information emailed to your Personal Tutor so that we can liaise with your Clinical Educator to make certain you are receiving suitable support on placement. It should also be highlighted to your Personal Tutor when you next meet to ensure that we can make certain you continue to receive suitable support on your return to the University.


PORTFOLIO The purpose of the placement is to provide you with the opportunity to learn in practice with a varied patient population, and experience different care delivery environments. The purpose of the portfolio is to give direction to your learning activities and record your progress. On graduation as a registered Podiatrist you will be expected to keep a record of continued professional development so it is beneficial to work closely with your portfolio and establish good practice rather than just complete the bare minimum. Your portfolio has several sections for completion: Signature record (Appendix 8) It is a requirement that anyone who is to sign off a learning outcome must provide the details required on this form so that they can be contacted if necessary regarding any further detail concerning the learning outcome. Placement Record The following set of documentation should be completed for each placement. Please note that ‘Placement’ refers to a period of at least 4 weeks in one clinical area.

2nd year Module Code Duration Time in Practice Time of Year

Placement 1 POD213 8 weeks 7 weeks Before Christmas

Placement 2 POD214 8 weeks 7 weeks After Easter

3rd year

Placement 1 POD323/POD320 11 weeks 10 weeks After Christmas

Learning Contract:

The ‘Learning Contract’ (Appendix 3) identifies your learning needs, and must be completed and signed by you and your supervising Clinical Educator within the first week of the placement. This allows you both to have a contractual agreement on what is to be assessed, the manner of the assessment and when you both expect the assessment to be conducted.

You may add to these learning needs during the course of the placement.

Please photocopy your learning contract and give this to your supervising Clinical Educator so that s/he is reminded of your identified learning needs and can help you to access the necessary resources.

Progress Reports:

The ‘Mid-point Report’ (Appendix 9) provides an opportunity for you and your supervising Clinical Educator to record your progress during your placement period – particularly if this is a long one. You may or may not wish to invite your Personal Tutor to be present for this discussion but should arrange a tutorial with your Personal Tutor to discuss your progress and complete their section on the report before returning to the placement area for the remaining practice. Depending on the stage of your assessments, you and your supervising Clinical


Educator may also need to record your progress on the Feedback Sheets (Appendix 10) attached to the Learning Outcomes (Clinical Educator Assessment of Proficiencies (MAP) document, sample page in Appendix 11) as you should have undergone some formative assessment and this would need to be evidenced for your Mid-point meeting with your Personal Tutor.

The Tutorial Form (Appendix 12) should be used to keep a record of meetings with your Clinical Educator and completed with details of what was discussed, agreements that were reached and any action plans that are devised.

The ‘Reports from Others’ (Appendix 13) page provides an opportunity for other health professionals or service-users to comment on your progress. This is particularly useful if you have worked with someone other than your Supervisory Clinical Educator for a period of time.

Input from patients can also be sought to provide an additional perspective to your portfolio. A Patient Feedback Sheet (Appendix 14) is available from the Programme website for this purpose. It is advised that the contribution is sought from patients able to provide you with constructive feedback and the form is structured to prompt this.

You may experience incidents that you wish to record a reflection on or may be asked to reflect on your practice to evidence your learning from an event or session. The Reflective Report Sheet (Appendix 15) is available from the Programme website and your formal reflections for inclusion with your portfolio should be recorded on this documentation. This is marked ‘Private and Confidential’ so that should you choose to share it with your Clinical Educator it should not be used as a statement without your consent. If you are concerned by something you have witnessed you should ensure that your Clinical Educator is aware that any ensuing conversation is confidential and you do not intend for it to be shared. If your Clinical Educator asks you to provide a statement or discuss it with someone else you should contact your Link Lecturer or Personal Tutor first to discuss it as once it is made public it may be difficult to retract and you need to be aware of the possible sequence and consequence of events. There is an issue of Professionalism where poor practice is witnessed but we will make every effort to support you in person with advice from a solicitor before you provide any statements. Please inform the University as soon as possible if you suspect this may be an issue.

The ‘End of Placement Report’ (Appendix 16) needs to be completed by you and your Supervisory Clinical Educator/s before leaving the placement area and brought to the End of Placement tutorial arranged with your Personal Tutor for discussion. This format particularly applies to the Year Two and Year Three placements. The Year One placements may not have the opportunity provided for mid-point reviews with your Personal Tutor unless you arrange it with them. The Link Lecturer will arrange to visit the placement at some point and so you may wish to email them to arrange a meeting if you wish to discuss any issues with them. Likewise if you


need to discuss an issue with your Personal Tutor then please contact them as soon as possible beforehand. Contact details are in Appendix 17. Assessment Each of the proficiencies and benchmark statements is represented by a learning outcome (LO) in the Clinical Educator Assessment of Proficiencies (MAP) section of your portfolio (example in Appendix 11). There are also several additional standards which must be attained in order to achieve completion of the different Podiatry Stages at the Plymouth University. An example of a learning outcome which is an essential HCPC proficiency is:

The student will be able to ensure patients are positioned (and if necessary immobilised) for safe and effective interventions. (HCPC 2b.4)

To achieve this LO the student must demonstrate before a Clinical Educator that they can perform this task competently and have considered factors that may influence its performance. Your ability to succeed in achieving a pass standard in each LO is developed through a sequence of stages:

1. Self assessment, 2. Formative assessment 3. Summative assessment

1. Self assessment

You will self assess your ability to competently achieve each LO by:

Observing it being competently performed (O)

Performing the task with assistance (A)

Performing the task with close supervision (S)

Performing the task independently and competently (C) When you feel that you can perform the LO competently you can request to be formally assessed by the Clinical Educator.

2. Formative assessment

The purpose of formative assessment of a student’s progress by the Clinical Educator is to provide feedback on their development towards the competence in the summative criteria. Where possible this should be recorded in your portfolio to demonstrate your progression. If the Clinical Educator judges that the task is not being performed competently then they will provide specific support. Formative assessment can be carried out more than once for each LO. When the formative assessment has been signed off as competently achieved the student can request to be summatively assessed.


3. Summative assessment

Summative achievement of the LO signifies that the student is competent in the proficiency or benchmark or additional standard. Competency is defined as the ability to do something well, measured against a standard, especially ability acquired through experience or training. Failure to achieve a summative pass in proficiency If you fail to achieve a pass (see Guidelines in Appendix 17) in one or more proficiencies then you will fail the practice module and opportunity is normally available for a second attempt as a resit. This is at the discretion of the Award Assessment Board that sits in July each year. Any student who fails to achieve a pass in any of the proficiencies will be offered tutorial support prior to resit. Progression point Each of the proficiencies and benchmarks will be attached to a module. For example all the HCPC proficiencies and QAA benchmarks in Stage One are attached to the clinical module POD109. To achieve in this module all the proficiencies must be summatively assessed as a pass. Sign-off Clinical Educator All Podiatry Clinical Educators, who have received appropriate training, are designated to sign off summative and formative assessments. Before leaving your placement area please check that all your paperwork is complete and all the learning outcomes that should have been signed off have been done so – if they are not signed on submission of your documentation your practice module will be recorded as a refer/fail. Portfolios may be lost during transit if posted and Clinical Educators may not be available at a later time so this is best checked very closely at the time.


BEFORE LEAVING THE PLACEMENT AREA Before you leave the placement area please ensure:

All accommodation costs are paid in full (where this is a problem students may not be welcome again otherwise)

All fines have been paid (NHS library etc)

All learning outcomes that should have been signed off have a signature and the relevant supporting documentation completed

RETURNING FROM PLACEMENT You will have been given a submission date for the submission of your practice portfolio. Please ensure that you have submitted a complete portfolio and no extracts are missing. The portfolio should be submitted with a Practice Feedback Form (provided in Programme Administration) completed for each module and signed by you. This will be returned with your feedback and record of pass/refer/fail status. If you have any accompanying coursework that is to be submitted with your practice portfolio this should be submitted separately with a completed Coursework Feedback Form (provided in Programme Administration). If there are any associated extenuating circumstances please ensure that the extenuating circumstances form (provided in Programme Administration) is submitted within the required timeframe from the submission date with the required accompanying dated evidence. Further guidelines regarding extenuating circumstances are available from the Plymouth University Student Handbook or https://staff.plymouth.ac.uk//studhand/Examinations/intranet.htm partially quoted below:

6.11 Extenuating Circumstances forms should normally be submitted before or on the actual date that your summative coursework is due to be submitted. Ensure that you accurately list each module, its code and the elements within that module for which you are applying for Extenuating Circumstances. The latest date that an Extenuating Circumstances form will normally be accepted is 5 working days after the specified submission date for your summative coursework.

Your work will normally be marked within four weeks of submission and the provisional mark made available. This mark will then be taken to the Award Assessment Board in July where your progression or repeat practice will be decided. You will then be informed by letter of the decision (so please make sure Programme Administration have your correct contact details before the summer leave) and any further arrangements that may be required.

https://staff.plymouth.ac.uk/studhand/Examinations/intranet.htm


12. Appendices

20

1 Summary of Roles and Responsibilities on Placement

21

2 Student profile 25

3 Portfolio learning contract 26

4 Pre-placement form 29

5 Attendance Record

31

6 Timesheet

33

7 Incident Record Form

35

8 Signature Record

36

9 Mid Point Report

37

10 Feedback Sheets

39

11 Tutorial Form

40

12 Learning Outcome Sheet (MAP)

41

13 Reports from Others Form 42

14 Patient Feedback Sheet

43

15 Reflective Report Documentation

44

16 End of Placement Report

45

17 Lecturer and Link Lecturer Contact Details

46

18 Guidelines for Assessment of Practice

47


Appendix 1

Summary of Roles and Responsibilities on Placement

Before Placement

Student Clinical Educator

Student completes Student Profile and sends to Clinical Educator

On receipt of profile Clinical Educator sends prepared Placement timetable to student (the beginning of the first week should include an induction and be mostly observational)

If student is unable to attend placement they must inform their Personal Tutor, Placement Co-ordinator, Placement Clinical Educator and [email protected] as soon as possible

If Clinical Educator is unable to support student on placement they, or their Head of Department must inform the Placement Development Team, the Placement Co-ordinator and [email protected] as soon as possible

STUDENTS MUST HAVE CONTACTED THEIR TRUST BY THE 8TH WEEK DEADLINE OTHERWISE THE TRUST MAY WITHDRAW PROVISION

The student should then review their portfolio and highlight any learning targets to their Clinical Educator

The Clinical Educator is not obliged to provide any learning requirements that are not already indicated through the learning outcomes in the relevant portfolio

The student will need to liaise with the Clinical Educator to assess what travel/transport plans are necessary and if nursing accommodation is available for booking

The Clinical Educator needs to supply an Induction Pack for the placement, including contact names and addresses, clinic addresses, parking and public transport details, relevant Trust policies and procedures (or links to electronic resources) and any further information about the placement

The student needs to prepare plans for the assessment of learning outcomes from the relevant portfolio (the mode of assessment and learning outcomes that are to be demonstrated) and send to Clinical Educator in preparation for induction

Where possible the Clinical Educator would ideally be able to contribute to the student's planning prior to the placement


During Placement


The student is expected to behave in a professional manner throughout the placement and report to the University Programme Administration Team, (01752 588800), Personal Tutor, Link Lecturer and the Placement Contact(s) (refer to Trust induction pack) if unable to attend a clinic. The Placement clinic should be informed if they expect to be late.

If a student is not attending their placement or is behaving unprofessionally in any way the Clinical Educator should inform the Placement Co-ordinator, Plymouth University Link Lecturer (and student's Personal Tutor if known)

The student should familiarise themselves with the information provided at induction

An induction should be held on the first day to ensure the students are familiar with Fire, Health and Safety protocols and Trust policies, and to negotiate and discuss the achievement of learning outcomes throughout the placement and other considerations for practice learning

The student should organise themselves so that they are prepared for each day - clean uniform, travel to destination, prior reading, prepared documentation

The Clinical Educator should monitor attendance and performance, and feedback accordingly to student. If behaviour is not modified the University should be informed via the Link Lecturer.

The student should be proactive in identifying learning opportunities and formulating assessments in preparation for negotiation in tutorials

Ideally a minimum of two tutorials should be held a week to provide students with the opportunity to prepare for the week ahead and receive feedback on the previous week (ideally in written and verbal form). All negotiated 'learning agreements' should be recorded in tutorial documentation and countersigned by both student and Clinical Educator to indicate their agreement regarding the format and content of the assessment

If a student is experiencing a personal difficulty that may be affecting their placement experience and they are concerned about disclosing it to their Clinical Educator they should contact their Personal Tutor to discuss it

If you believe a student is not performing to the best of their ability, is not responding to feedback appropriately, is experiencing personal difficulties, is not engaging with the learning process please alert the Plymouth University Link Lecturer (and Personal Tutor if known)


If a student is experiencing problems regarding accommodation, learning disability provision, resource provision (computer access, library access) the Clinical Educator should be notified

If a student is experiencing problems regarding accommodation, learning disability provision, resource provision (computer access, library access) the Placement Development Team should be notified (Devon, Cornwall, Dorset and Somerset) and Plymouth University Link Lecturer for students in other areas

Students should seek frequent feedback on performance throughout the placement and use it constructively to inform their practice

If a student is considered to be 'failing' please ensure the Placement Development Team and Plymouth University Link Lecturer have been informed as soon as possible to ensure that support can be provided for the Clinical Educator and student involved. Frequent feedback to the student will enable them to improve their performance and enhance their progress.

If a student is concerned that a placement is not meeting their learning needs and the Clinical Educator is aware of their concerns, they should contact the Placement Co-ordinator

If a Clinical Educator requires further guidance supporting a student in practice e.g. using the portfolio, assessing, providing feedback they should contact the Placement development Team (Devon, Cornwall, Dorset and Somerset) and Plymouth University Link Lecturer for students in other areas

The student should ensure their portfolio is up to date and bring it to their midpoint review with their Personal Tutor

The Clinical Educator should ensure that a midpoint review report has been completed and the Plymouth University Link Lecturer is informed of any problems

The student should ensure that the portfolio records are kept up to date throughout the placement. It is the student's responsibility to ensure that all paperwork is appropriately completed and collated at the end of the placement prior to departure

It is essential that all failed learning outcomes are supported by documentation detailing feedback from formative assessments and the summative assessment

The student should complete a feedback form for the Clinical Educator

The Clinical Educator should secure any feedback that is required for placement or personal development

The student should ensure that all outstanding accommodation fees or library fines are paid and books are returned prior to departure

If any fines or fees are due the student is responsible for payment. The Placement Co-ordinator can assist with communication between the Trust and the student but the University is not liable


After Placement


The student will need to submit the completed portfolio in full by the published submission date

Where there are queries regarding a portfolio we may need to contact the Clinical Educator concerned to get clarification

Students will be required to complete a placement evaluation which is then sent back to Trusts via ARC.


Appendix 2 Faculty of Health and Human Sciences School of Health Professions

BSc (Hons) Podiatry Student Profile

Name:

Gender:

Date of Birth:

Contact Numbers:

Email address:

Current level of study:

Level

Car available for placement (Yes/No):

Accommodation required (Yes/No):

Personal Tutor

Work history:

Hobbies/Interests


Appendix 3

LEARNING CONTRACT Name of Placement: …………………………………………………………… Date of commencement of Placement:……………………………………… Name of sign-off Clinical Educator:…….………………………………………

The following are my identified learning needs for this placement:

I will liaise with my Clinical Educator and any other supervising practitioners to ensure that I do all that I can to achieve my learning objectives. I will liaise with my personal tutor if I have any concerns. I will practise safely and professionally at all times. Student signature: ……………………… Date: …………………….. I will work with the student, and will liaise with all other practitioners supervising her/his practice when I am not available, to ensure that the student’s learning needs are being met and that I am able to monitor her/his progress. I have explained the health and safety issues and emergency procedures relevant to this placement to the student. Sign-off Clinical Educator Signature: ……………………….Date:…..…………


Learning Contract

Objectives (What do I plan to learn?)

Strategies/resources (How do I plan to learn it?)

Timeframe (When do I plan to finish?)

Evidence (How will I show I have completed the task?)

Verification/evaluation (How will I demonstrate that I have learned it?)






Student name:……………………………………………………………. Name of placement area:……………………………………………….. Date:……………………………………………………………………….. Name of Clinical Educator:…………………………………………...


Appendix 4 Faculty of Health and Human Sciences School of Health Professions

BSc (Hons) Podiatry PRE PLACEMENT FORM

Please complete by providing the information

Student Name:

Uni No:

Acitivity required Activity undertaken

Placement area

Placement contact name

Contact address and contact phone number

Date of Placement

Placement contacted eight weeks prior to placement

Accommodation arranged Accommodation not required

Details provided to host Primary Care Trust, see list overleaf

Learning outcomes discussed with placement


Please return this form to the Podiatry Placement Co-ordinator by: Failure to complete this form may result in the placement not being available.

Pre Placement Procedures completed ………………………………………….………. ……………………………. Podiatry Lecturer Date

Information required by Trust Confirmation information supplied

Name

University e-mail address

Postal address (home)

Accommodation needs

Transport availability

Year

Learning outcomes to be achieved

Strengths and weaknesses

Information to be obtained from Trust

Confirmation information supplied

Clinical Educator name

Clinical Educator telephone number

Clinical Educator e-mail address

Assurance of information/welcome pack (maps, clinic locations, contact details, starting times, clinical practice, etc.)

Confirmation of what accommodation is available (if any)

What access to library facilities/IT facilities/suitable modes of transport

I have disclosed any requirements relating to the outcomes of Disability Assessments or Occupational Health assessments to my named Clinical Educator. Signed ………………………………………………Date: I give permission for these to be discussed by the placement area with the link lecturer and personal tutor if necessary. Signed………………………………………………..Date:


Attendance Record Appendix 5

Please can supervising clinicians sign against sessions that the student has

attended so that a record is available to check against timesheets that students

need signing off.

Agreed arrival time: AM………………………PM……………………

Date AM

arrival

time

Staff

signature

PM

arrival

time

Staff

signature

Monday

Tuesday

Wednesday

Thursday

Friday

Monday

Tuesday

Wednesday

Thursday

Friday

Monday

Tuesday

Wednesday

Thursday

Friday


BSc (HONS) PODIATRY Appendix 6

STUDENT EXPERIENCE RECORD SHEET

Activity Codes: P = Placement SL = Skills Lab at PAHC LCC = Local Care Centre SD = Study Day (private study) FA = Family Absence* A = Absence AL = Annual Leave S = Sick C = Compassionate Leave* Hours* - Please indicate hours worked e.g. 7.5, 3.0 *you must discuss this with your Personal Tutor or the Programme Lead

Student Declaration I certify that the information given above is correct

Clinical Educator Declaration I confirm that the student attended clinical placements as indicated above

Signature:

Signature:

Date:

Name: (please print)

NAME: COHORT: MONTH: 20____

BASE:

Week 1 Mo Tu We Th Fr Signature Week 2 Mo Tu We Th Fr Signature Week 3 Mo Tu We Th Fr Signature

Date Date Date

Hours* Hours* Hours*

Activity code

Activity code

Activity code

Week 4 Mo Tu We Th Fr Signature Week 5 Mo Tu We Th Fr Signature Week 6 Mo Tu We Th Fr Signature

Date Date Date

Hours* Hours* Hours*

Activity code

Activity code

Activity code

Placement: Provide name of practice placement area

TOTAL PRACTICE HOURS:


Student Experience Record Sheet – guideline notes for students and clinical educators

The reason that the student is required to fill in a Student Experience Record sheet is so that a record of all your theory and practice hours is kept for the three year BSc (Hons) Podiatry Programme. It is essential that you complete a minimum of 1000 hours of practice before you are able to graduate.

STUDENTS MUST:

Complete a form for each calendar month of the year (i.e.12 per year) including vacation time.

Record the date, hours and activity code(s) in the relevant boxes.

If you have a day when you undertake different activities in the morning and in the afternoon, this should be recorded

Sign to certify that the information on the form is correct. When you are undertaking skills lab sessions, attending LCC or on a placement your mentor(s)

must also sign the form.

Submit the completed and signed form to Programme Administration, PAHC Marjon, by the first day of the next month

Compassionate Leave and Family Absence should be discussed with your Personal Tutor or the Programme Lead before being declared

Report all absences to your placement (if applicable) and PAHC Programme Administration if you are unable to attend. Each site is manned from 08.30 – 17.00 hours on Monday to Thursday, and 08.30 - 16.30 hours on Friday. There is an answerphone outside these times, the number for PAHC is 01752 588800 or email [email protected]

NOTE THAT TRAVEL CLAIMS CANNOT BE PROCESSED WITHOUT A CORRESPONDING EXPERIENCE RECORD AND THEREFORE BOTH MUST BE SUBMITTED BY THE 1ST OF EACH MONTH

Note for mentors It would be appreciated if practitioners could contact the PAHC Marjon Site if a student does not attend a practice placement as planned DISCLAIMER: All students undertaking programmes delivered by the Faculty of Health and Human Sciences are reminded that any alteration to University documentation, including practice portfolios, involving forgery/falsification of a mentors comments or signature/initialling will be investigated. This investigation could lead to disciplinary action, which may lead to a student being unable to achieve professional registration.

6th 6th

4 3.5

T TC



Appendix 7 Plymouth University Faculty of Health and Human Sciences

BSc (Hons) Podiatry

Incident Record Form

Incident 1

Student name:

Clinical Educator name:

Incident form number:

Brief summary of accident/near miss and actions undertaken: University informed (please tick) by student/Clinical Educator (please delete)

Recommended Further Actions:

Signed (Clinical Educator)……………………. Date………………………

Incident 2

Student name:

Clinical Educator name:

Incident form number:

Brief summary of accident/near miss and actions undertaken: University informed (please tick) by student/Clinical Educator (please delete)

Recommended Further Actions:

Signed (Clinical Educator)……………………. Date………………………


SIGNATURE RECORD Appendix 8

For ALL whose signatures appear elsewhere in the portfolio I consent to share my Ongoing Achievement Record and electronic portfolio with my sign-off Clinical Educators, other supervising practice staff and academic staff at their request, to enable my fitness for practice to be assessed. Name of student …………………………………………………………………………. Signature ……………………………… Date……………………………. Date/s

Placement

Name of signatory

Role*

Signature

Clinical Educator qualification (if applicable)

*i.e. sign-off Clinical Educator/ supervising podiatrist/ service-user


Appendix 9

Faculty of Health and Human Sciences

School of Health Professions

MID-POINT REPORT For documentation of student progress during placement

Student’s self-assessment of progress to date:

PUNCTUALITY

APPEARANCE

PROFESSIONAL BEHAVIOUR

Student signature: .................................................... Date:.............................

Sign-off Clinical Educator’s assessment of student’s progress to date:

PUNCTUALITY

APPEARANCE


Sign-off Clinical Educator signature: ................................................. Date:...........................

Personal Tutor/Podiatry Lecturer comments: Lecturer’s signature: ................................................... Date:.............................


Portfolio Feedback Form Appendix 10

Learning Outcome Code

Formative Feedback Form and Specific Action Points

Clinical Educator Signature and Date

Student Signature …………………………………………………………………………………………. Date………………….


Learning Outcome Sign-off Sheet (from MAP section) Appendix 11

Coding

COMMUNICATION

Self

Assessment

Formative

Assessment Date(s)

Summative

Assessment

Evidence

of Achievement

The student is able to: O A S C

POD208 LO2

C11

Placement

demonstrate effective listening and re-assessing skills to ensure that podiatric treatment is appropriate; (QAA B4)

Achieved/ Not achieved

POD208 LO2

C12

Placement

communicate effectively with the patient, or the patient’s relative/guardian/carer or other health care practitioner, to obtain a general physical, medical, social, and behavioural history together with a detailed history of the presenting complaint; (QAA B1)


POD208 LO2

C13

Placement

be able to select, move between and use appropriate forms of verbal and non-verbal communication with service users and others (HCPC1b3 STAGE TWO SOP)


POD208 LO2

C14

Placement

Demonstrate an understanding of the need to empower patients to manage their foot health and related issues and recognise the need to provide advice to the patient on self-treatment where appropriate. (HCPC 1b.4 STAGE TWO SOP)



Appendix 12

Tutorial Form (Record of Meetings) Plymouth University Faculty of Health and Human Sciences

BSc (Hons) Podiatry

Tutorial Form

Student name

Clinical Educator name

Areas for Discussion Signed (Student) Dated

Record of Discussion Signed (Clinical Educator) Dated

Agreed Action Points Date for review……………………………………………….. Signed (Student)……………………… Date…………..……. Signed (Clinical Educator)……………………… Date…………………


REPORTS FROM OTHERS DURING PLACEMENT Appendix 13

Those podiatrists, or other health professionals, contributing to a significant part of the student’s supervision during the placement may like to record comments which will help inform the sign-off Clinical Educator of evidence of progress

Others may also document comments on the student’s progress (e.g.: other medical/ nursing staff; student peers; service-users or their partners)

Name:........................................... Position:...................................... Date:.................





Appendix 14

Plymouth University Student name: BSc (Hons) Podiatry

Patient Feedback Form Please could you comment on your encounter with the student who just treated you. This will remain anonymous and your comments will help them to improve their practice.

Did the student present themselves professionally? Eg Were they clean and tidy, could you understand them, were they courteous, did they ensure you understood and consented to what they were going to do before starting? Please comment:

Was the treatment to your satisfaction? Eg Was the treatment as thorough as previous treatments, did they give clear advice, was the advice possible in your circumstances?

Did you feel the student communicated clearly with you? Eg Did they speak clearly and use terms you understood, did you feel that they listened to what you had to say, did you feel you had their full attention when spoke with them?

Was there anything you would have preferred the student to do differently?

Please indicate on the line below how satisfied you were with the

overall treatment from the student Very I___I___I___I___I___I___I___I___I___I___I Extremely Unhappy 0 10 happy


Appendix 15

Private and Confidential

REFLECTIVE ACCOUNT

STUDENT NAME

SETTING e.g. Acute care, community

Date

REFLECTIVE ACCOUNT

Student Signature

Date

Assessor/Clinical Educator Signature

Date


Appendix 16

END OF PLACEMENT REPORT Please note, a report must be written at the end of a placement.

I am signing to confirm that I have checked all learning outcomes for signature, date and identification of achievement and they are all completed Student Signature:…………………………………………….Date:……………………. Clinical Educator:…………………………………………….. Date:…………………… YES NO All learning outcomes have been passed: (please circle applicable answer and strike through other)

Student’s self-assessment of progress during the placement:

PUNCTUALITY

APPEARANCE


Student signature: ........................................................... Date:.............................


Sign-off Clinical Educator’s assessment of student’s progress during the

placement:

PUNCTUALITY

APPEARANCE


Feedback:

Feedforward:

I confirm that …………………………………………………..…. (insert student name)

has behaved professionally and safely throughout this placement.

Sign-off Clinical Educator signature: ...........................................

Clinical Educator qualification: ……………………………..

Date: ………….............................

Personal tutor’s/podiatry lecturer’s comments:

Lecturer’s signature : ......................................................... Date …………………….


Appendix 17

Lecturer and Link Lecturer Contact Details

Please copy in [email protected] when emailing contacts in case the recipient is unable to access their emails.

The academic staff are:

Sally Abey Programme Lead, Podiatry Link Lecturer: Devon Plymouth [email protected] Emma Cowley Lecturer, Podiatry Link Lecturer: Somerset

Wiltshire [email protected] Phil Hendy Lecturer, Podiatry Link Lecturer North Somerset South Gloucester [email protected]

Margaret Pope Lecturer, Podiatry

Link Lecturer: North Devon Torbay [email protected] Catherine Smith Lecturer & Placement Co-ordinator

Link Lecturer: Bath and North East Somerset Bristol Cornwall Gloucester, Cheltenham & Cirencester

[email protected]

Please copy in [email protected] when emailing contacts in case the recipient is unable to access their emails. Programme Administration has an answerphone and can be contacted on 01752 588800 if phone contact is necessary. Appendix 18









GUIDELINES FOR ASSESSMENT OF PRACTICE

Description

Criteria

“Assess 2010” guidelines

FAIL to achieve a pass

Frequently fails to meet expectations in performance Only sometimes meets expectations in performance

Limited and inappropriate links between theory and practice. Unsafe or ineffective practice. Poor understanding of practice issues. Evidence of unsafe practice demonstrated.

PASS

Meets expectations in performance

Safe practice demonstrated with some reference to evidence-based underpinning.

Comments that may be useful for feedback:

Good

Sometimes exceeds expectations in performance

Consistently safe practice demonstrated with some reference to evidence-based rationale.

Very good

Frequently exceeds expectations in performance

Safe and evidence-based practice consistently demonstrated.

Excellent

Sometimes excellent/ outstanding performance

Incorporates evidence of consistently safe and best standards of practice. Incorporates evidence of consistently safe and highest standards of practice.

Outstanding

Consistently outstanding performance

Outstanding comprehension of contemporary issues. Excellent application of recent research to practice.

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