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STUDENT & PARENT HANDBOOK 2015-2016

SCHOOL HOURS

THE SCHOOL DAY

The academic day begins at 8:00am. It is best that students arrive no later than 7:45am to ensure proper preparation for the start of the

day. Supervision is provided beginning at 7:30 each morning. Lower School students should go to the Blue House Hall commons. Middle

School students wait in the dining hall until the 7:45am bell rings to dismiss them to go to their lockers. Middle School students may not

leave their designated buildings to go to classes in other buildings until the 7:55am bell. Students and parents can access the A-F calendar

days and the Middle School bell schedule through their portals on the Trinity website.

Dismissal Times:

Kindergarten through 4th grade – 3:15pm

Middle School – 3:30pm

Lower School students who remain on campus after 3:50pm (K - 4th grades) will be taken to After the Bell. Middle School students who

remain on campus after 3:50pm who are not in office hours, a school-sponsored activity, or athletic practice or competition go to the

Middle School Study Lab. Parents may preregister their student for After the Bell online; students may also attend on a drop-in basis.

Parents will be billed for After the Bell and Middle School Study Lab.

Throughout the year, special events necessitate changes to the published times of our standard daily school day. These dates are

available on the school calendar located on the website and in Veracross; any changes will be communicated clearly via letter, email,

school publications and/or the website.

CARPOOL, ATTENDANCE, LATE STARTS & EARLY DISMISSALS

CARPOOL RULES OF THE ROAD Carpool begins at 7:30am. All cars must enter either on Camp Craft Road and proceed directly to the carpool line, or enter on Westlake

Drive and proceed either to the carpool line or the parking lot. No student should be dropped off outside of the designated carpool line

drop-off area. Exiting onto both Camp Craft and Bee Cave Road requires right turns only during carpool hours. Please do not make U-

turns at Eanes School or any adjoining office buildings to approach carpool; this is illegal and Westlake Police will ticket. Please remain

in your car and allow a staff member to assist your student in the carpool line. When picking up, refrain from stopping when you see

your child; instead follow the staff's directions for pulling forward. Do not pass cars during carpool unless directed by one of the carpool

staff. State law mandates that cell phones not be used in school pickup zones. To protect the security of our students, we will release a

child only to the parents, guardians or other individuals specifically listed on file in the office. If someone else is to pick up a child, the

parent or guardian must call the school office or put it in writing in Veracross, and the photo ID of that person will be checked before the

child is released to them.

ATTENDANCE

Communicating Absences Absences should be reported by 8:15am for each day a student is absent. Parents must report absences

online on their portal pages on the school’s website. All students are encouraged to check their class web pages and teachers’ websites

for class assignments and homework information. In the Middle School, students are allowed the number of days they were out of

school to make up any missed work. Lower School students should communicate directly with homeroom teachers or specials teachers to

make up any missed assignments.

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Unexcused Absences An absence being classified as either excused or unexcused rests solely with the Division Head. When a parent

has prior knowledge of an upcoming absence, he or she is responsible for notifying the school as soon as possible. If unexcused absences

occur while standardized tests are being given, make-up tests will not be administered. Typically, student illness, death in the family,

family emergency, religious events, and school-related activities are considered excused absences. Family trips and extended vacations

are typically considered unexcused absences. In Middle School when absences are unexcused, students may not be able to earn credit

for some assignments and/or grade penalties may incur. Families should notify their child’s advisor of anticipated absences and have

students complete the Planned Absence Form to discuss a plan to make up missed lessons and assignments.

LATE ARRIVALS It is important for students to arrive on time each day. If your LS student arrives after 8:00am when the carpool adults return to the

building, please park and escort your child to his/her classroom or directly to chapel. LS students will process to Jane Hill Hall for

morning chapel at 8:05, so adults will not be available to note your child’s arrival or escort your child to chapel. MS students who arrive

after 8:00 are expected to sign in and receive a pass from either Susan Sealey or Sarah Burgess. Six or more tardies will be considered

excessive and will result in a letter or phone call from one of the deans. If a pattern of tardiness continues, one of the division heads

will contact you. In the middle school, patterns of late arrival to school will result in disciplinary action. Students will be required to

make up missed class time after school.

EXCUSED ABSENCES FROM PHYSICAL EDUCATION A student may be excused from P.E. only by a dated note from a parent or guardian stating the reason for the student not taking class.

The note must first be presented to the Nurse. She will call the parent if more information is required and then forward the note to the

P.E. department. Without a note, the student will be expected to fully participate. For exemptions of three days or longer, a note from a

physician is required.

EARLY DEPARTURES FOR INDIVIDUAL STUDENTS Students needing to leave school early must bring a note from a parent or guardian at the beginning of the day. Lower School students

will turn their note into their lead teacher while Middle School students will hand notes to the receptionist. Parents or guardians must

visit the main reception desk in Unity Hall to sign their student out before the student will be allowed to leave campus. Students in

grades 6-8 should sign out at the Legacy Hall reception desk and then proceed to Unity Hall reception to meet their parents. Students

and parents are responsible for contacting teachers in order to make up missed work in accordance with Trinity's absence policy.

DELAYED OPENINGS AND SCHOOL CLOSINGS Trinity has an emergency alert system that will send a text and/or email in the event of a school closure, late start, or on-campus

emergency. Parents will be sent a text at the beginning of the year to opt in to this system; please respond yes (Y) to that text. Trinity

generally adheres to Eanes ISD's decisions. Late starts and early closings will be posted on the school’s website. Every effort is made to

announce school closings or late starts on radio and television as well. In the event that Eanes schools open late due to inclement

weather, Trinity will usually also follow that late-start schedule.

STUDENTS WALKING HOME

For safety reasons, students may not leave campus without adult supervision. This includes walking to and from school.

CROSSWALKS

Please use designated crosswalks when arriving at or departing from school. Students in eighth grade may use the crosswalk during

afternoon carpool without adult supervision if a parent of guardian is within sight.

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STUDENT HEALTH & WELL-BEING

IMMUNIZATIONS AND HEALTH State Law requires that each student have a completed health form signed by a physician or health professional and an

updated record of immunizations on file in the main office before school begins. By order of the Department of Human

Services of the State of Texas, any student unable to produce an immunization card by the first day of school will not be allowed to enter

school until this card is received by the school. In compliance with state law, Trinity requires a vision and hearing screening for all NEW

students and those entering kindergarten and grades 1, 3, 5 and 7. Scoliosis screening is required for students entering the 6th grade. An

acanthosis nigricans (AN) screening is required for students in grades 1, 3, 5 and 7. Additionally, all Middle School students who play

either football or lacrosse are required to complete a health form signed by a physician before they can participate.

Any student who exhibits a fever of 100 degrees or more, or two of the following symptoms, will be sent home immediately: runny or

stuffy nose, body aches, fatigue, cough or sore throat. Students who are sent home must be fever-free for at least 24 hours without the

use of fever-reducing medication before they may return to school. Please call the school nurse to inform her if your student has any

communicable disease or contracts head lice.

MEDICATIONS Medications, prescription or non-prescription, can be given at school only if it cannot be sufficiently administered at home. Prescription

medication must be in the original container and labeled with the student’s name, date, instructions and ordering physician’s name.

(Pharmacists will normally provide a second container for medication to be given during school hours.) No prescription medications will

be administered at the school without a signed parental permission slip. Medications (prescription or non-prescription) may only be

administered by the school nurse with the signed consent of parent or guardian. All non-prescription medications are to be kept with the

school nurse and should be in the original container and labeled with the student’s name, the date and instructions for use. All students

with severe allergies should provide an Epi-pen or Benedryl labeled with the student's name and dispensing instructions to the school

nurse along with a signed parental permission slip. Students may not keep any type of medication in their lockers, book bags, or gym

bags with the exception of asthma inhalers and medications for diabetes and anaphylaxis for Middle School students only. The only self-

administered medications allowed are for asthma, diabetes and anaphylaxis. Parents must complete and return an authorization form

for students who self-carry or self-administer medications for the previously listed conditions. This form can be obtained from the

school nurse.

EMERGENCY PROCEDURES Drills – Throughout the year, the school will have scheduled fire, tornado and lockdown drills. Regularly scheduled fire, tornado, and

lockdown drills are required by law and are an important safety precaution. The emergency alert system may also be tested during a

drill; however, texts and emails will clearly read ‘Trinity Episcopal School is conducting a drill”.

• Fire –Everyone must clear the building by the prescribed exit when the first alarm is given. No one may re-enter the building

until the “all clear” signal is given by an administrator. Fire evacuation procedures are reviewed by safety officials and are

posted in each room.

• Tornado – All students will be briefed on various scenarios involving tornadoes, and all students will know the appropriate

shelter and position if a tornado or other severe weather moves into the area.

• Lockdown – Everyone on campus must seek cover in a lockable classroom or office with blinds closed and lights out. No one

may exit the building until the “all clear” signal is given by an administrator.

Student Health Emergency – If there is an emergency involving a student on campus or at a school-sponsored activity away from

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campus, every possible effort will be made to contact the parents. Failing to contact the parents, we will make every effort to reach the

people listed on the medical release form. If a student becomes ill or is injured while at school, the staff will provide appropriate first

aid. If the illness or injury is not life threatening, the parents will be contacted to come pick up their student. If the illness or injury is

life threatening, the staff procedure is as follows:

• Call an ambulance – dial 911. Parents are responsible for the EMS fee.

• Provide appropriate first aid measures immediately.

• Notify the parents. It is the parent’s responsibility to update emergency contact information on the emergency contact cards.

• Contact the student’s physician if the parents cannot be located.

• Accompany the student to the hospital if a parent is not present. The health form accompanies the student to the hospital to

ensure appropriate emergency treatment.

CHILD ABUSE AND CHILD NEGLECT Texas state law requires the Trinity staff to report immediately any suspected neglect or sexual, physical or emotional abuse. Without

hesitation, a confidential report will be made directly to the Texas Department of Human Services within 24 hours. This will not include

any school notification to the family.

GRADING, HOMEWORK & PROMOTION

GRADING PERIODS AND CONFERENCES Grades are reported every twelve to thirteen weeks (by trimesters) via report cards. Between report cards, parents will be kept

informed of student progress as needed. In Middle School, students and parents are encouraged to access grades through Veracross on

a regular basis. Teachers update grades every 2-3 weeks. Middle School teachers also notify parents when a student performs below 75

(or significantly lower than usual) on a quiz, test, or major assignment. Lower School parents will be notified if their student’s

performance/effort significantly changes. Two formal parent-teacher conferences are held during the year in addition to a formal

cumulative narrative report that accompanies reports cards. Additional conferences, either by phone or in person, may be initiated by

parents or teachers as needed. In between those formal reports, teachers will communicate via email or phone.

Middle School

• If a student receives an F on a trimester report card, or has a cumulative average of 74 or below on a trimester report card, a

conference will take place with the Middle School Head, advisor, student, and parents to put formal support in place for student

improvement.

• Summer Remediation - Should a student in grades 5-7 end the year with a grade average below 75% in Spanish, English or Math,

that student will be required to receive remediation over the summer.

• Any students in grades 5-7 who end the year with a grade average below 80% in Spanish, English or Math will be strongly

recommended for summer remediation.

Summer Remediation for Middle School Students

Students must work with a private tutor. Twenty-four hours are required for English and math; 12 hours are required for Spanish. Trinity

can provide the names of tutors upon request. Students required to work with a tutor will need to schedule an appointment to complete

an end-of-summer assessment with the subject area teacher.

GRADING SCALE - K – 4: 1+ = Exceeds expectations

1 = Meets expectations

2 = Meets expectations while requiring routine assistance for recall, application of skill and/or connection of ideas

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3 = Does not yet meet expectations

NA = Not Assessed

5 – 8: For core academic areas and some electives:

A = 90-100

B = 80-89

C = 70-79

F = 69 and below

I = Incomplete

5 – 8: For some electives:

E = Exceeds Expectations

M = Meets Expectations

N = Needs Improvement

U = Unsatisfactory Effort

All grades of Incomplete must be resolved within two weeks following the close of the grading term unless special permission is granted

by the division head. In the Middle School, class averages are computed differently for each course. Teachers will publish their

individual grade breakdown at the beginning of each course. The course overviews, with grading details, are also posted in Veracross.

HOMEWORK – LOWER SCHOOL All students in grades 1-8 should expect regular homework. Though length of homework assignments may vary, the following ranges are

given for each grade level. Note that these are average times spent on homework and do not include preparation for tests or long-term

projects, etc.

Kindergarten 0-10 minutes

First Grade 10-20 minutes

Second Grade 20-30 minutes

Third Grade 30-40 minutes

Fourth Grade 40-50 minutes

HOMEWORK – MIDDLE SCHOOL In order for homework to serve as a deliberate, philosophic extension of our other curricular and instructional practices, as well as to ensure high student interest, ownership, and skill-building, Trinity will attempt to follow these key beliefs and guidelines: Key Beliefs The Middle School faculty believes that homework at Trinity will:

• be cumulatively moderate and balanced.

• be generally time-based rather than task-based to avoid student frustration.

• be independently achievable.

• appropriately involve parents.

• help develop/improve students’ study habits, time management, and mindset.

• be aligned with current national/international research on best practice and brain development. In practice, homework will be:

• assigned by the teacher with intention.

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• aligned with the unit’s desired results.

• thoughtfully designed by the teacher so as to maximize student engagement/interest in the subject.

• regularly assessed (but not necessarily graded) for usable data for teachers, students, and parents.

• appropriately differentiated according to accommodations.

• coordinated by each grade level team with regard to overall load and the time guidelines below.

• regularly communicated to students and parents through weekly updates and classroom websites. Guidelines: Each grade level has identified the cumulative amount of time their students should spend on work outside of regular class time. The target is the amount of time the students will spend, on average, each night. The ceiling is to be used as one way to signal whether students are spending too much time on homework. Students and parents are encouraged to communicate with the advisor or Middle School learning specialist if the student is spending, on a regular basis, less than the target time or more than the ceiling time to complete homework.

Grade Target Ceiling

5th 1 hr. 1.5 hrs.

6th 1.25 hrs. 1.75 hrs.

7th 1.5 hrs. 2 hrs.

8th 1.5 hrs. 2 hrs.

Please note that students who are enrolled in accelerated courses and/or take courses in addition to the typical course load (i.e., before school Latin) will likely need to spend more time on homework than the stated target. Further, students are expected to regularly read independently-selected books/reading materials, effort that will be in addition to the stated guidelines above. The English department communicates those requirements and teachers consult with students to set individual reading goals/expectations. Grade levels and individual teachers will provide guidance as to the type of parental involvement that is appropriate. In general, parents are asked to refrain from assisting their children with the completion and/or correction of assignments, as they are meant to measure students’ independent ability. Instead, we ask that parents support their children’s homework efforts by:

• ·directing children to their teachers’ web pages for assignment events/deadlines and other resources

• ·providing a quiet, distraction-free environment

• ·supervising work time to promote efficient, on-task behaviors

• ·engaging children in conversations (outside of work time) about their learning

• ·encouraging children to contact teachers and attend Office Hours when additional instruction or support is needed

ACADEMIC SUPPORT • Tutorials (extra help sessions) for students during the school day may be arranged between the student and the teacher.

Additionally, Middle School teachers are available for office hours according to the published schedule, and students are

encouraged to seek out extra help when needed. Office hours take place in the CLC in Legacy Hall, either 7:20-7:55am or

3:30-4:15pm. Tutoring (a program of individual teaching and support for a fee) by Trinity teachers is not permitted during the

regular school day. Also, Trinity teachers may not tutor students they are currently teaching, either on campus or

elsewhere.

• Non-Trinity tutors may be authorized to work on campus during the regular school day with permission from the Division

Head. Any outside tutors who work regularly on Trinity’s campus are subject to the same background checks as all Trinity

employees. They must also follow direction from Trinity staff regarding tutoring location and must follow procedures

during emergency situations. Payment of tutors is the sole obligation of the parents and in no way obligates Trinity or the

Board of Trustees. Parents are responsible for notifying tutors of all student schedule changes. Tutors must sign in at an

office and wear a visitor badge every time they are on campus.

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PROMOTION AND RETENTION Contracts for the following school year are sent to families of current students in the spring with a firm deadline for return. The Board of

Trustees votes each year on the rate of increase for the tuition and fee schedule, and each current and applicant family is notified of the

increase before the contract deadline.

Once a student is accepted at Trinity, it is the intention of the school to reserve a place for the student from year to year. However,

advancement into the next level is subject to the student’s readiness for advancement as determined by a student’s demonstration of

sufficient academic and social growth to meet the demands of the next grade, the child's behavior being within expectations, and the

family's continued commitment to a positive relationship with the school. While one of the benefits of a Trinity education is individual

attention, a student is at risk for non-promotion to the next grade and/or non-continuation at the school if he or she fails to meet the

above criteria, and/or if he or she required an extraordinary and excessive amount of individual time and attention from the teachers. If

the school recommends testing or counseling of a student and that recommendation is not honored; or if behavioral problems become

extreme; or if financial obligations are consistently not met, the school reserves the right to deny re-enrollment to any child at the

discretion of the Division Head and/or the Head of School.

Trinity reserves the right to insist upon the immediate withdrawal of any student whose presence is considered by the school to be

detrimental to the best interest of either the student or the school. Trinity also reserves the right to deny re-enrollment if a student’s

actions are determined to reflect poorly on the school.

In all cases where promotion is in question, the school will initiate contact with the parents as early as possible, so that alternate

educational arrangements may be made.

PROMOTION AND GRADUATION REQUIREMENTS

Middle School students (grades 5-8) are required to successfully complete full-year courses in English, math, science, and social studies

(known as the core academic subjects) in order to advance to the next grade. Though foreign language courses are also considered

academic subjects at Trinity, students with diagnosed learning differences may be exempt. To graduate at the end of 8th grade, students

must have passed (70 or above) the core academic subjects for each year they attended Trinity, or have completed remedial coursework

and demonstrated required levels of mastery, as approved by the division head. Students who successfully complete Integrated Math 1,

Integrated Math 2, Latin I, and Spanish I and 2 receive high school credit from Trinity, though placement, as well as awarding of credits

and values for grade point averages, are determined by the admitting institution. Students may also graduate “with distinction” by

completing the required number of community service hours.

RECORDS AND TRANSCRIPTS All requests for transcript release, including immunization records, prior years’ grades, current report cards, etc., must be in writing from

the parent(s) or guardians of an enrolled or former student. These written and signed requests, once received by the school, will be

directed to appropriate staff to process. After receiving a request, staff will inform the school’s Chief Financial Officer (CFO) of the

request in writing and will be directed to either release transcripts or to hold the request pending all financial obligations to Trinity

Episcopal School first being met. The CFO will inform the Head of School of any denied requests (transcript held). Please allow three

school days to process transcript requests.

ACADEMIC POLICIES

MIDDLE SCHOOL TEXTBOOKS

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Textbooks are the property of Trinity Episcopal School. All textbooks must be returned in good condition at the end of the academic

year. A replacement fee will be assessed for any textbooks that are damaged or not returned. Workbooks, novels, and other books that

students are allowed to write in are the property of students and do not need to be returned or replaced, if lost, unless these same texts

will be used the following year by the same student.

ACADEMIC HONESTY & INTEGRITY We strive to build a school community where everyone’s best efforts are respected and celebrated. Academic honesty is at the heart of

Trinity Episcopal School and is expected of all students at all times. Accepting responsibility and credit for one’s own work is at the core

of academic honesty. Violations of academic honesty and integrity will result in disciplinary action.

STUDENT LIFE

DAILY CHAPEL

Attendance is required at daily chapel services for students, faculty, and staff. Grades K-4 service: 8:05am and grades 5-8 service:

9:50am. Parents and special friends are welcome to attend either of our two services. All-school Chapel services begin at 8:05am and are

held in the Hill Chapel.

COMMUNITY SERVICE To graduate with distinction, Middle School students must complete at least 30 hours of community service between 5th and 8th grades.

For students who join Trinity after 5th grade, the following scale is used to determine eligibility for distinction: 25 hours for three years

as a Trinity student, 20 hours for two years, and 15 hours for one year. Students must log their service hours on their portal.

EXTRACURRICULAR ACTIVITIES

After-school, evening, and weekend school-sponsored activities – either on campus or held at other venues – are considered an

extension of the school day. Students must attend a minimum of three academic classes in order to participate in/or attend an

extracurricular activity on any given school day. Students are expected to: 1) behave in a manner consistent to what is required of them

during the academic school day; 2) respect school property; and 3) dress appropriately for the activity. Upon completion of any activity,

students will only be permitted to leave with a parent or guardian. Extracurricular activities include: athletics, clubs, school-sponsored

academic competitions, service projects, school parties, and most other school events that take place after the close of the regular

school day. Middle School students who wish to attend on-campus extracurricular events must have a note from their parent or

guardian, or be accompanied by an adult who has agreed to supervise.

VISITORS TO CAMPUS Adult visitors must sign in at the main reception desk in Unity Hall; non-parent visitors will be issued a visitor badge, which they should

wear at all times while on campus. Parent visitors will be issued a parent badge, which they should also wear while on campus. Lower

School parents visiting campus for daily chapel do not need to sign in, but if they plan to remain on campus after chapel, they should

visit the Unity Hall reception desk to sign in and receive a badge. Middle School parents should not enter a classroom without

permission from the division head. When picking up a student early from school or delivering student possessions, parents are asked to

check in at the reception desk in Unity Hall and allow school personnel to assist them. Student visitors are not allowed unless they are

applicants to the school for the following school year or have special permission from the division head.

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STUDENT EXPECTATIONS AND CONDUCT

DISCIPLINE IN THE LOWER SCHOOL

When dealing with young children, it is the belief that discipline should be more instructive than punitive in order to help children

change the behavior that created the difficulty in the first place. Therefore, whenever possible and appropriate, counseling with children

involved will always be the first effort made to correct the behavior. Other consequences may be applied in relation to the offense

committed, but all actions are based on individual children’s needs.

Consequences may include, but are not limited to:

• A verbal reminder

• Relocation of the student within the classroom or to the school office

• Phone call or email to parents about the issue

• Conference with parents, student and administrators

• Denial of privileges or participation in activities or events

• Suspension or expulsion from school

DISCIPLINE IN THE MIDDLE SCHOOL

Trinity uses a Character Pledge and an Honor Code as a teaching tool for students as they learn and master the behaviors expected of

them.

Trinity Character Pledge

The following Character Pledge embodies the moral vision of the Trinity community:

“We, who are stewards of the Trinity community, seek to live lives of good character. We believe that good character grows from daily

acts of honesty, respect, responsibility, and compassion. We pledge ourselves to develop these ideals with courage and integrity,

striving to do what is right at all times.”

Trinity Honor Code

The Honor Code is designed to create an environment that promotes strong values centered on respect, trust, kindness, pride, and a

strong work ethic. As stewards of the Trinity community, each student is expected to abide by the Honor Code and notify teachers and

administrators if a fellow Trinity student is violating the Honor Code.

• A Trinity student will not lie.

• A Trinity student will not steal.

• A Trinity student will not cheat.

• A Trinity student will not plagiarize.

• A Trinity student will not show disrespect toward others .

Although Honor Code violations can encompass many forms of misbehavior, lying, cheating, stealing, plagiarism and flagrant disrespect

are some of the most serious violations.

Lying Incudes:

Either not telling the truth or twisting the truth to serve one’s own purpose. A Trinity student accepts responsibility for his/her own

actions and is willing to accept the consequences for their own behavior.

Stealing Includes:

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Taking anything that belongs to another student, faculty, or staff member. This includes school supplies, lunch items, P.E. clothes, items

from the Lost & Found bins, and personal possessions belonging to others. A Trinity student will respect the property and boundaries of

others and the community.

Cheating Includes:

• Copying someone’s homework

• Allowing someone to copy your work

• Getting answers from the back of the textbook and submitting them as if you had done the work yourself

• Programming formulas, equations, or words into the memory of a calculator or handheld computer device

• Giving or receiving help on a test by using unauthorized notes (i.e., using a “cheat sheet” of any kind), talking to or showing

work to another person during the test, or talking about the test with someone who has not yet taken it

Plagiarizing Includes:

Plagiarism is defined as the act of borrowing another person’s work and presenting it as one’s own. The following is a clarification

between legitimate and illegitimate use of source material.

• Direct word-for-word quotations – both quotation marks and a citation are necessary

• Restatement of someone else’s ideas, conclusions, or explanation (i.e., summary of an encyclopedia entry, magazine article, or

specific assistance given from another student or parent) – if the information clearly comes from a specific source, a citation

should be used and the work quoted may be included in a work cited list or bibliography

• The risk of plagiarism is not only limited to print media; online sources must also be cited - writers must verify information

found on websites and credit the appropriate sources with citations

Disrespect Includes:

Any actions that are demeaning, are contemptuous, and/or show disregard for the feelings of others are considered disrespectful. A

Trinity student will respect the feelings of others and be ever mindful of the ways in which they communicate with others

Consequences and Penalties of Character Pledge and Honor Code Violations

While it is our expectation that students will strive to live by the Character Pledge and Honor Code in their daily conduct at Trinity, we

recognize that our students are learning to be self-disciplined and learning about what it means to live in a community. Therefore,

systems and structures, as outlined to students in the Behavior Tree published online, are in place to use as self-discipline is developed.

• Plan of Amends: If conflicts arise, students and teachers will work together to address the situation. Generally, the student

involved will attend detention during activity period or after school, where they will be encouraged to devise a plan of amends,

either by him or herself, or with the assistance of their advisor or the Middle School Dean. The student may also be required to

give back to the community through service. A copy of the plan of amends will be sent home for parents to review.

• When above efforts are insufficient or for certain behaviors needing more severe consequences including suspension (in-

school or out-of-school) or expulsion, the student is referred to the Dean of Students and Middle School Head.

Behaviors include:

• Endangering others by fighting, bullying, harassment (verbal, physical, sexual, etc.), or endangering one’s self by leaving

campus, skipping class, or being in possession of weapons, drugs, or alcohol

• Dishonesty within the community, including lying, stealing, vandalism, or violations of academic integrity

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• Flagrantly disrespectful or obscene behavior

Student Responsibility When Observing an Honor Code Violation

Allowing a violation of the Honor Code to go unchallenged weakens the effectiveness of the code. Students must not, therefore, remain

passive when observing or being aware of an Honor Code violation. Report the offense directly to the teacher involved or to the

Division Head or Dean of Students.

Guidelines for Civility

Trinity’s Middle School students strive to create and sustain an environment where all community members can live with mutual respect

and dignity.

Bullying, Fighting, and Hazing

All types of initiations/hazing or harassment are prohibited. This includes, but is not limited to, any action or threat which involves

forcing a student to do something against his/her will, which involves humiliation or embarrassment in person, written form, or through

the use of social-networking site, tampering with another student’s property, or any activity which is intended to cause harm or

discomfort. Violation of this policy will result in comprehensive communication between parents and the school, and may result in

suspension or expulsion.

Fighting and excessive horseplay are not permitted. All students involved in a fighting or horseplay incident will be disciplined. The

nature of the discipline will depend on the severity of the offense, prior actions, and any pattern of behavioral issues. The student(s)

may be subject to suspension or expulsion. Parents will be contacted.

Bullying is:

• Aggressive or overt behavior that is intended to hurt, control, intimidate, or humiliate the target

• Carried out repeatedly over time

• Occurs in relationships with a power imbalance

• Can be physical, verbal (including electronic, texting, email, social media, etc.) or emotional

Examples include, but are not limited to, repeated incidences of name-calling, taunting, belittling, cruel criticism, racist slurs, personal

defamation, malicious rumors, anonymous notes; poking, pinching, scratching; taking, destroying, or hiding property; ignoring, isolating,

excluding, or shunning. Bullying is not tolerated; students will be held accountable and report directly to the Dean of Students or

division head for consequences.

Cyberbullying

Bullying also can happen online or electronically. Cyberbullying is when students bully each other using the Internet, mobile phones, or

other forms of technology.

Examples:

• Obscene or suggestive remarks, jokes, verbal abuse, or insults

• Display of explicit, offensive, or demeaning materials

• Sending text, email, or instant messages about others in blogs, on websites, or on social media

• Using someone else’s user name to spread rumors or lies about someone

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DRUG AND ALCOHOL STATEMENT The possession or use of drugs (including alcohol, tobacco in any form, or any other controlled substance), except as prescribed by a

physician as stated in the “Medication” policy in this handbook, is prohibited at school, before school, or at any school-related activity.

Any student possessing or using drugs face possible suspension or expulsion.

OTHER IMPORTANT STUDENT CONDUCT EXPECTATIONS

FOOD AND BEVERAGES ON CAMPUS • Soda or other high-caffeine drinks are not allowed.

• Drinks and snacks must be packed away after snack and lunchtime.

• Candy and gum are not allowed, unless supplied by a Trinity teacher or staff member.

• Students may eat in designated areas only.

• Messy foods, such as popcorn, unshelled peanuts, sunflower seeds, etc. are not allowed.

• Students are expected to clean up after themselves if spills occur and to put waste in the proper waste container.

• Please do not send snacks or desserts to the classroom to celebrate birthdays or special events unless approved by teacher or

advisor.

• In the event that a student forgets to bring lunch to school, parents should allow the student to purchase a school lunch. Lower

School parents may deliver a packed lunch to the classroom, and Middle School parents may drop lunch off at the main

reception desk.

• Lunches from "fast-food" establishments are prohibited.

HALL PASSES

Middle School students may not leave class or designated activity areas without permission of a teacher or administrator. When going

somewhere other than the restroom, water fountain, or a locker, Middle School students must get written permission in the form of a

hall pass. Students found wandering or hanging out in non-designated areas will be referred to the Middle School dean.

TELEPHONE USE, CELL PHONES AND PAGERS Cell phones and pagers may not be used during the school day for any reason, including texts and during carpool. A student wishing to

contact home must gain permission from his/her classroom teacher or an administrator first. Students wishing to contact home must use

an office or classroom phone. Cell phones used during school hours, or that ring in class or other areas of the campus, will be

confiscated and returned to a parent by appointment with the Dean of Students.

ELECTRONICS AT SCHOOL Gaming devices (GameBoy, etc.) and MP3 players (iPods) may not be used during the school day for any reason unless permission is

given by the Dean of Students. These devices will be confiscated and only returned directly to parents. Middle School students may use

electronic readers during designated independent reading times, and may use their school-issued laptops for academic purposes only.

SCHOOL LOCKERS Any expensive or irreplaceable items including jewelry, significant amounts of money, electronic devices, toys, etc. should not be

brought to school. Lockers are the property of the school, and the school is not responsible for lost or stolen items. Administrators and

faculty have the right to search lockers at any time. Students should keep their lockers in an orderly fashion, clean and free of damaging

marks, stickers, adhesives, open containers, glass bottles, etc., and they are not to change lockers without permission from the Dean. No

student may open another student's locker. With permission from the owner, a student may borrow another student’s property (books,

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calculators, pens, etc.) but still may not open the locker. Students in grades 6-8 may use the school-issued locks to secure their locker;

combinations must be recorded with the Dean. Students who use lockers in grades 3-5 may not use locks, with the exception of gym

lockers in grade 5. Coaches will instruct students on procedures for the use of gym lockers. Athletic gear that doesn’t fit in the student

locker must be kept in the gym (grades 6-8 in locker rooms and grade 5 on the stage).

ELEVATOR USE The elevator may be used by students only with the permission of teachers or administrators.

SOLICITATION AT SCHOOL No solicitation is allowed on campus for projects or fundraisers without the express permission from the Director of Advancement.

IMPORTANT PARENT INFORMATION

COMMUNICATION

Parents are welcome to call the school at any time to ask questions, to share information or to express concerns. The school phone

number is 512-472-9525. If office staff is unavailable, the recorder will take a message and calls will be returned as soon as possible. The

fax number for Trinity is 512-472-2337.

In addition, parents may reach staff and faculty via email at their individual Trinity email addresses listed on the portal. Parents may

also leave a voicemail for faculty during the school day. Faculty phone numbers are available on the Trinity website. Faculty will make

every effort to respond to parent communication via phone or email within 24-36 hours; however, please include the school

receptionists or other appropriate administrators for time-sensitive messages. Please respect that the faculty’s first priority is to be

present with their students during the school day.

If you need to touch base with your child during the school day, or get a message to them, please contact Sarah Burgess at

sburgess@austintrinity.org (grades 6-8) or Susan Sealy ssealy@austintrinity.org (grade 5) and Mitzi Easley measley@austintrinity.org

(grades K – 4). So that classroom interruptions are kept to a minimum and the academic integrity of each class is preserved, please only

make contact with your child at school when extreme circumstances arise.

PARTIES Birthdays for Lower School students are celebrated in chapel. Please do not send party snacks or treats to the classroom. In the Lower

School, each grade level decides at the beginning of the school year on a minimal list of classroom parties. These parties are planned and

presented by parents who have signed up for them; we encourage parents to keep the parties simple, low-key, and age-appropriate, and

consistent across the grade level. Parents are asked not to bring gifts for the class on lesser holidays.

In the Middle School, parties are generally held within advisories or by the entire grade. Advisory parents will be asked to help with

planning and implementation of parties. If a parent wishes to deliver a snack in honor of a Middle School student’s birthday, he or she

should coordinate with the advisor.

Private Parties: Invitations to private parties may not be distributed at school unless the entire class is invited.

GIFT GIVING Classroom or teacher gifts obtained through parent solicitation of other parents are not allowed.

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VALUABLES AT SCHOOL/LOST AND FOUND In general, all valuables should be left at home. All belongings such as book bags and clothing should be marked clearly with the

student’s name. When a student brings personal property from home for a specific event (e.g., for “show and tell”), it should be clearly

labeled. Please check in the office/front desk and the lost-and-found bins in each academic building and/or the gym to reclaim lost

items. The school is not responsible for items lost or stolen on campus, and public notification will be given prior to donating unclaimed

items to charitable organizations.

STUDENT UNIFORM POLICY All students at Trinity are required to wear uniforms every day unless specific permission has been given otherwise by the

administration. Full uniform requirements and options are available on the school website. All Trinity students are required to wear the

dress uniform every Monday unless announced by the Head of School, division heads, or deans. Fridays are Tornado spirit days when

students may wear an approved Trinity t-shirt with their regular school bottoms. Approved t-shirts include only those sold by the Spirit

Store, the Fine Arts Department, and the Athletic Department. On occasion, the school will have non-uniform or special attire days

including wearing certain t-shirts promoting extra-curricular activities. These will be announced in advance with stated restrictions.

 CLOTHING ON FREE DRESS DAYS

On designated dress-down days, students may wear casual, out-of-uniform dress that is school appropriate. To ensure that the learning

environment is preserved, we ask that students follow the guidelines below, and avoid wearing distracting or inappropriate clothes.

 Please do not wear:

• Torn or ripped clothing, including cutoff shorts (including clothing that was purchased ripped or frayed)

• Clothing that does not fit properly, or is excessively baggy, too short, too tight, or too revealing. Slacks, shorts, skirts, etc. must

be worn above hip level and pants may not drag on the ground. Undergarments must not be visible.

• Clothing with writing that refers to alcohol, drugs, sex, or contains offensive images or language

• Spaghetti straps, halter tops, muscle shirts or shirts that reveal one or both shoulders or the midriff

• Mini-skirts or short shorts (must be finger-tip length)

• Pajamas (except on announced pajama days)

• Spandex or thin leggings without tops that provide appropriate coverage

• Hats

• Flip-flops, Crocs, house slippers

• Unnatural hair attachments, color, or streaks

• MS Only: PE clothing, sweatpants, or athletic/running attire may not be worn during the academic day for free dress. PE attire

may be worn only during PE or when specially requested for a particular event.

Uniform and Dress Code Violations

Students not in compliance with the dress code will be reminded in the following ways:

1. Students will be reminded of the dress code by faculty,

2. A warning will be given to a Middle School student by the Dean of Students, and, depending on the nature of the infraction, the

student may be given appropriate clothing to change into.

3. Patterns of dress code noncompliance will be addressed with parents through email or phone messaging. Middle School

students may additionally lose free dress privileges or be assigned detention.

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ACCEPTABLE USE GUIDELINES FOR TECHNOLOGY

Trinity Episcopal School provides technology resources to students and staff for educational and administrative purposes. We believe

that when used appropriately, such tools can enhance a student’s ability to assess information and think critically, develop visual

literacy and collaborative skills, and design real-world solutions to real-world problems. Resources include laptops, computer software

applications for productivity tasks and media creation, Internet access, password-protected online research databases and learning

environments, interactive white boards, document cameras, projectors, digital and video cameras, microphones, headphones, and

printers. All users are expected to use the devices, networks, and any virtual educational environments (such as the austintrinity.org

portal or Trinity Google Apps for Education accounts) in a responsible and ethical manner that furthers education and instruction and is

consistent with Trinity’s mission to nurture every student intellectually, physically, emotionally, and spiritually.

Below are guidelines for successfully using technology in your role at Trinity. Every member of the community is accountable for

abiding by these guidelines and upholding the highest standards of academic integrity. In cases where these guidelines are violated and

the standards of integrity are not being met, the technology staff and administration may withhold privileges and explore further

disciplinary action. It is inappropriate to engage in use that would be unlawful under state or federal law. Some severe cases, such as

hacking or forgery, can result in expulsion from the community or criminal prosecution. These guidelines may be revised periodically

and every member of the community will be accountable for understanding the content and interpreting it reasonably. If there is

uncertainty about how to interpret a guideline in a specific situation, an individual is responsible for addressing his or her concern with

a member of the technology staff and/or administration to gain clarity.

1. Understand Copyright & Plagiarism

• Plagiarism is the representation of someone else’s words or ideas as your own and it is a serious academic offense. Avoid

plagiarism by placing quotations around excerpted text and crediting all sources (books, websites, videos, photos, songs, etc.)

• Avoid copyright infringement by obtaining permission to copy and distribute resources or operating within “Fair Use” guidelines

that permit educators and students to use content for learning purposes in an academic setting.

2. Publish Safely and Ethically

• Unauthorized disclosure, use, or distribution of personal identification information regarding students or employees (i.e. home

address, telephone number, or credit card number) is prohibited.

• Do not digitally distribute via e-amil or posting to the Internet (for example, Instagram) any picture or video of any member of

the community without his or her permission. Use discretion when sharing pictures to internal Trinity groups via the

austintrinity.org portal.

• Do not publish student last names within any documents or in the file name.

• Students must obtain permission from a teacher or administrator before publishing any content to the Internet (text, videos,

audio podcasts, etc.). They will assist you in assessing the reputation and safety of the environment and determining

appropriate security settings.

• Do not post, forward, or distribute threatening, racist, harassing, excessively violent, or obscene material. The same general

code of conduct for the Trinity community applies online as well as in person.

3. Avoid Political or Commercial Use

• Do not use Trinity technology resources for commercial activities or for commercial gain.

• Advocating for or against a political candidate, office-holder, political party, or political position is prohibited, unless the

political content is related to a class assignment.

4. Do not Tamper, Hack, or Forge

• Accessing, reading, deleting, copying, or modifying the electronic mail or stored documents of other users, regardless of where

the message is displayed or stored, is an offense, punishable by law.

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• If you come upon a shared computer (for example, common space workstations or cart laptops) where someone has neglected

to logout, you are expected to log the account out on his or her behalf.

• “Hacking,” i.e., attempting unauthorized access to any computer within or outside the school, is prohibited.

• Forgery of e-mail messages and knowing transmission of unsolicited junk e-mail chain messages are prohibited.

5. Use Caution in Downloading, Installation, and Storage

• Installing or copying software to or from school computers without permission is prohibited and directly violates Trinity’s

software licensing agreements.

• Never open e-mail attachments or download files from unknown sources, even when forwarded by a friend, as these files may

contain viruses.

• Do not download unauthorized applications or applets from the Internet without permission.

• Do not access proxy servers.

• Do not store personal files including music, video, and photos on the school’s computers or network servers.

6. Avoid Recreational or Social Use

• Social and recreational use of technology that is not directly overseen by a teacher for the purposes of a class activity is strictly

prohibited. This includes, but is not limited to, social media networks (including the austintrinity.org portal), texting, online

games, and streaming media such as music, radio broadcasts, or video.

• Do not allow the tools to be a distraction from class discussions or tasks at hand.

• Students and faculty are not permitted to be “friends” on any social networks outside of official Trinity sponsored sites, pages or

“fan” pages.

7. Preserve Resources

• Printing non-school related files, printing in excessive quantities, or monopolizing a printer is prohibited.

• All equipment must be handled with the greatest of care. Be especially cautious about fluids, transport, and booting up and

shutting down properly.

• Do not capture or store inappropriate or otherwise harmful pictures, video, or sound on any school devices.

• Use of personal technology at Trinity during the school day is prohibited (with the exception of the e-reader in the Middle

School). This is to limit distractions and to protect the integrity of the school’s network and data. Prohibited devices include but

are not limited to items such as iPods, iPhones, cell phones, smart phones, Blackberrys, mp3 players, laptops, and netbooks.

Certain items that are allowed are e-reading devices. This is to include the Kindle, Nook, iPad, Sony e-reader as well as e-

reading devices from Bookeen, Kobo, Condor and many others. If you have a question about whether a certain device is allowed

please ask the Head of Middle School, Director of Technology or any Middle School teacher.

CLICK HERE TO SIGN AND SUBMIT THE ELECTRONIC ACKNOWLEDGEMENT FORM. ALL FORMS MUST BE

RECEIVED BY TUESDAY, SEPTEMBER 8.

ATHLETICS HANDBOOK 2015-2016

PHILOSOPHY

We believe that athletics is an integral part of the full experience at Trinity Episcopal School. The opportunity to participate in

interscholastic athletics is offered to all Middle School students (grades 5-8) regardless of skill or experience. Through participation in

athletics, students are provided the opportunity to represent their school with pride and to develop a deepened sense of school spirit.

Interscholastic athletics is a co-curricular program at Trinity. The Physical Education and Athletics Department works in concert with the

academic departments to promote the physical, mental, spiritual and emotional growth of all students. We are committed to excellence

and we strive to provide every student with an environment in which to succeed.

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The Athletics Department seeks to hire qualified coaches to instruct sport-specific skills and values. Our coaches are teachers first and

strategists second; the practice area is their classroom. While it is inherent in competitive athletics to strive for victory, that is only one

criterion in determining a team’s success. Helping a team reach its maximum potential athletically and personally is the ultimate goal.

Coaches teach life lessons by fostering the development of four important relationships.

Relationship to Team – Putting the team first, understanding the team is each individual person’s responsibility and learning to work

within a group and collaborate in achieving goals. Learning self-sacrifice in the name of team.

Relationship to Teammates – Working with teammates to achieve a common goal. Developing the skills to communicate and

collaborate effectively with others.

Relationship to Coach – Fulfilling a role as defined by the coach and trusting that the coach knows what is best for the team.

Respecting and working with authority. Developing self-confidence to communicate with an authority.

Relationship to Self – Opportunity for leadership. Learning to persevere through adversity: demanding practices, disappointing

performances and controversial calls by officials. Striving for continual improvement. Challenging oneself to set personal goals and

strive to achieve them. Taking pride in one’s work and striving for excellence in all efforts. Building character by developing the values of

humility, sportsmanship, hard work, self-discipline, dedication and commitment to team.

Each student is responsible for developing these primary relationships. Participation in athletics helps instill values that benefit students

throughout life. We strive to develop in athletes a strong sense of self, confidence and the ability to communicate and collaborate with

others. In athletics, we have a unique opportunity to help students prepare for the future and begin to develop these crucial traits. We

seek to foster the development of the whole person through participation in the athletics program.

SPORTS OFFERED

SPORT AVAILABLE TO SEASON

Volleyball Girls 5-6; 7-8 Fall

Flag Football Boys 5-6 Fall

Tackle Football Boys 7-8 Fall

Cross Country Boys and Girls 5-8 (co-ed) Fall

Basketball Girls 5-6; 7-8 Winter

Basketball Boys 5-6; 7-8 Winter

Golf * Boys and Girls 5-8 (co-ed) Fall/Spring

Soccer Boys and Girls 5-6; 7-8 (co-ed) Spring

Lacrosse Girls 5-6; 7-8 Spring

Lacrosse Boys 5-6; 7-8 Spring

Track and Field * Boys and Girls 5-8 (co-ed) Spring

Tennis* Boys and Girls 5-8 (co-ed) Spring

*individual sports

Students may participate in one team sport per season and may also simultaneously participate in individual sports as scheduling allows.

Trinity may combine athletic teams with other schools on occasion to better provide participation opportunities.

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AUSTIN INTER-PAROCHIAL LEAGUE (AIPL)

Trinity Episcopal School is a member in good standing of the Austin Inter-Parochial League. AIPL events foster a spirit of fair play, good

fellowship, true sportsmanship and wholesome competition for boys and girls. The league consists of 20 private schools in the Austin

area.

Austin Jewish Academy St. Gabriel’s Catholic School

Austin Waldorf School St. Francis School

Brentwood Christian St. Ignatius Catholic School

Hill Country Christian St. Louis Catholic School

Holy Family St. Paul’s Lutheran School

Hyde Park Baptist School St. Stephen’s Episcopal School

Redeemer Lutheran School St. Theresa’s Catholic School

Regents School of Austin Texas School for the Deaf

St. Andrew’s Episcopal School Trinity Episcopal School

St. Austin Catholic School Veritas Academy

AGE ELIGIBILITY

To participate in AIPL competition at the elementary level (grades 5 and 6), students must be 12 or younger on September 1. To

participate in AIPL competition at the junior-high level (grades 7 and 8), students must be 14 or younger on September 1. Please notify

the athletic department if your child does not satisfy the age eligibility requirement, so we can petition the league for an exception.

Please notify the Athletics Department if your child is not eligible due to age so we can petition the league for eligibility.

MEDICAL FORMS – TACKLE FOOTBALL AND LACROSSE ONLY

Each student must have an updated Health and Emergency Contact form on file before participating in team tryouts. A physician must

sign the health form. Students will not be permitted to participate until we have this form on file. A physical is only required for tackle

football and boys lacrosse.

ATHLETICS FEES

There is an athletic fee associated with each sport a student plays. The fee helps offset costs for uniforms, equipment, officials, and

league fees. You may consult the business office for details.

COMMITMENT

Participating in athletics is a commitment. Once an athlete begins a season, it is our expectation that he or she honor that commitment

fully for the duration. It is our expectation that a player must be able to maintain at a minimum an 85% attendance in practices and

games to fulfill their commitment in order to participate in Trinity Athletics. Any athlete who withdraws from a sport (other than for an

excuse approved by the Athletic Director, such as injury or prolonged illness) will need to schedule a meeting with the Athletic Director

before participating in a future sport at Trinity. Students are given time during tryouts and preseason, before team selections, to decide

whether they want to make a commitment to participate on a team. A student maintains good standing with his or her team by attending

and being on time for all practices and games, making a positive contribution to the team, and fulfilling the role assigned by the coach.

TRYOUTS

Tryouts for fall sports (volleyball, flag football, tackle football) occur the week (or in some cases the week and a half) before school

begins. Please keep this time available when making summer plans. All students must go through the tryout process and/or pre-season

practices to participate in a sport. If a student is unable to take part in team tryouts but wants to participate, he or she must get

approval in advance from the Director of Athletics. Tryouts for winter and spring sports take place the week after the previous season

ends. Students must make their decision to withdraw or commit fully for the duration for the season before team selections are sent out.

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Students who withdraw from a team before the season ends and wish to participate in future seasons must meet with the Director of

Athletics.

TEAM SELECTION AND PLAYING TIME

In accordance with Trinity Episcopal School’s philosophy of athletics and our desire to see as many students as possible participate in

the athletics program, Trinity employs a no-cut policy. Tryouts will be held in each sport to determine appropriate placement and any

student who wishes to participate in a sport must go through the tryout process. Students will be placed on the team that is most

suitable for their experience and readiness. Every student who maintains good standing with his or her team will be given the

opportunity to take part in each competition. The amount of playing time each student receives is not guaranteed. All decisions

regarding team placement are made by the coaching staff. The coach will determine playing time and position with the goal of leading

the team to the best chance for victory in a match.

Please recognize that the Athletics Department hires qualified coaches with significant experience and expertise in their given sports.

The Athletics Department fully supports the coaches’ decisions regarding individual playing time, team strategy, team selection and

player positions. These matters are at the full discretion of the coach and should not be challenged. Please respect our coaching

professionals.

SPORTSMANSHIP

Good sportsmanship is paramount in the athletic program and is expected from everyone. Coaches, players, fans and parents will be

expected to demonstrate good sportsmanship at all times in all situations. In all of our dealings with one another—coaches, parents,

players, opponents, fans and officials—we, as a community, are called to represent Trinity Episcopal School with dignity, respect and

kindness.

CODE OF ETHICS FOR ATHLETES

• Represent Trinity Episcopal School, your team and yourself in an exemplary manner.

• Abide by the letter and spirit of the rules in all competitions.

• Demonstrate respect for opponents and officials at all times.

• Recognize and value the contribution of each of your teammates.

• Make a positive contribution every day in practice in an effort to help your team and yourself improve.

• Communicate directly with your coach regarding any team or personal issues related to participating in the athletics program.

• Seek to fulfill a role on your team as defined by your coach.

REMOVAL FROM A TEAM:

A student will be dismissed from a team if he or she:

1. Does not fulfill at least an 85% commitment in attendance to games and practices.

2. Exhibits behavior that is detrimental to the team.

3. Cannot maintain his or her academic performance as deemed by the Head of the Middle School, as well as his or her teachers

and parents.

ATHLETICS TEAM SCHEDULES

All athletic team schedules and directions to off-campus contests can be accessed at www.austintrinity.org. Please do not call the main

school phone number for this information. Practice and game schedules are traditionally posted at the end of tryouts. It is not possible

to obtain this information earlier as game schedules are set by the AIPL just prior to each season. Schedule changes are posted on

Veracross, so please be sure to check periodically for the most up-to-date information.

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PRACTICE SCHEDULES

5/6 grade: Teams will usually practice two days a week with one to two games each week. Practice days are determined at the start of

each season, depending on the number of teams fielded in each sport.

7/8 grade: Teams will usually practice three to four days a week with one to two games each week.

On occasion, the coach may call an extra practice on a Friday. Games are also scheduled on Fridays from time to time. If a coach calls a

Friday practice and a player has an already scheduled obligation, please communicate with the coach in advance.

ABSENCES

The Athletic Department requires that a student must arrive at school no later than noon to be eligible to participate in a practice or a

game on that day. A student who leaves school due to illness may not return later that day to participate in a practice or a game.

Any absence may result in diminished playing time. This is not done as a punishment, but rather in fairness to those who have regularly

attended practices and games. Playing time is at the full discretion of the coach. If a player cannot maintain a minimum of 85%

attendance, he or she may be dismissed from the team.

INJURY OR PROLONGED ILLNESS

If an athlete has incurred an injury or prolonged illness, please notify the coach. Please seek proper care and medical attention in a

timely manner. If an athlete is injured or sick, but intends to return during the season to participate the following is expected; the

athlete will:

1. Seek proper medical attention and therapy to care for the injury.

2. Attend practices and games, to the extent possible, to continue learning what is being taught and bonding with

the team.

3. Make certain to communicate with the coach about any absences.

4. Provide a written note of approval signed by the parent or doctor for return to full participation.

If an injury or prolonged illness prevents a player from continuing to participate in a sport, please provide a written note from a doctor

and communicate with the coach.

OUTSIDE SPORTS

We actively support area recreation programs. However, participation in Trinity athletics must take first priority over outside sports and other outside involvements. Participation in outside activities must not interfere with the commitment to represent Trinity in interscholastic athletics. Outside sports involvement cannot take the place of a student’s physical education requirement.

UNIFORMS AND EQUIPMENT

All school-issued uniforms and equipment must be returned within one week of the end of each team’s season. It is the student’s

responsibility to turn in his or her uniform to the Athletics Department. Parents will be charged for lost or damaged items. Uniforms may

only be worn during Trinity Episcopal School events and on game days.

TRANSPORTATION

Transportation to and from all sporting events, including games, practices and other related functions, will be the responsibility of each

student’s parents, unless otherwise stated. We encourage parents to organize carpools to help with transportation.

STUDENT PICK-UP AFTER PRACTICES AND GAMES

Coaches have been instructed to wait at the end of practices and games until all of their athletes have been picked up. Please be

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respectful and considerate of their time and pick up your child on time at the conclusion of each practice and game. After each game, the

coach will conduct a brief team meeting. All players are expected to participate in the meeting and to clean up the bench area before

they are dismissed. During this time, we request that you allow the team time to debrief. Please do not pressure your child to leave

prematurely.

FACILITIES

Requests for use of the Trinity facilities must be submitted to the Director of Auxiliary Programs for approval. Open gyms will be

conducted periodically for all members of the Trinity community. Open gyms are arranged for recreational play only. Organized team or

individual practice sessions should not be scheduled during that time.

Absolutely no food or drink is allowed in the gymnasium at any time.

TEAM PARENTS

We encourage involvement from parents in Athletics and one way to get involved is to serve as the team parent. Each team will solicit a

parent volunteer to act as the team parent. The team parent’s role is to assist the coach in facilitating logistics for the team. We ask that

all parents of athletes actively volunteer to fulfill essential roles for team events, such as carpool, scoreboard, snacks, etc. The team

parent will help organize these volunteer efforts as well as other events. Thank you in advance to our volunteers!

PARENTS’ ROLE

Parents play a crucial role in Trinity Episcopal School Athletics. Simply stated, we could not do it without you. We feel extremely

fortunate to have such an involved parent group willing and able to contribute. Thank you for your continued support of the athletics

program and all of our athletes and coaches.

Parents can best contribute to the athletic development and personal growth of their children in the following ways:

• Attend as many athletic contests as possible, encouraging and cheering on your child and the team.

• Support and facilitate your child’s full commitment to attend and be on time for all practices and games.

• Encourage your child to make a positive contribution to the team and support his or her teammates.

• Reinforce to your child the importance of fulfilling his or her role on the team as defined by the coach. Encourage your child to

be realistic about his or her role on the team and to take responsibility and pride in that role.

• Demonstrate to your child unconditional support of the coach. It is critical that your child maintain respect for his or her coach.

Keep any criticism between you and the coach.

Please be sure to introduce yourself to the coach to establish a friendly relationship and partnership. Trinity coaches work hard and put

a great deal of time and energy into caring for your children. Please be kind, courteous and appreciative of their efforts.

Middle School marks the time when children begin to gain independence and the natural separation between the parent and child

emerges. We want to nurture this transition and it is in this spirit that we ask the following:

• Please refrain from attending practices so that your child can develop a meaningful relationship with teammates and the coach.

If you choose to attend, please allow space to avoid being a distraction. If you are at the gym, please remain in the gym foyer. If

you are on the field, please remain in the bleachers or off to the side away form the field.

• On game days, please maintain distance from players and coaches beginning with pre-game preparations and extending until

the head coach dismisses the players after the post-game team meeting. This block of time is important for the players and

coaches to focus on the team and not the loving distractions of their adoring fans.

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In the event that your child has an issue to discuss with the coach, please use the following process for conflict resolution. We believe

this is a great maturation and learning opportunity to empower your child to be an advocate for him- or herself.

• Encourage your child to communicate directly with the coach. This is the optimal approach to resolution and is best for the

long-term personal growth of your child. In the vast majority of situations, the process should be successfully completed with

this step.

• Encourage your child to take responsibility for his or her own actions.

• If your child and the coach reach an impasse, you should then communicate with the coach.

• If you reach an impasse with the coach, the final step should be to set up a meeting with the Director of Athletics.

ATHLETICS BANQUET

An athletics banquet will be held in May to recognize our athletes and coaches. The following awards will be presented:

Coaches’ Award: Awarded to the player on a team that exhibits the following qualities: a positive attitude, strong work ethic,

teamwork, sportsmanship and a love for the game.

Trinity Triumph Award: Awarded to the athlete on a team that exhibits the greatest skill and aptitude in their sport.

Mia Hamm Award: Presented to the best all-around grade 8 male and female athletes who exhibit the qualities of leadership, skill,

work ethic, attitude and team spirit.

Trinity Tri-athlete Award: Awarded to all Trinity athletes who participate in team sports (not individual sports due to the substantial

commitment required for team sports that is not required for individual sports) in all three seasons, fall, winter and spring.