Student Activities Handbook

Student Activities Chair Guide to

Success

1

ASHRAE Mission Statement

To advance the arts and sciences of heating, ventilating, air-conditioning and refrigerating to serve humanity and promote a sustainable world.

ASHRAE’s Core Values

Advancement - We are committed to the advancement of the arts and sciences of HVAC&R for the benefit of society through research, technology development and transfer, and education and training.

Leadership - We are committed to providing leadership within our industry, and developing leadership qualities in our members.

Integrity - We are committed to honesty in the practice of our profession as embodied in the ASHRAE Code of Ethics.

Service - We are committed to service to our members and to the public.

Excellence - We are committed to the achievement of technical quality and excellence in our programs, publications, courses and other activities.

ASHRAE Vision

ASHRAE will be the global leader, the foremost source of technical and educational information, and the primary provider of opportunity for professional growth in the arts and sciences of heating, ventilating, air conditioning and refrigerating. 

2

Handbook for Chapter Student Activities Chairs

3

4

Table of Contents Page

Introduction 4

Student Activities Committee Structure 5-6 Duties/Goals 7 Organizational Chart 8-9 Student Activities Achievement Award 10-13

Presidential Award of Excellence 14 Student Activities Criteria

Calendar of Events for SA Chairs

15-18

19-20

Manual for Student Branch Operations 21-37 Manual for Chapter Operations (Student Act Section II only) Rules of the Board (Student Act Section Only)

38-47 48-50

Students - Post High SchoolPost H.S. Student Information Sheet 51 Appendix A - Student Design Project Competition 52-55 Appendix B - Undergraduate Senior Project Grant 56-57Appendix C - Graduate Student Grant-in-Aid 58-60 Appendix D – ASHRAE Scholarships 61-63

Appendix E - Chapter Scholarships 64-68

Students - K-12K-12 Student Information Sheet 69-71 Appendix F – Chapter Letter to Schools 72 Appendix G – Other Associations & Resources 73-81

Miscellaneous Consignment Procedures 82

ASHRAE HANDBOOK FOR CHAPTER STUDENT ACTIVITIES CHAIRS

INTRODUCTION

Manpower shortages exist at all levels of our industry -- laborers, mechanics, technicians, draftsmen, service personnel, operation personnel, engineers, scientists, teachers, and professors. These shortages are not necessarily confined to the type of individual who might be a candidate for ASHRAE membership, but we in ASHRAE have a responsibility to our Society to encourage students to obtain an education that will allow them to enter our industry.

The curriculum we may influence must satisfy the varied needs of the people entering the industry, not just those who will attend or graduate from a college or university. We need to review and recommend course content at the junior high school, intermediate, senior high school, technical school, and university levels that will better meet the needs of the people on whom our industry is based. Our educational programs need to motivate more students to select a program that allows them to enter our industry for their career. Please be sensitive to the needs of minorities and sex as you address student recruitment to ASHRAE.

The purpose of this manual is to provide you information not only to answer such questions as "What am I supposed to do?" or "How do I do it," but, additionally, to provide new, fresh ideas that you can use to develop a dynamic student activities program within your chapter.

5

COMMITTEE STRUCTURE

As stated in the Manual for Chapter Operations (MCO), the Student Activities Committee should be composed of a Chair and at least three members. (Review MCO Section 2, paragraph 2.6) - see next page.)

It is highly recommended that a Vice Chair also be appointed. This is important to maintain continuity for future years. The Vice Chair should be the most likely candidate to succeed the existing Chair. The importance of continuity is also discussed in Section 2, paragraph 2.6 of the MCO.

Your committee should be structured to accomplish its mission. This cannot be done without doing at least the following:

• Appoint your members (Do not force people to serve, but insist on a sincere \commitment from those who do).

• Meet immediately after your appointments are completed and your committee formed.

• Appoint your Vice Chair. (Coordinate this with your president and president-elect so that this person is satisfactory to them; make it clear that this person should succeed you.)

• Establish goals for the year with the help of chapter leaders.

• Form subcommittees as necessary.

• Assign specific tasks to members/subcommittees.

• Schedule follow-through meetings on assignments.

Do not try to do the job by yourself; do not even try to be a three- or four-person effort. Establish a team effort within your chapter. Act as a team to organize things to be done and follow through to see that they are done. Involve as many people as possible. Don't neglect the old, young, or new. If you try to do it all yourself, it may not get done. One of the most important side benefits to involvement is that it is a lot of fun to get to know others and to work with them. The chain effect of this is that you, your chapter, and the Society will all benefit.

6

EXCERPTS FROM THE MANUAL FOR CHAPTER OPERATIONS COMMITTEES

2.6 Student Activities Committee

The Student Activities Committee is appointed by the President-Elect in conformance with chapter bylaws and should be composed of a chair and at least three chapter members. It is recommended that the chair accept a term of at least two years so as to maintain continuity of the chapter educational activities. The chair of the committee is expected to attend the Student Activities Committee Workshop at the CRC. A minimum of three (3) hours should be allotted for all committee training workshops at CRCs (08-01- 21-04). For those regions where the CRC is in the Spring, it is suggested that the Student Activities Chair for the next chapter year also attend theStudent Activities Workshop and CRC. The committee should be responsible for performing the following functions as directed by the chapter:

A. Act as liaison between the chapter and area educational institutionsB. Develop and coordinate scholarships and other student incentive awards.C. Encourage the formation and continuing operation of student engineering organizations

such as ASHRAE Student Branches and recruit new students.D. Provide information on present and future industry manpower needs at both faculty and

student levels, by means of counseling, programs, group discussion, etc.E. Promote credit courses in the fields of heating, ventilating, air conditioning and

refrigerating at universities, colleges, technical institutes and junior colleges.F. Provide speakers to college and high school groups. Provide individual counseling to

promote HVAC&R fields of interest to college students.G. Plan use of visual aid presentations for junior and senior high schools and trade school

groups. Materials are available through your Regional Vice-Chair for Student Activities.H. Cooperate with and seek advice from the Regional Vice-Chair for Student Activities (for

chapters assigned to a region).I. Provide to the Regional Vice-Chair (where applicable), in a timely fashion and according

to the rules, completed statistical report forms for the Presidential Award of Excellence. Chapters that are not assigned to a region should submit their PAOE forms directly to Society Headquarters.

J. Chapter student branch presidents may be ex-officio members of chapter Student Activities Committee. (09-10-25-6B)

7

DUTIES/GOALS

DUTIES

You have been appointed as Chair of your Chapter Student Activities Committee because of your interest and willingness to work for ASHRAE.

Chairing a chapter committee is both an honor and a responsibility. The honor is that of sharing in the deliberations and the policy making for your chapter as an important part of a major technical Society; the responsibility is that of doing work assigned, of attending meetings, of promptly answering correspondence, of giving your time, your judgement, and your experience so that the chapter and Society may continue to move ahead.

Accepting election as chair of a chapter committee implies that one pledges to carry out specific committee responsibilities; be faithful in attendance at chapter, regional, and committee meetings; and give meticulous attention to correspondence concerned with the functioning of the committee through the Regional Vice Chair for Student Activities.

There is a great deal to be done, and people like you are needed to accept this responsibility and give your chapter and the Society your commitment to actively participate in the program.

YOUR TOTAL COMMITMENT IS REQUIRED

GOALS

The Society's goals are set forth each year in the Presidential Award of Excellence (PAOE)’s point scoring method and/or categories for earning points. The areas covered by the PAOE may or may not include all of the activities mentioned in the Manual of Chapter Operations and may not include all of the activities your chapter is interested in pursuing.

A good rule to follow, however, is that whatever benefits the Society should take precedence over chapter or regional activities because in the long run these activities will produce the most benefits for the chapter and the region.

8

STUDENT ACTIVITIES

The Student Activities Committee is appointed by the President-Elect in conformance with chapter Bylaws and should be composed of a chair, vice chair, and at least three chapter members. It is recommended that the chair accept a term of at least two years so as to maintain continuity of the chapter educational activities. The chair of this committee is expected to attend the Student Activities Workshop at the Chapters Regional Conference (CRC) Meeting. For those regions where the CRC

Meeting is in the spring, it is suggested that the Chapter Student Activities Chair for the next chapter year also attend the Student Activities Committee Workshop and CRC Meeting. The Committee should be responsible for performing the following functions as directed by the chapter:

2.4

9

Item A Act as liaison between the chapter and area educational institutions.

Item B Develop and coordinate scholarships and other student incentive awards.

Item C Encourage the forming and/or continuing operation of student engineering organizations such as ASHRAE Student Branches and recruit new students.

Item D Provide information on present and future industry manpower needs at both faculty and student levels, by means of counseling, programs, group discussion, etc.

Item E Promote credit courses in the fields of heating, ventilating, air conditioning and refrigerating at universities, colleges, technical institutes, and junior colleges.

Item F Provide speakers to college and high school groups through assemblies or classroom visits to promote engineering and HVAC&R to students.

Item G Promote strong math and science education at all grade levels in local area schools.

Item H Plan use of visual aid presentations for junior and senior high schools and trade school groups. Materials are available through your Regional Vice-Chair for Student Activities.

Item I Cooperate with and seek advice from the Regional Vice Chair for Student Activities.

SOCIETY COMMITTEE ORGANIZATIONAL RELATIONSHIPS

Chapter SA COMMITTEE MEMBERSHIP AND STRUCTURE

STUDENT ACTIVITIES ACHIEVEMENT AWARDThe following criteria are for the Student Activities Achievement Award:

1) The Student Activities Achievement Award shall be presented annually but may be omitted if a suitable candidate is not identified.

2) The Student Activities Achievement Award will consist of an 8” x 11” plaque which will state: “In recognition of service to the goals and growth of Student Activities at all levels and in appreciation of this dedication the Student Activities Achievement Award is given.” Fiscal impact will be about $25 per award to be budgeted by the Student Activities Committee.

10

3) A candidate will be nominated to the Honors and Awards Committee by the Student Activities Committee. The nomination shall include:

A 1-page (100 words) explanation of the nominee’s qualifications Documentation of the computed award points as outlined in Item 4 A copy of their ASHRAE bio

The Honors and Awards Committee shall consider the points and the explanation in its deliberations. This award will be given at the Plenary Session’s Honors and Awards Ceremony.

4) Award points shall be cumulative as follows:

a. Chapter Student Activities Chair or Education Chair 1 pt/year

b. Establishing a student branch 3 pts/branch

c. Reactivating a Student Branch 2 pts/branch(Must have been inactive more than two years)

d. Author (or co) to application for Undergraduate Senior Project 2 pts/branchGrant (Chapter supported school)

e. Support to a Student Design Competition Entry 2 pts/branch(Chapter supported school – support defined as name listed in entry)

f. Student Branch Advisor 1 pt/year

g. Speaker to promote engineering or ASHRAE to a Post High 1 ptSchool Audience

h. Speaker to promote engineering or ASHRAE at a K-12 class 1 pt

5) A minimum of 12 points is necessary for eligibility.

6) The purpose of the Student Activities Achievement Award is to recognize excellence in volunteer service. It serves to heighten general membership awareness of, and interest in, student activities.

11

STUDENT ACTIVITIES ACHIEVEMENT AWARD(12 Points Minimum Required)

Scoring System Points Max. pts Available

Comments and Points for Nominee

Chapter Student Activities Chair

1 pt/year 4 pts

Establishing a Student Branch

3 pts/branch 6 pts

Reactivating a Student Branch*

2 pts/branch 4 pts

Undergraduate Senior Undergraduate Project Grant

2 pts/branch 4 pts

Student Design Project Competition

2 pts/branch 4 pts

Student Branch Advisor

1 pt/year 3 pts

Speaker for Post High**

1 pt 3 pts

Speaker for K-12**

1 pt 4 pts

12

Total Points 32 pts

13

* Must have been inactive more than 2 years

14

** Must be a formal presentation to a class or student group

15

16

17

18

19

20

21

22

23

24

25

26

CHAPTER REPORTING

The Chapter President is responsible for reporting the points for the Chapter Operations category. Each Chapter Committee Chair is responsible for reporting the points for his/her respective category. The PAOE points will be entered directly on forms on the ASHRAE website by the Chapter President and Chapter Committee Chairs by using their chapter PIN. The Chapter President and the Chapter Committee Chairs are responsible for ensuring that the data is entered and final report completed by July 15th each year. The Regional Vice Chairs may access the website to obtain information for chapters in their Region and to enter points as indicated below. There will be no need for monthly or quarterly reports to the Regional Vice Chairs by the Chapter Committee Chairs.

November Reflects October 31 resultsJanuary Reflects December 31 resultsMarch Reflects February 28 resultsApril Reflects March 31 resultsMay Reflects April 30 resultsJune Reflects May 31 resultsJuly 15 Final Entry of Reported Points

DRCs and RVCs REPORTING

Points for chapter officer/chapter committee chair who attends the CRC workshop (or centralized training if applicable).

Points for Planning Sessions with DRCs or RVCs resulting in setting chapter goals for the upcoming year. Planning Sessions may be held in the spring before the chapter year starts (i.e. during spring President-Elect Training meetings). Points to be assigned by DRC/RVC by October 1.

Points for achieving chapter goals are to be assigned by DRC/RVC by June 30.

50 points in each category will be given to the first chapter in each region to reach PAR. Points to be assigned by the DRC, RVC or Regional Historian and will be based upon them reviewing points reported on the Society webpage and the chapter contacting the assigner of points when PAR is reached.

ASHRAE HEADQUARTERS REPORTING

Beginning July 1 each Society year, PAOE will be available in dual form; the current Society year and the previous Society year. Chapters are now able to enter PAOE points for both years during the month of July until the deadline date for entering points of the previous year. The PAOE Point Summary data can be obtained for each chapter in the Region from the ASHRAE website. Research Promotion points will be calculated and entered at Headquarters.

27

For Chapters

From the ASHRAE homepage, login using your email address on your ASHRAE membership record and your personal password.

Select the link for Secure Chapter Volunteer Activity (located on the left side of the screen).

Select the link for Presidential Award of Excellence (PAOE) Select the link to Update PAOE Chapter Totals (Authorized Users Only) Select the year (i.e., 2010-2011, 2011-2012, etc.); enter your chapter’s logon and

password (use all lower case, no spacing, the last three characters of the password are numeric). If you do not have your chapter’s logon or password, please send an email to vgrant@ashrae.org.

Select the PAOE category to enter points.

For DRCs, RVCs and Regional Historians Only

From the ASHRAE homepage, login using your email address on your ASHRAE membership record and your personal password.

Select the link for Secure Chapter Volunteer Activity (located on the left side of the screen).

Select the link for Presidential Award of Excellence (PAOE) Select the link to Update PAOE Regional Totals (Authorized Users Only) Select the year (i.e., 2010-2011, 2011-2012, etc.); enter your region’s logon and

password (use all lower case, no spacing, the last three characters of the password are numeric). If you do not have your region’s logon or password, please send an email to vgrant@ashrae.org.

You will have a drop down box which lists all of the chapters in your region. Select chapters individually to enter PAOE points.

28

STUDENT ACTIVITIES: CRITERIA MINIMUM PAR

Investment in Student Activities

for chapter investment in student activities

D = Dollars contributed (any support of a student member, e.g. scholarships, dinners, meeting travel, etc.)M = Area Assigned Members

General Student Branch Involvement100 points for establishing a new student branch or reactivating an inactive student branch50 points if net student membership for the chapter exceeds that of previous year50 points for sponsoring a student member to attend the ASHRAE Winter Meeting; chapter to provide transportation, hotel and registration (150 point maximum)50 points for each scholarship to a tech or undergraduate engineering student (minimum of $100 scholarship award)50 points for each active student branch where the faculty advisor is a chapter member50 points per active student branch that submits the student branch report by May 3125 points for tracking student members by their cell phone numbers and/or email addresses (maximum

200 points)25 points for each ASHRAE Student member, enrolled in engineering college undergraduate or tech school, that is placed in an ASHRAE related summer intern job or part-time job during school semester by an ASHRAE member (200 points maximum)25 points for chapters providing formal recognition of student branch advisors to university administration or dean of engineering25 points for each National Engineers’ Week activity or equivalent non-US activity25 points for each chapter activity with student branch (i.e. Student Night meetings, technical programs, technical tours) (50 points maximum)25 points for each post high school activity in which one or more chapter member participates20 points for meeting with faculty of engineering college or tech school for the purpose of establishing a student branch (40 points maximum)20 points for each student member attending a chapter monthly meeting, a regional meeting, or a Society level meeting (200 points maximum for Society level meetings)10 points for each time a student branch advisor attends a host chapter monthly meeting, a regional meeting or a Society level meeting

K-1250 points for meeting with representatives of other societies and coordinating and participating in joint K-12 STEM activities50 points for each K-12 student activity organized by student branch members25 points for each K-12 student activity (excluding National Engineering Week) in which one or more chapter member participates. Points doubled for 6-8th grade activities25 additional points for each K-12 activity promoting engineering to and for girls

YEA Activities50 points for each student member 35 years of age or younger that transfers from student member to associate member after graduation (200 points maximum) 50 points for holding an event in which graduating student members information is recorded for the purpose of converting to Associate member status, i.e., Senior send-off event. (50 points max) 25 points for any YEA member mentoring a team (i.e. ASHRAE Grant, Design Competition, Chapter involvement, student branch support)25 points for each Young Engineers in ASHRAE (YEA) member that presents the ASHRAE Young Engineers in ASHRAE (YEA) program to student branches

RVC Assigns100 points for the incoming Chapter Student Activities committee chair attending the SA CRC workshop50 points for an individual planning/goal setting session with RVC (points assigned by RVC by October 1)0 to 50 points for achieving goals established in goal-setting session with RVC (points assigned by

300 Points 500 Points

29

MD /30

RVC by June 30)

CALENDAR OF MAJOR EVENTS FOR CHAPTER STUDENT ACTIVITIES CHAIRS

The "chapter year" begins and ends in June of each year. Appendix A of the Manual of Chapter Operations outlines a suggested sequence for chapter operations. Below are the major events in which you will be involved:

PLEASE NOTE: The PAOE points will be entered directly on forms on the ASHRAE web site by the Chapter Presidents and Chapter Committee Chairs by using the chapter PINs. The Chapter President and the Chapter Committee Chairs are responsible for ensuring that the data is entered and that the reporting is completed by June 30. The RVCs may access the web site to obtain information for chapters in their Region. There will be no need for monthly or quarterly reports to the RVCs by the Chapter Committee Chairs.

MAY Appointment of chapter committee chairs by President-Elect Attend Chapter's Regional Conference (CRC) (if you have a spring CRC) Attend Student Activities Workshop at CRC (if you have a spring CRC) Student Design Project Competition entries due to Society no later than May18 (from

Chapters to RVCs Chairs submit your Chapter’s best nomination for Student Branch Advisor of the Year to

RVC no later than June 10.

JUNE Appoint your committee members/vice or co-chairs Society Student Design Project Competition judging at Annual Meeting

JULY/AUGUST Meet with Chapter President/Board of Governors to discuss chapter operations, problems,

goals, etc. Contact your RVC to discuss your goals for the year. Be sure you have an understanding of PAOE and your expectations with it (your RVC is a

great resource for this). Call the first meeting of the Student Activities Committee (local chapter level). Set goals,

review duties, etc. o Make specific assignments to committee o Plan the first Student Night of the yearo Form subcommittees

Graduate Grants-in-Aid and Undergraduate Senior Project Grants awarded after July 31. Society Student Design Project Competition winners announced after August 6. Send thank you letters and certificates of participation to ALL schools that submitted a

design competition entry to you, but DID NOT make it to the regional level. Remind Chapters of the criteria for the Regional Student Branch of the Year Award. Begin promotion of Student Activities Achievement Award. Nominations should be made to

30

RVCs by December 1.

SEPTEMBER Visit student branches to:

o Promote Senior Undergraduate Project Granto Promote Student Design Competition o Determine the needs of the student branch (e.g. speakers, chapter involvement, etc)o Provide reminders about deadlines for student branch status reports and other

ASHRAE programs (e.g. EWEEK) OCTOBER/NOVEMBER

Host a committee progress meeting and plan for future meetings Host a NEW planning meeting for chapter and student branch involvement

DECEMBER Undergraduate Project Grant Applications are due December 15 Undergraduate Scholarships are due December 1 Graduate Grant-in-Aid applications - due December 15

JANUARY Student Design Project Competition winners receive awards and attend Winter Conference Host an EWEEK meeting to tie up any loose ends – invite chapter members to attend and

volunteer Plan a second Student Night Send reminders to chapters and student branches about Student Design Competition

deadlines in May – offer assistance.

FEBRUARY EWEEK is the 3rd week in February Introduce A Girl To Engineering is Thursday of EWEEK

MARCH Host EWEEK debriefing meeting and send progress write-ups and photos to society staff

Assistant Manager of Student Activities.

MAY Engineering Technology Scholarship applications due May 1 Student Design Project Competition entries due to local chapter Student Activities Chair May

4** Student Design Project Competition entries due to Regional Vice Chair for Student Activities

Chair May18** Prepare your annual report to the Chapter Board of Governors, summarizing your

committee's activities for the year .

31

ASHRAE MANUAL FOR

STUDENT BRANCHOPERATIONS

32

INTRODUCTION

The procedures have been written to assist ASHRAE student branches in planning, organizing, and improving the operation of their student branch. It is intended to serve as a guide and with certain exceptions, such as directives based on society rules, the student branches should feel free to amplify and modify the suggestions to suit their various needs.

Branch officers should keep in mind that there is no better way to assure the success of a branch than to have each member feel a definite sense of purpose. To accomplish this, participation is important and insofar as practical, every person is needed to contribute to the success of the branch.

Good liaison between the students, advisor, sponsoring chapter, and Society headquarters is vital to the overall effectiveness of the branch. The local chapter student activities chair and student branch advisor are the agents who channel information between the sponsoring chapter, branch members, and Society. It is important that the student branch maintain effective communication through its local, sponsoring chapter. The Regional Chair and Regional Vice Chair for Student Activities help to channel information between chapters, regions, and Society Headquarters.

The Society is governed by the following documents, in the order listed:

1. The Certificate of Incorporation

2. The Society Bylaws

3. Rules of the Board

4. Chapter Bylaws

5. Student Branch Constitution

6. Student Branch Bylaws

This manual is solely for the use of current student branch officers and is to be passed along at the end of their tenure to an incoming officer. It is available to any student branch officer or advisor upon request of the Society:

Your contact at Society Headquarters is: Assistant Manager of Student ActivitiesASHRAE1791 Tullie Circle, NE

33

Atlanta, GA 30329678/539-1212 - Phone678/539-2212 - Faxjledford@ashrae.org - Email

PROCEDURES FOR STUDENT BRANCH OPERATIONS

DUTIES OF STUDENT BRANCH OFFICERS

A. President

1. The branch president is responsible for the organization and successful operation of the student branch. The President should consult regularly with the advisor and/or local chapter officers or advisory committee. A copy of "Robert's Rules of Order, Revised" and a gavel will prove helpful in conducting meetings. Please see red leaflet titled “The a-b-c’s of Parliamentary Procedure” included with your branch information.

2. Committees should then be established and students appointed to each. If possible, every member of the student branch should have an opportunity to serve on a committee, present a paper, or prepare a discussion during the year.

Possible committees are: future meetings, publicity, membership, field trips, socials, ways and means, newsletter, etc.

B. Vice President

The student branch vice president is responsible for maintaining the records of the student branch, for the completeness and accuracy of applications, for changes of address, and the transmittal of this material to Society Headquarters, with copies when required to the Regional Chair and the sponsoring chapter or advisory committee. The vice president may also be responsible for planning programs at each branch meeting.

The vice president shall:

1. Assist the advisor in processing applications by checking applications for completeness, legibility and accuracy.

2. Make sure that all changes of address of student members are forwarded to Society Headquarters and to the local secretary of the sponsoring chapter.

C. Treasurer/Secretary

34

1. The student branch treasurer/secretary is responsible for maintaining the accounts of the student branch. It is recommended that some amount of money be charged to all student members for local operating funds. The treasurer/secretary shall also consult with the local chapter or the advisory committee for possible financial aid. The amount of possible financial will be determined by the local chapter Board of Governors or the advisory committee.

2. Prior to the end of the spring school term each year, the student treasurer/secretary will submit a financial report (Appendix B) signed by the student branch advisor, to Society Headquarters with copies to the sponsoring chapter or advisory committee, retaining a copy in the student branch files. This should be submitted no later than May 31 annually.

3. The treasurer/secretary shall send reports on student branch meetings to Society Headquarters with a copy to the sponsoring chapter or advisory committee.

DUTIES OF THE STUDENT BRANCH ADVISOR

A. The Student Branch Advisor should:

Encourage engineering students interested in heating, refrigeration, and air conditioning to become student members as the initial step in their program of professional development:

Make certain that the activities and programs of the student branch stimulate interest in the profession; and

Create a professional awareness which will inspire the students throughout their career to maintain a continuous and active membership in ASHRAE.

B. Throughout the year, the student branch advisor, with the assistance of the student branch, will review student member applications. The forms are designed so that after an application has been appropriately signed and certified, payment of dues is to be sent directly to Society Headquarters along with the request for membership. Student membership applications are available from ASHRAE Headquarters or from the Regional Vice Chair for Student Activities or local Chapter Membership or Student Activities Chair.

C. In addition, the student branch advisor will perform the following specific duties:

September: Call the first meeting of the student branch and set up the election of officers.

October: Encourage student members to begin preparation for presentations at the local chapter's student night and encourage student members to prepare papers for

35

presentation at student branch meetings. Remind students of any deadlines of Society or chapter awards/competitions/grants/etc.

May: The Student Branch Status Report needs to be completed and submitted to Headquarters no later than May 31 annually. In collaboration with the student branch treasurer, prepare a financial report for the past student branch year so it can be forwarded to the sponsoring chapter and Headquarters. This is filed electronically via http://www.ashrae.org/students/page/702.

D. Mailings - During the school term the advisor will receive a number of emails from Headquarters containing information of interest to students (i.e., information on and deadlines for applying for grants, internships, etc.). It is the advisor's responsibility to pass this information along to the students.

E. Consignment - An instructor can receive copies of the ASHRAE Fundamentals Handbook on consignment for distribution to new ASHRAE student members. For further information, contact Customer Service at ASHRAE Headquarters.

MEETINGS

A successful branch will conduct its meeting on a specific schedule, place, and format. It is the obligation of the officers and their committees in charge to make the meetings interesting and instructive. All attendees should feel welcome and "at home."

The number of meetings scheduled may vary, but at least seven regular meeting are recommended. The meetings should be set so as to be scheduled on regular intervals (e.g., the 3rd Tuesday of each month). To help the meeting run smoothly, have a planned agenda and time limit.

Certain activities must be accomplished. Finances, future officers chosen at an appropriate time, membership, etc. are necessary matters.

"Robert's Rules of Order" (Revised) is recommended as the prevailing procedure for conducting meetings.

A. Opening Rally

1. Arrange to invite all interested students, including freshmen and sophomores, to the opening meeting. This should normally be the first meeting in September.

2. Speakers such as the student branch advisor, the chapter student activities chair, someone from the advisory committee, or the president of the local chapter can stress the value of the student branch to the individual student and can relate the activities and accomplishments of the Society.

B. Program Hints

36

1. It is best to plan programs at the beginning of each year. This could be a duty for the vice president.

2 Student and faculty can serve as speakers, as can representatives from industry, another educational institution, or government.

3. Within the Society there is a great diversity of interest, as represented by the many technical committees. Plan student programs so that these diverse activities may be emphasized in order that each student member may obtain a perspective of the diverse possibilities a career in the HVAC&R field has to offer.

4. The local, sponsoring chapter is an excellent source for obtaining quality program speakers.

5. In order to give several students an opportunity to participate, a meeting may well be conducted as a symposium. Each student could give a brief talk with time for discussion.

6. A group of two to five students could be in charge of arranging each meeting. The president of the student branch should open and close the meeting, conduct the brief business period arranged for every meeting, then turn the meeting over to the chair for that particular program at the appropriate time.

7. In planning technical meetings, an effort should be made to obtain a good film on the selected subject or to plan a visit during the same day or week to a plant in the vicinity where the process to be discussed may be seen. Most manufacturers of engineering apparatus will supply film or exhibits of equipment without charge, and occasionally will send a competent lecturer as well.

8. The Society also has a speaker’s list, which may be of help. The list is compiled of speakers from the previous two years' annual and winter meetings. By reviewing the list you may find speakers from your geographical area that would be interested in speaking to the student branch. The speaker’s list can be obtained from Society Headquarters.

9. In addition to regular technical meetings, it would be advisable to plan:

a. A "Get Together Night," including a brief address on a subject of general interest and possibly some form of entertainment and refreshments.

b. An "ASHRAE Student Night" - joint meeting with the sponsoring chapter.

37

c. The "Student Branch Annual Meeting" - possibly including dinner, and address by a prominent speaker and some entertainment.

d. An "Inspection Trip" possibly in cooperation with another ASHRAE Student Branch in the Area and the sponsoring ASHRAE chapter(s) or the branch of another engineering society in the same school.

10. Consider having a table top product display by local vendors.

11. Also available through the local chapter and Society are audiovisuals of selected meeting speakers and special subjects. This may prove an excellent source for programs at student branch meetings. Contact the Manager of Chapter Support at Society Headquarters for a list of these programs.

C. Conducting a Meeting

1. The value of a technical meeting lies in the opportunity it offers for the interchange of experience and information.

For a technical session to be of greatest value, the following are essential:

a. A good speaker

b. Adequate discussion

c. A good presiding officer

d. Adequate meeting room and suitable equipment

2. The preparation of an interesting paper on a technical subject requires thorough study by the author. An author should not read the paper, but should refer to notes, then speak forcefully. If the presenter has the attention of those on the back row, then the presenter can be assured that all of the audience can hear.

3. The presiding officer should encourage discussion, confining it to proper channels, and conduct the meeting with firmness and justice. Individuals have a tendency to rise in the audience and make formal remarks which few people can hear. The presiding officer should either repeat the question or have the participant move to the front of the room.

4. The success of a meeting may be measured by the number participating in the discussion. Members receive greater benefits when they participate than when they are merely spectators or listeners.

D. Sample Meeting Agenda

38

1. Call to Order

2. Introduction of guests and members

3. Roll call

4. Minutes of previous meeting

5. Committee reports

6. Old business

7. New business

8. Announcements

9. Program:

a. Introduction of speaker

b. Technical presentation

c. Discussion

d. Announcement of plans for next meeting

10. Adjournment

E. Finances

1. Dues - Students should pay some dues to the branch to cover incidental costs, refreshments, equipment rental, etc. To control expenditures and to set dues or requests from the branch for expenditures, the branch should prepare an annual budget.

2. Bank Account - An account in the name of the student branch should be maintained if funds are raised or dues collected. Due to the transient nature of the members, this account should be at a local (campus) facility and have at least three authorized signatures, requiring two signatures for withdrawals. Possibly the student branch advisor should serve as a co-signer.

F. Records and Reports

1. Student Branch Status Report - To keep your records current, the "Student Branch Status Report" (Appendix A) is requested by Headquarters and your sponsoring chapter. Each branch will be notified in early spring to complete and return the status report. The status report also serves as a means of obtaining information of interest to

39

other branches. The report will be due with the Financial Report no later than May 31 annually.

2. Financial Report - At the end of the school term, copies of the financial report (Appendix B) should be sent to the sponsoring chapter and Headquarters. The report will be due with the Student Branch Status Report no later than May 31 annually.

MAINTAINING AN ACTIVE STUDENT BRANCH

To maintain a high activity level in student branches, thus keeping students interested and enthusiastic about the HVAC&R industry, the following definition of an active student branch has been developed.

A. Criteria for an Active Student Branch

1. Student branch advisor required

2. Student officers must be elected annually and all positions must be filled

3 Fall status report and spring treasurer's report (Appendix B and A, respectively, of Section II of this manual) must be submitted to both the sponsoring chapter and Society

4. At least 2 activities* must be scheduled for the fall semester

5. At least 2 activities* must be scheduled for the spring semester

An activity is defined as an organized event, such as a tour, a field trip, a presentation by guest speakers, a fund-raiser, etc. Regularly scheduled organizational meetings are not included.

B. To remain active, a student branch must achieve at least 3 of the 5 criteria. If a branch fails to meet at least 3 of the criteria, it will be put on a "warning status" for one year. Society will notify the student branch advisor, Director and Regional Chair, Regional Vice Chair for Student Activities, the sponsoring chapter's president, and the sponsoring chapter's student activities chair.

C. If the branch does not meet at least 3 criteria the second year, the student branch advisor will lose the $20.00 student branch advisor dues privilege and the branch will be considered inactive. Society will notify the student branch advisor, Director and Regional Chair, Regional Vice Chair for Student Activities, the sponsoring chapter's president, and the sponsoring chapter's student activities chair.

D. If the branch does not meet at least 3 criteria the third year, the branch will remain under an inactive status. Society will notify the student branch advisor, Director and

40

Regional Chair, Regional Vice Chair for Student Activities, the sponsoring chapter's president, and the sponsoring chapter's student activities chair. The branch can be reactivated if there is an active advisor and if the Status and Treasurer's report is submitted to both the sponsoring chapter and Society.

To demonstrate that a branch is active, the student branch advisor should complete the student branch status report and treasurer's report annually. Completion of the status report will satisfy 4 of the 5 criteria: the student branch advisor's name, address, etc. will be listed; the student officers will be listed; and the activities for the fall and spring semesters will be listed.

41

PROCEDURE TO CHANGE A BRANCH'S NAME

If a student branch's advisors and students wish to change the branch's name, the student branch advisor should notify in writing both the sponsoring local ASHRAE chapter and the ASHRAE Manager of Student Activities at Society Headquarters. The letter should include the branch's original name, the new name, and the reason for the change. The Manager of Student Activities will forward this requested change to ASHRAE's Members Council for approval. Members Council will approve the change at the next Society Meeting following receipt of the request.

42

GUIDELINES FOR ESTABLISHING A JOINT STUDENT BRANCH

Overview:

Today’s college student faces a far different landscape than the one we remember from our own college experience. For example, most students find it necessary to work during the school year, some up to 40 hours a week, while at the same time incurring large amounts of student debt. Many universities have found that over 75% of their recent graduates left their university with a significant amount of student debt. The net result of this development is that students are severely pressed for both time and money.

Compounding this problem, our entire industry is grappling with a severe shortage of young people. Recognizing the need to recruit new industry members from universities, virtually every professional society is competing for essentially the same pool of students. It is our position that more can be gained from joining hands to solve a problem than can be achieved by competing amongst ourselves over a scarce resource. Accordingly, we are recommending that local ASHRAE chapters consider, when appropriate, a partnering relationship with other professional and trade organizations to jointly sponsor a student branch.

Partnering Organizations:

The goal of any ASHRAE student branch is "to get more students interested, concerned, and involved in pursuing a career in the field of heating, ventilating, refrigeration, and air-conditioning”. Therefore, any professional or trade organization that would lead students towards the same goal is a likely candidate as a co-sponsor. Some perspective partners would include:

• Mechanical Contractors Association of America (MCAA) • Sheet Metal and Air-Conditioning Contractors National Association (SMACNA) • Plumbing, Heating and Cooling Contractors of America (PHCC) • American Society of Mechanical Engineers (ASME) • National Society of Professional Engineers (NSPE) • National Electrical Contractors Association (NECA)

The partnership will, of course, depend on which organizations exist in the chapter’s geographical location and the desire and strength of that local organization to support a student branch. Many organizations will not have the same ‘traditional’ resources to support a student branch, but will still be able to provide alternative types of resources, such as tours, internships, and other similar benefits. Irrespective of which organizations are selected to co-sponsor a student branch, this partnership should be viewed as a long-term commitment

STUDENT BRANCH STATUS REPORT

43

Appendix A

Name of Student Branch: __________________________________________________

School Address: __________________________________________________(Including phone & faxnumbers and e-mail __________________________________________________address)

__________________________________________________Phone Fax E-mail

School Web Page Address __________________________________________________

Officers:

President: __________________________________________________

Vice President: __________________________________________________

Secretary/Treasurer: __________________________________________________

Committees: __________________________________________________

__________________________________________________

__________________________________________________

Number of Student Members______________ Sponsoring Chapter_________________

List Branch activities planned for this year:

Spring Fall

List the HVAC&R-related programs at your school that are ABET accredited:

Comments:

44

Student Branch Advisor: __________________________ _______________

Name/Title Phone

__________________________________________________

Signature

Address(If different from above) __________________________________________________

__________________________________________________

__________________________________________________

__________________________________________________

__________________________________________________Phone Fax E-mail

RETURN TO:ASHRAE – Assistant Manager,Student Activities

1791 Tullie Circle NEAtlanta, GA 30329

Phone: 678-539-1212 Fax: 678-539-2212DEADLINE IS MAY 31 ANNUALLY!

45

ANNUAL STUDENT TREASURER/SECRETARY'S REPORT FOR YEAR

The American Society of Heating, Refrigerating & Air-Conditioning Engineers

1791 Tullie Circle, N.E.

Atlanta, Georgia 30329

Date Submitted________________

INCOME

______________Members X_____________ ___________________________

Dues

Other Income: ___________________________

Total Income: ___________________________

EXPENDITURES

Printing: ___________________________

Program Expense: ___________________________

Speakers: ___________________________

Films: ___________________________

46

Appendix B

Etc. (Specify): ___________________________

Secretary's Expense:

Postage: ___________________________

Telephone: ___________________________

Other Expenses (Specify): ___________________________

Total Expenses: ___________________________

BALANCE:

________________________________________________________________

_____________________________________

College or University

_____________________________________

Signature: Treasurer/Secretary

_____________________________________

Signature: Faculty Advisor

Comments:

RETURN TO:ASHRAE – Assistant Manager, Student Activities

1791 Tullie Circle NEAtlanta, GA 30329

Phone: 678-539-1212 Fax: 678-539-2212DEADLINE IS MAY 31 ANNUALLY!

47

CODE OF ETHICSAs members of a Society

“organized and operated for the exclusive purpose of advancing the arts and sciences of heating, refrigeration, air conditioning and ventilation, the allied arts and sciences and related human factors for the benefit of the general public,”

ASHRAE Bylaws, June 1985

We recognize that honesty, fairness, courtesy, competence and integrity must characterize our conduct.

With the foregoing in mind

Our efforts shall be directed at all times to the enhancement of the public health, safety and welfare.

Our services shall be offered only in areas of our competence.

Our products shall be offered only in areas of their suitability.

Our public statements shall be issued only in objective and truthful manner.

Our endeavors shall carefully avoid conflicts of interest and the appearance of conflicts of interest.

The confidentiality of clients’ and employers’ business affairs, proprietary information, and procedures shall be respected.

Approved by the Board of Directors, June 22, 1986

48

MANUAL OF CHAPTER OPERATIONSSECTION 11

CHAPTER RESPONSIBILITIES TOSTUDENT BRANCHES

11.1 Introduction

11.2 Student Attendance at Chapter Meetings

11.3 Awards and Honors for Students

11.4 Society Sponsored Programs

11.5 Faculty and Administration Involvement

11.6 Recognition of Branch Officers

11.7 Recognition of Student Branch Advisor

11.8 Special Projects and Programs

11.9 Guidelines for a Regional Student Branch of the Year Award

11.10 Criteria for an Active Student Branch

49

SECTION 11CHAPTER RESPONSIBILITIES

TO STUDENT BRANCHES

The support of a chapter is vital in establishing a student branch. However, once the branch has been formed, the chapter's responsibility is not over – it is really just beginning. It is important that the chapter re-main involved and supportive of each student branch it sponsors. The BOD urges all chapters to encourage student membership in ASHRAE.

Suggestions for ways chapters can support their student branches are listed below.

11.1 Introduction

Organizing a student branch can be a very rewarding experience. Many chapters neglect organizing branches because they feel it is too difficult and time consuming. An ASHRAE chapter (or advisory committee) that is interested in forming a student branch can do so easily and without a lot of red tape or paperwork. If a subcommittee is formed and a few basic procedures are followed, you will find that organizing a student branch can even be fun!

The first and most important step in establishing a student branch is contact with the school. Having an interested faculty member who is willing to be the advisor to the student branch is one of the most important steps in forming a branch. Your chapter will also need to be supportive of the branch not only in the formation of the student branch but in its ongoing activities as well. Long term support of the branch is essential.

Student Branches are to be chartered and assigned in the same geographical area as the sponsoring chapter.

Student branches will be approved for charter upon completion of applicable paperwork and procedures and concurrence with the Director and Regional Chair.

Complete details for forming a Student Branch are contained in the Manual for Student Branch Operations which can be obtained from Society Headquarters. Also, contact the Regional Chair or Student Activities Regional Vice Chair and advise them of your intentions.

11.2 Student Attendance at Chapter Meetings

Encourage student attendance at chapter meetings and seminars. Inviting students to chapter functions will increase both student and chapter membership interest in the student branch.

Some ideas which have been used by other chapters in the past to encourage attendance are as follows:

Student Meal Discounts – Discount student and faculty liaison meals at monthly chapter meetings.

50

Seminar Fee Discounts – Discount fees or no charge to students and faculty liaison at chapter seminars.

Chapter Seminar Encouragement – Encourage faculty liaison and/or faculty staff participation at chapter seminars. An honorarium may also be considered.

School Mini-Session – Have a school mini session with a table, displays, etc., prior to a chapter meeting to provide a means for students to meet members and exchange information.

Monthly Flyer to Student Branches – Send a special announcement from the chapter to the student branch on monthly meetings and other pertinent information. Include the branch on your mailing list.

Adoption Programs – To promote a more social and compatible setting, chapter members can be encouraged to “adopt” a student for the evening. Some chapters assign chapter members to “adopt” students at a chapter meeting.

Chapter Student Night – A chapter meeting can be devoted to the student branch and faculty. Students and faculty may be speakers on the subject of education. This has proven to be a very interesting meeting for chapter members, as well as students. An arrangement should be made to offer the student a free meal or at a substantially reduced charge.

11.3 Awards and Honors for Students

Recognizing students through special recognition programs helps introduce ASHRAE as a professional organization to the academic community.

The President of ASHRAE helps encourage this type of activity by awarding special PAOE points for chapters that participate. Program suggestions are as follows:

Scholarships – A subcommittee can be formed to offer a scholarship to a promising student. Any recommendation should be approved by the local board as to the amount of scholarship and candidate selection process. Be sure to get chapter Board of Governors’ approval before proceeding with any scholarship programs.

Special Student Awards – Most colleges sponsor some type of engineering display to promote interest in the field of engineering. The sponsors are usually pleased to have a technical organization like ASHRAE make an award to a student in the HVAC&R field. The award may be a trophy, cash, ASHRAE Handbook, etc.

Other ideas include:

A. Grants to reduce the price of the ASHRAE Handbook of Fundamentals to all new student members.

B. Funds to help buy a critical piece of laboratory equipment or instrumentation.

C. Partial subsidy of student members to attend either chapter meetings or the Society Annual or Win-

51

ter Meetings.

Be sure to receive Board of Governors' approval before committing to any awards.

11.4 Society-Sponsored Programs

The following programs are some of the ways that students can benefit at the Society level:

Student Project Competition: This program recognizes undergraduate students who have completed design projects based on the topics prescribed in the current year’s competition brochure. Design project teams of two or more students may compete in one of three categories: architectural systems design, HVAC system design, or HVAC system design. First and second place awards are available in each category. For further information on how to enter, contact ASHRAE Headquarters at students@ashrae.org.

The deadline is May of each year.

Undergraduate Senior Project Grant: This program enables faculty members to apply for up to $5000 to fund equipment and supplies for undergraduate engineering senior projects and technical school capstone projects on ASHRAE-related topics. For further information, contact the ASHRAE Headquarters at students@ashrae.org. The deadline is December of each year.

Grant-in-Aid: Graduate students can receive up to $10,000 to assist them in a research project proposed by the candidate. Applications can be requested from and are to be sent to ASHRAE Manager of Research. The deadline is December 15.

Discounts: ASHRAE student members can receive considerable discounts on many ASHRAE publications.

Consignments: A faculty member, who must be an ASHRAE member in good standing, can make arrangements to receive copies of the Fundamentals Handbook for later sale to new student members. For further details contact ASHRAE Customer Service.

Annual/Winter Meetings: Student members can attend ASHRAE's two major technical meetings (each January and June) on a complimentary basis. Each meeting provides an opportunity to attend a variety of technical sessions, seminars, forums and symposia on current topics of interest to the HVAC&R engineer. Sessions are planned at the Winter Meetings specifically for students and/or faculty, such as the Student Breakfast and Career Opportunity Panel discussion. The exposition makes each Winter Meeting unique and offers an excellent opportunity to see first hand the latest in HVAC&R technology. Several months prior to each meeting, complete registration and meeting information is sent to all members.

Publicity: ASHRAE's monthly newspaper, Insights, is devoted exclusively to news and information about the Society at every level. Your student branch can receive publicity by submitting articles (and pictures). For specific details on deadlines for submitting information, etc., contact Headquarters. Let ASHRAE members know who you are and what your branch is doing.

52

Society Scholarship Program: Designed to encourage and assist HVAC&R education through the granting of scholarships at the undergraduate level. Applications are available through Society Headquarters.

11.5 Faculty and Administration Involvement

After a student branch is formed, it is important to keep the faculty and the administration of the school aware of and involved in chapter activities. It is equally important for the chapter to become involved with the school wherever input is needed. Some ideas to assist in this process are as follows:

A. Have faculty liaison and faculty advisors serve as working members or the chair of the Student Ac-tivities Committee.

B. Have a Dean's Night as a separate event from Students' Night on the chapter's program schedule and invite the dean, chair and faculty as guests of the chapter and thus acquaint them with the membership and activities of the chapter. Select a meeting at which the topic and speaker will ap-peal to senior academic people. Alternatively, arrange a separate dinner meeting between the chapter Board of Governors and the dean and his people to review matters of mutual interest, such as academic programs, industry manpower needs, technology trends, etc. In any case, avoid mix-ing the dean and his people in with students at the same chapter meeting.

C. Encourage faculty participation as speakers in chapter seminars. An honorarium may also be con-sidered.

D. Include faculty liaisons on chapter mailing list to inform them of monthly meetings and other pertinent information.

E. Acknowledge the presence of faculty at the chapter meetings on the occasion of their first and second visits.

F. Encourage the student branch officers and the faculty advisor to establish a mutually agreeable meeting schedule of one or more joint meetings with the chapter; make the holding of such meet-ings a joint effort and firm commitment on the part of the chapter to support the student branch.

G. Encourage the university or college to join the commercial vendors in having exhibits at trade shows or similar events sponsored by the chapter. This will give them an opportunity to publicize their role in the continuing education of professional employees.

H. Work with the Continuing Education Offices and the Extension Services of the colleges and univer-sities to offer courses on HVAC&R subjects.

I. Join with the university or college in the joint sponsorship of seminars, symposia and conferences on subjects related to HVAC&R.

J. Aid the colleges and universities in obtaining qualified part time instructors in HVAC&R.

K. Provide an advisory committee to aid a university or college to prepare a proposal to seek grants for research or other projects.

L. Sponsor a small “club room” or rest area in the engineering or engineering technology building at universities and colleges, possibly with vending machines and a microwave. Highlight the room with

53

the ASHRAE logo, sponsoring chapter's name and industry pictures.

M. Provide professional people to serve on the academic advisory panels that many universities and colleges establish to guide and advise on the scope and nature of engineering and engineering technology programs.

11.6 Recognition of Branch Officers

Student branch officers should be recognized with some type of award. This could be an ASHRAE pin, cash award, gift certificate, etc. Chapter student branch presidents may be ex-officio members of chapter Student Activities Committee. (09-10-25-6B)

11.7 Recognition of Student Branch Advisor

Provide any and all forms of encouragement to this individual or individuals. Suggestions include:

Letters of accomplishment and appreciation to advisor's supervisor.

A plaque or certificate of appreciation.

Repeated contact by the chapter, phone calls or notes.

Subsidize advisor's membership to ASHRAE, meals, etc.

Keep advisor posted on ASHRAE research grants and opportunities for ASHRAE research needs.

Encourage advisor's activity in other aspects of ASHRAE.

11.8 Special Projects and Programs

To encourage enthusiasm with the student branch requires work and imagination from the chapter. Sponsors of successful student branches get the students and chapter membership involved in a variety of projects. Some of the projects that have been successful in the past are:

Sponsoring Students Projects – Engineering colleges are usually full of ideas but short on funds. The Student Activities Committee can encourage members to support student projects. This is an excellent opportunity for a chapter member to become familiar with students for future employment. All projects should be coordinated through the student branch advisor.

Delivery of Used and Abandoned Equipment – Most engineering colleges are interested in getting used coils, pumps, dampers, thermostats, humidifiers, etc., for teaching aids. The Student Activities Committee can poll the chapter membership for availability of this equipment. Many firms throw away equipment which could be of great value as a teaching aid.

54

Delivery of Old ASHRAE Handbooks – Local chapters have been successful in gathering old ASHRAE Handbooks. The Handbooks make excellent student reference manuals. Many firms have volumes of these Handbooks sitting around collecting dust and would be only too happy to donate them to the student branch.

Chapter Monetary Support – A good student branch should have a modest treasury. Some local chapters donate “seed money” to get this treasury started.

Student Jobs Program – Both chapter and student members can benefit from a jobs program. Students are, of course, interested in gainful employment and members are always looking for well qualified employees. A chapter can help a student find summer employment, co-op and full-time employment upon graduation. The chapter can accomplish this by aiding students with resumes and compiling the resumes into a booklet for circulation to the chapter membership and local employers. Just make sure the ASHRAE logo and name are NOT used.

Speakers for Branch Meetings – Just like your local chapter, your student branch has a difficult time finding good speakers for its monthly meetings. Your local chapter has an almost unlimited resource for speakers. Students are hungry for information in all fields represented by your local chapter. Examples include: consulting engineering, sales engineering, estimating, contracting, technical subjects, etc.

Field Tours – Most students have never been on a construction job, or lack the knowledge to understand the HVAC or refrigeration system. Sponsoring a student tour to a convenient construction site or manufacturing plant would be of great interest.

Student Branch Handbook – A chapter may supply the student branch with a handbook each year to help the branch with organization and direction. It should be updated annually and include the following:

ASHRAE officers and addresses at the Society, Regional and local levels, including the student branch advisor.

Other ASHRAE committee information (i.e., research, energy, etc.)

Student programs

Student applications and Publications Catalog

Chapter Roster (can also be used as a Prospective Speaker list)

Celebrate Engineers' Week – Join with other engineering and scientific societies, including IEEE, ASME, AIAA and Sigma XI-RESA, in the various shows, exhibits and other activities held at

55

the local colleges and universities in celebration of National Engineers' Week. This will make ASHRAE known to a broader range of potential students and among fellow engineers.

Joint Activities – Arrange to have the chapter join the Affiliated Society Council, Joint Engineering Council or other “umbrella” groups available in many metropolitan areas. Support the programs sponsored by such groups, including seminars, continuing education courses and student competitions. Such joint activities help the chapter members learn what other engineering and scientific societies are doing, particularly in conjunction with the local academic community and the students.

Chapter Support – Chapter support of the students and advisor is the key to maintaining and encouraging student participation and interest in pursuing a career in the heating, ventilation, air-conditioning and refrigeration field. Whatever the chapter can do to support and encourage student branches is well worth the effort.

11.9 Guidelines for a Regional Student Branch of the Year AwardToward the end of the Society year, each student branch should submit its qualifications and accomplishments to their respective Student Activities Regional Vice Chair. The regional vice chair will then select the most outstanding student branch in the region. The following criteria could be used subjectively as a guideline for judging.

A. Student Branch Growth……………20%

B. Student Branch Organization……...25%

1. Programs

2. Field Trips

3. Meeting Attendance

4. Liaison with other Engineering Societies

C. Participation in other ASHRAE Activities

1. Local Chapter Activities……10%

a. Student Nights

b. Career Fairs

c. Chapter Meetings

d. Student/Chapter Member Liaisons

e. CRC Participation

2. Society Activities……………10%

a. Attendance at Society Meetings

56

b. Student Scholarship Participationc. Student Project Competition

D. Participation in the Activities of the Local Engineering Community……………..15%

1. Engineers Week

2. Local Interns with HVAC-Related Firms

3. Shadow Programs (Engineers Visits)

E. Enthusiasm for ASHRAE……………10%

F. Miscellaneous………………………...10%

11.10 Criteria for an Active Student Branch

A. Student Branch Advisor required

B. Student officers must be elected annually and all positions must be filled

C. Fall status report and spring treasurer’s report must be submitted to both the sponsoring chapter and Society

D. At least 2 activities* must be scheduled in the fall semester

E. At least 2 activities* must be scheduled in the spring semester

*An activity is defined as an organized event such as tours, field trips, presentations by guest speakers, fundraisers, etc. This does not include regularly scheduled organizational meetings.

1. To remain active, a student branch must achieve at least 3 of the 5 criteria. If a branch fails to meet at least 3 of the criteria, it will be put on a “warning status” for one year. Where applicable, Society will notify the student branch advisor, the Director and Regional Vice Chair (DRC), the Regional Vice Chair for Student Activities RVC-SA, and the chapter Student Activities Chair.

2. If the branch does not meet at least 3 criteria the second year as determined by the SA Committee at the Winter Meeting, the student branch advisor will lose the student branch advisor dues privilege and the branch will be considered inactive. Where applicable, Society will notify the student branch advisor, the DRC, RVC-SA and the chapter Student Activities Chair.

3. If the branch does not meet at least 3 criteria the third year as determined by the SA Committee at the Winter Meeting, the branch will be dissolved. Where applicable, Society

57

will notify the student branch advisor, DRC, RVC-SA and the chapter Student Activities Chair.

58

RULES OF THE BOARD (AS IT PERTAINS TO STUDENT ACTIVITIES) STUDENT ACTIVITIES COMMITTEE

(520-174)

2.427.001 SCOPE AND PURPOSE

This committee shall develop a comprehensive program for the educational community in order to promote and encourage engineering and HVAC&R careers. (ROB 520-174-002)

2.427.002 MEMBERSHIP

2.427.002.1 Composition

The members of this committee are as follows

a. Voting membership shall consist of a chairman, a vice chairman, one representative from each region who shall serve as regional vice chairman and three accreditation representatives.

b. Board ex-officio and coordinating officerc. A student branch officer from the host region shall be appointed by the president as a

non-voting consultant to attend the meeting held in the student's region and to serve on the Student Activities Committee, with transportation, two nights hotel accommodations, admission to the Welcome Party, and an allowance of $100.00 provided. (88-06/94-06-30-27/97-07-03-23/03-07-02-16/05-06-29-10/07-06-27-16)

2.427.002.2 Qualifications

Regional Vice Chairmen shall be Members of the Society in good standing and shall have been Members for three years prior to the start of their terms. (71-08-21-20/78-06-28-39/88-05-21-57)

Accreditation representatives for ABET will be one ABET Board of Directors representative, one ABET Engineering Accreditation (EAC) Commissioner and one ABET Technical Accreditation (TAC) Commissioner.

2.427.002.3 Term of Service

Service on this committee is intended to be for a 3-year term. Accreditation representative shall serve for one 3-year term. Technology Commissioners shall serve for one 5-year term. Appointments are made, however, each year by the President-Elect for the administrative year covered by his term as president. (85-06-25-11/86-06-25-09/94-06-26-04/05-06-29-10)

59

2.427.003 OPERATION

2.427.003.1 General Requirements

This committee is responsible for the following: (95-06-29-24A)

1. Administer and promote student activities at all levels in the educational system: (91-01-24-38/92-07-02-24)a. Student awardsb. Student consultantc. Chapter scholarship programd. Student liaisons (develop)e. Career guidancef. Student program/student nightg. Student events at Society meetingsh. Accreditation activities with ABET

2. Administer faculty activities for the following:a. Faculty/student forumsb. Liaisons with faculty (develop and maintain)c. Support of student branches

3. Develop and present CRC workshop.

4. Administer PAOE for student and faculty activities.

5. Assess the needs of the HVAC&R industry; influence and promote curriculum. (91-01-24-38)

Each Regional Vice Chairman is authorized and expected to attend the following meetings. (71-08-21-20/86-01-23-41/90-06-10-14D/94-06-30-15A/95-02-01-10/96-02-21-38)

Chapters Regional Conference and Committee. Regional planning meeting. Formal visits to chapters in lieu of Regional Chairman, if required by Regional

Chairman. Regular meetings of the committee at the Winter and Annual Meetings of the Society.

This committee is responsible for circulating materials to chapters of the Society for the purpose of informing students about ASHRAE programs and services, what the engineering profession is, what opportunities are in the engineering field, particularly in air conditioning, heating, and refrigeration. (64-06-28-43/91-01-24-38/05-06-29-10)

The Regional Chairman shall be permitted, with the President's concurrence, to appoint assistants to the regional vice chairmen serving on the Society's Student Activities Committee. Only one individual shall be reimbursed for authorized transportation expense. (70-06-28-34)

60

2.427.004 STRATEGIC PLAN 09-06-21-12C

This committee shall develop procedures for recommending updates to the strategic plan on a continuous basis. As a minimum the committee shall submit a report to the council prior to the annual meeting. The report includes the current status of each activity which supports the fulfillment of the committee’s assignments under the strategic plan. The committee shall report to the council all recommendations for changes to the strategic plan as provided by the committee’s constituents prior to the Annual Meeting.

61

POST HIGH SCHOOL STUDENT INFORMATION SHEET

ASHRAE Student ASHRAE Student Membership

Over 5,000 students are taking advantage of belonging to an internationally respected Society of over 50,000 members, dedicated to advancing the arts and sciences of heating, ventilating, air conditioning, and refrigeration. Student membership benefits include reduced costs for publications (including the ASHRAE Handbooks often used as textbooks, subscriptions to the ASHRAE Journal and Insights), interaction with ASHRAE members, free meeting registration to the Winter and Annual ASHRAE confer, participation in a student branch, etc.

Student Branches

If an educational institution in your area does not have an ASHRAE Student Branch, then you may be interested in forming one. Students interested in an HVAC&R career are encouraged to participate in ASHRAE to further their knowledge, practical experience, and professional development. There are more than 300 active ASHRAE student branches. Establishing a student branch is easy and the rewards are great. All you need is a minimum of 10 student members, a faculty member or local ASHRAE member interested in being the student branch advisor, and a local ASHRAE chapter that would serve as the sponsoring chapter.

ASHRAE Winter/Annual (Summer) Conferences

ASHRAE student members may attend ASHRAE’s two major meetings (each January and June) on a complimentary basis. Each meeting provides an opportunity to attend a variety of technical sessions, seminars, forums, and symposia on current topics of interest to the HVAC&R engineer. Forums of special interest to students and faculty are frequently planned. During the Winter Meeting, a continental breakfast for students is held on Sunday morning followed by various student activities. There is also an option student technical tour; however, there is a charge to attend the tour. Student participation is encouraged! The exposition makes each Winter Meeting unique and offers an excellent opportunity to see first hand the latest in HVAC&R technology. Several months prior to each meeting, complete registration and meeting information is sent to all members.

Discounts

ASHRAE student members qualify for considerable discounts on many ASHRAE publications including a 70% discount on The Fundamentals Handbook. In addition, students receive a discount on the cost of the Fundamentals, HVAC Systems and Refrigeration Handbook CDs.

Insights

ASHRAE’s monthly newspaper, Insights, is devoted exclusively to news and information about the Society at every level, including news of special interest to students. Students are encouraged to submit articles and pictures of current student branch activities, award presentations, etc.

62

The Student Design Project Competition recognizes undergraduate students who have completed design projects based on the topics approved in the current year’s competition brochure (See Appendix A). Design project teams of 2 or more students may compete in one of three categories: Integrated Sustainable Building, HVAC system design, or HVAC system selection. Four awards are available in each category:

First Place = $2,000, plus a representative from each winning team will receive free transportation, 2 nights lodging, and $100 expenses for attendance at the following Winter Conference.

Second Place = a representative from each winning team will receive free transportation, 2 nights lodging, and $100 expenses for attendance at the following Winter Meeting.

Third Place = a representative from each winning team will receive free transportation, 2 nights lodging, and $100 expenses for attendance at the following Winter Meeting.

Rising Star = A representative from the team will receive free transportation and two nights lodging for attendance at the ASHRAE winter meeting where the award will be presented. This is awarded to a team that did not win the competition, but submitted a quality entry. It must be a school that has never entered the competition or has not competed in 3 + years.

Student Design Criteria is posted online early fall (August). For further information, contact the Assistant Manager of Student Activities at ASHRAE Headquarters. The deadline is early May and you should check the ASHRAE student zone website for the exact date each year!

63

Student Design Project Competition Appendix A

Appendix A,1

Student Design Project Competition Guidelines

ASHRAE sponsors this design project competition to recognize outstanding student design projects, to encourage undergraduate students to become involved in this dynamic profession, to apply their knowledge of practical design, and to promote teamwork.

The Student Design Project Competition follows an approved format. The contest’s guidelines specify the system all teams will design, including all design parameters necessary to complete the project. The teams may compete and be evaluated in any one of the following categories: Integrated Sustainable Building Design, HVAC System Design, and HVAC System Selection. Categories may vary from year to year.

Entry (electronic only via FTP site)

ASHRAE recommends that project groups consist of at least two members. However, team members can attend different colleges. Each entry, including drawings, diagrams, calculations and manufacturer's data, must be no longer than 50 slides on a PPT and should include the following components:

• Statement of design objectives

• Descriptions of how the design satisfied these objectives

• Descriptions of how and why the final architectural design or HVAC system was selected

• Supporting calculations

• Design drawings and/or schematic diagrams

Each entry, including drawings, diagrams, calculations and manufacturer’s data, must be no longer than 40 PowerPoint slides.

Graphics, animation and sound may be used in your PowerPoint presentation, but the entire presentation MUST NOT exceed 15 minutes.

Entries may originate from an undergraduate engineering or architecture curriculum. All team members must be enrolled in an undergraduate program during the semester/term they contribute to the design. Projects submitted by graduate students are not eligible.

It is imperative that the following information be included on the first page of your entry:

1. Title of project

2. Team members’ names

64

3. Present addresses and telephone numbers

4. Permanent addresses and telephone numbers

Appendix A, 2

5. Current e-mail addresses

6. Students’ status (e.g., junior, senior, etc.)

7. Students’ majors

8. Date of anticipated graduation

9. School name and address

10. Faculty advisor’s name, address, telephone number

11. Students’ signatures and date

12. Faculty advisor’s signature and date

If this information is not included, ASHRAE will have no way of contacting the team members.

Evaluation Actual judging criteria is available online at the student zone! Evaluation of the project is based on the following major criteria:

• anticipated operating cost (HVAC System Design and HVAC System Selection only)

• environmental impact

• comfort and health (HVAC System Design and HVAC System Selection only)

• creativity

• communication of results

• practicality

Evaluation Process There will be four levels of evaluation:

1. School level competition under the direction of the faculty advisor at the entrants’ school will submit projects that meet the competition requirements.

2. Chapter level evaluation under the guidance of the Chapter Student Activities Chair (minimum two evaluators plus chair) to select best project in each category for forwarding to the regional competition. A maximum of one entry in each category will be accepted from each chapter.

3. Regional level evaluation under the guidance of the Regional Vice Chair for Student Activities (minimum two evaluators plus the Vice Chair) will select the best project in each category for forwarding to the Society competition. A maximum of one entry in each category will be selected in each region.

65

4. Society level competition under the direction of the Student Activities Student Project Competition Subcommittee Chair (at least three evaluators plus chair) will select 1st, 2nd, 3rd place and Rising Star winners in each category.

Appendix A,3

Awards

First place: $2000, plus a representative from each winning team will receive free transportation, two nights lodging, and $100 expenses for attendance at the Winter Meeting, where the award will be presented.

Second place: A representative from each winning team will receive free transportation, two nights lodging, and $100 expenses for attendance at the Winter Meeting.

Third Place = a representative from each winning team will receive free transportation, 2 nights lodging, and $100 expenses for attendance at the following Winter Meeting.

Rising Star = A representative from the team will receive free transportation and two nights lodging for attendance at the ASHRAE winter meeting where the award will be presented. This is awarded to a team that did not win the competition, but submitted a quality entry. It must be a school that has never entered the competition or has not competed in 3 + years.

The Student Design Competition timeline may vary annually, but a sample schedule is as follows:

Time Schedule for Student Awards Program Please note: These dates are for the 2012 competition. Dates may vary from year to year.

May 4 Completion of project by team, reviewed by faculty advisor and submitted to the Chapter Student Activities Chair.

May 18 Chapter Student Activities Chair submits project(s) to the Student Activities Regional Vice Chair (SA-RVC). A maximum of one entry in each category will be accepted from each chapter.

June 4 SA-RVCs evaluate and submit regional winners to the Society Student Project Competition Subcommittee Chair. A maximum of one entry in each category will be accepted from each region.

June 23 Society level judging. August 1 Notification to winners and general announcement of first place, second, third

place winners and rising stars January (Winter Conference)

Presentation of first place awards of $2000 and representatives from first, second, and third place teams attend the Winter Meeting.

66

Appendix B

Undergraduate Senior Project Grant

Faculty members who require an ASHRAE-related topic for a senior project in an engineering, technical or architectural curriculum may apply for a grant of up to $5,000. The projects must be primarily for equipment of a “hands-on” type (for example, test equipment, development of experimental teaching aids, and laboratory experiments that can help students and research projects. COMPUTER MODELING AND SOFTWARE WRITING ARE NOT ENCOURAGED!). See Appendix B for further details. Applications should be downloaded from the ASHRAE Student Zone or by contacting the Assistant Manager of Student Activities at ASHRAE Headquarters. The deadline is the December 15 annually. All Student Activities Chairs will receive a email notification when applications are being accepted.

Undergraduate Senior Project Grant Program Guidelines

In June 1995, ASHRAE’s Board of Directors approved a new Undergraduate Senior Project Grant Program (in addition to the Grant-in-Aid Program). The Student Activities Committee (SAC) implemented and administers the program.

The purpose of this program is to provide grants to engineering, technical and architectural schools worldwide to be used to fund equipment and supplies for undergraduate engineering or architectural senior projects and 2-year technical school projects that focus on ASHRAE-related topics. NOTE: University overhead and faculty or student payments are not to be funded. Grants may cover projects lasting from one academic term up to one year.

The grant program’s purpose is twofold:

1 To fund quality senior undergraduate projects in an engineering, architecture or engineering technology curriculum with the goal of increasing student knowledge, learning and awareness of the HVAC&R industry through the design and construction of senior projects.

2 To introduce students to ASHRAE, possibly sparking their interest in the Society and membership.

The following outlines the basic details and qualifications of the program:

1 The grant application must be submitted by the faculty member who will be responsible for the project.

2 Any faculty member requiring an ASHRAE-related topic for a senior project in an engineering curriculum may apply for the grant. The faculty member and students doing the project are NOT required to be ASHRAE members or student members.

3 Projects involving the building of working models, test equipment, experimental teaching aids, and laboratory experiments are encouraged. Projects only involving data collection, computer

67

modeling or computer programming will receive lower funding priority. Computer hardware such as data acquisition systems or computers will not be funded, however computer software if utilized in conjunction with the above listed project is acceptable.

Appendix B,1

4 The maximum amount of the grant is $5K per project.

5 All questions must be answered on the application with a complete description of the project to be considered.

6 ASHRAE Headquarters must receive the applications by the December 15 annually. Late applications will not be accepted. Notification of the project’s acceptance or rejection will be given by March 1st, before the project is to begin.

An unaccepted project proposal may be revised and resubmitted for the following years.

1 Also, at the time of announcing the award, the Student Activities Regional Vice Chair (SA-RVC) and the local chapter Student Activities (SA) Chair will be notified.

2 When the project is complete, a final report shall be prepared and submitted to ASHRAE by the students and faculty advisor. The report should include a summary of student involvement and actual fund expenditures. Additionally, full-year projects will require a mid-year progress report.

3 The SAC wants to ensure local ASHRAE chapter awareness of and participation in this grant program. The local SA Chair will be notified of grants awarded in his/her geographical area. The SA Chairs will be asked to liaise with the grant awardees, monitoring the project’s progress.

4 Payment for grants will be made on or after July 31st.

5 Any funded project not completed (as indicated by non-receipt of a final report) will result in the removal of the responsible faculty member from consideration for additional grant applications.

For further information, contact your SA-RVC or the Assistant Manager, Student Activities at ASHRAE Headquarters at 678-539-1212.

68

Appendix C

Graduate Student Grant-in-Aid

Graduate students can receive up to $10,000 to assist them in a research project proposed by the candidate. Applications can be requested from and are to be sent to the ASHRAE Manager of Research. The deadline is December 15.

Application Requirements, Form and Selection Criteria A Grant-in-Aid is a grant of funds to a full-time graduate student of ASHRAE-related technologies. It is awarded once each year for use in the following academic year. Normally 10 to 25 grants are made each year.

The Grant is intended to encourage the student to continue his/her preparation for service in the HVAC&R industry. The relevance of the research proposed by the candidate is a consideration for awarding the grant. The Grant-in-Aid is made through the university solely for the support of the student in an amount not to exceed US $10,000 per school year per student and is not renewable. Typical expenditures include living expenses, tuition, travel to ASHRAE meetings, experimental equipment, and supplies.

Consideration is given to participation of the student and his/her advisor in ASHRAE* and an attempt will be made to distribute the awards equitably among regions, institutions, and foreign countries. The basis for scoring heavily emphasizes ASHRAE* involvement and is intended to stimulate advisor activity in ASHRAE and associate societies.

Applications shall be made to the Manager of Research & Technical Services on the student's behalf by the faculty advisor and will be reviewed and selected by the Research Administration Committee at the ASHRAE Winter meeting. Applications must be received at ASHRAE Headquarters by DECEMBER 15 to be considered.

An application form can be printed and downloaded from this site. Additional information can be obtained from the Manager of Research & Technical Services at ASHRAE headquarters. Requests may be made via mail, fax (404-321-5478) or e-mail mvaughn@ashrae.org.

Applicants will be notified of the results of the competitive evaluation by April 1. Funds will be available to the grant recipients shortly after July 1.

The student shall complete pages 1-4 of the web site application form or pages 1-3 of the printed application form and submit it to his/her advisor.

1 Student History: Name, address, post-secondary education including current degree program, grade point average, rank in class, membership in professional societies, previous work experience, transcript to be attached), other financial aid being received.

2 Description of Research Project: Significance of research, outline of plan of procedure, approximate budget, institution's contribution, plans for publication of research results.

3 Amount of Grant Needed: ASHRAE support is to cover student's expenses. Fringe benefits and overhead should not be included.

69

Appendix C,1

The advisor will then supply the following data on page 5 of the web site form or page 4 of the printed application form prior to submission to ASHRAE:

Information on Institution and Faculty Advisor: Is the Faculty Advisor an ASHRAE member, and if so, for how long and at what grade? Indicate nature of activity in Society affairs. Faculty Advisor's assessment of applicant.

Application forms should be returned to: MANAGER OF RESEARCH & TECHNICAL SERVICES ASHRAE 1791 Tullie Circle, NE

Atlanta, GA 30329-2305 404-636-8400

The information submitted on the application form is reviewed and scored by the Research Administration Committee (RAC) in the following manner. The maximum score is 100.

Grade Point Average (GPA): Most students in the US are graded between 0 (F) and 4 (A). Students who attend Institutions that use a different grading system should, with the help of their faculty advisor, translate their grades to a base having a maximum value of

4. Up to 20 points are awarded for the GPA.

ASHRAE student membership: The evaluating committee wishes to stimulate ASHRAE* members in receiving grants. Five points will be given to student membership in ASHRAE or associate societies.

Student activities: Students are encouraged to participate in activities such as an ASHRAE* student branch, local chapter or other student or professional societies. Up to 10 points will be awarded for these activities.

Faculty Advisor: 5 points are awarded for the faculty advisor’s membership in ASHRAE or associate societies. **

Activities of the Faculty Advisor: Up to 10 points are awarded for activity in ASHRAE or associate societies. **

Faculty advisor recommendation: The Faculty Advisor should make a recommendation based upon student involvement related to ASHRAE or other related society activity, academic achievements, and ability to carry out the research project. Up to 20 points are awarded based upon these recommendations. **

Description of Research Project: Significance of research, outline of plan of procedure, approximate budget, institution contribution and plans for publication of research results should be described. A maximum of 30 points are awarded for this. **

ASHRAE must be notified if an applicant or awardee leaves school, changes projects or changes faculty advisors.

70

*For students and faculty residing outside of North America, membership in the appropriate

Appendix C,2ASHRAE associate society will be considered to be equivalent.

**These items may be temporarily omitted on the applications of students from outside of Appendix C North America (ONA) if the information is not available at the time the application is submitted. Annually, up to two students may receive GIA awards for study at a University outside North America. However, funds will be withheld until the student provides documentation to ASHRAE that they have begun their program of study at the University, have obtained a faculty advisor, and have determined their research topic.

71

Appendix D

ASHRAE Scholarship Program

The ASHRAE Scholarship Program is designed to encourage and assist heating, ventilating, air conditioning and refrigeration (HVAC&R) education through its granting of scholarships and fellowships. The program also serves the public interest by aiding in the education of men and women to become qualified to practice as engineers in the HVAC&R field.

Scholarships are available to undergraduate engineering, engineering technology and graduate students enrolled full-time in a curriculum approved by the Accreditation Board for Engineering and Technology (ABET) or other accrediting agency recognized by ASHRAE, and the student is pursuing a course of study which traditionally has been a preparatory curriculum for a career in HVAC&R. For a list of ABET-accredited programs by school, go to the ABET website at http://www.abet.org.

The ASHRAE Scholarship Program provides financial aid to students as follows:

UNDERGRADUATE ENGINEERING SCHOLARSHIPS are available to undergraduate engineering students enrolled full-time in an ABET-accredited program leading to a Bachelor of Science or Bachelor of Engineering degree. Applicants must have a cumulative college grade point average of at least 3.0 based on a 4.0 scale, where 4.0 is the highest and meet all other ASHRAE basic criteria. Applications, including all supporting documentation, must be postmarked no later than December 1. Recipients are notified in the spring with scholarships awarded for study in the following fall/spring academic year.

The following are one-year scholarships awarded annually in the amount of $3,000 each:

(NOTE: Some scholarships have special eligibility requirements.)

• ASHRAE Scholarships (2) • ASHRAE Memorial Scholarship (1) • Alvin B. Newton Scholarship (1) • Duane Hanson Scholarship (1) • Henry Adams Scholarship (1)

ASHRAE Donald E. Nichols Scholarship (1) Awarded annually to a qualified undergraduate engineering student enrolled in an ABET-accredited program at Tennessee Technological University pursuing a bachelor’s degree. Applicants must meet all other ASHRAE basic criteria.

ASHRAE J. Richard Mehalick Scholarship (1) Awarded annually to a qualified undergraduate mechanical engineering student enrolled at the University of Pittsburgh and pursuing a bachelor’s degree. Applicants must meet all other ASHRAE basic criteria.

ASHRAE Region IV Benny Bootle Scholarship (1)

72

Awarded annually to a qualified undergraduate engineering student enrolled in an

Appendix D,1ABET-accredited program at a school located within the geographic boundaries of ASHRAE’s Region IV (currently North and South Carolina, and Georgia). Applicants must be pursuing a bachelor’s degree and meet all other ASHRAE basic criteria.

ASHRAE Region VIII Scholarship (1) Awarded annually to a qualified undergraduate engineering student enrolled in an ABET-accredited program at a school located within the geographic boundaries of ASHRAE’s Region VIII (currently, Arkansas, Louisiana*, Texas*, Oklahoma, and Mexico). Applicants must be pursuing a bachelor’s degree and meet all other ASHRAE basic criteria.

* Parts of these states are not within the geographical boundaries of Region VIII. Contact ASHRAE headquarters for information regarding eligible schools in this area.

The following is a one-year scholarship in the amount of $5,000:

Frank M. Coda Scholarships (1) Awarded to qualified engineering students enrolled in an ABET-accredited program and pursuing a bachelor’s degree. Applicants must meet all other ASHRAE basic criteria.

The following is a two-year scholarship in the amount of $10,000 each (awarded $5,000 per year):

Reuben Trane Scholarships (4) Awarded to qualified engineering students with at least two years of undergraduate studies remaining in an ABET-accredited program. Applicants must be pursuing a bachelor’s degree and meet all other ASHRAE basic criteria. To remain eligible for the second year of the scholarship, recipients must remain enrolled full-time & continue to meet all other ASHRAE basic criteria.

ENGINEERING TECHNOLOGY SCHOLARSHIPS (3) Available to engineering technology students. Applicants must have a cumulative college grade point average of at least a 3.0 based on a 4.0 scale, where 4.0 is the highest. Applicants must meet all other ASHRAE basic criteria. Applications, including all supporting materials, must be postmarked by May 1. Recipients are notified in the summer with scholarships awarded for study in the following fall/spring academic year.

Associate Degree Engineering Technology Scholarship (2) A one-year $3,000 scholarship for students enrolled full-time in an engineering technology program leading to an associate degree and who are pursuing a course of study which traditionally has been a preparatory curriculum for a career in HVAC&R.

Bachelor Degree Engineering Technology Scholarship (1) A one-year $3,000 scholarship for students enrolled full-time in an ABET-accredited program

73

leading to a bachelor degree in Engineering Technology.

Appendix D,2Graduate Fellowship

Willis H. Carrier Graduate Research Fellowship (1) A one-year fellowship in the amount of $21,000 awarded annually to a qualified engineering student entering Purdue University for graduate research in HVAC&R. Applicants apply directly to Purdue University and must be recommended by the school for the fellowship.

The basic criteria on which all scholarships are granted are as follows: • A cumulative college grade point average of at least 3.0 where 4.0 is the highest • Full-time enrollment in a college or university with at least one full year of studies

remaining in the year the scholarship will be awarded • Potential service to the HVAC and/or refrigeration profession • Need for financial assistance • Leadership ability • Recommendations from instructors • Character

To be considered for any scholarship, the following must be submitted in one package and postmarked by the application deadline: 1 Completed and signed application form. 2 Official transcript of all college grades, including the one semester or quarter most recently completed. 3 Letter of recommendation and evaluation form from three references, including a current professor or faculty advisor, who are familiar with the applicant’s character, accomplishments, and likelihood of success in the HVAC&R industry (Graduate students should submit a letter from two professors or faculty advisors).

Contact Lois Benedict at ASHRAE headquarters in Atlanta. An application package may also be available from your school’s Dean of Engineering or ASHRAE student branch advisor

Appendix D,5

Direct questions and mail completed applications in one package postmarked by the deadline to:

Lois Benedict Scholarship Administrator ASHRAE, Inc. 1791 Tullie Circle, NE Atlanta, GA 30329 Phone: 404-636-8400 Fax: 404-321-5478 benedict@ashrae.org

74

Appendix E

Guidelines for Chapter Scholarship Program

1. Preface

Any chapter wishing to establish a scholarship fund should do so by following the Operational Guide for Chapter Scholarships, as established by action of the Board of Directors on June 23, 1963. The action of the chapter shall be subject to approval by the Regional Chair, and copies of information pertaining to such approved action shall be delivered to headquarters staff for distribution to the Society's Student Activities Committee and the Board of Directors.

Your ASHRAE Chapter Scholarship Program should be designed to encourage HVAC engineering education through the granting of scholarships.

1.1.2 Each scholarship should be funded separately, and, whenever unspecified funds are made available to the chapter, the scholarship committee, once a year, should recommend action regarding the use of these unspecified funds to the chapter’s board of governors.

1.1.3 A continuous effort should be made by the chapter to obtain contributions from any and all sources available, in order to increase all scholarship funds. Funds for scholarships may be solicited from businesses. Member assessments, special fundraising events, or voluntary contributions may be a source of funds.

1.1.4 All funds for scholarships should be invested separately from other chapter funds and be deposited in an interest bearing account. Separate accounting records should be maintained for each scholarship fund.

1.1.5 Funds for scholarships should be used only for the scholarships for which they are specified, and contributions, regardless of source, should be credited to the fund specified. If a contribution is not specified, it can become part of an unspecified scholarship fund.

2. General Guidelines

2.1 All scholarships awarded by the chapter should satisfy one of the following requirements:

a. The recipient should be in full-time attendance as an undergraduate at a post secondary educational institution.

b. The recipient should be a graduate student at a recognized university.

75

c. The following information should be made available to all Chapter members:

Appendix E, 1

1. Name of scholarship

2. Amount and number of scholarships

3. Participating institution(s)

4. Criteria for selection of recipients

5. Names of scholarship committee members

2.2 A scholarship committee of at least three members of the chapter should be appointed by the chapter to evaluate the scholastic potential of all candidates. If the scholarship is tied to a specific college or university, a member appointed by the institution should also be involved in the selection process.

76

2.3 The number of scholarships, the amount to be paid to each scholarship recipient, and the frequency of scholarships should be the sole responsibility of the chapter. All scholarships should be awarded in the order recommended by the scholarship committee.

2.4 The scholarship committee should receive funds for said scholarships, and members disbursements should be made only upon vote of the chapter

2.5 Any public announcement regarding the promotion or the recipient of a scholarship should be made only by the chapter.

2.6 Criteria, procedures, and funding of new scholarships should be reviewed and approved by the scholarship committee and the chapter’s board of governors.

3. Operating Rules3.1 Control and Funding

3.1.1 Overall control and guidance for the scholarship program, particularly policy and finances, should be the responsibility of the chapter’s board of governors. However, the board may delegate the operation and administration of the program as specified herein.

3.2 Non - Discriminatory Basis of Selection 3.2.1 The selection of candidates for scholarships should be on an objective and non-

discriminatory basis. This requires that the group from which the candidates are selected must be chosen on the basis of criteria reasonably related to the purpose of the scholarship.

3.2.2 In establishing a purpose for a scholarship, the scholarship committee should place

Appendix E,2

reasonable restrictions on the course of study for which the grant is available, such as engineering or HVAC curriculum.

3.3 Organization and Responsibility

3.3.1 The scholarship committee should periodically review all scholarships awarded in accordance with the supervisory procedures outlined under item 3.3.2.

3.3.2 The scholarship committee should establish appropriate procedures to keep and maintain adequate records and case histories for each scholarship recipient including, but not limited to the following:

(a) Name and address of scholarship recipient

(b) Amount of scholarship awarded

(c) Period over which the scholarship is to be distributed to recipient

(d) Criteria used to select the recipient

(e) Purpose of the scholarship

(f) Restrictions, if any, placed upon the scholarship

(g) Methods used to publicize the availability of the scholarship

(h) Original application of the candidate

77

(I) Recommendation and action taken on the application by the scholarship committee

3.3.3 The scholarship committee should have responsibility for ongoing contribution solicitation programs. New ideas for fundraising projects should be subject to approval by the chapter’s board of governors.

3.3.4 An annual report of all scholarship activities should be prepared by the scholarship committee. This report should be distributed to the chapter’s board of governors.

3.4 Expenses for Scholarship Program

3.4.1 All charges for mail, design and printing of forms, and other direct expenses for operation of the program may be made to the appropriate scholarship fund account.

3.4.2 All expenses incurred for fundraising and promotion of the chapter scholarship program may be charged to the scholarship funds, proportional to the fund balances at the beginning of the fiscal year.

Appendix E,3

3.4.3 Expenses incurred by the scholarship committee may be charged to the scholarship funds, proportional to the fund balances at the beginning of the fiscal year.

3.5 Appendices

3.5.1 Sample “Letter of Intent” (Appendix E,4)

78

Appendix E,4 Letter of Intent Chapter Scholarship Funds

A Letter of Intent should be sent to the designated college or university to officially establish the scholarship. A sample letter follows:

A. University B. Address C. Attention: Mr.

Dear Mr. :

The Chapter of the American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc. would like to make available to your university funds for scholarships for deserving students for the benefit of education and the general public.

It is our hope and desire to provide XXX scholarships in the sum of XXX each for this purpose. We desire to donate these scholarships in the name of the XXX Chapter of the American Society of Heating, Refrigerating and Air-Conditioning Engineers, Inc., but with the distinct understanding that this project is solely that of the members of said chapter, and not for the chapter as such, and does not involve any liability or obligation on the part of the Society or of the chapter. The Bylaws of the Society provides that no chapter of the Society shall act for the Society, or subject the Society to any financial or other obligation.

1. The recipients of the scholarships shall be such students as are selected by a committee composed of three members appointed by the chapter and one member appointed by you, and shall have such qualifications as the committee may from time to time determine.

2. The scholarship shall be called “Scholarships of the Chapter of the American Society of

79

Heating, Refrigerating and Air-Conditioning Engineers, Inc.” 3. The funds collected and received for said scholarships shall be held by the chapter and

disbursements shall be made only upon vote of the members of the chapter at any regular meeting. All rules and regulations regarding the procedures to be adopted in connection with said scholarships shall be determined by the scholarship committee subject to approval by the members of the chapter at any regular meeting.

If this understanding meets with your approval, kindly sign the enclosed duplicate original of this letter and return to us.

Sincerely,

Authorized Representative of Chapter University of

Authorized Signature Date

80

K-12 INFORMATION SHEET

In order to ensure that there is an adequate supply of engineers in the future, ASHRAE members must do their part to assist schools in strengthening math and science education and in making students aware of the career of engineering. It is the responsibility of the Student Activities (SA) Chapter Chair to ensure that chapter members are involved in this effort.

Having an opportunity to speak with students can often be expedited by having a local, regional or national activity to support your presentation. All available resources for K-12 can be found online at the student zone in Educational Resources/K-12 Programming & Resources. The document Programs/Resources Available for K-12 Teachers (Appendix C) is also available: www.ashrae.org/ashraek12.

Listed below are a few events and organizations that you can build your presentation around during the school year:

February -The third week of February is National Engineers Week. This is a great time to talk to students about career opportunities in HVAC&R. April -Earth Day. This presents a great opportunity to talk to students about environmental issues (both indoor and outdoor). This day also kicks off National Science and Technology Week (sponsored by the National Science Foundation).

For your information, all of our available brochures, posters, and videos are available online at the student zone. You may view online and place orders via fax to the Assistant Manager, Student Activities at ASHRAE Headquarters. These resources can assist you greatly in planning and facilitating classroom visits and presentations.

To assist in this effort, the Student Activities Committee has also developed a form letter to principals or math/science coordinators, a K-12 resources brochure, and a K-12 programs & resources list including classroom projects. The information found at www.ashrae.org/ashraek12 is as follows:

Defining STEM ASHRAE STEM Report to Member’s Council Recommended activities and experiments Form letters for reaching local schools Teaching guide to presentations Materials request form Discussion Board to upload pictures and success stories from school visits EWEEK information Help engineering resource websites Parent and teacher resources Videos

(The student zone recommended projects are set up for K-5, 6-8, 9-12.)

81

Kindergarten - 6th grade

Provide Materials

The best way to assist the K-6 level is by providing the children and their teachers with materials that are well designed and readily accepted by the teachers. The first step is to establish contact with the school and introduce your designated chapter member as a resource for the teachers to call upon. A special emphasis should be made to reach predominately minority schools. Your chapter may also want to donate specific items like videos or posters.

The key to helping to make a difference with the K - 6 age group is to not only give out materials, but to make a chapter member available to assist the school or a specific teacher with math or science related activities upon request.

Grades 7-12

By junior high, students are receptive to visits by engineers who can convey the challenge and excitement of their profession and show students how math and science relate to the world around them. Chapter members are encouraged to contact local schools and arrange to make classroom presentations.

If you are talking with 7-10th graders, it is important to emphasize engineering in general, rather than specifically HVAC&R. Students can easily become confused by all the different engineering disciplines. Using famous "engineering heroes" as examples is often an effective way for students to identify with engineering. Some recognizable individuals involved in the engineering field include: Henry Ford, Thomas Edison, The Wright Brothers, Neil Armstrong, John Glenn, Jack Welch, Jimmy Carter, "Red Adair," Maria Telkas, George Washington, and Willis Carrier.

Junior High programs should focus on building a solid academic foundation, particularly in mathematics. Engineering can be presented as the result of applying mathematics and science to real problems.

By 11th grade, it is more appropriate to get into specific engineering areas, especially for those interested in a two-year technical program.

Before making a classroom visit, PREPARE!!!

Plan your presentation in advance:

a. Contact the teacher directly by phone or mail [the initial contact could be the introduction form letter, found online at www.ashrae.org/ashraek12.

b. Try to arrange a meeting with the teacher before your presentation. This personal contact is an important element in being sure that your presentation is on target.

c. Plan to have an interactive activity that will involve the students in your presentation and will be appropriate to the students’ age level and interest. The teacher will be able to assist you in

82

planning the appropriate activity.

d. Confirm the date, time, and discuss any requirements you might have such as video monitor, slide projector, copies of handouts.

e. Remember that teachers are the professionals when it comes to educating kids. They will be very helpful in assisting you in planning your presentation as well as dealing with the disruptions, which are common occurrences in classrooms.

To encourage chapter participation in the local schools, PAOE points are awarded for various activities. See Section 3 of this handbook for the specific points for the current Society year or contact your Regional Vice Chair for Student Activities.

83

Appendix F

Date

Mr./Ms. Title (Principal, Math/Science Coordinator) Name of School Address

Re: ASHRAE K-12 Programs for the Encouragement of Math and Science

Dear:

As a member of the American Society of Heating, Refrigerating and Air-Conditioning Engineers and representative of the Student Activities Committee (SAC) for the local chapter, I would like to introduce you to the student programs and resources we have available for kindergarten through 12th grades.

As volunteers, engineers, and members of the local heating and air-conditioning industry, the SAC members are very interested in promoting mathematics and science at all education levels. We hope that our efforts will encourage some students to pursue an engineering degree.

We understand the importance of promoting math and science, not only in the high and middle schools, but also at the elementary school level.

Some of the resources we have to accomplish this are videos, brochures, and program activities; however, the most important resource we offer are the volunteers willing to come to your classroom to participate and/or conduct various student activity programs.

Our volunteers also participate in other related school programs such as MathCounts, National Engineers' Week, and JETS (Junior Engineering Technical Society).

We would like to know your ideas and needs so that we can further assist you in the near future. Please contact us if we can be of assistance in your classroom activities. Please contact me at your earliest convenience at (phone number) to arrange a meeting to discuss this mutual opportunity.

Very truly yours,

Student Activities Committee, Chair

84

Appendix G

National Society of Professional Engineers http://www.nspe.org

1) Discover Engineering (Discover-E)/National Engineer’s Week NSPE states that this is "an excellent opportunity to initiate involvement with schools." This program is a part of National Engineer's Week, when engineers visit classrooms to develop enthusiasm and interest in math and science applications. The Discover-E program often grows into long-term involvement between engineer, student, and teacher. NSPE provides materials for the visiting engineer that may be left with the teacher for use in future classes.

2) MATHCOUNTS This is a national math competition for 7th and 8th graders (it is also available in some Canadian provinces, for example, British Columbia. Contact Innovators in the Schools for availability: 1-800-465-7766). Competitions are held at the chapter, regional, and national levels. MATHCOUNTS builds skills, promotes strategic problem solving, challenges students to sharpen their analytical abilities, and encourages them to continue in a college math track in high school.

The program's schedule begins when volunteers register teams in the fall. Then volunteers coach students throughout the fall. The students compete in the spring in both individual and team events beginning at the local level and progressing through the regional, state, and national levels.

Volunteers may mentor/tutor students for the competitions, assist with administration of the program, and/or work at the competition. Volunteers' time commitments can range from half a day (e.g., in an administrative capacity) to year-round support (e.g., administrative or mentoring).

To get involved, a volunteer should contact the MATHCOUNTS national office for an annual published list of state coordinators. The volunteer may also contact the local NSPE chapter to determine whether the chapter is already involved in MATHCOUNTS. Call or write MATHCOUNTS at:

MATHCOUNTS Federation 1420 King Street Alexandria, VA 22314 PHONE: (703) 684-2828; FAX: (703) 836-4875

American Chemical Society www.acs.org

1). Science For Kids http://portal.acs.org/portal/acs/corg/content?_nfpb=true&_pageLabel=PP_TRANSITIONMAIN&node_id=878&use_sec=false&sec_url_var=region1&__uuid=a9fd9849-b27e-4854-bbe2-f3faf694cf53Science for Kids is full of science activities that kids can do. Currently WonderNet contains

85

activities covering over 30 different topics. A new topic is posted every other month.

2) Resource Chemistry http://portal.acs.org/portal/acs/corg/content?_nfpb=true&_pageLabel=PP_TRANSITIONMAIN&node_id=127&use_sec=false&sec_url_var=region1&__uuid=38712f49-1cac-4cd6-b449-1568fb03ad8c Resource Chemistry is an online middle school teacher resource for background information and activities in chemistry. It is based on the former NSF-funded teacher professional development project, Operation Chemistry. Each topic includes background information and many science activities. Modules on Energy, Polymers, and Food Chemistry are scheduled to go online in the coming year.

3) Chemistry.org

http://www.chemistry.org/portal/a/c/s/1/acsdisplay.html?DOC=kids\index.html Chemistry.org/kids Chemistry.org highlights different hands-on activities and articles from the ACS collection. Visitors are invited to celebrate chemistry with fun hands-on activities, science facts, and chemist interviews.

4) Chemistry through Inquiry http://www.chemistry.org/portal/a/c/s/1/general.html?DOC=education\wande\Onl ineCourse.html Chemistry through Inquiry is a 5-week online teacher professional development course for 3-8th grade teachers. Chemistry through Inquiry is based on the National Science Education Content Standards for Inquiry and Physical Science and features investigations from the book Inquiry in Action - Investigating Matter through Inquiry.

5) Inquiry Matters http://www.chemistry.org/portal/a/c/s/1/general.html?DOC=education\wande\inq uirymatters.html Inquiry Matters is workshop that can come to your site. During the workshop, elementary and middle school teachers will be introduced to science activities that teach both physical science and inquiry content.

For more information about ACS programs, contact:

American Chemical Society 1155 Sixteenth Street, NW Washington DC, 20036 PHONE: (800) 227-5558 (US only); (202) 872-4600 (outside the US) FAX: (202) 872-4615; EMAIL: help@acs.org

American Society of Mechanical Engineers http://www.asme.org

1) Engineering Education in the K-12 Classroomhttp://www.asme.org/education/precollege/

86

Appendix G, 2

ASME's Pre-College activities and resources are aimed at supporting improvement in quality science, technology, engineering and math (STEM) education; fostering interest in and access to the mechanical engineering profession; developing appropriate partnerships with industry, academia, government and other professional societies; and advocating for the technological literacy of society at large

1) ASME's Engineers Week 2012 video shines a light on students practicing hands-on engineering and having fun doing it! High school teens design and build robots and student engineers put their skills to work to provide clean water and electricity to third world countries...a true celebration of engineering! http://www.asme.org/kb/news---articles/media/2011/09/eweek-2012-welcome-video

2) Tools of Discovery http://www.asme.org/education/precollege/discovery/page2.htm The Tools of Discovery Program - which includes the website and the career Encounters videotape - presents an engineering view of the physical sciences. It supplements your curriculum by showing your students how scientific concepts are applied in the "real world."

In addition, Tools of Discovery helps your students start thinking about a career and the personal factors that go into that decision. It also offers your students a look at the career opportunities in the field of mechanical engineering and provides information on the high school and college preparation necessary for an engineering career.

This program was developed by the American Society of Mechanical Engineers, with the cooperation of experiences high school classroom teachers and engineering educators.

The student activities included in Tools of Discovery are targeted to earth science, biology, chemistry and physics. They are also appropriate for general science classes. These activities let students explore the uses of simple machines in technology related to each science discipline.

3). Integrated Design Engineering Activity Series (IDEAS)http://www.asme.org/groups/educational-resources/integrated-design-engineering-activity-seriesOur goal when soliciting project activities was to identify low-cost, “hands-on” engineering projects for use in middle schools math, science and technology classes. The announcement attracted over 60 entries from teachers, engineers, and concerned educational and professional groups.  A panel of middle school teachers and engineers helped to plan the project and evaluated the entries. The resulting ‘IDEAS’ projects have been adapted from those entries.

4). Engineers Solve Problems http://www.asme.org/groups/educational-resources/engineers-solve-problemsThis book of math problems had its beginning in the development of an "Academy of Math and Engineering" at a school in Salt Lake City, Utah.  The thought was to make math and science more real to students by having them see the actual use of math in the solution of problems from real life presented by engineers in the classroom

5). ASME Teacher Workshop Guidehttp://www.asme.org/groups/educational-resources/asme-teacher-workshop-guideThis guide features workshops that will be valuable to middle school science, math and technology

87

Appendix G,3

teachers.  It includes tips for engineers on working with middle school teachers, understanding curriculum standards, and technology training needs.  Checklists, web support ideas, lessons learned from others who have already held workshops, and ideas for follow-up, are also included.

For more information on these programs contact ASME at: American Society of Mechanical Engineers 3 Park Avenue New York, NY 10016-5990 PHONE: (212) 591-7674

National Action Council for Minorities in Engineering http://www.nacme.org/NACME_A.aspx?pageid=1

Since 1974, NACME (the National Action Council for Minorities in Engineering) has provided leadership and support for the national effort to increase the representation of successful African American, American Indian and Latino women and men in engineering and technology, math- and science-based careers. NACME is a leader, but works closely with many other organizations to achieve our aim.

1) Middle School Programhttp://www.nacme.org/NACME_B.aspx?pageid=75 NACME’s middle school program is a great way to introduce middle school students to the world of engineering which has at its core the fundamentals of math and science disciplines. By bringing into the classroom a variety of speakers that include professionals from local businesses and college students who aspire to be engineers, your children will learn more about how their world today is influenced by engineering and technology - from sports equipment design to I-Pods, to video games, the clothes they wear and the bridges and tunnels they travel.

a. ACE Mentor Program: http://www.acementor.org/ b. MESA: http://mesa.ucop.edu/ c. NACME Grant: http://www.nacmebacksme.org/NBM_C.aspx?pageid=210

2). High School Program-Academy of Engineering http://www.nacme.org/NACME_B.aspx?pageid=123The Academy of Engineering (AOE) are new schools that focus high school students on careers in science, technology, engineering, and mathematics (STEM). They are designed to help meet the increasing demand for qualified employees in the field of engineering. The National Academy Foundation (NAF), Project Lead The Way (PLTW), and NACME have joined forces to create these small learning communities, starting with 13 pilot schools throughout the nation.

For more information on these programs contact NACME at:

NACME The Empire State Building 350 Fifth Avenue, Suite 2212 New York, NY 10118-2299 PHONE: (212) 279-2626; FAX: (212) 629-5178

National Association of Women in Construction http://www.nawic.org/nawic/default.aspThe National Association of Women in Construction (NAWIC) originally began as Women in

88

Appendix G,4

Construction of Fort Worth, Texas. It was founded in 1953 by 16 women working in the construction industry. Knowing that women represented only a small fraction of the construction industry, the founders organized NAWIC to create a support network. Women in Construction of Fort Worth was so successful that it gained its national charter in 1955 and became the National Association of Women in Construction.

NAWIC has a membership of 5,800 with close to 200 chapters in almost every U.S. state and in two Canadian provinces. Since 1996, NAWIC has seen its core purpose grow internationally, with the signing of International Affiliation Agreements with NAWIC-Australia, NAWIC-New Zealand, South African Women in Construction, and most recently with NAWIC-United Kingdom. In its 50 years of service to its membership, NAWIC has advanced the causes of all women in construction, from trade women to business owners.

a. ACE Mentor Program Of America: http://www.acementor.org/ b. Construction Career Days: http://www.uritc.org/nccdc c. Engineer Girl: http://www.engineergirl.org/

For more information contact NAWIC at: National Association of Women in Construction (NAWIC) 327 S. Adams St. Ft. Worth, TX 76104-1081 PHONE: (817) 877-5551; FAX: (817) 877-0324

National Science Resources Center (National Academy of Science & Smithsonian Institution) http://www.nsrconline.org/

1) Parent Resources Parents--along with educators--can help children sharpen reasoning skills through the scientific process. There are resources in this section of the Web site for students. Parents are encouraged to explore these resources with their children. Parents are also encouraged to ensure good science programs in their children’s schools. A parent can:

Be an advocate and leader for inquiry-based science curriculum in the community Review their children’s science curriculum Ensure that teachers have appropriate professional development Work with local businesses and public interest groups to secure financial and other

support for quality science education

2) Teacher Resources http://www.nsrconline.org/curriculum_resources/teacher_resources.html

Exemplary Science Curriculum • Science and Technology for Children (STC) - Science and Technology for Children (STC) is a comprehensive, inquiry-based, 24-unit K–6 curriculum. Field-tested in school districts nationwide, the curriculum is being used in thousands of elementary school classrooms throughout the United States and abroad. http://www.nsrconline.org/curriculum_resources/elementary.html.

• Science and Technology for Middle Schools (STC/MS) - Science and Technology Concepts

89

Appendix G,5

for Middle Schools (STC/MS) is a comprehensive, inquiry-based, eight-module curriculum for students in grades 6-8. Field-tested in school districts nationwide, the curriculum is being used in thousands of middle school classrooms throughout the United States and abroad. http://www.nsrconline.org/curriculum_resources/middle_school.html.

• Science Education Leadership Opportunities - guiding school districts through the process of exploring, adopting, implementing, and sustaining quality science education reform. The NSRC’s LASER Center helps school districts nationwide implement research-based, inquiry-centered science programs for K–8 students. LASER provides leaders with access to research and best practices. LASER works with school districtsto develop a vision for effective science learning and teaching. LASER helps school districts to plan, implement, and sustain quality science education for their students. http://www.nsrconline.org/school_district_resources/laser.html.

Smithsonian Institution Web sites and other resources of interest http://www.nsrconline.org/student_and_parent_resources/parent_resources.html# SIsites.

The Marian Koshland Science Museum of The National Academy of Sciences http://www.koshland-science-museum.org/.

3) Student Resources http://www.nsrconline.org/student_and_parent_resources/student_resources.html.

For more information on these programs contact NSRC at:

National Science Resource Center Arts and Industries Building, Room 1201 Smithsonian Institution Washington, DC, 20560 PHONE: (202) 357-2555

Boy Scouts of America http://www.scouting.org/ The Boy Scouts of America is one of the nation's largest and most prominent values-based youth development organizations. The BSA provides a program for young people that builds character, trains them in the responsibilities of participating citizenship, and develops personal fitness.

For more information on this program contact BSA Exploring at: Boy Scouts of America1325 Walnut Hill LaneIrving, TX 75038 (214) 580-242

Girl Scouts of America http://www.girlscouts.org/program/program_opportunities/science/ Girls push boundaries, test limits, and look at the world around them with inquisitive eyes. They're natural scientists! Girl Scouts introduces girls of every age to science, technology, engineering, and math (STEM) experiences relevant to everyday life. Whether they're discovering how a car's engine

90

Appendix G,6

runs, how to manage finances, or exploring careers in STEM fields, girls are fast-forwarding into the future.

Appendix G,71) STEM and the National Program Every girl needs a chance to explore the fascinating world of STEM. Girl Scouting encourages girls of all ages by offering "fun with purpose" through its K–12 national program. The Girl Scout program includes two curriculum resources: National Leadership Journeys and National Proficiency Badges.

Leadership Journeys are core to Girl Scouting because they lead girls to discover what they care about and change the world. Girls explore a variety of interests along a Journey, everything from the arts to the outdoors and, of course, STEM.

a. STEM and It’s Your Planet – Love It! Journey Series1. Girl Scout Daisies explore the world of nature.2. Girl Scout Brownies learn about the water cycle.3. Girl Scout Juniors complete energy audits in buildings.4. Girl Scout Cadettes learn to assess air quality.5. Girl Scout Seniors calculate their "food print" and learn kitchen

science while preparing a locavore meal.6. Girl Scout Ambassadors "do the math" to figure out how much trash

is created and how to reduce it

b. STEM and Proficiency Badges In Girl Scouting, girls learn skills on specific topics when they earn badges. Girl Scout badges were recently refreshed to reflect girls' interests and to focus on 21st century skills. Many badges use STEM activities in fun ways. For example, the Cook, Artist, and Athlete Legacy badges all involve STEM. In addition, several new badge categories specifically relate to STEM:

7. Naturalists8. Digital Art9. Science and Technology 10. Innovation11. Financial Literacy

For more information, please contact us at:

Girl Scouts of the USA 420 Fifth Avenue New York, New York 10018-2798 PHONE: (800) GSUSA 4 U [(800) 478-7248] or (212) 852-8000

Scholastic Academic Publishers http://www.scholastic.com/

Scholastic, the global children’s publishing and media company, has a corporate mission supported through all of its divisions of instilling the love of reading and learning for lifelong pleasure in all children. Recognizing that literacy is the cornerstone of a child’s intellectual, personal and cultural

91

growth, Scholastic, for more than 80 years, has created quality products and services that educate, entertain and motivate children and are designed to help enlarge their understanding of the world around them.

1) Kids http://www.scholastic.com/kids/

2) Families http://www.scholastic.com/families/

3) Teachers http://teacher.scholastic.com/

4) Administrators http://www.scholastic.com/administrator/

5) Librarians http://www.scholastic.com/librarians/

For more information on these periodicals contact Scholastic at:

Scholastic 2931 East McCarty Street Jefferson City, MO 65102-3710 PHONE: (800) 807-2466

National Energy Foundation http://www.nef1.org/

Go to the NEF website to learn more about the following K-12 programs: 1) Out of the Rock

http://outoftherock.org/2) Energy Action

http://nef1.org/#about3) Academy of Energy Education

http://www.academyofenergy.org/ 4) Igniting Creative Energy Challenge (ICE)

http://www.ignitingcreativeenergy.org/

Educators can get more information about NEF Catalogs, Teacher Activities, Workshops, and Graduate Credit by visiting http://www.nef1.org/educators.html. The Materials Catalog is available at http://www.nef1.org/materials.html.

For more information about National Energy Foundation educational publications contact:

National Energy Foundation 3676 California Ave., Suite A117 Salt Lake City, UT 84104 PHONE: (801) 908-5800; EMAIL:

92

http://outoftherock.org/ Appendix G, 8

info@nef1.org

The National Energy Education Development (NEED) Project http://www.need.org/

The mission of the NEED Project is to promote an energy conscious and educated society by creating effective networks of students, educators, business, government and community leaders to design and deliver objective, multi-sided energy education programs.

The NEED Project is a 501(c)(3) nonprofit education association dedicated to promoting a realistic understanding of the scientific, economic and environmental impacts of energy, so that students and teachers can make educated decisions. The NEED program includes curriculum materials, professional development, evaluation tools, and recognition. NEED teaches the scientific concepts of energy and provides objective information about energy sources-their use and impact on the environment, the economy and society. The program also includes information to educate students about energy efficiency and conservation, and tools to help educators, energy managers and consumers use energy wisely.

All NEED schools have outstanding classroom-based programs in which students learn about energy. Some schools have student leaders who extend these activities into their communities. To recognize outstanding achievement and reward student leadership, The NEED Project conducts the National Youth Awards Program for Energy Achievement.

This program combines academic competition with recognition to acknowledge everyone involved in NEED during the year – and to recognize those who achieve excellence in energy education in their schools and communities. The students and teachers set goals and objectives, and keep a record of their activities. In April, the students combine their materials into scrapbooks and send them to their state coordinators. The students themselves write summaries of their projects for inclusion in the Annual Report. In addition, NEED conducts training conferences, creates educational materials, evaluates the nation’s energy knowledge through a Report Card and plans recognition programs. NEED is active in 5000 schools across 35 states. For more information about NEED programs, contact:

The NEED Project 8408 Kao Circle Manassas, Virginia 20110 PHONE: (703) 257-1117; FAX: (703) 257-0037; EMAIL: info@need.org

93

Appendix G,9

Miscellaneous

CONSIGNMENT PROGRAM

The following are the policies and procedures governing ASHRAE’s Consignment Program:

1 The Fundamentals Handbook is the only publication currently in this program.

2 Only ASHRAE members in good standing may request a consignment account. These accounts are non-transferable.

3 The ASHRAE member in whose name the account is actually set up is responsible for maintaining accurate inventory records and distribution of handbooks. This must include an indication of which edition (IP or SI) has been distributed. NOTE: While the books may actually be shipped to someone other than the member, proper record keeping is still the responsibility of the ASHRAE member.

4 A written request is needed for each shipment. Be sure to indicate which edition (IP or SI) you require.

5 An initial supply of inventory record sheets and student member applications are supplied at the time an account is set up. Additional copies of both will be sent on request.

6 Books should be distributed when a student submits his or her completed application, along with a check/money order (U.S. funds) covering the cost of the Fundamentals Handbook and student dues.

Student payment, including one copy of either edition of the Fundamentals Handbook costs:

$69.00 U.S. Funds: $20.00 for dues and $49.00 for the Handbook (includes CD)

NOTE: The instructor must indicate in the space provided on the application whether or not the student has received a Handbook and if so which edition. See the website for pricing on other publications.

1 All applications and checks should be forwarded to ASHRAE Headquarters in Atlanta, GA (ATTENTION CONSIGNMENT DESK) as soon as possible after distribution. All checks must have a current date. Our bank will not accept any check that is over three months old. Holding applications not only delays processing but also causes delays in services to new student members.

2 All submissions of applications and checks are to be accompanied by an inventory sheet. If we do not have this information, we may be unable to credit the proper consignment account.

3 Students should be informed that they, as ASHRAE members, will now receive monthly copies of the ASHRAE Journal and ASHRAE Insights. They may also purchase other publications at member prices.

94

4 Of special importance to the new student member is the fact that one copy of each of the other books in the Handbook Series (Refrigeration Systems, HVAC Applications, HVAC Systems and Equipment), as well as other selected Society publications may also be purchased at a reduced price.

Students should reference the ASHRAE bookstore online for pricing on these reduced publications!

Your cooperation in following the above procedures is appreciated.

95