Updated 7/31/17

Equity, Innovation and Choice Brevard Public Schools

STRONG START – STRONG SCHOOL

Charter School Pre-Opening Checklist, Guidance and Protocol

Legacy Academy Charter School

Opening the 2017-2018 School Year

Exhibit 3C

2

Modeled after NACSA’s Core Pre-Opening Monitoring Guidance and Sample Pre-Opening Protocol

© 2016 National Association of Charter School Authorizers (NACSA) and the Oregon Department of Education (ODE).

This document was developed by NACSA and carries a Creative Commons license, which permits noncommercial re-use of content when proper

attribution is provided. This means you are free to copy, display and distribute this work, or include content from this report in derivative

works, under the following conditions:

Attribution You must clearly attribute the work to the National Association of Charter School Authorizers, and provide a link back to the

publication at http://www.qualitycharters.org/.

Noncommercial You may not use this work for commercial purposes, including but not limited to any type of work for hire, without explicit prior permission from NACSA.

Share Alike If you alter, transform, or build upon this work, you may distribute the resulting work only under a license identical to this one.

Exhibit 3C

3

For the full legal code of this Creative Commons license, please visit www.creativecommons.org. If you have any questions about citing or reusing NACSA content, please contact us. WHAT ARE PRE-OPENING REQUIREMENTS? Pre-Opening Requirements are a set of primarily compliance-based actions that a school must complete prior to opening its doors and starting instruction. Schools must demonstrate that there is sufficient demand (enrolled students) to warrant school opening. In addition, schools must demonstrate that the physical building and staff are ready to receive students for instruction. Pre-Opening Requirements usually consist of a combination of paper screening of compliance documents and an on-site visit to the school site to continue to build the collaborative relationship between the authorizer and the school staff that started during the charter application and approval process. A detailed list of actions required for schools to demonstrate their readiness to serve students is included below. WHY ARE PRE-OPENING REQUIREMENTS IMPORTANT? Authorizers are under obligation to proactively monitor activity at all schools during the time between when new charters are awarded and when schools open. It is the authorizer’s obligation to make the determination if a school has completed the necessary preparations and largely satisfied the necessary Pre-Opening Requirements before the school is allowed to open for instruction. If the charter school does not complete the necessary Pre-Opening Requirements, and the authorizer determines that the enrollment is too low for the school to be financially viable, or the adults in the building and/or the physical structure are not ready to receive students for instruction, the authorizer must not provide the school with final authorization to open. A delay in opening will be in effect until the authorizer can confirm that the school has satisfied all necessary Pre-Opening Requirements and all necessary documents are on file. WHAT CONSTITUTES A PRE-OPENING REQUIREMENT? Pre-Opening Requirements represent the set of tasks that, once completed, will assist charter schools in coming into general compliance with applicable laws and regulations, as well as those that will facilitate effective and responsible management of school operations. Although charter school operators will likely identify additional tasks that they will need to complete during the critical time between charter authorization and the opening of the school, the tasks included in the Pre-Opening Protocol (below) alert school founders to those tasks which may not be directly related to the school’s education program but are essential to school operations, nonetheless. HOW ARE PRE-OPENING REQUIREMENTS ORGANIZED?

Pre-Opening Requirements are organized by general categories, including: students,

enrollment, and admissions; governance; budget; and transportation, among others. Each Pre-

Opening Requirement will be assigned a specific due date. Under the “Documentation” column,

the Pre-Opening Protocol also indicates for school operators the specific documentation

required for fulfilling particular terms. Finally, the document includes a column for authorizers

to verify whether schools have met each Pre-Opening Requirement.

Exhibit 3C

4

School Board of Brevard County

Division of Equity, Innovation and Choice

2700 Judge Fran Jamieson Way

Viera, Florida 32940

www.eic.brevardschools.org

(o) 321-633-1000, ext. 395

(f) 321-632-1508

Exhibit 3C

Updated 7/31/17

PRE-OPENING REQUIREMENTS FOR: Legacy Charter School

DATE OF CHARTER APPROVAL: April 12, 2016

TARGET SCHOOL OPENING DATE: August 10, 2017

School Total Enrollment: 183 (as of July 31, 2017)

(156 as of July 1, 2017)

School Proj. Enrollment: 261 (per cover page of application)

(Note: per letter dated 7/10/2017

school modified projections to

206)

C.O. Capacity: No CO (per email dated 7/26/2017 from

City of Titusville Fire Marshall, Max

Occupancy load of existing

classroom building is 230)

Failure to submit required documentation in a sufficient and timely manner may result in the authorizer taking action to postpone

the opening of school. Additional documentation may be required prior to the start of the school year. The authorizer will provide

written notice and a reasonable time for response to any additional requirements and/or changes to the following list:

Category Benchmark Due Date Where to

Submit Documentation

Approved by

Authorizer

1. Students,

Enrollment and

Admissions

1.a. Enrollment and

admissions policies are

approved by school board, if

different from materials

approved by authorizer in the

original application. (Contract:

Section 11)

May 31, 2017 Prior to recruiting

and enrolling

students

Charter Tools Enrollment and

admissions

policy

X Yes

No

Comments: 5/23/2017: Submitted

via Charter-Tools

COMPLETE

1.b. Board-approved student

code of conduct is on file and

provided to students and

families in a Student and

Family Handbook. (Contract:

Sections 3M and 11)

May 31, 2017 Prior to recruiting

and enrolling

students

Charter Tools Board-approved code of conduct

X Yes

No

Comments: 5/23/2017: Submitted

via Charter-Tools

COMPLETE

Exhibit 3C

6

Parent Contract (Due March 1 per

Contract Section 3N) Per request by Ms. Montford, Deadline extended to May 31, 2017

X Yes

No

Comments: 5/23/2017: Submitted via

Charter-Tools

COMPLETE

Copy of Student and Family Handbook

X Yes

No

Comments: 6/1/2017: Comment in

Charter Tools: The

Founding Board has

requested an addition to

the Student Handbook.

The completed Student

Handbook will be

uploaded in Charter Tools

by June 15, 2017.

7/9/2017: Submitted via

Charter-Tools

7/11/2017: Returned to

school for revisions

7/26/2017: Received

revised handbook via

email

COMPLETED LATE

Exhibit 3C

7

1.c. Student admissions

lottery conducted according to

rules and regulations and

waitlist maintained

appropriately (if applicable) (Contract: Sections 3D and 3H)

May 31, 2017 Prior to recruiting

and enrolling

students

Charter Tools Enrollment and admissions policy

X Yes

No

Comments: 5/23/17 Submitted via

Charter-Tools

COMPLETE

Copy of Waitlist (if applicable)

X Yes

No

Comments: Not Applicable – school

does not have a waitlist

NOT APPLICABLE

1.d. 50% of student

enrollment target met (Contract:

Section 3 and 1002.33(17)e)

May 31, 2017 (See Elementary

Scheduling and

Timeline for 2017-18

memorandum)

Per request by

Ms. Montford,

Deadline to

enter students

in system

extended to July

1, 2017

AS400 Roster of

enrolled

students

X Yes

No

Comments: Projected

enrollment per number on

application cover sheet =

261; therefore, school

needed 130.5 students to

meet target of 50%

7/1/2017 student records

in AS400 verified = 156

students

COMPLETE

Exhibit 3C

8

1.e. 75% of student

enrollment target met (Contract:

Section 3 and 1002.33(17)e)

June 15, 2017 (See Elementary

Scheduling and

Timeline for 2017-18

memorandum)

Per request by

Ms. Montford,

Deadline to

enter students

in system

extended to July

1, 2017

AS400 Roster of

enrolled

students

If a school does

not reach 75% of

planned

enrollment well in

advance of school

opening, the

school must

submit a revised

budget (see

“Budget” section)

and may be at risk

of not opening.

Yes

X No

Comments: Projected

enrollment per number on

application cover sheet =

261; therefore, school

needed 195.75 students

to meet target of 75%

7/1/2017 student records

in AS400 verified = 156

students

7/1/2017: Email to C.

Montford verifying

student number. Also,

School did not meet 75%

projection, and therefore

will need to submit

updated budget.

COMPLETE

1.f. 95-100% of student

enrollment target met (Contract:

Section 3)

June 19, 2017 (See Elementary

Scheduling and

Timeline for 2017-18

memorandum)

Per request by

Ms. Montford,

Deadline to

enter student in

system

extended to July

1, 2017

AS400 Roster of enrolled students

Yes

No

Comments: Not

applicable as school did

not meet 75% of

projection

NOT APPLICABLE

Exhibit 3C

9

1.g. Final Enrollment

Projection (Contract: Section 3G)

June 1, 2017 Hard Copy Final

Enrollment

Projection

letter

X Yes

No

Comments: 6/1/2017: phone call to

school – left message

reminding of needed

projections

7/10/2017: received

letter, school modified

projections to = 206

students due to the

capacity of their temp.

facility

COMPLETED LATE

2. Governance 2.a. Charter Contract

executed by Board (1002.33, FS)

Hard Copy Board

executed

charter

contract

X Yes

No

Comments: 4/12/2016: Contract

approved

COMPLETE

2.b. Organization is

incorporated as a not-for-

profit (1002.33, FS)

Hard Copy Incorporation

Certificate

X Yes

No

Comments: 8/1/2015: Included in

original application.

Organization

incorporated on

8/25/2014

COMPLETE

Exhibit 3C

10

2.c. Organization has secured

federal tax-exempt status (1002.33, FS)

May 31, 2017 Charter Tools Copy of tax

exempt letter

X Yes

No

Comments: 4/27/2017 Received via

hard copy during the Pre-

Opening Meeting

COMPLETE

2.d. Bylaws are executed by

the board (Contract: Section 9A)

May 31, 2017 Charter Tools Copy of

executed

bylaws

X Yes

No

Comments: 9/3/16 via Charter Tools

COMPLETE

2.e. Updated board roster

(with officer designations) and

contact information submitted (Contract: Section 9A)

May 31, 2017 Charter Tools Board roster X Yes

No

Comments: 10/4/2016: School’s

founding board contact

information added to

Charter Tools

5/31/2017: Per C.

Montford, School’s

founding board will

transition to school’s

governing board in July

2017 and she will become

principal. School will

update once this comes

into effect.

7/29/2017: Information

updated in Charter Tools

COMPLETED LATE

Exhibit 3C

11

2.f. Governing board has

been established and is setting

policy direction for school (Contract: Section 9A)

May 31, 2017 Charter Tools Copy of board minutes

X Yes

No

Comments: 4/27/2017: Per C.

Montford, Founding

Board acting as governing

board.

7/30/2017: Board

meeting minutes, received

via Charter Tools, show C.

Montford approved as

principal and the addition

of 2 new board members.

COMPLETED LATE

Copy of schedule for governing board meetings

X Yes

No

Comments: 7/27/2017: Received

hard copy during site visit

COMPLETED LATE

Exhibit 3C

12

2.g. Governing Board

Training and Disclosures (Contract: Section 9A)

NON-COMPLIANT as

of 7/31/2017

May 31, 2017 Charter Tools Training

Certificates for

each board

member

Yes

X No

Comments: Per School Action Plan:

Due April/May 2017

6/1/17: Per note in

Charter Tools from C.

Montford, The Board will

contract with Kathleen W.

Schoenberg by June 15,

2017 to complete

Training.

7/12/17: Per note in

Charter Tools from C.

Montford, The Board

completed training on July

5, 2017. We are waiting

on the certificates to be

sent to us stating we have

completed this training.

7/27/2017: Received,

during site visit, hard

copies of certificates for 2

out of the 4 current board

members, plus principal.

C. Montford stated that

remaining 2 members will

complete training in near

future.

Exhibit 3C

13

Disclosure

Forms for each

board member

X Yes

No

Comments: 7/27/2017: Received,

during site visit, hard

copies of disclosure forms

for the 4 board members.

COMPLETED LATE

2.h. Governing Board

Background Checks (Contract: Section 9)

NON-COMPLIANT as of

7/31/2017

May 31, 2017 AS400 District

Security

Yes

X No

Comments: 4/28/2017: Founding

board background checks

are complete.

5/31/2017: Per C.

Montford, School’s

founding board will

transition to school’s

governing board in July

2017.

7/29/2017: Information

updated in Charter tools

7/30/2017: Received

Board Minutes for

approval of new board

members.

7/31/2017: District

verification of board

member fingerprints

indicate that 2 members

have not completed

background clearance.

Exhibit 3C

14

2.i. School completed

application post-approval

training provided by the

FLDOE (statute)

Varies per date

of training

Charter Tools Training

certificates for

all participants

X Yes

No

Comments: 5/30/2017: Received via

Charter Tools. Founding

Board completed

training on 5/16/2017

COMPLETE

3. Educational

Program

3.a. School calendar is final,

including official start date,

and complies with statutory

and authorizer specific

requirements (if applicable) (Contract: Section 1B)

June 1, 2017 Charter Tools School

calendar

including all

key dates

X Yes

No

Comments: 6/1/2017 Received via

Charter Tools. School is

following BPS’ calendar

COMPLETE

Exhibit 3C

15

3.b. Curriculum Materials

Ordered

NON-COMPLIANT as

of 7/31/2017

July 27, 2017 Verified at

Site Visit

See Action Plan

Document

Yes

X No

Comments: 7/27/2017: Per C.

Montford (hard copy

document provided during

site visit), status of

ordered curricular

material:

Reading-on order

Math-partial delivery

Science-on order

Social Studies-on order

Note: School made no

mention of ordering

and/or receiving

appropriate materials for

Project Lead the Way,

which is their unique

innovation as required by

statute and per their

approved application

3.c. Reading Plan Option (Contract: Section )

May 31, 2017 Charter Tools Letter stating if

school electing

to participate

in or opt out of

district reading

plan

X Yes

No

Comments: 5/31/2017 School

elected to participate in

K12 Reading Plan

COMPLETE

Exhibit 3C

16

4. Administration

and Staff

4.a. Qualified school

administrator hired (Contract:

Section 10)

Within 3

working days of

hiring and no

later than May

31, 2017

Charter Tools Name, resume

and copies of

administrator

license(s)

demonstrating

compliance

with

certification

requirements

(if applicable)

X Yes

No

Comments: School Action Plan: Due Feb

2017; Hired may/June/July 2017

7/30/2017 Board minutes

received indicate, C.

Montford stepped down

from board and was

named school principal.

Resume submitted with

application. She does not

hold a valid certificate in

Florida.

COMPLETED LATE

4.b. All key leadership roles

filled (Contract: Section 10)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

Charter Tools

and Staff

Database

Updated

personnel

information

with names,

positions and

contact

information

Yes

X No

Comments: School Action

Plan: Due May/ June/ July 2017

7/19/2017 Check of staff

database showed only 2

employees entered

7/31/2017: staff

database indicates

principal is C. Montford.

7/31/2017: District

verification of board

member fingerprints

indicate that 2 members

have not completed

background clearance,

thus not able to assume

duties

Exhibit 3C

17

4.c. All teaching positions

filled (Contract: Section 10)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

AS400 Staff Database

and the

student side of

AS400

Yes

X No

Comments: School Action

Plan: Due May/ June/ July 2017

7/19/2017: verification of

staff database showed

only 2 employees entered

and no teachers assigned

in the student side of

AS400

7/31/2017: verification of

staff database indicates

that school is lacking the

following positions for

core areas: 1 second

grade teacher; 1 fourth

grade teacher; Also no

indication of an ESE

teacher as student

schedules are not

complete, so a

certification report could

not be generated. (all

teaching assign. based on

floor plan provided by C.

Montford on 7/27/2017

during site visit.)

Exhibit 3C

18

4.d. Health, safety and

criminal background checks

completed for all school staff (Contract: Section 10)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

Personnel

Files

Staff Database

Review and

Verified during

site visit

Yes

X No

Comments: 7/19/2017 unable to

verify background screens

as employees not entered

in staff database.

Personnel Files will be

reviewed at the July 27

site visit.

7/27/2017: All employees

needed to be drug

screened. During site

visit, C. Montford

explained that the School

was just completing

contract requirements

with agency conducting

drug screening.

7/31/2017: Verification of

staff database and

background clearance

indicates discrepancies.

Staff database indicates

17 employees;

Background screening

report indicate 20

employees.

Exhibit 3C

19

4.e. Employees meet

licensure and certification

requirements (Contract: Section 10)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

AS400 Staff Database Yes

X No

Comments: 7/19/2017 unable to

verify certification as

employees not entered in

staff database.

7/31/2017: AS400

(student schedules) are

not complete so a

certification report could

not be generated

4.f. Adequate ESE and ESOL

staffing in place to serve

enrolled students (Contract: Section

3I, J and K)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

AS400 Staff Database Yes

X No

Comments: 7/19/2017 unable to

verify certification as

employees not entered in

staff database.

7/31/2017: AS400

(student schedules) are

not complete so a

certification report could

not be generated

4.g. Board approved

personnel policies are

provided to all staff in an

Employee Handbook (Contract:

Section 11)

June 30, 2017 Charter Tools Board approved personnel policies

X Yes

No

Comments:

7/26/2017: received

employee handbook via

email

COMPLETED LATE

Exhibit 3C

20

Copy of Employee Handbook

X Yes

No

Comments: 7/26/2017: received

employee handbook via

email

COMPLETED LATE

4.h. Employees set up for

data access and use (Contract:

Section 2D)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

AS400/Active

Directory

AUP

Help Desk Tickets

Yes

X No

Comments: 7/31/2017: Active

Directory account

requests received for 11

employees (9 have been

processed, 2 awaiting

documentation from

School)

Exhibit 3C

21

5. Management

Contract (if applicable)

5.a. Management contract

executed (Contract: Section 9E)

NON-COMPLIANT as of

7/31/2017

June 30, 2017 Charter Tools Copy of

executed

agreement

approved by

the authorizer

and signed by

representatives

of the

management

company and

the school’s

board

Yes

X No

Comments: 7/31/2017: Received call

from Donna Barrick, with

Viracof Charter School

Services. Legacy

contracted with them as

an ESP as of Jan 2017

(non-compensation); July

2017 (contract with

compensation). School

did not indicate the use of

an ESP and sponsor only

found out about contract

through this 3rd-party

phone call. School did not

follow proper processes

for contracting with ESP

(per charter contract).

6. Budget 6.a. Board approved

budget for first fiscal year (Contract: Section 4F)

DID NOT COMPLY

On or before

July 1

Charter Tools Copy of board

approved

budget with

detailed

assumptions

for all key

revenues and

expenditures

Yes

X No

Comments: 7/1/2017: Did not receive

initial budget.

Note: Due to enrollment

verification of 7/1/2017,

school must submit

revised budget (see

contract: Section 3 and

1002.33(17)e)

DID NOT COMPLY

Exhibit 3C

22

6.b. Revised budget if

enrollment is below 75% of

projection included in board

approved budget (Contract:

Section 4F)

NON-COMPLIANT as of

7/31/2017

June 30, 2017

Per request by

Ms. Montford,

Deadline

extended to

July 26, 2017

Charter Tools Copy of board

approved

revised budget

with detailed

assumptions

for all key

revenues and

expenditures;

Also include

updated

staffing plan

Yes

X No

Comments: 7/26/2017: Received

revised budget via email.

7/27/2017: Discussed

during site visit - Revised

budget unacceptable as it

includes pre-k. PreK is a

separate, private entity

and School cannot use

public funds for that

business - agreements

needed showing funds

owed to school by prek for

items such as facility

usage, electricity, shared

personnel, etc.

7. Financial

Management

7.a. Set up of school is

system as required and

provide banking information

to authorizer in order to

generate payments (Contract:

Section 4H)

Complete Various

systems

Vendor requirements

Banking form

X Yes

No

Comments: 8/24/2017: Complete

Vendor #: V230985

COMPLETE

Exhibit 3C

23

7.b. Board approved fiscal

controls policies and

procedures (Contract: Section 4H)

NON-COMPLIANT as of

7/31/2017

May 31, 2017 Charter Tools Copy of board

approved

internal

controls

policies

Yes

X No

Comments: 6/1/2017 Received via

Charter Tools – School

Financial Services

7/25/2017 Informed by C.

Montford during phone

conversation, a change in

financial service provider.

She will send new

contract.

7/27/2017 During site

visit, requested copy of

new service provider

7.c. Accounting systems in

place (Contract: Section 4H)

NON-COMPLIANT as of

7/31/2017

May 31, 2017 Charter Tools Evidence of

employment of

or contract

with

accountant,

bookkeeper or

person who

will handle

such duties

Yes

X No

Comments:

See comment above

7.d. Auditor (Contract: Section 4G) April 30, 2017 Charter Tools Auditor

Engagement

Letter

X Yes

No

Comments: 4/27/2017 Received via

Charter Tools

COMPLETE

Exhibit 3C

24

8. Facilities 8.a. Viable facilities

secured (Contract: Section 5A)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

Charter Tools Lease or

Purchase

Agreement see provided

facilities pre-

opening

prerequisites

Yes

X No

Comments: School

Action Plan: Due Feb

2017; Secure Facility

March 2017

7/27/2017: Received

hard copy of facility Lease

agreement with First

United Methodist Church

of Titusville, Inc. School

to use 3 buildings:

education building,

church office/kitchen; and

youth hall (which is across

street, beside playground)

7/28/2017 Received 1st

amendment to lease

7/27/2017: During site

visit, ADA compliance

issues identified.

8.b. Certificate of

Occupancy (Contract: Section 5B)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

Charter Tools see attached

facilities pre-

opening

prerequisites

Yes

X No

Comments: 7/27/2017: City of

Titusville, and hired

architect, also attended

site visit meeting. CO not

on record with city.

School would need letter

from architect,

application to city and

inspections before CO

would be issued.

Exhibit 3C

25

8.c. Certificate of Use (Contract: Section 5B)

15 calendar

days prior to

school opening

(July 26, 2017)

Charter Tools see attached

facilities pre-

opening

prerequisites

X Yes

No

Comments: 7/26/2017: Per call with

C. Montford, as outlined

in doc. She received in

4/27/2017, CU may not

be needed; however, she

needs to verify this with

her municipality as per

statute.

7/28/2017: Received CU

via email

COMPLETED LATE

8.d. Letter of Architect of

Record (if applicable) (Contract:

Section 5B)

Not Applicable

15 calendar

days prior to

school opening

(July 26, 2017)

see attached

facilities pre-

opening

prerequisites

Yes

No

Comments: 7/26/2017: Per phone

conversation with C.

Montford, as outlined in

document she received in

April 2017, letter not

needed if fire permit or

CO indicates capacity of

building; however, she

needs to verify that the

CO or fire permit have

capacity listed.

Exhibit 3C

26

8.e. Fire Permit (Contract:

Section 5B)

PARTIAL-COMPLIANT as

of 7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

see attached

facilities pre-

opening

prerequisites

Yes

X No

Comments: 7/27/2017: District’s Jeb

Bynum and Fire Marshall,

Mike Wardwell, in

attendance. School would

need application and

inspections before Fire

Permit could be issued for

education building only.

Other buildings that the

school proposed to use do

not meet code.

7/27/2017: Fire Permit

for education facility

received via email; No

permits for other

buildings were received

Exhibit 3C

27

8.f. Occupational License

(Business Tax Receipt) (Contract: Section 5B)

PARTIAL-COMPLIANT as

of 7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

(see attached

facilities pre-

opening

prerequisites

Yes

X No

Comments: 7/26/2017: Per phone

conversation with C.

Montford, as outlined in

document she received on

4/27/2017, Occ. License

may not be needed;

however, she needs to

verify this with the

municipality.

7/30/2017 Received Occ.

License via email from C.

Montford; however, the

certificate lists the

business classification as

“unspecified business

service” not educational

services.

7/31/2017 Review of City

of Titusville website

indicates that OL is

required. Additionally,

per City of Titusville

guidelines, School also

needs to file with Brevard

County.

Exhibit 3C

28

8.g. Health Permit (Contract:

Section 5B)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

(see attached

facilities pre-

opening

prerequisites)

Yes

X No

Comments: 7/28/2017: Received

Health inspection

(sanitation) via email –

School Failed Inspection

Did not receive Food

Service Inspection as

report indicated that

school was requiring

students to bring their

lunches from home, which

is not compliant with laws

related to Free and

Reduced Lunch.

School will need a Food

Service Inspection by the

Dept. of Health

8.h. Approval of Local

Government Jurisdiction

Requirements (Contract: Section

5B)

NOT APPLICABLE

15 calendar

days prior to

school opening

(July 26, 2017)

(see attached

facilities pre-

opening

prerequisites)

Yes

No

Comments: Per C. Montford, the city

did not have additional

requirements (i.e. traffic

survey) as this was an

existing facility

Exhibit 3C

29

8.i. AHERA

Report/Architect of Record

Letter (Contract: Section 5B)

PARTIAL-COMPLIANT as

of 7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

(see attached

facilities pre-

opening

prerequisites)

Yes

X No

Comments: 7/27/2017: During site

visit, Jeb Bynum indicated

that building, due to its

age, (built in 1950), could

be assumed to contain

asbestos, but it is not

friable. He recommends

that the school develop a

plan (as required by law)

and inform parents of

possibility of asbestos.

7/28/2017: Received

sample parent letter, but

not plan.

8.j. Crisis Response Plan (Contract: Section 5B)

15 calendar

days prior to

school opening

(July 26, 2017)

Crisis Response

Plan

X Yes

No

Comments: 7/28/2017: Received via

email

COMPLETED LATE

Exhibit 3C

30

8.k. Space meets program

requirements (classrooms,

special purpose space,

restrooms meet

requirements of program and

number of students enrolled)

and is accessible to all

students (Contract: Section 5B)

NON-COMPLIANT as of

7/31/2017

July 27, 2017 Inspection

during pre-

opening visit

Yes

X No

Comments: 7/27/2017: During site

visit, identified ADA

compliance issues.

8.l. Property Inventory (Contract: Section 4G)

NON-COMPLIANT as of

7/31/2017

15 calendar

days prior to

school opening

(July 26, 2017)

Charter Tools Property

Inventory Yes

X No

Comments: 7/27/2017: During site

visit, school submitted

hard copy of document.

Document did not meet

statutory and contractual

requirements.

Exhibit 3C

31

8.m. Technology

Infrastructure (Contract: Section

4G)

NON-COMPLIANT as of

7/31/2017

July 27, 2017 Inspection

during pre-

opening visit

Yes

X No

Comments: 7/27/2017: During site

visit, school indicated that

facility was not wired for

technology and was still

working on plan to

provide adequate

computers for school

operations, students and

state testing.

8.n. Finalize Curriculum

and Other Instructional

Materials (Ordering and

Receiving)

NON-COMPLIANT as of

7/31/2017

July 27, 2017 Site Visit See Action Plan

Document Yes

X No

Comments: 7/27/2017: C. Montford

provided a document

indicating status of

ordered curricular

material:

Reading-on order

Math-partial delivery

Science-on order

Social Studies-on order

Note: School made no

mention of ordering

and/or receiving

appropriate materials for

Project Lead the Way,

which is their unique

innovation as required by

statute and per their

approved application

Exhibit 3C

32

8.o. Finalize FEFP

NON-COMPLIANT as of

7/31/2017

July 27, 2017 Site Visit See Action Plan

Document Yes

X No

Comments: 7/27/2017: Furniture was

acceptable (received from

district surplus); however,

there was no technology

devices in place. C.

Montford indicated that

all new FEFP would be

ordered when they move

to their future location.

9. Transportation 9.a. Contract with

transportation provider (as

applicable) (Contract: Section 6D)

July 15, 2017 Charter Tools Copy of

agreement

with

transportation

provider (as

applicable)

Yes

No

Comments: Not Applicable

School is contracting with

parents

7/27/2017: School

provided contract with

parent for review. It is

recommended that school

redo contract and include

a question asking if a

student needs bussing.

NOT APPLICABLE

Exhibit 3C

33

9.b. Transportation plan (if

applicable) including related

health and safety certificates (Contract: Section 6D)

July 15, 2017 Charter Tools Copy of health and safety certificates

Copies of criminal background checks for provider

Yes

No

Comments: Not Applicable

School is contracting with

parents

7/27/2017: School

provided contract with

parent for review. It is

recommended that school

redo contract and include

a question asking if a

student needs bussing.

NOT APPLICABLE

10. Food Service 10.a. Food service plan (if

applicable) (Contract: Section 7)

NON-COMPLIANT as of

7/31/2017

July 15, 2017

Per request by

Ms. Montford,

Deadline

extended to

July 26, 2017

Charter Tools Copy of food or vendor services contract

Evidence of appropriate state and local health department inspections and licenses

Yes

X No

Comments:

7/27/2017: During site

visit, C. Montford

indicated that they had a

food service contract with

Publix, and provided

sample menus. A copy of

the food service contract

was requested

7/28/2017: Received via

email, quote to school,

dated 7/28/2017, from

Aging Matters, along with

sample menus. No

contract from Publix was

received.

Exhibit 3C

34

11. Insurance 11.a. Appropriate and

required coverage obtained (Contract: Section 8)

NON-COMPLIANT as of

7/31/2017

May 31, 2017

Per request by

Ms. Montford,

Deadline

extended to

July 17, 2017

Charter Tools General

Liability Proof (certificate) of

appropriate coverage

from insurance

provider that meets

local and statutory

requirements

Yes

X No

Comments: 7/17/2017 phone call

with C. Montford

requesting certificates.

7/27/2017 Received

Binder certificates via

email – Per Risk

Management, Binders are

not acceptable –

responded via email

requesting certificates

with actual policy

numbers and corrected

information.

7/28/2017 Received

another copy of certificate

(same as 7/27/2017).

7/31/2017 Received

updated certificate.

Meets BPS contract

requirements.

Does not meet property

lease contract

requirements.

Exhibit 3C

35

Automobile Proof (certificate) of

appropriate coverage

from insurance

provider that meets

local and statutory

requirements

X Yes

No

Comments: 7/17/2017 phone call

with C. Montford

requesting certificates.

7/27/2017 Received

Binder certificates via

email – Per Risk

Management, Binders are

not acceptable –

responded via email

requesting certificates

with actual policy

numbers.

7/28/2017 Received

another copy of certificate

(same as 7/27/2017).

7/31/2017 Received

updated certificate.

COMPLETED LATE

Exhibit 3C

36

Property Proof (certificate) of

appropriate coverage

from insurance

provider that meets

local and statutory

requirements

Yes

X No

Comments: 7/17/2017 phone call

with C. Montford

requesting certificates.

7/27/2017 Received

Binder certificates via

email – Per Risk

Management, Binders are

not acceptable –

responded via email

requesting certificates

with actual policy

numbers.

7/28/2017 Received

certificate via email –

Review indicates that

policy does not meet

contractual requirements.

7/31/2017 Received

updated certificate.

Meets BPS contract

requirements.

Does not meet property

lease contract

requirements.

Exhibit 3C

37

Workers

Compensation Proof (certificate) of

appropriate coverage

from insurance

provider that meets

local and statutory

requirements

X Yes

No

Comments: 7/17/2017 phone call

with C. Montford

requesting certificates.

7/27/2017 Received

certificates via email – but

effective date is incorrect.

7/27/2017 Email from C.

Montford, provided

quote.

7/28/2017 Received

another copy of certificate

(same as 7/27/2017).

7/31/2017 Received

updated certificate.

COMPLETED LATE

Exhibit 3C

38

Fidelity

Bond/Crime

(Errors &

Omissions) Proof (certificate) of

appropriate coverage

from insurance

provider that meets

local and statutory

requirements

X Yes

No

Comments: 7/17/2017 phone call

with C. Montford

requesting certificates.

7/27/2017 Received

Binder certificates via

email – Per Risk

Management, Binders are

not acceptable –

responded via email

requesting certificates

with actual policy

numbers.

7/28/2017 Received

another copy of certificate

(same as 7/27/2017).

7/31/2017 Received

updated certificate.

COMPLETED LATE

Exhibit 3C