Strengthening Relationships by Removing Blame:

Constructive Relationships with Difficult Stakeholders

This Morning’s Facilitators

Mieko A. Ozeki Sustainability Projects Coordinator

University of Vermont

Dallase Scott Sustainability Program Manager

GreenerU

The sustainability officers challenge...strategically addressing the chaos of implementing initiatives on our campuses and strengthening relationships with constituents without spiraling into negativity.

Workshop Outcomes

●  Practice developing strategic mind maps with a 30,000 foot perspective on issues you are working on at your campus.

●  Walk out with a starter “playbook” for addressing specific issues, campaigns, etc. and stakeholder relationships.

●  Practice having a constructive conversation and strategizing how to develop a constructive relationship for future collaborations.

Your participation in this workshop will help you walk out with new tools for your sustainability tool box. It also requires….

Strategic Mapping of Issues and Relationships

•  The intent is to look at issues, problems, campaigns, relationships, etc. from 30,000 foot view by identifying opportunities, barriers, key stakeholders, etc. through the process of mindmapping. Also called network mapping.

•  Mindmapping is the process of visually presenting information via a diagram.

•  Mindmapping is a tool that conceptually associated with the process of systems thinking.

Example: Food Systems @UVM

Example: Bottled Water Ban @UVM

Example: Hydration Hydra Map Translated into a To-Do List

Mind Map Activity With partners (groups of 2): ①  Spend 2-minutes each identifying a

pressing issue, problem, etc. you are about to or currently engaged in. o  Summarize the issue into a single

word or succinct term. ②  With Post-it notes, put your single

word in the center of your map work space. (Note: Your workspace can be at a table or wall)

③  Discuss with your partner the issue for 5-minutes: identifying key concepts, people, logistics, barriers, opportunities, etc. o  Your partner will listen and write

on Post-it notes a phrase, idea, opportunity, relationship they hear as you work through the problem. One term per Post-it note.

Total time for activity: 20 minutes

④  For the next 3-minutes, start to put together a rough draft of a map with your post-it notes.

⑤  Switch roles and repeat Steps 1-4 with other partner.

= Node, a concept associated with central issue.

= Branch, connects one node related to another node.

Record your maps •  Take a picture or draw out

the map you developed.

•  You can take your map and draft it on a program such as Mindjet Mind Manager, Mindnode, or other online software.

•  Create to-do lists or action plans based on your map.

Constructive Conversations Being an effective communicator is essential in our roles as change agents. Difficult conversations that challenge our identity can feel like a direct hit.

Difficult Conversations Check List Preparation: • What happened? • Take a learning stance • Check Your Purpose Action: • Start from the Third Story • Explore Their Story and Yours • Problem Solving

Process • Example situation • Reflect on a personal experience • With a partner, "coach” each other through a

difficult conversation

Reminder o  This is not easy o  Important to be supportive coaches o  Important to be honest and vulnerable

Preparation: Describe What Happened What happened? Recognizing it is your description of the event not others.

Sam the Student My Story: • Hired Sam a passionate, very likeable student •  We had a few great weeks of work Then… • Sam missed a few deadlines • Delayed response to no response to my emails • Stopped dropping by the office to check-in

“What Gives?!”

What impact has this situation had on me?

What does this situation say about who I am? My identity?

What might their intentions have been?

What did we each contribute to this situation?

Preparation: Take a learning stance.

What do you hope to accomplish?

Is this the best way to address the issues?

If you don’t raise it, what could you do to let it go?

Preparation: Check Your Purpose.

Describe the problem as the difference between both stories.

Share your purpose and your goals.

Ask to sort out the situation together.

Action: Start from the Third Story

Listen to understand their perspective. Ask questions.

Acknowledge their feelings and yours.

Reframe from:

•  Truth to Perspective •  Blame to Contribution •  Accusations to Feelings

Action: Explore Both Stories

Invent options that meet each sides important concerns and interests.

Look to standards for what should happen.

Ask how you can both keep communication open going forward.

Action: Problem Solving

Difficult Conversation Activity • Reflect on a conversation you have been

avoiding because you know it will be a difficult one. o  2 min • With a partner use the “Coaching Key”

worksheet to share each others experience. o 8 min each • Reminder!

o  Be honest. There is great value in understanding your contributions.

Closing: Reflections on workshop and moving

forward, utilizing these tools.

Reference and Tools •  Stone, Patton, & Heen (2000) Difficult

Conversations.

•  Buzan, T. (1996) The Mind Map Book: How to Use Radiant Thinking to Maximize Your Brain's Untapped Potential.

•  Tools: •  Mindjet Mindmanager:

www.mindjet.com/mindmanager/ •  Mindnode: www.mindnode.com