strategic planning workshop - moi university smsa
TRANSCRIPT
Strategic Planning
Workshop for Strategic Management Students Association (SMSA)
Moi University, 17th November, 2015
Daniel Were, Sector Specialist,
Peniel Development Consult
What is Strategic Planning?
Why Strategic Planning?
What does strategic planning answer?
What is Organizational Inquiry
Defining the Strategic Framework
Strategic Planning Methodology
How to envision the future
Action Planning
CAT
Overview:
Strategic planning provides a bridge to the future
The strategic planning process clarifies mission, comes to grips with the
internal and external environments, identifies major issues that demand
response and directs energy and resources towards creative and
positive initiatives
The strategic planning process develops strategic thinking, a prerequisite
for progressive change and improvement
Strategic planning is all about choosing the best goals while
applying visionary leadership to determine the desired future
(Speed and efficiency are not assets when you are travelling down
the wrong road)
Strategic leaders consistently ask questions about what new thing must
be done today in order to meet the challenges of tomorrow; what
should be done now to be ready for the opportunities that may
come our way next?
Some Facts:
Purpose: Planning begins with a clear sense of purpose or
mission with a “predestined” means to achieve the purpose,
called a strategy;
Strategic planning clarifies what an organization is, what it
is trying to achieve and how;
Having or determining a picture of the best desired future,
how that future could look like and the steps to get there;
Developing or a road map to a desired future;
Changing mentalities into longer term thinking, purpose,
cooperation, responsibility and accountability.
What is Strategic Planning?
Focus on the future: Planning begins with todays realities, but its
focus must always be on tomorrow’s opportunities
Capture a vision: A healthy dissatisfaction with present conditions is
often the spark that ignites a planning process.
Manage opportunities and threats: Not all changes are negative.
However, we must be wise enough to spot timely and fashionable
changes that are advantegeous to us while guarding against threats and
hazards
Devise effective strategies: Make systematic choices of how to
deploy resources within our means to achieve goals
Stimulate action: Action without planning is aimless, but planning
without action is fruitless.
Anticipate and respond to change: change is a certainty in our
world. So? Plan for change. Always!
Remain Flexible: It is impossible to determine the future clearly
Why Strategic Planning?
To affirm the organization … brainstorming
together and agreeing on values.
To discover our best ... What we are best at,
and strengthening the strong points
Clarifying future thinking ... Necessitates a
pause for re-orienting the organization,
considering alternatives, revisiting the vision
Transforming vision into action ... Outlining
the steps to get to the vision, for actualization
Cont …
Why does the organization exist? – Responded to through
a mission statement or a statement of purpose;
What gives your organization life and meaning? – the
energizing forces
What does your organization want to do? – This gives
proposals for the future
What does your organization do well? – This gives the
best practices
Where does your organization want to go? – Vision
statement
How will your organization get there? – The response to
that is an action plan.
What does Strategic Planning Answer?
Carried out to conduct a Strengths and Weaknessees analysis of
an organization by looking at:
Human resource capital (staff, skills, expertise, etc.)
Management style
Systems (human resources, accounts, information, etc.)
Inputs (human resources, revenue generated, etc.)
Outputs (service delivery, enabling environment, etc.)
Equity and gender balance (addressing existing disparities, etc.)
The environment and resource enquiry: Examines the organizations relationship with stakeholders and partners
(looking at opportunities and threats)
Scrutinizes the financial situation (what would a favourable situation be
like? What is the fundraising target/strategy?)
Interrogates the political, ecological and social context
Organizational inquiry
This include the following aspects that must all fit together:
A clearly stated vision
A clear mission statement
Clear values
Overall goal of the organization
Immediate objectives of the organization
Key result areas on which the organization will focus
An understanding of the gap(s) between where the organization is
(currently) and where you want it to be (future)
The strategic framework gives coherence and clarity to the work of
the organization
Defining the Strategic Framework:
The Process of Defining the Strategic Framework
VISION
OVERALL GOAL
IMMEDIATE
OBJECTIVE
KEY RESULT
AREA
ACTION
PLANNING
MISSION VALUES
PROBLEM
IDENTIFICATION
Strategic Planning Methodology Step #1: Identify the factors
affecting your County/ Constituency/ Village Youth Forum, including stakeholders’ interests and concerns
Step #2: Build a consensus on specific organizational objectives and outcomes to be accomplished
Step #3: List the blocks to achieving the desired future or goals
Step #4: Create strategies to overcome the blocks and achieve the desired objectives
Step #5: Plot out specific (immediate) actions, assignments and schedule implementing the strategies
1. ENVIRONMENTAL SCAN
2. VISION
3. OBSTACLES
4. STRATEGIES
5. ACTION PLANNING
1. Vision Statement – It is a concise expression of the
organization’s best future with the following desirable
characteristics:
Conveys what a people in the organization imagine possible
Must be shared
Is never impossed but is generated, understood, accepted
and lived by all
Broadly describes what the organization aspires to be and
the circumstances it intends to create
Communicates an organizations existance for external
relations
Strategic Orientation for the Organization (Setting Strategic Goals)
Imagine in one or more years the following: (a)
What kind of organization will it be? (b) What will
the organization look like? (c) What will the
organization change?
Review the above questions and responses,
looking for common points.
Summarize all those possibilities presented into
one acceptable statement (that all those
involved can identify with ... And that describes
a state of being)
Drafting a Vision Statement
Respond to the four questions listed in a previous slide: why? Who? What? How? Where?
List the responses and take note of the ones that best capture the purpose, target audience and the business of the organization
Ensure the statements you create is consistent with the vision statement
Seek consensus on the draft statement
Present it to other stakeholders and if agreeable, adopt it as the most suitable organizations mission statement
Drafting a Mission Statement
These are shared values or guiding principles
that underpin your work and relationship as an
organization
They are what individuals believe to be true
about themselves … eg.??
How one believes the world ought to be
There is need to clarify and reach consensus on
an organization’s values as it forms a basis for
making difficult decisions
Organizational Values
Step #1: Reflect on the vision statement then ask –
what are the values implicit in the vision that guide us as
we contribute towards it?
Step #2: List the values and value statements that come
up
Step #3: Agree in consensus what is shared and taken to
be the organization’s values
Drafting an Organization’s Values:
This is a broad response to “how the organization will get there”
It outlines the practical and achievable action
Reviews the building blocks (inquiries into the organization including the SWOT, vision, mission, etc)
Highlights of the gaps and strengths identified
Brainstorms and generates a range of specific actions that will move the organization towards the desired future
From the list of actions we determine and consider: when they will take place; who will be responsible; what forms of technical assistance will be required (e.g. human and/or financial resources, training, partnerships, equipment, etc)
It is presented, validated, endorsed and adopted
Developing the Action Plan
It is important to implement the strategic plan as soon as it is endorsed
Carry out periodic monitoring and evaluation of the strategic plan to ensure it is within the agreed framework
Adjust the strategic plan according to the organizations changing or emerging realities without altering the vision, mission and goals
Inspire full participation of all parties and stakeholders in the implementation of the proposed activities to enhance transparency and accountability
Follow-up Action
Problem Coping Strategy
Level of effectiveness Impact Proposed Solution
Low Moderate High
Action Planning (Example of monitoring tool
for a climate change project)
SP - Samples
“It is only when a mosquito lands
on your testicles that you realize
there is always a way to solve
problems without using violence”
- Chinese Proverb
1) Looking at the devolved government structure in your
respective Counties of origin, how do you envisage your future
involvement in addressing youth unemployment issues as a
graduate?
2) List actors, their roles, activities and interventions contributing
to sustainable youth economic empowerment in your County
(considering the prevailing challenges to sustainable peace and
development)
3) Generate a 2-year strategic plan as your guide in handling youth
employment. (NOTE THE KEY PRIORITY AREAS)
CAT
Aii … Aii Mayi; Aii Aii …Mayi (x2)
Omwana Wanje
Aii Natembea Tira Omwana Natembea
The Small Frog and the Big Frog