step 1: completing q2 (second quarter) grades

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PowerSchools - -Finalizing First Semester Grades and Reports

Overview of Steps:

Step 1 – Complete Q2 (Second Quarter) Grades

Step 2 – Enter Final Exam Grades

Step 3 – Complete X1 (First Semester Final Exam) Grades

Step 4 – Add comments to Report Cards (Optional)

Step 5 – Complete F1 (First Semester) Grades

Step 6 – Create and Print Final Grade Reports

Step 7 - Create and Print Attendance Verification Reports

Step 1: Completing Q2 (Second Quarter) Grades

Login to PowerTeacher and launch your Gradebook.

Select the desired Class under Semester 1 Classes and (Q2) in the Reporting Term drop down

list and verify all students’ grades.

Click the Q2 In Progress Status Bar and the Q2 Final Grades Completion Status dialog box will

appear.

-- GO TO NEXT PAGE --

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Check Final Grades Complete and enter the comment “Quarter 2 grades complete” followed

by your initials and click OK.

The Q2 Status Bar should now show Q2 Grades Complete

Q2 Grades Complete

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Step 2: Entering X1 (Final Exam) Grades

Select the X1 Reporting Term drop down list.

Click the + to create an assignment in the X1 Reporting Term.

Fill in the assignment detail as follows: Name = First Semester Final Exam; Category = Exam;

Points Possible: 100

If EXAM Category is not listed, complete the steps below to add a category. If it is listed, skip

this step and proceed to the next page.

ADDING A CATEGORY

Click the + to add a category.

Name the Category Exam and set your desired icon color.

Possible Points: 100

Leave all other settings as shown and click OK.

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Set the Due Date to January 15, 2016.

The Final Semester Exam assignment will now appear in your X1 Reporting Term Scoresheet

and you can enter your students’ exam grades.

Once all grades are entered and verified, click SAVE in the lower right corner.

X1 In Progress

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Step 3: Complete X1 (First Semester Final Exam) Grades

Click the X1 In Progress Status Bar

and verify all student’s exam grades.

Check Final Grades Complete and enter the comment “Exam Grades Complete” followed by

your initials and click OK.

The X1 Status Bar should now show X1 Grades Complete

X1 In Progress

X1 Final Grades Completion Status

X1 Status Comment

Exam Grades Complete - MJT

X1 Grades Complete

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Step 4 – Add comments to Report Cards (Optional)

Select First Semester (F1) in the Reporting Term drop down.

Double click the student’s final grade and the Final Grade dialog box will appear.

1. Select the Comment Tab (Use only DISTRICT COMMENT bank)

2. Click on the comment(s) to select your desired comments then click Insert Selected.

(Note: You can select multiple comments by holding down the Ctrl Key and clicking the comments)

3. Choose Separate Using option: Line Breaks or Spaces

4. Click Close

Yellow, Jacket

2. COMMENT Bank

Scroll Down for more

Use the FIND BOX to Search Key Works (Example: Tardy)

(Example:

Tardy)

3. Separate Using

Options

1. Comment Tab

Repeat the steps for each student. NOTE: You can use the up and down arrows

(Upper right corner of the dialog box) to advance to the next or previous student in your class.

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Step 5 – Complete F1 (First Semester) Grades

Verify that you are in Semester 1, F1 Reporting Term.

Click the F1 In Progress Status Bar.

Check Final Grades Complete and enter comments to the data manager followed by your

initials.

The F1 Status Bar will now display F1 Grades Complete

First Semester Grades are complete except for the following:

Yellow Jacket’s grades are incomplete. Waiting on grades from the

homebound teacher.

Blue Gold’s grades are incomplete. Waiting for make-up exam

MJT

F1 Grades Complete

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Step 6 – Create and Print Final Grade Reports

Select the desired class from the Semester 1 Classes and Click the Reports Tab

Double click Student Multi-Section Report to show report criteria and layout options.

Click the Layout Tab


Leave all settings the same

EXCEPT:

Make sure the Reporting Term

is set to ALL

Remove Check from the Include

terms with no grades box.

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Print two (2) copies – Teacher Copy and Data Manager Copy

Sign and date and deliver the Data Manager Copy

Repeat the steps for each class.

On the LAYOUT Tab

Remove the Check from the Page Breaks: On Students Box

Click Run Report

NOTE: This Report can be set to print all students at one

time, HOWEVER, it puts them in alphabetical order and

does not divide them by courses. The data manager

MUST have these reports divided by course.

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Step 7 - Create and Print Attendance Verification Reports

Return to your PowerTeacher Home Page

Select the Multi-Day Attendance Grid icon.

Click Edit to create the Attendance Date Range


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Set the dates that have been verified by the data manager. (Ignore the slowdown warnings)

Click Update.

The attendance and tardies for the defined range should be displayed for each student. Verify

that the date range is correct.

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Click the PRINTER icon to print.

Print two (2) copies – Teacher Copy and Data Manager Copy

Sign and date and deliver the Data Manager Copy

NOTE: The Record Meeting Attendance will only print what is in view. If your

roster has more than 20 students, you will need to print two sheets. Be sure to

scroll down to display the bottom half of the roster before you print the second

sheet.

step 1: completing q2 (second quarter) grades

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