state university construction fund state university of new york presentation to suny ppaa by the...
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State UniversityConstruction FundState University of New State University of New
YorkYork
Presentation to SUNY PPAA Presentation to SUNY PPAA by by
The State University Construction Fund The State University Construction Fund
and and The Office for Capital FacilitiesThe Office for Capital Facilities
July 22, 2010July 22, 2010
The State University of New York
State UniversityConstruction Fund
Capital Program Update Capital Program Update (Bob Haelen)(Bob Haelen)
State Budget ProcessState Budget Process Enacted 2010/2011 SUNY Capital BudgetEnacted 2010/2011 SUNY Capital Budget 2010/2011 State Financial Plan2010/2011 State Financial Plan PHEEIAPHEEIA
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Construction Fund UpdateConstruction Fund Update
State UniversityConstruction Fund
Construction Fund UpdateConstruction Fund Update Planning for 2010/2011 and Beyond Planning for 2010/2011 and Beyond (Bob (Bob
Fraser)Fraser)
Managing Projects Through Risk Analysis and Managing Projects Through Risk Analysis and SchedulesSchedules
Facility Master Planning EffortsFacility Master Planning Efforts Progress on Achieving a State of Good RepairProgress on Achieving a State of Good Repair Other Items to Cooperatively ManageOther Items to Cooperatively Manage
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State UniversityConstruction Fund
Construction Fund UpdateConstruction Fund Update Current State of the Construction Market Current State of the Construction Market
(Andy Victors)(Andy Victors)
What the Bid Results tell us about the MarketWhat the Bid Results tell us about the Market Review of Current Market IndicatorsReview of Current Market Indicators Educated Guess on Market DirectionEducated Guess on Market Direction Benefits of CommunicationBenefits of Communication Project Budgeting ToolsProject Budgeting Tools
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State UniversityConstruction Fund
CAPITAL PROGRAM CAPITAL PROGRAM UPDATEUPDATE
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State UniversityConstruction Fund
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State Budget ProcessState Budget Process
State UniversityConstruction Fund
April 2010April 2010 Four Extender Bills in AprilFour Extender Bills in April Able to pay for pre-April 1Able to pay for pre-April 1stst services because services because
capital appropriations were still active and capital appropriations were still active and covered pre-April 1covered pre-April 1stst liabilities liabilities
Unable to pay for services performed after Unable to pay for services performed after April 1April 1stst
Unable to execute new contracts including Unable to execute new contracts including amendmentsamendments
Continued to bid projects and select Continued to bid projects and select consultantsconsultants
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State Budget Process State Budget Process
State UniversityConstruction Fund
May 2010May 2010 Exhausted Bond Proceeds and unable to fully repay the Exhausted Bond Proceeds and unable to fully repay the
State for services provided prior to April 1stState for services provided prior to April 1st DASNY unable to issue bonds due to lack of explicit DASNY unable to issue bonds due to lack of explicit
capital appropriation languagecapital appropriation language IOU to the State continued to growIOU to the State continued to grow May 17May 17thth Extender Bill (#7) included language to bond, Extender Bill (#7) included language to bond,
but not to pay post April 1but not to pay post April 1stst liabilities liabilities Survey sent to campuses to determine amount of unpaid Survey sent to campuses to determine amount of unpaid
billsbills May 29May 29thth Extender Bill (#8) included $15M for post-April Extender Bill (#8) included $15M for post-April
11stst through April 11 through April 11thth liabilities liabilities DoB counted on a 30-day payment cycleDoB counted on a 30-day payment cycle
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State Budget Process State Budget Process
State UniversityConstruction Fund
June 2010June 2010 $800 M in bonds sold on June 3$800 M in bonds sold on June 3rdrd
State was repaid $99 M as soon as the bonds soldState was repaid $99 M as soon as the bonds sold Campus survey of unpaid bills continuedCampus survey of unpaid bills continued Extender Bills increased the amounts available for Extender Bills increased the amounts available for
post April 1post April 1stst liabilities by $75 M, then $200 M, then liabilities by $75 M, then $200 M, then $300; Still limited the post April 1$300; Still limited the post April 1stst liability period liability period
Amendments to existing contracts were eventually Amendments to existing contracts were eventually included included
Unable to execute new contractsUnable to execute new contracts June 29June 29thth 2010/2011 Capital Budget enacted (Whew!) 2010/2011 Capital Budget enacted (Whew!)
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State Budget Process State Budget Process
State UniversityConstruction Fund
Fund OperationsFund Operations Fiscal year same as the State’s – March 31stFiscal year same as the State’s – March 31st Relied upon weekly extender bills to remain Relied upon weekly extender bills to remain
openopen At one point, faced with possible shutdown At one point, faced with possible shutdown
along with other State entitiesalong with other State entities Had to interpret the various proposals for Had to interpret the various proposals for
furloughs, no travel, withholding COLAs, etc.furloughs, no travel, withholding COLAs, etc. Permanent relief not available until the Budget Permanent relief not available until the Budget
was enacted at the end of Junewas enacted at the end of June
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State Budget Process State Budget Process
State UniversityConstruction Fund
2010/2011 Capital Budget2010/2011 Capital Budget Capital Budget finally approved at the end of June Capital Budget finally approved at the end of June
20102010 Full re-appropriation authorization of $7 Billion for Full re-appropriation authorization of $7 Billion for
all SUNY programsall SUNY programs $550M for Critical Maintenance at State Operated $550M for Critical Maintenance at State Operated
CampusesCampuses $22.7M for Community Colleges$22.7M for Community Colleges No new appropriations for Residence Halls or No new appropriations for Residence Halls or
HospitalsHospitals Access to new appropriations requires DOB Access to new appropriations requires DOB
approvalapproval11
2010/2011 Capital Budget2010/2011 Capital Budget
State UniversityConstruction Fund
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Cumulative Capital Cumulative Capital DisbursementsDisbursements
(All Projects)(All Projects)
State UniversityConstruction Fund
Cumulative Capital Cumulative Capital CommitmentsCommitments
(All Projects)(All Projects)
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State UniversityConstruction Fund
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State Financial Plan-Bonding - $900M to $1 State Financial Plan-Bonding - $900M to $1 BillionBillion Educational and Hospital Facilities Program is on Educational and Hospital Facilities Program is on
a cash disbursement basisa cash disbursement basis $800M bonded in June 2010 for State Operated $800M bonded in June 2010 for State Operated
Educational Facilities HospitalsEducational Facilities Hospitals Estimated to fund the program until January 2011Estimated to fund the program until January 2011 Another bond sale is tentatively scheduled for Fall Another bond sale is tentatively scheduled for Fall
to include the remainder of the program’s funding to include the remainder of the program’s funding and Community Collegesand Community Colleges
2010/2011 State Financial 2010/2011 State Financial PlanPlan
State UniversityConstruction Fund
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State Financial Plan-ITS ALL ABOUT CASHState Financial Plan-ITS ALL ABOUT CASH Appropriations authorizes contracting and spendingAppropriations authorizes contracting and spending Appropriations are permissive and requires a Budget Appropriations are permissive and requires a Budget
Certificate Certificate State Financial plan determines capital commitment State Financial plan determines capital commitment
and disbursement levels (Fiscal Year)and disbursement levels (Fiscal Year) These are translated into bonding levels needed to These are translated into bonding levels needed to
fund disbursements (Bond Year)fund disbursements (Bond Year) Bond amounts are subject to caps and the State’s Bond amounts are subject to caps and the State’s
processprocess Complicated process which needs to be managedComplicated process which needs to be managed
2010/2011 State Financial 2010/2011 State Financial PlanPlan
State UniversityConstruction Fund
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State UniversityConstruction Fund
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Annual Commitment Levels
State UniversityConstruction Fund
Allows the Construction Fund to use alternate project Allows the Construction Fund to use alternate project delivery methods, including design/build and delivery methods, including design/build and construction manager at risk;construction manager at risk;
Eliminates State Comptroller/Attorney General pre-Eliminates State Comptroller/Attorney General pre-approval of Construction Fund contracts;approval of Construction Fund contracts;
Allows Fund procurements to be subject only to Allows Fund procurements to be subject only to procurement guidelines adopted by the Fund Trustees;procurement guidelines adopted by the Fund Trustees;
Allows the Fund to be “off budget” for its Allows the Fund to be “off budget” for its administrative costs; andadministrative costs; and
Authorizes DASNY to finance/construct facilities on Authorizes DASNY to finance/construct facilities on behalf of SUNY and community college affiliatesbehalf of SUNY and community college affiliates
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Public Higher Education Public Higher Education Empowerment and Innovation Empowerment and Innovation
ActAct
State UniversityConstruction Fund
PLANNING FOR PLANNING FOR 2010/2011 AND BEYOND2010/2011 AND BEYOND
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State UniversityConstruction Fund
Managing Projects Through Risk Analysis Managing Projects Through Risk Analysis and Schedulesand Schedules
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Managing the ProjectManaging the Project
State UniversityConstruction Fund
FACILITIES MASTER FACILITIES MASTER PLAN STATUSPLAN STATUS
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State UniversityConstruction Fund
FMP IntentFMP Intent
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Utilize a consistent system wide approach to Utilize a consistent system wide approach to generate Campus specific plansgenerate Campus specific plans
Plan capital improvements that support Plan capital improvements that support Campus academic mission and strategic Campus academic mission and strategic visionvision
Address the projected capital improvement Address the projected capital improvement needs of the Campus for a 10 year periodneeds of the Campus for a 10 year period
Guide the Campus in identifying, prioritizing, Guide the Campus in identifying, prioritizing, and structuring future project requests for and structuring future project requests for capital fundingcapital funding
State UniversityConstruction Fund
FMP StructureFMP Structure ““Boilerplate” Basic Scope System WideBoilerplate” Basic Scope System Wide Individual Campus ConsultantsIndividual Campus Consultants Funded by SUCF (Not Charged to Campus Funded by SUCF (Not Charged to Campus
Checkbook)Checkbook) Additional Requested Services Funded by Additional Requested Services Funded by
CampusCampus 18 Month Maximum Duration18 Month Maximum Duration
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State UniversityConstruction Fund
FMP PhasesFMP Phases Phase I: Campus ProfilePhase I: Campus Profile
The Consultant shall become familiar with the The Consultant shall become familiar with the Campus and its characteristics including Campus and its characteristics including historical background, academic and strategic historical background, academic and strategic mission, statistical data, and its facilities and mission, statistical data, and its facilities and groundsgrounds
Phase II: Assessment of ConditionsPhase II: Assessment of Conditions The Consultant shall assess the physical and The Consultant shall assess the physical and
operating condition of the campus facilities operating condition of the campus facilities and groundsand grounds
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State UniversityConstruction Fund
FMP Phases FMP Phases (cont’d)(cont’d)
Phase III: Analysis of Space NeedsPhase III: Analysis of Space Needs The Consultant shall compile and analyze the The Consultant shall compile and analyze the
current and future programmatic needs of the current and future programmatic needs of the Campus, and calculate the associated facilities Campus, and calculate the associated facilities space requirements space requirements
Phase IV: Facilities Master Plan Phase IV: Facilities Master Plan Concept AlternativesConcept Alternatives The Consultant shall develop a minimum of The Consultant shall develop a minimum of
three (3) concept alternatives for the Facilities three (3) concept alternatives for the Facilities Master PlanMaster Plan
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State UniversityConstruction Fund
FMP Phases FMP Phases (cont’d)(cont’d)
Phase V: Facilities Master Plan Final Phase V: Facilities Master Plan Final RecommendationRecommendation The Consultant shall address comments and The Consultant shall address comments and
issues raised with the concept alternatives to issues raised with the concept alternatives to develop a final recommendation for the develop a final recommendation for the Facilities Master PlanFacilities Master Plan
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State UniversityConstruction Fund
FMP Fun FactsFMP Fun Facts Advertised first round FMPs June, 2008Advertised first round FMPs June, 2008 Complete all FMPs, Spring 2012Complete all FMPs, Spring 2012 32 Individual Campus FMP Agreements32 Individual Campus FMP Agreements 19 Different Planning Consultants19 Different Planning Consultants $24M in Total Fees$24M in Total Fees
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State UniversityConstruction Fund
FMP StatusFMP Status
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Round 1 – 7 CampusesRound 1 – 7 Campuses Final Phases, Complete by Year EndFinal Phases, Complete by Year End
Round 2 – 10 CampusesRound 2 – 10 Campuses Nearing 50%, Complete by Next SummerNearing 50%, Complete by Next Summer
Round 3 – 3 CampusesRound 3 – 3 Campuses 3 Recently Started, Complete by Next Winter3 Recently Started, Complete by Next Winter
Round 4 – 12 CampusesRound 4 – 12 Campuses 12 Ready to Start (OSC), Complete by Spring 12 Ready to Start (OSC), Complete by Spring
20122012
State UniversityConstruction Fund
FMP Next StepsFMP Next Steps Round 1Round 1
Finalize Campus DeliverablesFinalize Campus Deliverables Compile System Data and FindingsCompile System Data and Findings
Round 2Round 2 Assess Future Departmental Space NeedsAssess Future Departmental Space Needs Begin Plan ConceptsBegin Plan Concepts
Rounds 3 and 4Rounds 3 and 4 Initiate, Assess Conditions and Space NeedsInitiate, Assess Conditions and Space Needs
Formulate strategic approach to requesting Formulate strategic approach to requesting future funding based on system wide resultsfuture funding based on system wide results
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State UniversityConstruction Fund
FMP ApplicationFMP Application Identify Enrollment and Program Driven Identify Enrollment and Program Driven
Facilities NeedsFacilities Needs Integrate BCAS and Academic Needs in Integrate BCAS and Academic Needs in
Planning Capital Facilities InvestmentsPlanning Capital Facilities Investments Support SUNY System Wide Strategic Support SUNY System Wide Strategic
PlanningPlanning Establish 2013-2018 (five – year) SUNY Establish 2013-2018 (five – year) SUNY
Capital Improvement Plan Funding Capital Improvement Plan Funding RequestRequest
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State UniversityConstruction Fund
FMP First UsesFMP First Uses
Alignment with SUNY's Strategic PlanAlignment with SUNY's Strategic Plan The Power of The Power of
Aid in strategic approach to capital Aid in strategic approach to capital planningplanning
2013 SUNY Capital Budget Request for 2013 SUNY Capital Budget Request for Multi-Year Capital Plan for 2013-2018Multi-Year Capital Plan for 2013-2018
Needs to be completed by Summer/Fall Needs to be completed by Summer/Fall 20122012
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State UniversityConstruction Fund
2010/2011 Capital Budget 2010/2011 Capital Budget RequestRequest
This year’s 2011/2012 Capital Budget This year’s 2011/2012 Capital Budget RequestRequest Critical Maintenance OnlyCritical Maintenance Only Always be prepared with Strategic InitiativesAlways be prepared with Strategic Initiatives
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State UniversityConstruction Fund
Achieving a State of “Good Achieving a State of “Good Repair’Repair’
Funding based on achieving a good state of Funding based on achieving a good state of repairrepair
Critical Maintenance Funding based on the Critical Maintenance Funding based on the 2007 Capital Reinvestment Study2007 Capital Reinvestment Study
We will soon need to report on all of the good We will soon need to report on all of the good work accomplished with the funding providedwork accomplished with the funding provided
Report Back on Progress Made Addressing Report Back on Progress Made Addressing Critical Maintenance Needs:Critical Maintenance Needs: Update BCAS (Building Condition Assessment Update BCAS (Building Condition Assessment
Survey)Survey)
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State UniversityConstruction Fund
SEQR multiple projects concurrently on a SEQR multiple projects concurrently on a campuscampus
Master Capital Plan ReportMaster Capital Plan Report Statutory RequirementStatutory Requirement Campus Statement/Maps/Project PhotosCampus Statement/Maps/Project Photos Initiation letter shortlyInitiation letter shortly
B-1184 ProcessB-1184 Process Economic Development Funding - Who’s Economic Development Funding - Who’s
ResponsibleResponsible Post Occupancy Survey (in development)Post Occupancy Survey (in development)
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Other Items to Other Items to Cooperatively ManageCooperatively Manage
State UniversityConstruction Fund
Capital PlanningCapital Planning
Questions?Questions? Answers!Answers!
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State UniversityConstruction Fund
CURRENT STATE OF THE CURRENT STATE OF THE CONSTRUCTION CONSTRUCTION
MARKETMARKET
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State UniversityConstruction Fund
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What the bid results tell us about the What the bid results tell us about the marketmarket
Review of current market indicatorsReview of current market indicators Educated guess on market directionEducated guess on market direction Benefits of communicationBenefits of communication Project budgeting toolsProject budgeting tools
Construction Market Construction Market UpdateUpdate
State UniversityConstruction Fund
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What bid results tell us What bid results tell us lastlast yearyear
CF bids for all regions, FY 2009:CF bids for all regions, FY 2009: Low bids were 14.6% below budget; median Low bids were 14.6% below budget; median
7% below7% below Average 9 bidders per project; 67 projectsAverage 9 bidders per project; 67 projects Highest spread (low vs. high) was Downstate, Highest spread (low vs. high) was Downstate,
26%; has the highest number of bids per 26%; has the highest number of bids per project at 13project at 13
Lowest spread (“tight bids”) was Western NY, Lowest spread (“tight bids”) was Western NY, 4.4%; relatively low number of bids per project 4.4%; relatively low number of bids per project at 8at 8
State UniversityConstruction Fund
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What bid results tell us What bid results tell us thisthis yearyear
CF bids for all regions, so far in FY 2010:CF bids for all regions, so far in FY 2010: Low bids are 10.1% below budget; median 1% Low bids are 10.1% below budget; median 1%
belowbelow Average 10 bidders per project; 17 projectsAverage 10 bidders per project; 17 projects Generally, regional trends are holding, except Generally, regional trends are holding, except
for Western NY which has seen more bidders for Western NY which has seen more bidders for projectsfor projects
State UniversityConstruction Fund
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Meaning for the (near) Meaning for the (near) futurefuture
Enjoy a highly competitive marketEnjoy a highly competitive market Plan to see more “old standby” contractors Plan to see more “old standby” contractors
bidding public workbidding public work Plan also for the “newbie” contractors looking Plan also for the “newbie” contractors looking
to expand their horizonsto expand their horizons Consider strategies for capturing unspent Consider strategies for capturing unspent
capital funds, i.e. using alternates, additional capital funds, i.e. using alternates, additional projectsprojects
Turn short-term gain into long-term gainTurn short-term gain into long-term gain
State UniversityConstruction Fund
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Meaning for the (near) Meaning for the (near) futurefuture
Watch for the pitfallsWatch for the pitfalls Contractor default risk – Would you like the Contractor default risk – Would you like the
bonding company to finish your job?bonding company to finish your job? Potential for contractor’s poor leadership Potential for contractor’s poor leadership
skillsskills Change orders and claimsChange orders and claims Financial stress on numerous partiesFinancial stress on numerous parties
Contractors having trouble making payments to subs Contractors having trouble making payments to subs and supply houses (project delay risk)and supply houses (project delay risk)
Frustrated and stressed craft employees (quality, Frustrated and stressed craft employees (quality, safety)safety)
State UniversityConstruction Fund
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Meaning for the (farther) Meaning for the (farther) futurefuture
Don’t assume a rosy scenario for future Don’t assume a rosy scenario for future budgetsbudgets SUCF Costing’s goal is to make accurate cost SUCF Costing’s goal is to make accurate cost
projections and not to have budget surplusesprojections and not to have budget surpluses The future is Global and VolatileThe future is Global and Volatile
International markets for basic materialsInternational markets for basic materials Currency valuations will influence pricingCurrency valuations will influence pricing Industry is guided by economic and non-economic Industry is guided by economic and non-economic
forcesforces
The construction labor market is The construction labor market is predictable and stable – sort of…predictable and stable – sort of…
State UniversityConstruction Fund
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Put this information to usePut this information to use Talk to us…. SUCF Costing is here to help Talk to us…. SUCF Costing is here to help
you with your construction budgetsyou with your construction budgets Benchmarking data to compare your project to Benchmarking data to compare your project to
others in the SUNY systemothers in the SUNY system
We have advanced preconstruction We have advanced preconstruction and estimating skills, especially for and estimating skills, especially for projects in the concept phaseprojects in the concept phase
And a really cool budgeting tool…And a really cool budgeting tool…
State UniversityConstruction Fund
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Budget Planning Budget Planning SpreadsheetSpreadsheet
Two-page document that contains all the Two-page document that contains all the financial information you need for your financial information you need for your projectproject Oriented towards building projectsOriented towards building projects SUCF PM and Costing to assist in completionSUCF PM and Costing to assist in completion Aggregated together, becomes a Aggregated together, becomes a
capital program expenditure toolcapital program expenditure tool Applicable to Fund or Campus Applicable to Fund or Campus
Let projectsLet projects
State UniversityConstruction Fund
Budget Planning Budget Planning SpreadsheetSpreadsheet
Color Color coded by coded by cost classcost class
Great for Great for concept concept & O.O.M. & O.O.M. phase phase projectsprojects
Easy to Easy to useuse
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State UniversityConstruction Fund
Budget Planning Budget Planning SpreadsheetSpreadsheet
Many cells are prefilled or formulaic based Many cells are prefilled or formulaic based on historical data and include pop-up help on historical data and include pop-up help notes so you can input quality datanotes so you can input quality data
Meant to control cost and (with other Meant to control cost and (with other tools) maximize bricks-and-mortar benefitstools) maximize bricks-and-mortar benefits
Potential for future development: Online Potential for future development: Online input, linking and ties to all campus capex input, linking and ties to all campus capex projects, etc.projects, etc.
Not a construction cost calculatorNot a construction cost calculator
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State UniversityConstruction Fund
Construction Market and Construction Market and BudgetBudget
Questions?Questions? Answers!Answers!
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Office for Capital Office for Capital Facilities Facilities
SUNY PPAA MeetingSUNY PPAA MeetingJuly 2010July 2010
The State University of New York
AgendaAgenda What’s NewWhat’s New
Res Hall Capital ProgramRes Hall Capital Program Energy Energy EH&SEH&S Real EstateReal Estate Minor Critical Maintenance and Campus LetsMinor Critical Maintenance and Campus Lets
Q&AQ&A
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The State University of New York
Res Hall Program ManagerRes Hall Program Manager
David Ferrari – Started April 1David Ferrari – Started April 1 Bachelor Degree in Business Economics Bachelor Degree in Business Economics
from SUNY Oneontafrom SUNY Oneonta 5 years varied accounting and analyst 5 years varied accounting and analyst
experienceexperience 7 years as Senior Accountant at DASNY7 years as Senior Accountant at DASNY
Report developmentReport development Coordination with DOB and OSC Coordination with DOB and OSC Cash flow analysis for CUNYCash flow analysis for CUNY
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The State University of New York
AppropriationAppropriation CashCash ProjectsProjects
Res Hall Capital ProgramRes Hall Capital Program
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The State University of New YorkRes Hall Appropriation Res Hall Appropriation
TypesTypes Appropriation Appropriation
Authority to spend is established in the State Authority to spend is established in the State budgetbudget
Hard Dollar AppropriationHard Dollar Appropriation Operating FundsOperating Funds Revolving LoanRevolving Loan Repair Reserve Capital Repair Reserve Capital
Bond AppropriationBond Appropriation 15 Year Bonds15 Year Bonds 30 Year Bonds30 Year Bonds
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The State University of New York
Res Hall CashRes Hall Cash Cash Cash
Campus Hard DollarsCampus Hard Dollars D projects created in SUNY system D projects created in SUNY system Spent using same purchasing guidelinesSpent using same purchasing guidelines
as all state funds as all state funds May also be used to fund DASNY managed projects May also be used to fund DASNY managed projects
Bonds Bonds DASNY is the bonding authorityDASNY is the bonding authority Campuses pay debt serviceCampuses pay debt service Can be used for Res Hall Campus LetCan be used for Res Hall Campus Let
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The State University of New York
Res Hall Bond TypesRes Hall Bond Types TermTerm
15 Year Bonds15 Year Bonds Higher annual cost Higher annual cost Lower overall costLower overall cost 15 year or greater life15 year or greater life
30 Year Bonds30 Year Bonds Lower annual cost Lower annual cost Higher overall costHigher overall cost 30 year or greater life30 year or greater life
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The State University of New York
Res Hall Bond Funds Res Hall Bond Funds
Campus AssignmentCampus Assignment Project based – pre 2008Project based – pre 2008
Entire Project, Design, construction, equipment was Entire Project, Design, construction, equipment was funded before design startedfunded before design started
Campus “owned” the bond fundsCampus “owned” the bond funds Debt Service must be paid regardlessDebt Service must be paid regardless
of project status of project status
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The State University of New York Res Hall Bond Funds Res Hall Bond Funds
(cont.) (cont.) Campus Assignment (cont.)Campus Assignment (cont.)
Disbursement based – post 2008 Disbursement based – post 2008 2008 moved to disbursement based bonding 2008 moved to disbursement based bonding A pool of bond funds are used by active projects as A pool of bond funds are used by active projects as
needed until funds are depleted needed until funds are depleted Ideally new bond sales coincide with the exhaustion Ideally new bond sales coincide with the exhaustion
of previous fundsof previous funds Annually the debt service charged to each campus is Annually the debt service charged to each campus is
revised to reflect actual funding used revised to reflect actual funding used
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The State University of New York Res Hall Bond Funds Res Hall Bond Funds
(cont.)(cont.) Benefit of Disbursement Based BondingBenefit of Disbursement Based Bonding
This bonding model reduces costs for the This bonding model reduces costs for the campuses by eliminating debt service campuses by eliminating debt service payments for funds that are not being used payments for funds that are not being used due to project delays or lower project costs.due to project delays or lower project costs.
ConcernsConcerns Key to success is analyzing the project cash Key to success is analyzing the project cash
flow to accurately predict how long funds will flow to accurately predict how long funds will last.last.
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The State University of New York
Res Hall Next StepsRes Hall Next Steps
Capital 5 Year Plan RequestCapital 5 Year Plan Request Critical to projecting the amount of Critical to projecting the amount of
appropriation and cash needed for the appropriation and cash needed for the programprogram
Similar to previous requests but looking for Similar to previous requests but looking for additional key information such as the design additional key information such as the design start, construction start and occupancy datesstart, construction start and occupancy dates
Working closely with Campus coordinators Working closely with Campus coordinators throughout the year to keep the plan updated throughout the year to keep the plan updated so that projections can be monitored all yearso that projections can be monitored all year
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The State University of New York
Energy UpdateEnergy Update
Coordinate NYPA Photo Voltaic ProjectCoordinate NYPA Photo Voltaic Project NYPA currently analyzing the proposalsNYPA currently analyzing the proposals OCF will review the information with OCF will review the information with
NYPA before the contracts are awardedNYPA before the contracts are awarded EO111 Audit EO111 Audit
Changes to monthly energy reports, Changes to monthly energy reports, sustainable energy sources must be reported sustainable energy sources must be reported accurately accurately
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The State University of New York
Energy Buying GroupEnergy Buying Group
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The State University of New York
SustainabilitySustainability
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SUNY’s Strategic Plan SUNY’s Strategic Plan One of the 6 “big Ideas” is SUNY One of the 6 “big Ideas” is SUNY
and an Energy-Smart New Yorkand an Energy-Smart New York Current Phase – develop metricsCurrent Phase – develop metrics
The State University of New York
Environmental Health and Environmental Health and Safety UpdateSafety Update
Res Hall Fire Alarm System Upgrades Res Hall Fire Alarm System Upgrades Final update will be requested for Campuses Final update will be requested for Campuses
completing the upgrades this summer. Final completing the upgrades this summer. Final report will be issued to Board of Trustees. report will be issued to Board of Trustees.
Coordinate Higher Ed Opportunity Act Coordinate Higher Ed Opportunity Act Reporting along with University PoliceReporting along with University Police
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The State University of New York
Environmental Health and Environmental Health and Safety Update (cont.)Safety Update (cont.)
Reminder letter will be sent soon Reminder letter will be sent soon regarding New York State codes and Part regarding New York State codes and Part 1204 rules1204 rules
Hazardous Waste Contract Hazardous Waste Contract In final stages of evaluation and awardIn final stages of evaluation and award
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The State University of New York
Real Estate - UpdateReal Estate - Update
OSC Audit on Leased propertyOSC Audit on Leased property Findings include some leased space not Findings include some leased space not
included in PSIincluded in PSI Not all campuses have process for managing Not all campuses have process for managing
leased spaceleased space Developing a Real Estate Services Developing a Real Estate Services
Program ManualProgram Manual
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The State University of New York
SUNY OCF - OtherSUNY OCF - Other
Minor Critical Maintenance Policy UpdateMinor Critical Maintenance Policy Update Campus Let Project AssistanceCampus Let Project Assistance
Develop Standard formats for term contracts Develop Standard formats for term contracts for use by Campusesfor use by Campuses
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The State University of New York
Questions?Questions?
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