Working with three federal partners

State Route 11 and Otay Mesa East Port of Entry Intelligent Transportation Systems (ITS) Pre-deployment Strategy

(and coordination with SCT in Mexico)

PROJECTMANAGEMENT

COMMUNICATIONS & COORDINATION

KEY DELIVERABLES

1.1.1.1 Initial Definition of

Business Objectives

1.1.1.1 Communications

Plan

1.1.3.1 Initiate Bilingual

Project Newsletter

1.1.3.2 Initial Introduction

Mtgs with Key Users/Stakeholders

1.1.1.3 Policy &

Institutional Arrangements

Tracking

1.1.1.3 Policy &

Institutional Arrangements

Tracking

3.3 Requirements

Traceability Checks

1.1.2.1 Requirements

Traceability Tool

1.1.1Project Management

Plan

1.1.2Systems Engineering

Management Plan

OBJECTIVESOVERVIEW

- Prepare independent cost estimates- Ensure vendor responses address requirements- Assist SANDAG in achieving a best performance/best value

procurement- Provide foundation for effective/timely implementation

- Elicit, refine, define & prioritize functional, system, environmental, performance, and physical requirements

- Validate requirements for consistency with user needs, policies, business objectives, etc.

- Develop system verification plan- Ensure value to customer is still a focus- Feedback requirements to define near-term concept operations

- Define & finalize operational concept- Initiate requirements tracking- Ensure value to customer is still a focus- Resolve big picture policy decisions for

cross-border & tolling

- Establish project framework (PMP, SEMP, etc.)- Initiate stakeholder involvement - Baseline project schedule - Develop project performance metrics

- Define policy/institutional issues/constraints- Develop initial system concept & business objectives - Establish close ties with SANDAG T&R efforts

- PMP Draft/Final w/Baseline Project Schedule, Issues Tracking - Submittals Tracking Tools- Communications Plan- SEMP Draft/Final- Memo – State-of-Practice Draft/Final- Memo – Preliminary Ops Scenarios

- Memo – Institutional Arrangements/MOU Considerations- Memo – Overview of DHS, CBP, CTOC Policies with Potential Impact- Memo – Initial Market Analysis- Survey Instrument/Results- Workshop Materials/Results- Project Website/Newsletters - Bilingual

- Concept of Operations – Draft/Final- Memo – Focus Group Input- System Validation Plan – Draft/Final- Memo – Toll Policy Considerations Updated

- System Requirements (Preliminary, Draft, Final)- Updated Traceability Matrices- System Verification Plan Draft/Final- Memo – Customer Presentation Feedback- Memo – Toll Policy Considerations Updated v2

- Independent Cost Estimates- Technical Sections of RFP- Evaluation Matrices/Memo (Strengths/Weaknesses)- Updated Risk Management Plan- Updated Traceability Matrices- Conformed Specification

INITIAL SYSTEM CONCEPT DEVELOPMENT CONCEPT OF OPERATIONS SYSTEM REQUIREMENTS SYSTEM PROCUREMENT

2.1.4.1Survey/Interview Plan

& Instrument

2.1.2Definitions of Users &

Customer Profiles

Input From Recent Team Efforts On TxDOT & USDOT

Cross-BorderTechnology Studies

TECHNICAL & SYSTEMS ENGINEERING

PHASE 2 OPTIONAL IMPLEMENTATION

SUPPORT

1.1 Direct Project Management – Project Performance Metrics, CPM, and Schedule (Also One on One Coordination)

1.1.3 SANDAG PM Team Meetings (Monthly)

1.1.3 Caltrans Project Delivery Team (Coordination Meetings – Monthly)

1.1.1.3 Policy &

Institutional Arrangements

Tracking

2.1.1 DHS, CBP,

CTOC, Other Policies of

Potential Impact

2.1.1State of the

Practice Scan

2.1.2Initial Market

Analysis

3.2.1 Initial System

Concept &Business Objectives

3.2.2 Define/Refine Scenarios &

Conceptual Model

3.1Regional

ArchitectureReview & Input

2.1.3Border Information

FlowsWorkshop

2.1Consolidated

Customer Profiles, Stakeholder

Requirements, & Considerations

3.2Refined

Concept of Operations

3.3System

Verification/Acceptance Plans

3.3Cost

Estimates

3.3Prioritize/Finalize System

Requirements (IEEE 1233)

3.2System Validation

Plan

3.2Draft Concept of

Operations (IEEE 1362-

1998)

1.1.3.3 Follow-up User Focus Group

3.3Elicit/Define

System Requirements

(MoSCoW)

3.3Review/

Refine System Requirements

Vendor(s)Response

4.1.1RFP(s)

Development Support

4.1.2ProcurementNegotiations

Support

1.1.3 Project Stakeholder Meetings, Website, & Bilingual Newsletter (4 times per year)

1.1.3 Coordination with SANDAG T&R Study

4.1.3Conformed

Specification

1.1.1.2 Risk Tracking &

Management Plan

1.1.1.2 Revised Risk Tracking &

Management Plan

2.1.4.1Conduct Surveys/

Interviews

1.1.3.4 Customer/Stakeholder Presentation/Feedback

ITS Pre-Deployment Strategy

PRELIMINARY WORKFLOW OVERVIEW - PHASE 1

Team Suggested Identified in RFP