A Summary of the

State of Delaware Workforce Demographics for

Fiscal Year 2016

State of Delaware

Office of Management and Budget

Human Resources Management

2

Table of Contents Objective, Scope and Methodology .......................................................................................................... 3

Overview ................................................................................................................................................... 4

State of Delaware Workforce Demographics ........................................................................................... 5

Age and Gender ........................................................................................................................................ 6

Geographic Location ................................................................................................................................ 7

Classification /Compensation ................................................................................................................... 8

Retirement Eligibility ............................................................................................................................... 9

Years of Service ...................................................................................................................................... 10

Ethnicity .................................................................................................................................................. 11

Turnover ................................................................................................................................................. 14

Key Facts and Findings .......................................................................................................................... 16

Resources for Further Analysis .............................................................................................................. 16

Appendix A – 2016 State Employees’ Pay Table .................................................................................. 17

Appendix B – Glossary of Terms ........................................................................................................... 18

3

Objective, Scope and Methodology

Objective

The objective of this report is to recognize and provide comprehensive statistical information on the

State of Delaware workforce.

Scope

Statistical information for this report was provided for full-time classified employees during fiscal year

2016, July 1, 2015 – June 30, 2016. The Statewide Workforce Report does not include data for employees

of institutions of public and higher education.

Methodology

Data about retirement projections, turnover assessments, and other analyses included in this report was

gathered using PHRST data for fiscal year 2016. Agencies are able to conduct workforce analysis due,

in large part, to PHRST, an integrated database which provides information enabling State agencies and

HRM to make proactive human resource decisions based on detailed information. Other information

presented in this report was obtained from material gathered and/or published by the OMB Office of

Pensions, Delaware Department of Labor, U.S. Department of Labor, Bureau of Labor Statistics, and

U.S. Census Bureau. HRM Workforce Planning & Performance Management section compiled the

report. Totals may not be 100 percent in selected graphs due to rounding. Additionally, records with

missing values were excluded from selected graphs and may not match overall statewide headcounts.

Differences, however, are minimal.

The following agencies are included in this report: Agriculture, Auditor, Criminal Justice, DE Justice

Information System, DE Economic & Development, Health & Social Services, Natural Resources &

Environmental Control, Corrections, Department of Education, Labor, State, Transportation, Services

for Children Youth & Family, Safety & Homeland Security, Technology & Information, Elections,

Finance, Fire, Governor, Housing, Insurance, National Guard, Office of Management & Budget,

Public Defender, Attorney General, and Treasurer.

The following agencies are excluded: school districts, charter schools, higher education, Judicial,

Legislative, National Guard emergency workers, and patient workers in DHSS.

Human Resource Management welcomes your comments or questions regarding this report. Contact us

at (302) 577-8977 or by e-mail to michelle.potter@state.de.us.

4

Overview

Delaware state government employs over 14,000 employees in the Executive Branch including

classified (merit), non-classified (non-merit), casual/seasonal, commission & board members,

appointed/merit-exempt, elected officials, and Department of Education, excluding school districts,

charter schools, and higher education.

This report was prepared to summarize the

State of Delaware's current workforce as of

June 30, 2016.

The average age of State employees is

46 years old

The average annual salary is $40,423

The average length of service is 12

years, 3 months

2016 Executive Branch Workforce Fast Facts

# Employees 14,199

# Retired 410

# New Hires 674

# Promotions 910

# Transfers 939

# Demotions 66

5

State of Delaware Workforce Demographics

The number of State employees, both Classified and Non-classified, by Agency, in 2016:

Classified Non-

Classified

Agency #

Employees %

# Employees

%

Advisory Council for Except Citizens 0 0% 3 100%

Agriculture 109 85% 19 15%

Attorney General 0 0% 437 100%

Auditor 20 87% 3 13%

Corrections 2,470 99% 16 1%

Criminal Justice Council 18 95% 1 5%

DE Justice Infor System 11 100% 0 0%

Delaware Economic & Development 0 0% 40 100%

Department of Education 0 0% 246 100%

Election 34 100% 0 0%

Finance 249 97% 9 3%

Fire 67 100% 0 0%

Governor 1 4% 26 96%

Health & Social Services 3,567 98% 63 2%

Housing 9 100% 0 0%

Insurance 79 91% 8 9%

Labor 402 96% 17 4%

National Guard 0 0% 117 100%

Natural Resources & Environmental Control 679 99% 8 1%

Office of Management & Budget * 336 92% 28 8%

Public Defender 0 0% 146 100%

Safety & Homeland Security 239 20% 971 80%

Services for Children Youth & Family 1,172 99% 13 1%

State 538 94% 34 6%

Technology & Information 14 5% 266 95%

Transportation 1,672 99% 18 1%

Treasurer 20 87% 3 13%

Totals 11,706 82% 2,492 18% * The above chart does not include one Agency Aide that is paid by the Office of Management Budget but works in the Judicial Branch.

6

Age and Gender The average age of State employees is 46 years old. The chart below illustrates State employees by the

various age groups. Over half (57%) of the workforce is between ages 40-59, 21% being 30-39 years,

12% being 60 years and over, and the remaining 11% of the workforce making up the 17-29 year old

employees.

* Results may not total 100 percent due to rounding. The above graph represents employee in both classified and non-

classified service

*Gender results were not reported for all employees. The above graph represents employees in both classified and non-

classified service.

17-29 years11%

30-39 years21%

40-49 years27%

50-59 years29%

60 years & Over12%

Employees by Ages Groups

Female7,45353%

Male6,74247%

Employees by Gender

7

Geographic Location The State of Delaware, the second smallest state, is only 100 miles long and 30 miles wide and consists

of 2,489 square miles. The State of Delaware has government offices in all three counties of the state:

New Castle County, Kent County, and Sussex County.

* Work County not reported for all employees. The above graph represents employees in both classified and non-

classified service.

Kent5,41538%

New Castle6,74048%

Sussex2,03814%

Employees by County Location

8

Classification /Compensation The average base salary for State employees in 2016 was $40,423, less than a 1% decrease over 2015.

This average salary does not include the cost of fringe benefits per employee.

Classified positions have an established pay grade within a 26 pay grade system. Full time employees

work either a 37.5 or 40-hour workweek. [See Appendix A for 2016 Pay Tables]

0

500

1,000

1,500

2,000

2,500

1 3 5 7 9 11 13 15 17 19 21 23 25

# Em

plo

yee

s

Pay Grade

Classified Employees by Pay Grade

980

377 347264 246 218 203 194 182 178

0

200

400

600

800

1,000

1,200

# Em

plo

yee

s

Job Classes with the Highest Number ofClassified Employees

9

Retirement Eligibility

State of Delaware employees, hired before January 1, 2012, are eligible to receive a service pension

with any of the following combination of years of service and age after five years of consecutive

service:

30 years of credited service at any age

15 years of credited service at age 60

5 years of consecutive credited service at age 62

Employees hired on or after January 1, 2012 are eligible for vested pension with 10 years of credited

service (must have 5 years of consecutive credited service) at age 65.

As of June 30, 2016, 45% of State pension-eligible employees can retire within the next five years.

* The percentage eligible to retire does not include: Casual/Seasonal, School Districts, Charter Schools, Higher

Education, Judicial, Legislative, National Guard Emergency Workers, and Patient Workers in DHSS.

Total eligible to retire5,29945%

Total not eligible to retire6,40755%

Retirement Eligibility*

10

Years of Service

3,673

2,298

1,906 1,736

1,011

691248

106 360

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

0-5 6-10 11-15 16-20 21-25 26-30 31-35 36-40 40+yrs

# Em

plo

yee

s

Years of Service

Classified Employees Years of Service

719

457 454

413

196 193

3613 8

0

100

200

300

400

500

600

700

800

0-5 6-10 16-20 11-15 26-30 21-25 31-35 36-40 40+yrs

# Em

plo

yee

s

Years of Service

Non-Classified Employees Years of Service

11

Ethnicity In 2014, Employee Self-Service enabled employees to select their ethnicity in the “self-identify”

feature. As a result, there was an increase in the number of minority employees. This data is as of June

30, 2016.

64.00%

29.29%

3.43% 2.21% 0.83% 0.24%0%

10%

20%

30%

40%

50%

60%

70%

White Black Hispanic Asian AmericanIndian

Other

# Em

plo

yee

s

Classified State Employees by Ethnicity

81.39%

11.93%

3.09% 2.37% 1.00% 0.20%0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

White Black Asian Hispanic American Indian Other

# Em

plo

yee

s

Non-Classified State Employees by Ethnicity

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Ethnicity of Classified Employees in Executive Branch Agencies

Amer. Indian Asian Black Hispanic Other White

Agency # % # % # % # % # % # %

Agr 0 0.0% 1 0.9% 10 9.2% 3 2.8% 0 0.0% 95 87.2%

Auditor 0 0.0% 1 5.0% 2 10.0% 0 0.0% 0 0.0% 17 85.0%

CJC 0 0.0% 0 0.0% 4 22.2% 0 0.0% 0 0.0% 14 77.8%

DEJIS 0 0.0% 0 0.0% 1 9.1% 1 9.1% 0 0.0% 9 81.8%

DHSS 30 0.8% 116 3.3% 1,399 39.2% 153 4.3% 9 0.3% 1,860 52.1%

DNREC 3 0.4% 17 2.5% 48 7.1% 7 1.0% 3 0.4% 601 88.5%

DOC 26 1.1% 33 1.3% 767 31.1% 80 3.2% 3 0.1% 1,561 63.2%

DOF 4 1.6% 9 3.6% 76 30.5% 4 1.6% 1 0.4% 155 62.2%

DOL 2 0.5% 8 2.0% 127 31.6% 18 4.5% 2 0.5% 245 60.9%

DOS 4 0.7% 13 2.4% 149 27.7% 20 3.7% 2 0.4% 350 65.1%

DOT 11 0.7% 28 1.7% 217 13.0% 58 3.5% 4 0.2% 1,354 81.0%

DSCYF 10 0.9% 16 1.4% 507 43.3% 33 2.8% 3 0.3% 603 51.5%

DSHA 0 0.0% 0 0.0% 1 11.1% 1 11.1% 0 0.0% 7 77.8%

DSHS 3 1.3% 6 2.5% 41 17.2% 12 5.0% 1 0.4% 176 73.6%

DTI 0 0.0% 2 14.3% 0 0.0% 1 7.1% 0 0.0% 11 78.6%

Election 0 0.0% 2 5.9% 4 11.8% 0 0.0% 0 0.0% 28 82.4%

Fire 0 0.0% 0 0.0% 1 1.5% 0 0.0% 0 0.0% 66 98.5%

Governor 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 1 100.0%

Insurance 2 2.5% 2 2.5% 15 19.0% 1 1.3% 0 0.0% 59 74.7%

OMB 2 0.6% 5 1.5% 57 17.0% 9 2.7% 0 0.0% 263 78.3%

Treasurer 0 0.0% 0 0.0% 3 15.0% 0 0.0% 0 0.0% 17 85.0%

Total 97 0.8% 259 2.2% 3,429 29.3% 401 3.4% 28 0.2% 7,492 64.0%

*Agencies that are excluded: School Districts, Charter Schools, Higher Education, Judicial, Legislative, National Guard Emergency Workers, and Patient Workers in DHSS.

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Ethnicity of Non-Classified Employees in Executive Branch Agencies

Amer. Indian Asian Black Hispanic Other White

Agency # % # % # % # % # % # %

Agr 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 19 100.0%

Att Gen 6 1.4% 10 2.3% 53 12.1% 14 3.2% 0 0.0% 354 81.0%

Auditor 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 3 100.0%

CJC 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 1 100.0%

DEDO 0 0.0% 3 7.5% 6 15.0% 1 2.5% 0 0.0% 30 75.0%

DHSS 2 3.2% 11 17.5% 10 15.9% 1 1.6% 1 1.6% 38 60.3%

DNREC 0 0.0% 1 12.5% 1 12.5% 0 0.0% 0 0.0% 6 75.0%

DOC 0 0.0% 0 0.0% 3 18.8% 0 0.0% 0 0.0% 13 81.3%

DOE 2 0.8% 6 2.4% 27 11.0% 7 2.8% 0 0.0% 204 82.9%

DOF 0 0.0% 1 11.1% 2 22.2% 0 0.0% 0 0.0% 6 66.7%

DOL 0 0.0% 0 0.0% 2 11.8% 0 0.0% 0 0.0% 15 88.2%

DOS 0 0.0% 1 2.9% 6 17.6% 0 0.0% 0 0.0% 27 79.4%

DOT 0 0.0% 0 0.0% 2 11.1% 0 0.0% 0 0.0% 16 88.9%

DSCYF 0 0.0% 0 0.0% 2 15.4% 0 0.0% 0 0.0% 11 84.6%

DSHS 10 1.0% 12 1.2% 92 9.5% 25 2.6% 2 0.2% 830 85.5%

DTI 4 1.5% 30 11.3% 50 18.8% 4 1.5% 0 0.0% 178 66.9%

Governor 0 0.0% 0 0.0% 4 15.4% 1 3.8% 1 3.8% 20 76.9%

Insurance 0 0.0% 0 0.0% 0 0.0% 0 0.0% 0 0.0% 8 100.0%

Nat. Guard 1 0.9% 2 1.7% 15 12.8% 4 3.4% 0 0.0% 95 81.2%

OMB 0 0.0% 0 0.0% 1 3.6% 1 3.6% 0 0.0% 26 92.9%

Pub Def 0 0.0% 0 0.0% 21 14.4% 1 0.7% 0 0.0% 124 84.9%

Treasurer 0 0.0% 0 0.0% 0 0.0% 0 0.0% 1 33.3% 2 66.7%

Total 25 1.0% 77 3.1% 297 11.9% 59 2.4% 5 0.2% 2,026 81.4%

*Agencies that are excluded: School Districts, Charter Schools, Higher Education, Judicial, Legislative, National Guard Emergency Workers, and Patient Workers in DHSS

14

Turnover The turnover rate is the ratio of the number of employees that separated from State service during a

given period to the average number of employees (headcount) during the same period.

The total number of State employee separations was 1,141 including voluntary resignations, dismissals,

retirements, and deaths. This represents an overall turnover rate of 10 percent.

According to exit surveys completed for Fiscal Year 2016, the four primary reasons for resignations

were:

Other (lack of opportunity or promotion, care for relative retirement) – 27%

Job with another State agency – 23%

Job with private employer – 17%

Pay – 11%

The graph below shows, from highest to lowest, agencies experiencing the most employee separations

representing the classified workforce. There is a direct correlation between the agency’s size and its

number of separations.

280

118

11090

56

31 27 15 15 10 5 5 2 1 1 10

50

100

150

200

250

300

# Em

plo

yee

s

Classified Separations by Agency

Retirements41036%

Death141%

Dismissals918%

Resignations62655%

Classified Employee Turnover

15

There were 1,141 total separations in Fiscal Year 2016. The table below focuses on turnover for

employees with five or less years of employment. For example 50% of employees left their position

within the first year of employment.

Average Years of Service by Turnover Category

Resignations: 5 years, 8 Months Dismissals: 6 years, 5 Months

Retirements: 23 Years, 2 Months Deaths: 11 years, 6 Months

< 1 year30%

1 year20%

2 years16%

3 years15%

4 years10%

5 years9%

Classified 1-5 Year Turnover Rates

16

Key Facts and Findings

In Delaware government:

The number of State employee retirements increased by five in Fiscal Year 2016. Data indicated

that 5,299 State employees were eligible to retire in Fiscal Year 2016. Taking into account the

number of actual retirements, 410, this means that 4,889 (92%) of State employees who were

eligible chose not to retire.

The average annual salary for State employees was $40,423 at the end of Fiscal Year 2016. State of

Delaware employees receive a number of valuable benefits in addition to their regular pay. This

combination of salary and benefits is referred as total compensation and includes health insurance,

paid time off, and a pension. For example, the total compensation for a State employee with an

average salary of $40,423 with family coverage health insurance, paid time off, and pension is

$67,090.

Employees can earn a maximum of 21 vacation days and 15 sick days annually. In addition, 12

statutory holidays and two floating holidays are provided each calendar year.

Resources for Further Analysis

OMB provides several helpful tools to state managers and human resources professionals. These tools

provide workforce and statistical information and guidance. HRM encourages human resources

professionals to access the following tools on a regular basis so their agencies can manage their

workforce more efficiently and effectively.

Human Resource Management Website: http://www.delawarepersonnel.com

The State of Delaware Human Resource Management (HRM) website is available to internal and

external customers and provides an abundance of information for State agencies, employees, and job

seekers. HRM provides information on statewide human resource programs, policies and procedures, as

well as relevant human resources information.

Total Compensation Calculator: http://delawarestatejobs.com/total-comp-calc

Workforce Planning Guide: http://www.delawarepersonnel.com/orgdev/workforce.shtml The Workforce Planning Guide is provided to help agencies develop their workforce plans. The Guide

outlines the importance of strategically anticipating workforce changes through workforce planning and

offers basic planning steps and strategies.

PHRST: (https://portalpd.erp.state.de.us)

Payroll Human Resources Statewide Technology (PHRST) contains and houses data on state agency

headcounts, terminations, and turnover rates. Data can be analyzed by a variety of variables, including

individual and agency, job class, demographics, pay data, and turnover reason. Additionally, the system

provides workforce termination, age, length of service, union membership, and salary data. Agencies

can view data on-screen or produce selected reports to analyze workforce trends.

17

Appendix A – 2016 State Employees’ Pay Table

Annual Salary* - 37.5 hours Annual Salary* - 40 hours

PG 80% 100% 120% PG 80% 100% 120%

1 $18,049 $21,375 $25,650 1 $18,239 $22,799 $27,359

2 $18,296 $22,870 $27,444 2 $19,517 $24,396 $29,275

3 $19,582 $24,477 $29,372 3 $20,883 $26,104 $31,325

4 $20,947 $26,184 $31,421 4 $22,344 $27,930 $33,516

5 $22,418 $28,022 $33,626 5 $23,911 $29,889 $35,867

6 $23,986 $29,983 $35,980 6 $25,584 $31,980 $38,376

7 $25,663 $32,079 $38,495 7 $27,374 $34,218 $41,062

8 $27,458 $34,323 $41,188 8 $29,292 $36,615 $43,938

9 $29,384 $36,730 $44,076 9 $31,342 $39,178 $47,014

10 $31,440 $39,300 $47,160 10 $33,535 $41,919 $50,303

11 $33,638 $42,047 $50,456 11 $35,880 $44,850 $53,820

12 $35,994 $44,992 $53,990 12 $38,394 $47,993 $57,592

13 $38,515 $48,144 $57,773 13 $41,080 $51,350 $61,620

14 $41,206 $51,507 $61,808 14 $43,958 $54,948 $65,938

15 $44,094 $55,117 $66,140 15 $47,034 $58,793 $70,552

16 $47,184 $58,980 $70,776 16 $50,329 $62,911 $75,493

17 $50,485 $63,106 $75,727 17 $53,849 $67,311 $80,773

18 $54,017 $67,521 $81,025 18 $57,618 $72,023 $86,428

19 $57,798 $72,248 $86,698 19 $61,653 $77,066 $92,479

20 $61,848 $77,310 $92,772 20 $65,971 $82,464 $98,957

21 $66,175 $82,719 $99,263 21 $70,589 $88,236 $105,883

22 $70,807 $88,509 $106,211 22 $75,531 $94,414 $113,297

23 $75,766 $94,708 $113,650 23 $80,814 $101,018 $121,222

24 $81,072 $101,340 $121,608 24 $86,473 $108,091 $129,709

25 $86,745 $108,431 $130,117 25 $92,526 $115,657 $138,788

26 $92,815 $116,019 $139,223 26 $99,003 $123,754 $148,505 * Annual salary in whole dollars as of 7/1/2013

* Annual salary in whole dollars as of 7/1/2013

18

Appendix B – Glossary of Terms

Agency: any board, department, elected office or commission which receives an appropriation in accordance with 29 Del. C. Chapter 59.

Classified Service: all positions in the state service, except those which are specifically placed in the unclassified service by Delaware Code, as amended or other sections of the statutes.

Fiscal Year: the time period from July 1 to June 30.

Length of Service: length of employment by the State of Delaware in classified position(s) minus breaks in service. Pay Grade: one of the horizontal pay ranges designated on the pay plan consisting of a series of percentage of midpoint columns identifying specific values.

PHRST: Payroll Human Resource Statewide Technology system implemented in 1997.

Classification: a group of duties and responsibilities assigned or delegated by an appointing authority, requiring the services of an employee on a full-time basis or, in some cases, on a less than full-time basis.

State Employee: any person holding a position in the classified service defined by 29 Del. C § 5903.