standing committee reports

Cortland County Community Action Program Board of Directors Meeting July 22, 2021

Meeting Agenda I. Call to Order

II. Motion for Approval June 2021 minutes

III. Standing Committee Reports

1) Executive Committee a) Resolution 21.29 – NYSCAA MOU

2) Board Development Committee

3) PPE Committee - Did not meet

4) Finance/Audit Committee

a) Resolution 21.30 – HS/EHS Cosimo’s Lease b) Resolution 21.31 – 2020-21 CSBG Amendment #2 c) Resolution 21.32 – 2021-22 HS/EHS Smith Elementary School Lease d) Resolution 21.33 – 2021-22 HS/EHS Randall Elementary School Lease e) Resolution 21.35 – 2021-22 HS/EHS YMCA Lease

IV. Executive Director Report

V. Program Director Reports

a) Consumer Directed Services b) Energy Services c) Family Development d) Head Start/Early Head Start e) WIC f) Human Resources

VI. Head Start Policy Council Update

VII. Old Business

VIII. New Business

a) Resolution 21.34 – 2021-22 Health Insurance Renewals IX. Executive Session if needed

X. Adjournment

Cortland County Community Action Program Board of Directors Meeting June 24, 2021

Meeting Minutes Meeting called to order at 12:02- Members present: Shelley Warnow, Mary Bliss, Ella DiIorio, Jeanette Dippo, Patty Schaap, Helen Spaulding, Lynne Sypher, Larry Woolheater, April Dennison, Doug Bentley, Billie MacNabb. Liz Haskins, Mary Beth Mathey, Sarah Beshers. Excused: Penny Prignon, Staff: Lindy Glennon, Greg Richards, Martha Allen, Bethann Weider, Brandy Strauf, Kirsten Parker, Danielle Treacy.

Motion for Approval May 2021 minutes excused, not present and excused) made by Helen Spaulding, 2nd by Larry Woolheater. Motion carried.

Standing Committee Reports

1) Executive Committee-met June 15th and reviewed the 2020 turnover report. They also reviewed the Executive Director Compensation Report. The Executive Committee has attended listening sessions with the Management Staff and the Leadership Staff in preparation for recruitment of the new Executive Director. Shelley attended the virtual all-staff day and informed staff of a survey they would be receiving and updated them on the proposed timeline for a new Executive Director. a) Resolution 21.25 – Motion to accept the 2020 CAPCO Staff Turnover Report

Lynne Sypher, 2nd Liz Haskins. Motion carried. b) Resolution 21.26 – Motion to accept Executive director compensation Report motion

Ella DiIorio, 2nd Mary Bliss. Motion carried.

2) Board Development Committee- met June 11, 2021 and discussed draft of board assessment survey. a) Board Survey – Jeanette explained the survey to the full board. The board will

receive and email with a survey monkey link to complete the survey or if requested, a paper copy will be mailed. The survey will close on July 16th and the Board Development committee will review the results at their next meeting and make plans to present them to the full board. If there are any questions, contact Lindy or Jeanette.

3) PPE Committee – met June 10. Reviewed HS/EHS reports and the CSBG workplan for the

2nd quarter. Brandy presented information on the NYS Emergency Rental Assistance Program (ERAP). Bethann explained the new Children’s Internet Protection Act Policy. The committee also reviewed the additional American Rescue Plan COVID funding from the for HS/EHS in the amount of $284,767 to be expended between March 1, 2021, through March 2023

a) Resolution 21.22 – Motion to approve the Children’s Internet Protection Act Policy motion Jeanette Dippo, 2nd Patty Schaap. Motion carried.

4) Finance/Audit Committee- met June 17, 2021. Reviewed financial statements, discussed

the underspend for HS/EHS and the carry-over of unused COVID funds. Reviewed the new lease agreements for the Health Services Component of Head Start and Energy Services.

Motion to accept financial statements made by Ella DiIorio, 2nd by Larry Woolheater. Motion carried. a) Resolution 21.23 – Motion to approve proposed lease for 28 N. Main Street for

Head Start/Early Head Start office space made by Jeanette Dippo, 2nd Lynne Sypher. Motion carried.

b) Resolution 21.24 – Motion to approve the proposed lease for 191 S. Main Street for Energy Services made by Jeanette Dippo, 2nd Lynne Sypher. Motion carried.

Executive Director Report- in addition to her written report Lindy updated the board on CDPAP. The state is working through some things and we will continue to operate CDPAP through at least November 1st, the discussions on Parker are continuing.

Program Director Reports

Consumer Directed Services-see Lindy’s report Energy Services-Denise was not able to attend today but Lindy highlighted that Denise has been able to hire a new Energy Auditor/QCI from Tompkins County. Energy Services has started to move and should be in their new office next week. Family Development-Brandy discussed upcoming graduations for our first CNA student and students who are receiving their high school diplomas.

Head Start/Early Head Start-Bethann has had 11 employees complete their CDA training. This will allow some to accept new promotions in HS, some to retain positions they already have, and some to prepare for the future.

WIC-Kirsten shared that the RFA is delayed until Fall, Holly has recently completed Certified Lactation Counselor training and is awaiting test results and WIC is hiring 1-2 new peer counselors.

Human Resources-in addition to his written report, Greg provided an update on the HR Generalist position and shared meetings have started on the health, life, and dental insurance renewals.

Head Start Policy Council Update-April shared that the meeting for this month was cancelled, the next meeting is scheduled for August 26th.

Old Business-no old business.

New Business-Lindy reminded the board they will be getting two emails: one with the survey link and one with job listings and volunteer driver recruitment information.

Executive Session -none needed.

Adjournment- Motion to adjourn made by Lynne Sypher, 2nd by Billie MacNabb. Meeting adjourned at 12:59.

Executive Committee July 6, 2021 Meeting called to order at 1:30 p.m. Members present: Shelley Warnow, Helen Spaulding, Lynne Sypher, Billie MacNabb. Staff: Lindy Glennon Committee discussed planning for Executive Director search. Lindy shared information from Jackie Orr regarding supports that NYSCAA could provide to the Board in the search process. This included review of the current ED job description with suggestions/edits; posting the job announcement and collecting resumes; creating a spreadsheet to show which resumes meet requirements; suggestion for interview questions; preparing a file of suggested resources, readings, etc. for the new Executive Director. The committee feels this would be an important support and asked Lindy to reach out for draft MOU and costs. Committee discussed how/where to post the job announcement. Determined it would be posted in areas that other CAPCO positions are posted including Indeed, local Colleges/Universities, Cortland and Syracuse newspapers. NYSCAA will post to other State Associations as approved by the Executive Committee. The committee discussed posting to New Jersey and Pennsylvania State CA Associations. This will be further discussed and determined at the next meeting. Committee discussed the feedback received from the two listening sessions with CAPCO management and leadership teams and the staff survey results to begin to identify traits that are important for Executive Director. Next meeting scheduled for July 19 at 8:30 a.m.

Executive Committee July 19, 2021 Meeting called to order at 8:30 a.m. Members present: Shelley Warnow, Helen Spaulding, Lynne Sypher, Billie MacNabb. Staff: Lindy Glennon Lynne shared template for ED/Agency Profile to be used with candidates to share information re: CAPCO. It would include an introduction to the community, history of CAPCO to include mission/vision/values and statement of size/reach of organization. Would include overall description of the ED position, personal/professional skills needed and a going forward/future view of the organization. This will include looking at fundraising/development, space, needs and changes for a human service nonprofit post pandemic. Lindy will provide information re: the history, description of the Agency, etc. The MOU with NYSCAA has been signed. NYSCAA will post the position, collect resumes and organize them for the committee. Committee discussed how/where to post the position. The announcement will be shared via Indeed, LinkedIn, Cortland Standard, with area colleges/universities, Cortland 2-1-1 Listserv and the NYSCAA network. The committee discussed whether to share the announcement with other Community Action State Associations and determined not to do that. Would like to keep the announcement and focus within NYS. The committee would like the job announcement to go out August 2 and be open for 30 days. If possible, the committee would have the reviews, spreadsheet from NYSCAA by Sept. 13 to begin review and scheduling first interviews for late September/early October. Discussed at least 2 interviews – the first with the Exec. Committee/Search Committee and the second with CAPCO management team. At the Board meeting 7/20, the committee will ask if there are other Board members outside of the Executive Committee that want to be involved in that first round of interviews. Lindy will share this information with Jackie. Committee scheduled the next meeting for Thursday, July 29 at 8:30. Lindy will see if Jackie is available for a zoom meeting with the committee on that date to discuss the listing, next steps, etc. Lindy will also follow up with Jackie to see if they have recommendations for changes to the current job description and a sample job posting announcement.

Board Development Committee July 20, 2021 Meeting called to order at 8:45 a.m. Members present: Mary Beth Mathey, Larry Woolheater, Mary Bliss, Jeanette Dippo. Absent: April Dennison. Staff: Lindy Glennon The committee began the review of the Board self-assessment survey – 14 Board members completed the survey. Committee discussed how to share and move the process forward with the full Board. The plan is to involve each of the Board committees in the planning for responding to each of the areas in the survey. Committee looked at the four standing committees on the Board and their functions: Executive Committee, Program Planning and Evaluation, Finance/Audit and Board Development. Committee divided the 60 questions in the survey up between the committees as a place to start. It was noted that the survey is divided into 8 categories. In determining which committees will be responsible for which sections, we divided them differently to represent our committee structure. We will revisit this at the next meeting. Next steps will be to plan the process for sharing the information with the full Board (September meeting?) and discussing how committees will respond to the areas identified in the survey. Jeanette shared the presentations as done with the FHN Board when they did surveys 2011, 2014 and 2018. The materials were very helpful in creating a visual look at where that Board started and progress made. Lindy shared this is a very good tool – thorough and will provide us information for development and strengthening Board and Agency over the next several years. Timing is good as we will be updating the Agency strategic plan in 2022 and so much of this survey and work identified in the Board Self-assessment should be included. At the September Board Development committee meeting, the committee will work on presentation of the survey results to the full Board. A copy of the complete survey will be added to the Board Only section of the website, so all Board members have access to it as needed. Meeting adjourned at 9:50 a.m.

Finance Committee July 15, 2021 Meeting called to order at 8:30 a.m. Members present: Helen Spaulding, Ella DiIorio, Penny Prignon. Excused: Shelley Warnow, Sarah Beshars. Staff: Martha Allen, Greg Richards, Lindy Glennon. Committee reviewed the monthly finance reports and financials (see attached). AGENCY Accounts Payable and Accounts Receivable are current except for Medicaid receivables. CONSUMER DIRECTED SERVICES CDPAP billing submitted for payment through the payroll ending 06/04/2021. The DOH is currently surveying FI’s that submitted proposals to be an FI to determine eligibility for and interest in the additional FI contracts that DOH has been authorized to offer. CAPCO is not one of those eligible as it goes by population and demographics in your County and Cortland is not large enough for additional contractors. We continue to provide CDPAP as usual until those changes happen. We are continuing efforts to grow and expand the Volunteer Transportation Program. EARLY CHILDHOOD DEVELOPMENT The new HS/EHS contract began 6/1/21. We started the summer program for 16 children on July 6 – that will run for 6 weeks. We are working on getting approval to roll over the remainder of the first HS/EHS COVID funds that we received as we did not spend it out. We are currently working on identifying space for the 2 new EHS classrooms that we will be opening in the Fall as part of the expansion/conversion approvals. We are talking with the YWCA about leasing the Learning Adventures site and hopeful that will work out. We should have the lease for the Board to review and approve at the July 22 meeting. The summer program began Tuesday, July 6 at S. Main. They have a large tent set up so the children can be outside as much as possible. Seems to be going well after the first week. ENERGY SERVICES DEPARTMENT The WAP 2021-22 contract has still not been approved/executed. CAPCO has done everything we need to and have approved it in Grants Gateway. The holdup is between Office of State Comptroller and HCR. OSC approved what they needed to July 7 and HCR indicated they would start to process our contracts by the end of the week July 9. Energy Services has relocated to the new space at 191 Main Street. FAMILY DEVELOPMENT DEPARTMENT Work continues steadily for the CSBG and CSBG CARES contracts. We are working on the amendment for the additional $33,481. Plan to have this for Board approval July 22. WIC Contract and vouchers are on schedule. Hired two new Peer Counselors. Still waiting on the RFA for a new contract to be released by the Department of Health. We are in the 7th year of a five year contract. The challenge is, until there is a new contract approved, no additional funds

are available. This has been a challenge for the last 2 years given the increases in cost of business. Motion to receive and file financials as presented and reviewed made by Ella DiIorio, 2nd Penny Prignon. Motion carried. Committee reviewed the proposed 2 year lease for the Cosimo’s site – no changes to the lease from current lease, no increases. Motion to approve made by Penny Prignon, 2nd Helen Spaulding. Motion carried. Lindy shared that Dan Goetzman will be meeting with CAPCO today to present Health Insurance renewal plans and rates. Initially, Excellus BCBS proposed a 13.5% increase. Dan has been working to get that lowered and identify any other provider plans/quotes. We will have that information for the full Board to approve at the meeting July 22. Also plan to present the 2020-21 CSBG Amendment budget to the Board for approval July 22. No further business, meeting adjourned at 9:10 a.m.

FINANCE COMMITTEE REPORT SUMMARY of May 2021 FINANCIAL STATEMENTS

PRESENTED BY Martha Allen July 15, 2021

AGENCY Accounts Payable and Accounts Receivable are current except for Medicaid receivables. Consumer Directed Services. CDPAP billing submitted for payment through the payroll ending 06/04/2021. The DOH is currently surveying FI’s that submitted proposals to be an FI to determine eligibility for and interest in the additional FI contracts that DOH has been authorized to offer. CAPCO is not one of those eligible as it goes by population and demographics in your County and Cortland is not large enough for additional contractors. We continue to provide CDPAP as usual until those changes happen. We are continuing efforts to grow and expand the Volunteer Transportation Program. EARLY CHILDHOOD DEVELOPMENT The new HS/EHS contract began 6/1/21. We started the summer program for 16 children on July 6 – that will run for 6 weeks. We are working on getting approval to roll over the remainder of the first HS/EHS COVID funds that we received as we did not spend it out. We are currently working on identifying space for the 2 new EHS classrooms that we will be opening in the Fall as part of the expansion/conversion approvals. We are talking with the YWCA and hopeful that will work out. ENERGY SERVICES DEPARTMENT The WAP 2021-22 contract has still not been approved/executed. CAPCO has done everything we need to and have approved it in Grants Gateway. The holdup is between Office of State Comptroller and HCR. OSC approved what they needed to July 7 and HCR indicated they would start to process our contracts by the end of the week July 9. FAMILY DEVELOPMENT DEPARTMENT Work continues steadily for the CSBG and CSBG CARES contracts. We are working on the amendment for the additional $33,481. WIC Contract and vouchers are on schedule. Hired two new Peer Counselors.

ITEM/REPORT DUE DATE FILEDSubsidiary ledgers in balance for the month? N/A yesBank accounts have been reconciled through? N/A JanuaryAccounts receivable over 90 days past due N/A yes - MedicaidAccounts payable over 90 days past due N/A noneNYS Sales and Use Tax Filing 3/22/2021 3/8/2021FT-500 Application for Refund of Sales Tax Paid on Petroleum Products AnnuallyCoporate Tax Returns - IRS 990 & CHAR 500 (auto-approved 6 months extension) 11/15/2021Coporate Tax Returns - IRS 5500 (Retirement) (auto-approved 6 month extension) 10/15/2021Quarterly payroll tax returns filed by complete payroll qtrly yesUS Dept of Labor - Bureau of Labor Statistics - Multiple Worksite (MWR) qtrly 6/30/2021Form 1099's 2/1/2021 2/1/2021

CSBG 2020 ‐2021 py 20% Expenditure report45% Expenditure report70% Expenditure report 1st QTR Program/Fiscal Attestation Forms 1/31/2021 1/31/20212nd QTR Program/Fiscal Attestation Forms 4/30/2021 4/29/20213rd Qtr Program/Fiscal Attestation Forms 7/31/20214th Qtr Program/Fiscal Attestation Forms 10/31/2021

MWBE Reports3rd qtr (Oct-Dec) 1/10/2021 1/10/20214th QTR (Jan-Mar) 4/10/2021 4/9/20211st qtr MWBE Reports (Apr-Jun) 7/10/2021 7/9/20212nd qtr MWBE Reports (Jul-Sep) 10/10/2021 Unaudited Financial Statements - 19.20 Contract 11/30/2020 11/30/2020

Energy Services

WAP 20‐21 PY Monthly Voucher to Energy Services for presentation to DHCR May 6/16/20211st qtr MWBE Reports (April-June) 7/10/2021 7/9/20212nd qtr MWBE Reports (July-September) 10/10/20213rd qtr MWBE Reports (October-December) 1/10/20224th qtr MWBE Reports (January-March) 4/10/2022 Unaudited Financial Statements - 20.21WAP 5/31/2022

Head Start & Early Head Start Quarterly Form 425: Enter in Payment Management System (PMS)

1ST QTR (January - March) 4/30/2021 4/30/20212ND QTR (April-June) 7/30/20213RD QTR (July-September) 10/30/20214TH QTR (October-December) 1/30/2021 1/30/2021

Form 425 due: Upload to GRANT SOLUTIONS - 20-21 pysemi-annual (June-November) 1/30/2021 1/30/2021annual (June-May) 7/30/2021final (June-May) 10/30/2021

WIC 20‐210pyMonthly Voucher (due 45 days after month end) May 7/14/2021MWBE Reports

1st qtr MWBE Reports (January-March) 4/10/2021 4/9/20212nd qtr MWBE Reports (April to June) 7/10/2021 7/1/20213rd qtr MWBE Reports (July to September) 10/10/20214th qtr MWBE Reports (October to December) 1/10/2021 1/10/2021

Final Voucher 20-21PY 11/16/2021

CORTLAND COUNTY COMMUNITY ACTION PROGRAM, INC.

FINANCE DIRECTOR MONTHLY CHECKLIST

FOR THE MONTH MAY 2021

Submitted by Martha Allen on July 15, 2021

Program Reports

CAPCO7/11/2021

Aged Accounts Payable Report

Vendor Name current 31-60 61-90 over 90 Net Due

BILL BROTHERS$63.78 $0.00 $0.00 $0.00 $63.78

BUILDERS BEST$741.78 $0.00 $0.00 $0.00 $741.78

CAP SYSTEMS, INC.$425.00 $0.00 $0.00 $0.00 $425.00

CITY WATER DEPARTMENT$461.72 $0.00 $0.00 $0.00 $461.72

CORTLAND CITY SCHOOL DISTRICT$1,400.00 $0.00 $0.00 $0.00 $1,400.00

DEWITT'S PRODUCE$147.94 $0.00 $0.00 $0.00 $147.94

EMPLOYEE SERVICES INC$2,332.35 $0.00 $0.00 $0.00 $2,332.35

FIRST NONPROFIT COMPANIES$55,750.00 $0.00 $0.00 $0.00 $55,750.00

FUN EXPRESS, LLC$501.29 $0.00 $0.00 $0.00 $501.29

HEALTH FACILITY ASSESSMENT FUND$65.00 $0.00 $0.00 $0.00 $65.00

HEP SALES$996.80 $0.00 $0.00 $5.31 $1,002.11

HUMMEL'S OFFICE EQUIPMENT CO. INC$5,776.05 $0.00 $0.00 $0.00 $5,776.05

PETTY CASH$149.47 $0.00 $0.00 $0.00 $149.47

GRAND TOTALS:

A total of 13 vendor(s) listed

$68,811.18 $0.00 $5.31 $68,816.49 $0.00

CAPCO

Balance Sheet

12/31/2020 11/30/2020 10/31/2020 9/30/2020 8/31/2020

ASSETS

CURRENT ASSETS

$1,787,600 $1,017,599 $1,196,222 $1,259,226 $1,227,409 Cash

$593,008 $462,697 $616,874 $944,209 $359,346 Grants Receivable

Accounts Receivable

ACCOUNTS RECEIVABLE $1,379,434 $1,445,438 $1,400,805 $1,368,656 $1,391,010

Less: ALLOWANCE FOR DOUBTFUL ACCOUNTS $334,439 $334,439 $334,439 $334,439 $334,439

MEDICAID VARIANCE RECEIVABLE $0 $0 $0 $0 $0

OTHER RECEIVABLES $0 $0 $0 $0 $0

OTHER RECEIVABLES $624 $1,144 $1,210 $852 $823

$1,045,618 $1,112,143 $1,067,576 $1,035,068 $1,057,394 Net Accounts Receivable

$76,720 $33,211 $69,342 $65,350 $36,298 Prepaid Expenses

$3,502,947 $2,625,650 $2,950,015 $3,303,854 $2,680,448 TOTAL CURRENT ASSETS

PROPERTY AND EQUIPMENT

$811,667 $804,679 $803,934 $799,136 $804,265 Vehicles, furniture and equipment

$1,186,732 $1,186,732 $1,186,732 $1,186,732 $1,186,732 Building

$1,998,399 $1,991,411 $1,990,667 $1,985,868 $1,990,998 NET PROPERTY AND EQUIPMENT AT COST

($1,117,527) ($1,117,527) ($1,129,699) ($1,157,064) ($1,158,006) Less Accumulated Depreciation

$880,873 $873,885 $860,967 $828,805 $832,991 TOTAL PROPERTY AND EQUIPMENT

$4,383,819 $3,499,535 $3,810,982 $4,132,659 $3,513,439 TOTAL ASSETS

LIABILITIES AND NET ASSETS

CURRENT LIABILITIES

$77,300 $43,953 $60,558 $36,165 $11,507 Accounts Payable

$372,173 $181,582 $181,676 $174,604 $392,950 Payroll taxes and Accruals

$4,705 $4,705 $4,705 $4,731 $4,708 Other Current Liabilities

$460,818 $419,488 $419,488 $419,488 $362,174 Defered Income

$914,996 $649,728 $666,428 $634,987 $771,340 Total CURRENT LIABILITIES

$245,426 $248,940 $249,776 $251,959 $202,789 LONG-TERM DEBT

$1,160,421 $898,668 $916,204 $886,946 $974,129 TOTAL LIABILITIES

$3,223,397 $2,600,867 $2,894,779 $3,245,712 $2,539,310 NET ASSETS

$4,383,819 $3,499,535 $3,810,982 $4,132,659 $3,513,439 Total LIABILITIES AND NET ASSETS

CAPCO

Income Statement

1/1/21-12/31/21 CAPCO ADMINISTRATION

BUDGET ACTUAL YTD BUDGET YTD ACTUAL

LINE ITEMTOTAL

BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

1/1/2021 5/31/2021

1/1/2021 5/31/2021

FORECASTTOTAL

CONTRACTREMAINING

ADM - ADMINISTRATIVE CHARGES

EXPENSES

PERSONNEL

SALARIES/WAGES

SALARY/WAGE EXPENSE 348,270 29,023 26,675 145,113 140,935 218,007 358,943 -10,673

NEW ACCRUED BENEFIT TIME 29,430 2,453 2,367 12,263 12,517 16,913 29,430 0

Total SALARIES/WAGES 377,700 31,475 29,042 157,375 153,453 234,920 388,373 -10,673

FRINGES

FICA EXPENSE 28,444 2,370 1,984 11,852 10,496 16,236 26,731 1,713

UNEMPLOYMENT INSURANCE EXPENSE 8,124 677 986 3,385 5,533 8,060 13,593 -5,469

WORKERS COMP EXPENSE 392 33 25 163 137 213 350 42

DISABILITY INSURANCE EXPENSE 593 49 49 247 232 361 593 0

GROUP INSURANCE EXPENSE 34,230 2,853 1,909 14,263 9,543 13,361 22,904 11,326

401-K EXPENSE 9,653 804 680 4,022 3,596 5,563 9,159 494

Fringes on Accrued Leave Earned 3,747 312 331 1,561 1,752 2,368 4,120 -373

Total FRINGES 85,183 7,099 5,963 35,493 31,290 46,160 77,450 7,733

Total PERSONNEL 462,883 38,574 35,006 192,868 184,743 281,080 465,823 -2,940

OTHER THAN PERSONNEL

PROGRAM SUPPLIES 0 0 0 0 84 84 -84

OFFICE SUPPLIES 8,000 667 1,973 3,333 3,815 5,151 8,966 -966

FOOD & FOOD SUPPLIES 400 33 0 167 0 400 400 0

COMMERCIAL INSURANCE 11,981 998 1,098 4,992 5,490 6,491 11,981 0

PARKING LOT RENTAL 869 72 0 362 210 659 869 0

POSTAGE 1,000 83 70 417 549 451 1,000 0

DUPLICATING & PRINTING 1,500 125 0 625 647 853 1,500 0

INTERNET SERVICE 900 75 72 375 381 519 900 0

TELEPHONE 300 25 24 125 127 173 300 0

Computer & Software Expense 31,416 2,618 5,757 13,090 19,468 11,948 31,416 0

MEETING EXPENSE 1,100 92 458 1,100 1,100 0

CONFERENCE EXPENSE 1,400 117 0 583 25 1,375 1,400 0

TRAINING & TECHNICAL AST 1,600 133 0 667 0 1,600 1,600 0

Staff Development 0 0 0 0 0 0 0 0

LOCAL TRAVEL 400 33 0 167 0 400 400 0

OUT OF TOWN TRAVEL 300 25 0 125 250 50 300 0

DUES & SUBSCRIPTIONS 400 33 0 167 1,266 -190 1,076 -676

BACKGROUND CHECKS 2,500 208 1,042 500 500 2,000

PERMITS, FEES, & RENTALS 500 42 50 208 50 450 500 0

ADVERTISING 500 42 0 208 263 237 500 0

BUILDING ALLOCATION 14,430 1,203 1,327 6,013 7,509 6,921 14,430 0

79,496 6,625 10,371 33,123 40,135 39,087 79,222 274

CONTRACTUAL

CONTRACTUAL SERVICES-OTHER 2,000 167 0 833 0 2,000 2,000 0

Total CONTRACTUAL 2,000 167 0 833 0 2,000 2,000 0

ADMINISTRATION

PAYROLL PROCESSING 3,000 250 148 1,250 839 2,161 3,000 0

EAP SERVICES 10,480 873 777 4,367 3,887 5,442 9,329 1,151

EQUIPMENT DEPRECIATION 1,515 126 631 0 1,515

ADMINISTRATIVE ALLOCATION -559,374 -46,615 -46,302 -233,073 -229,604 -329,770 -559,374 0

Total ADMINISTRATION -544,379 -45,365 -45,376 -226,825 -224,877 -322,167 -547,045 2,666

Total EXPENSES 0 0 0 0 0 0 0 0

NET SURPLUS/(DEFICIT) 0 0 0 0 0 0 0 0

ADM-MAY-2021

CAPCO

Income Statement

1/1/21-12/31/21 CAPCO FACILITY

ACTUAL YTD ACTUAL

LINE ITEM TOT BUDGET BUDGET 5/1/2021 5/31/2021

YTD BUDGET 1/1/2021 4/30/2021

FORECAST TOT CONTRACT REMAINING


OFFICE SUPPLIES 0 0 50 0 165 0 165$ (165)

COMMERCIAL INSURANCE 14,064 1,172 915 5,860 4,575 6,405 10,979$ 3,085

PARKING LOT RENTAL 0 0 0 0 0 0 -$ 0

OFFICE UTILITIES 24,825 2,069 1,524 10,344 10,054 14,771 24,825$ 0

JANITORIAL MAINTENANCE 28,004 2,334 36 11,668 1,354 1,896 3,250$ 24,754

BUILDING MAINTENANCE 40,328 3,361 1,534 16,803 4,689 30,534 35,223$ 5,105

TRASH REMOVAL 2,528 211 186 1,053 930 1,598 2,528$ 0

Computer & Software Expense 0 0 150 0 2,006 0 2,006$ (2,006)

BUILDING ALLOCATION (117,496) (9,791) -6,717 (48,957) -38,000 (77,493) (115,493)$ (2,003)

MAINTENANCE ALLOCATION 5,097 425 2,323 2,124 14,111 19,755 33,866$ (28,769)

Total OTHER THAN PERSONNEL (2,650) (221) 0 (1,104) -116 (2,534) (2,650) 0

CONTRACTUAL

CONTRACTUAL SERVICES-OTHER 2,650 221 0 1,104 0 2,650 2,650 0

Total CONTRACTUAL 2,650 221 0 1,104 0 2,650 2,650 0

Total EXPENSES 0 0 0 0 (116) 116 0 0

NET SURPLUS/(DEFICIT) (0) (0) 0 (0) 116 (116) (0) (0)

BLDG-MAY-2021

CAPCO

Income Statement

1/1/21-12/31/21 CDPAP-MEDICAID

ACTUAL YTD ACTUAL

LINE ITEM TOT BUDGET BUDGET 5/1/2021 5/31/2021

YTD BUDGET

1/1/2021 5/31/2021

FORECASTTOTAL

CONTRACTREMAINING

MEDICAID - MEDICAID REVENUE

OTHER REVENUE

MEDICAID REVENUE 4,025,893$ 335,491 293,517 1,677,455 1,643,186 2,274,759 3,917,945 107,948

OTHER INCOME -$ 0 0 0 0 0 0 0

Total OTHER REVENUE 4,025,893$ 335,491 293,517 1,677,455 1,643,186 2,274,759 3,917,945 107,948

Total REVENUE 4,025,893$ 335,491 293,517 1,677,455 1,643,186 2,274,759 3,917,945 107,948

EXPENSES

PERSONNEL

SALARIES/WAGES

SALARY/WAGE EXPENSE 2,863,976$ 238,665 206,995 1,193,323 1,083,446 1,668,382 2,751,828 112,148

NEW ACCRUED BENEFIT TIME 4,408$ 367 424 1,837 2,203 3,287 5,490 (1,082)

Total SALARIES/WAGES 2,868,384 239,032 207,419 1,195,160 1,085,649 1,671,669 2,757,318 111,066

FRINGES

FICA EXPENSE 211,699$ 17,642 15,757 88,208 82,570 127,631 210,201 1,498

UNEMPLOYMENT INSURANCE EXPENSE 60,032$ 5,003 7,653 25,013 44,103 61,680 105,783 (45,751)

WORKERS COMP EXPENSE 78,599$ 6,550 4,860 32,750 27,921 38,331 66,252 12,347

DISABILITY INSURANCE EXPENSE 12,467$ 1,039 1,027 5,195 5,296 7,171 12,467 0

GROUP INSURANCE EXPENSE 57,075$ 4,756 4,673 23,781 25,074 33,690 58,763 (1,688)

401-K EXPENSE 30,274$ 2,523 2,203 12,614 11,184 17,754 28,938 1,336

Fringes on Accrued Leave Earned 617$ 51 59 257 308 460 769 (152)

Total FRINGES 450,763 37,564 36,231 187,818 196,456 286,717 483,173 (32,410)

Total PERSONNEL 3,319,147 276,596 243,651 1,382,978 1,282,105 1,958,386 3,240,491 78,656


OFFICE SUPPLIES 914$ 76 0 381 280 634 914 0

PARKING LOT RENTAL 107$ 9 0 45 29 0 29 78

POSTAGE 4,819$ 402 294 2,008 2,504 3,505 6,009 (1,190)

DUPLICATING & PRINTING 2,957$ 246 0 1,232 914 2,043 2,957 0

INTERNET SERVICE 183$ 15 18 76 57 126 183 0

TELEPHONE 454$ 38 3 189 13 21 34 420

Computer & Software Expense 1,710$ 143 1,495 713 5,202 0 5,202 (3,492)

MEETING EXPENSE 2,225$ 185 927 2,225 2,225 0

CONFERENCE EXPENSE 655$ 55 273 655 655 0

TRAINING & TECHNICAL AST -$ 0 50 0 50 0 50 (50)

LOCAL TRAVEL 26,413$ 2,201 1,219 11,005 6,097 20,316 26,413 0

OUT OF TOWN TRAVEL 484$ 40 202 484 484 0

STAFF IMMUNIZATIONS 1,841$ 153 17 767 561 13,000 13,561 (11,720)

DUES & SUBSCRIPTIONS 201$ 17 0 84 0 201 201 0

BACKGROUND CHECKS 5,297$ 441 360 2,207 2,201 3,082 5,283 14

PERMITS, FEES, & RENTALS 13,203$ 1,100 858 5,501 5,596 7,834 13,430 (227)

ADVERTISING 378$ 32 122 158 599 1,100 1,699 (1,321)

BUILDING ALLOCATION 6,000$ 500 560 2,500 3,170 4,438 7,608 (1,607)

Total OTHER THAN PERSONNEL 67,841 5,653 4,996 28,267 27,273 59,665 86,937 (19,096)

CONTRACTUAL

CONTRACTUAL SERVICES-OTHER 14,500$ 1,208 222 6,042 1,563 12,938 14,500 0

Total INKIND 14,500 1,208 222 6,042 1,563 12,938 14,500 0

ADMINISTRATION

FINANCIAL AUDIT 13,000$ 1,083 570 5,417 570 12,430 13,000 0

PAYROLL PROCESSING 18,790$ 1,566 1,089 7,829 9,639 13,495 23,134 (4,344)

ADMINISTRATIVE ALLOCATION 215,026$ 17,919 17,901 89,594 90,141 140,342 230,483 (15,457)

Total ADMINISTRATION 246,816 20,568 19,560 102,840 100,351 166,267 266,618 (19,802)

Total EXPENSES 3,648,305 304,025 268,429 1,520,127 1,411,291 2,197,255 3,608,546 39,759

NET SURPLUS/(DEFICIT) 377,588 31,466 25,089 157,328 231,895 77,504 309,398 68,190

MEDICAID-MAY-2021

HSP TTA EHS ETA MAG Total Grant COVID CARES UPKREVENUE

TOTAL GRANT REVENUE 1,760,785$ 22,400$ 1,009,125$ 24,000$ 207,491$ 3,023,801$ 239,036$ 221,760$ TOTAL OTHER REVENUE 109,742 48,739 158,481 14,200

Total REVENUE 1,870,527 22,400 1,057,864 24,000 207,491 3,182,282 239,036 235,960

EXPENSES ACTUAL Total PERSONELL 1,367,236 747,122 2,114,358 179,156

Total MATERIALS 27,464 - 35,830 - - 63,294 - Total OTHER THAN PERSONELL 95,876 18,994 58,598 14,595 - 188,063 274

Total CONTRACTUAL 10,459 - 10,386 - - 20,845 - Total INKIND 102,277 48,739 151,016

Total SPACE 93,679 82,138 175,817 24,594 Total ADMINISTRATION 124,337 53,699 183,455 361,491 15,853

Total EXPENSES 1,821,329 18,994 1,036,511 14,595 183,455 3,074,884 157,220 219,877

NET SURPLUS/(DEFICIT) 49,198$ 3,406$ 21,353$ 9,405$ 24,036$ 107,398$ 81,816$ 16,083$

TOTAL GRANT AWARDED 3,023,801$ 239,036$

TOTAL EXPENSE Less Inkind 2,923,868$ 157,220$

UNDERSPENT 99,933$ 81,816$

FORECAST SUMMARY

5/31/202120.21 HSEHS Contract June 2020 to May 2021

CAPCO

Income Statement

6/1/20-5/31/21 ECD GRANTS


LINE ITEM TOTAL BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

HSP - Head Start

REVENUE

GRANT REVENUE

GRANT REVENUE 1,760,785 146,732 151,117 1,760,785 1,569,757 141,830 1,711,587 49,198

TOTAL GRANT REVENUE 1,760,785 146,732 151,117 1,760,785 1,569,757 141,830 1,711,587 49,198

OTHER REVENUE

SPECIAL NEEDS SERVICE REIMBURSEMENT 0 0 1,540 0 7,465 0 7,465 -7,465

OTHER INCOME 0 0 0 0 0 0 0 0

CASH DONATIONS 0 0 0 0 0 0 0 0

INKIND DONATIONS 550,937 45,911 0 550,937 102,277 0 102,277 448,660

TOTAL OTHER REVENUE 550,937 45,911 1,540 550,937 109,742 0 109,742 441,195

Total REVENUE 2,311,722 192,644 152,657 2,311,722 1,679,498 141,830 1,821,329 490,393

EXPENSES

PERSONELL

WAGES/SALARIES

SALARY/WAGE EXPENSE 1,207,206 100,601 89,400 1,207,206 1,045,896 26,900 1,072,796 134,410

NEW ACCRUED BENEFIT TIME 32,368 2,697 2,036 32,368 30,368 0 30,368 2,000

Total WAGES/SALARIES 1,239,574 103,298 91,436 1,239,574 1,076,264 26,900 1,103,164 136,410

FRINGES

FICA EXPENSE 92,281 7,690 6,492 92,281 75,773 1,935 77,708 14,573

UNEMPLOYMENT INSURANCE EXPENSE 26,496 2,208 3,305 26,496 32,359 995 33,353 -6,857

WORKERS COMP EXPENSE 10,890 908 884 10,890 10,402 275 10,677 213

DISABILITY INSURANCE EXPENSE 2,803 234 228 2,803 2,883 0 2,883 -80

GROUP INSURANCE EXPENSE 117,089 9,757 10,247 117,089 112,124 0 112,124 4,965

401-K EXPENSE 21,728 1,811 1,875 21,728 22,504 571 23,075 -1,347

Fringes on Accrued Leave Earned 4,532 378 285 4,532 4,252 0 4,252 280

Total FRINGES 275,819 22,985 23,316 275,819 260,296 3,776 264,072 11,747

Total PERSONELL 1,515,393 126,283 114,752 1,515,393 1,336,560 30,676 1,367,236 148,157

MATERIALS

PROGRAM MATERIALS 0 0 0 0 0

PROGRAM SUPPLIES 5,482 457 7,904 5,482 14,755 5,474 20,229 -14,747

MEDICAL SUPPLIES 1,500 125 1,500 0 0 1,500

DISABILITY SUPPLIES 1,000 83 0 1,000 416 0 416 584

EDUCATIONAL SUPPLIES 7,500 625 821 7,500 6,665 155 6,820 680

Total MATERIALS 15,482 1,290 8,725 15,482 21,836 5,629 27,464 -11,982

OTHER THAN PERSONELL

FOOD & FOOD SUPPLIES 20,046 1,671 2,683 20,046 21,943 14 21,957 -1,911

SPEECH SERVICES 1,000 83 1,000 0 0 1,000

DENTAL SERVICES 500 42 500 0 0 500

MENTAL HEALTH SERVICES 0 0 0 0

PARENT SERVICES 2,000 167 0 2,000 33 0 33 1,967

FAMILY EMPOWERMENT 0 0 0 0 0 0

CHILD ACCIDENT INSURANCE 652 54 46 652 612 0 612 40

VEHICLE INSURANCE 2,600 217 192 2,600 2,279 0 2,279 321

VEHICLE MAINTENANCE 1,500 125 129 1,500 2,457 0 2,457 -957

VEHICLE FUEL 1,500 125 38 1,500 193 0 193 1,307

VEHICLE REGISTRATION 200 17 200 0 0 200

INTERNET SERVICE 3,500 292 296 3,500 3,570 0 3,570 -70

CENTER TELEPHONE 1,500 125 538 1,500 3,891 27 3,919 -2,419

Computer & Software Expense 5,000 417 5,588 5,000 11,943 10,874 22,817 -17,817

MEETING EXPENSE 0 0 36 0 95 0 95 -95

ECD-MAY-2021_policy council HSP



5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

HSP - Head Start

CONFERENCE EXPENSE 1,000 83 0 1,000 450 0 450 550

TRAINING & TECHNICAL AST 1,000 83 0 1,000 370 625 995 5

TEACHER TRAININGS 1,500 125 1,500 0 0 1,500

Staff Development 500 42 0 500 1,174 0 1,174 -674

LOCAL TRAVEL 1,000 83 7 1,000 470 0 470 530

OUT OF TOWN TRAVEL 1,000 83 1,000 0 0 1,000

POLICY COUNCIL EXPENSE 1,000 83 0 1,000 276 0 276 724

STAFF IMMUNIZATIONS 500 42 124 500 124 0 124 376

DUES & SUBSCRIPTIONS 10,000 833 4,073 10,000 12,286 0 12,286 -2,286

BACKGROUND CHECKS 1,200 100 25 1,200 212 0 212 988

PERMITS, FEES, & RENTALS 3,000 250 66 3,000 2,354 4,151 6,506 -3,506

EQUIPMENT MAINTENANCE 500 42 0 500 211 0 211 289

EQUIPMENT PURCHASE 0 0 0 15,241 0 15,241 -15,241

Total OTHER THAN PERSONELL 62,198 5,183 13,842 62,198 80,185 15,691 95,876 -33,678

CONTRACTUAL

CONTRACTUAL SERVICES-OTHER 9,000 750 4,119 9,000 10,342 117 10,459 -1,459

Total CONTRACTUAL 9,000 750 4,119 9,000 10,342 117 10,459 -1,459

INKIND

VOLUNTEERS/INTERNS 0 0 0 0 19,626 19,626 -19,626

VOLUNTEERS-PROFESSIONALS 93,319 7,777 0 93,319 41,783 41,783 51,536

INKIND DONATIONS 194,152 16,179 0 194,152 3,926 3,926 190,226

INKIND TRANSPORTATION 229,930 19,161 0 229,930 0 229,930

INKIND DONATED SPACE 33,536 2,795 0 33,536 36,942 36,942 -3,406

Total INKIND 550,937 45,911 0 550,937 102,277 0 102,277 448,660

SPACE

PROGRAM RENT 80,794 6,733 4,363 80,794 50,661 0 50,661 30,133

PROGRAM UTILITIES 2,200 183 195 2,200 2,485 229 2,715 -515

SMAIN BLG ALLOCATION 35,000 2,917 4,051 35,000 38,640 0 38,640 -3,640

MAINTENANCE ALLOCATION 77 1,664 0 1,664 -1,664

Total Space 117,994 9,833 8,686 117,994 93,450 229 93,679 24,315

ADMINISTRATION

OFFICE SUPPLIES 4,560 380 446 4,560 3,936 3,867 7,804 -3,244

COMMERCIAL INSURANCE 2,160 180 13 2,160 308 0 308 1,852

PARKING LOT RENTAL 200 17 0 200 189 15 204 -4

JANITORIAL MAINTENANCE 3,000 250 374 3,000 851 15 866 2,134

BUILDING MAINTENANCE 148 3,192 222 3,414 -3,414

FINANCIAL AUDIT 5,400 450 360 5,400 3,959 0 3,959 1,441

PAYROLL PROCESSING 4,500 375 381 4,500 5,884 119 6,003 -1,503

POSTAGE 1,200 100 100 1,200 1,216 0 1,216 -16

DUPLICATING & PRINTING 5,000 417 61 5,000 4,111 175 4,286 714

TELEPHONE 1,200 100 30 1,200 311 0 311 889

ADVERTISING 1,498 125 201 1,498 478 0 478 1,020

OTHER EXPENDITURES 0 0 0 86,686 86,686 -86,686

BUILDING DEPRECIATION 0 0 0 0 4,754 -1,612 3,142 -3,142

BUILDING ALLOCATION 12,000 1,000 421 12,000 5,660 0 5,660 6,340

Total ADMINISTRATION 40,718 3,393 2,534 40,718 34,849 89,488 124,337 -83,619

Total EXPENSES 2,311,722 192,644 152,657 2,311,722 1,679,498 141,830 1,821,329 490,394


ECD-MAY-2021_policy council HSP

CAPCO

Income Statement

6/1/20-5/31/21 ECD GRANTS


LINE ITEMTOTAL

BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

TTA - HEAD START TRAINING & TECH ASST

REVENUE

GRANT REVENUE

GRANT REVENUE 22,400 1,867 620 22,400 16,800 2,194 18,994 3,406

TOTAL GRANT REVENUE 22,400 1,867 620 22,400 16,800 2,194 18,994 3,406

Total REVENUE 22,400 1,867 620 22,400 16,800 2,194 18,994 3,406

EXPENSES

MATERIALS

PROGRAM SUPPLIES 2,000 167 0 2,000 0 0 0 2,000

Total MATERIALS 2,000 167 0 2,000 0 0 0 2,000


MEETING EXPENSE 0 0 0 0 129 0 129 -129

CONFERENCE EXPENSE 0 0 620 0 7,519 369 7,888 -7,888

TRAINING & TECHNICAL AST 3,000 250 0 3,000 9,152 1,825 10,977 -7,977

OUT OF TOWN TRAVEL 11,500 958 0 11,500 0 0 0 11,500

Total OTHER THAN PERSONELL 14,500 1,208 620 14,500 16,800 2,194 18,994 -4,494

CONTRACTUAL

CONTRACTUAL SERVICES-OTHER 5,900 492 0 5,900 0 0 0 5,900

Total CONTRACTUAL 5,900 492 0 5,900 0 0 0 5,900

Total EXPENSES 22,400 1,867 620 22,400 16,800 2,194 18,994 3,406


ECD-MAY-2021_policy council TTA

CAPCO

Income Statement

6/1/20-5/31/21 ECD GRANTS



5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

EHS - Early Head Start

REVENUE

GRANT REVENUE

GRANT REVENUE 1,009,125 84,094 95,822 840,938 920,705 67,067 987,772 21,353

TOTAL GRANT REVENUE 1,009,125 84,094 95,822 840,938 920,705 67,067 987,772 21,353

OTHER REVENUE

OTHER INCOME 0 0 0 0 0 0 0 0

INKIND DONATIONS 170,920 14,243 0 142,433 48,739 0 48,739 122,181

TOTAL OTHER REVENUE 170,920 14,243 0 142,433 48,739 0 48,739 122,181

Total REVENUE 1,180,045 98,337 95,822 983,371 969,444 67,067 1,036,511 143,534

EXPENSES

PERSONELL

WAGES/SALARIES

SALARY/WAGE EXPENSE 648,086 54,007 48,927 540,072 553,162 14,838 568,000 80,086

NEW ACCRUED BENEFIT TIME 40,303 3,359 3,508 33,586 37,930 0 37,930 2,373

Total WAGES/SALARIES 688,389 57,366 52,436 573,658 591,092 14,838 605,930 82,459

FRINGES

FICA EXPENSE 50,013 4,168 3,607 41,678 40,749 1,077 41,826 8,187

UNEMPLOYMENT INSURANCE EXPENSE 14,392 1,199 1,809 11,994 16,967 549 17,516 -3,124

WORKERS COMP EXPENSE 5,915 493 436 4,929 5,188 130 5,317 598

DISABILITY INSURANCE EXPENSE 1,634 136 125 1,362 1,443 0 1,443 191

GROUP INSURANCE EXPENSE 64,280 5,357 5,928 53,567 57,705 0 57,705 6,575

401-K EXPENSE 13,640 1,137 1,026 11,367 11,765 309 12,074 1,566

Fringes on Accrued Leave Earned 5,642 470 491 4,702 5,310 0 5,310 332

Total FRINGES 155,518 12,960 13,423 129,598 139,128 2,065 141,192 14,325

Total PERSONELL 843,907 70,326 65,858 703,256 730,219 16,902 747,122 96,785

MATERIALS

PROGRAM MATERIALS 0 0 0 0 81 0 81 -81

PROGRAM SUPPLIES 9,000 750 388 7,500 4,685 11,235 15,920 -6,920

MEDICAL SUPPLIES 750 63 625 0 0 750

DISABILITY SUPPLIES 500 42 0 417 50 0 50 450

EDUCATIONAL SUPPLIES 3,000 250 10,077 2,500 19,779 0 19,779 -16,779

Total MATERIALS 13,250 1,104 10,464 11,042 24,595 11,235 35,830 -22,580


FOOD & FOOD SUPPLIES 29,954 2,496 1,387 24,962 12,642 6 12,648 17,306

SPEECH SERVICES 250 21 208 0 0 250

DENTAL SERVICES 250 21 208 0 0 250

MENTAL HEALTH SERVICES 0 0 0 0 0 0

PARENT SERVICES 750 63 0 625 17 0 17 733

FAMILY EMPOWERMENT 0 0 0 0 0 0

CHILD ACCIDENT INSURANCE 230 19 27 192 269 0 269 -39

VEHICLE INSURANCE 2,600 217 267 2,167 3,133 0 3,133 -533

VEHICLE MAINTENANCE 1,000 83 306 833 2,443 0 2,443 -1,443

VEHICLE FUEL 3,000 250 100 2,500 303 38 341 2,659


INTERNET SERVICE 4,332 361 273 3,610 3,230 0 3,230 1,102

CENTER TELEPHONE 1,200 100 239 1,000 1,806 219 2,026 -826

Computer & Software Expense 2,000 167 2,341 1,667 4,478 3,801 8,279 -6,279

MEETING EXPENSE 0 0 13 0 13 0 13 -13

CONFERENCE EXPENSE 500 42 417 0 0 500

TRAINING & TECHNICAL AST 750 63 0 625 255 0 255 495

TEACHER TRAININGS 750 63 625 0 0 750

Staff Development 0 0 0 0 521 0 521 -521

ECD-MAY-2021_policy council EHS



5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

EHS - Early Head Start

LOCAL TRAVEL 1,200 100 4 1,000 637 0 637 563

OUT OF TOWN TRAVEL 500 42 417 97 0 97 403

POLICY COUNCIL EXPENSE 500 42 0 417 0 0 500

STAFF IMMUNIZATIONS 250 21 208 0 0 250

DUES & SUBSCRIPTIONS 3,000 250 1,431 2,500 4,317 0 4,317 -1,317

BACKGROUND CHECKS 750 63 0 625 88 0 88 662

PERMITS, FEES, & RENTALS 3,500 292 25 2,917 3,463 1,459 4,921 -1,421

EQUIPMENT MAINTENANCE 100 8 0 83 187 0 187 -87

EQUIPMENT PURCHASE 0 0 0 0 15,176 0 15,176 -15,176

Total OTHER THAN PERSONELL 57,566 4,797 6,413 47,972 53,075 5,523 58,598 -1,032

CONTRACTUAL

CONTRACTUAL SERVICES-OTHER 5,000 417 3,509 4,167 10,070 316 10,386 -5,386

Total CONTRACTUAL 5,000 417 3,509 4,167 10,070 316 10,386 -5,386

INKIND

VOLUNTEERS/INTERNS 0 0 0 0 2,462 0 2,462 -2,462

VOLUNTEERS-PROFESSIONALS 126,678 10,557 0 105,565 827 0 827 125,851

INKIND DONATIONS 1,642 137 0 1,368 6,400 0 6,400 -4,758

INKIND DONATED SPACE 42,600 3,550 0 35,500 39,050 0 39,050 3,550

Total INKIND 170,920 14,243 0 142,433 48,739 0 48,739 122,181

SPACE

PROGRAM RENT 46,645 3,887 3,887 38,871 46,645 0 46,645 0

PROGRAM UTILITIES 7,000 583 2,012 5,833 17,587 952 18,539 -11,539

SMAIN BLG ALLOCATION 15,500 1,292 402 12,917 4,074 0 4,074 11,426

MAINTENANCE ALLOCATION 0 1,411 12,881 0 12,881 -12,881

Total SPACE 69,145 5,762 7,711 57,621 81,185 952 82,138 -12,993

ADMINISTRATION

OFFICE SUPPLIES 2,000 167 106 1,667 1,235 4,156 5,391 -3,391

COMMERCIAL INSURANCE 537 45 116 448 1,428 0 1,428 -891

PARKING LOT RENTAL 70 6 0 59 111 10 121 -51

JANITORIAL MAINTENANCE 3,000 250 124 2,500 1,664 32 1,696 1,304

BUILDING MAINTENANCE 0 0 399 0 3,294 78 3,372 -3,372

TRASH REMOVAL 1,400 117 0 1,167 1,446 144 1,590 -190

FINANCIAL AUDIT 3,200 267 338 2,667 2,450 0 2,450 750

PAYROLL PROCESSING 2,300 192 196 1,917 2,439 70 2,509 -209

POSTAGE 500 42 13 417 273 0 273 227

DUPLICATING & PRINTING 2,000 167 36 1,667 1,524 103 1,627 373

TELEPHONE 1,000 83 18 833 156 0 156 844

ADVERTISING 250 21 363 208 869 0 869 -619

OTHER EXPENDITURES 0 0 0 25,000 25,000 -25,000

BUILDING DEPRECIATION 0 0 0 0 2,546 2,546 5,092 -5,092

BUILDING ALLOCATION 4,000 333 158 3,333 2,124 0 2,124 1,876

Total ADMINISTRATION 20,257 1,688 1,867 16,881 21,560 32,139 53,699 -33,441

Total EXPENSES 1,180,045 98,337 95,822 983,371 969,444 67,067 1,036,511 143,534


ECD-MAY-2021_policy council EHS

CAPCO

Income Statement

6/1/20-5/31/21 ECD GRANTS

BUDGET ACTUAL YTD BUDGETYTD

ACTUAL

LINE ITEMTOTAL

BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

ETA - EARLY HS TRAINING & TECH. ASST

REVENUE

GRANT REVENUE

GRANT REVENUE 24,000 2,000 518 24,000 10,026 4,569 14,595 9,405

TOTAL GRANT REVENUE 24,000 2,000 518 24,000 10,026 4,569 14,595 9,405

Total REVENUE 24,000 2,000 518 24,000 10,026 4,569 14,595 9,405

EXPENSES

MATERIALS

PROGRAM SUPPLIES 1,800 150 0 1,800 0 0 0 1,800

Total MATERIALS 1,800 150 0 1,800 0 0 0 1,800


MEETING EXPENSE 0 0 0 0 0 0 0 0

CONFERENCE EXPENSE 0 0 218 0 4,296 369 4,666 -4,666

TRAINING & TECHNICAL AST 4,600 383 300 4,600 5,729 4,200 9,929 -5,329

OUT OF TOWN TRAVEL 13,300 1,108 0 13,300 0 0 0 13,300

Total OTHER THAN PERSONELL 17,900 1,492 518 17,900 10,026 4,569 14,595 3,305

CONTRACTUAL

CONTRACTUAL SERVICES-OTHER 4,300 358 0 4,300 0 0 0 4,300

Total CONTRACTUAL 4,300 358 0 4,300 0 0 0 4,300

Total EXPENSES 24,000 2,000 518 24,000 10,026 4,569 14,595 9,405


ECD-MAY-2021_policy council ETA

CAPCO

Income Statement

6/1/20-5/31/21 ECD GRANTS


LINE ITEMTOTAL

BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

MAG - Management and General

REVENUE

GRANT REVENUE

GRANT REVENUE 207,491 17,291 17,673 207,491 173,691 27,438 201,129 6,362

TOTAL GRANT REVENUE 207,491 17,291 17,673 207,491 173,691 27,438 201,129 6,362

Total REVENUE 207,491 17,291 17,673 207,491 173,691 27,438 201,129 6,362

EXPENSES

PERSONELL

FRINGES


Total FRINGES 0 0 0 0 0 0 0 0

Total PERSONELL 0 0 0 0 0 0 0 0

EXPENSES

MATERIALS

PROGRAM MATERIALS 0 0 0 0 0 0 0 0

Total MATERIALS 0 0 0 0 0 0 0 0



MEETING EXPENSE 0 0 0 0 0 0 0 0


Staff Development 0 0 0 0 0 0 0 0

Total OTHER THAN PERSONELL 0 0 0 0 0 0 0 0

EXPENSES

SPACE

PROGRAM UTILITIES 0 0 0 0 0 0 0 0

Total 0 0 0 0 0 0 0 0

ADMINISTRATION

OFFICE SUPPLIES 0 0 0 0 0 0

JANITORIAL MAINTENANCE 0 0 0 0 0 0

BUILDING MAINTENANCE 0 0 0 0 0 0

ADVERTISING 0 0 0 0 0 0

VEHICLE DEPRECIATION 0 0 0 0 0 0

ADMINISTRATIVE ALLOCATION 207,491 17,291 21,129 207,491 156,017 27,438 183,455 24,036

Total ADMINISTRATION 207,491 17,291 21,129 207,491 156,017 27,438 183,455 24,036

Total EXPENSES 207,491 17,291 21,129 207,491 156,017 27,438 183,455 24,036

NET SURPLUS/(DEFICIT) 0 0 -3,455 0 17,673 0 17,673 -17,673

ECD-MAY-2021_policy council MAG

HS/EHS COVID Care Spending for HSES

Cares Act Spending Plan‐Costs Associated With (From HSES under

Financial Tab) Estimated Totals

1: Equipment and supplies needed to support remote delivery of

program services: (Examples inlcude elecronic tablets, notebook

computers, phone cards, technology upgrades, internet access‐

exclusing educational supplies)

$17,211.00

2: Equipment and supplies associated with reopening centers for in‐

person services with the appropriate preventative health measures:

(Examples include personal protective equipment, thermometers,

additional cleaning materials and sanitizing supplies).

$54,302.00

3: Educational Supplies for all service delivery ( in‐person services in

classroom, home‐based settings, and remote delivery)$26,271.00

5: Meals and snacks not reimbursed by USDA $5,000.00

7: Minor Renovations: (Minor renovation means improvements to

facilities with a cost less than $250,000, which do not meet the

definition of a major renovation. Examples would be dividing rooms,

creating isloation areas, exchange areas for testing, etc)

$64,210.00

8: Training and professional development for staff related to

prventing, prepareing for and responding to COVID‐19. (Examples

include infections disease management, programming for remote

services).

$2,336.00

9: Personnel and Fringe Benefits: Refers to personnel and fringe in

addition to reguarly scheduled personnel and fringe. Examples

include additional classroom teachers to meed reduced group size

mandates and/or social distancing requirements, staff coverage for

summer programming, employes or contractual staff to address

anticipated health, mental health, and social service needs, expanded

sick leave, and janitorial staff.

$22,943.00

10: Coveirng lost revenue services. (Examples include the loss of

CCDF, state revenue sources, etc. that were used to support

operations)

$30,030.00

11: Administrative expenses $16,733.00

Grand Total $239,036.00

CAPCO

Income Statement

6/1/20-5/31/21 ECD GRANTS

COVID

ACTUAL YTD ACTUAL

LINE ITEM 5/1/2021 5/31/2021

5/1/2021 5/31/2021

COVID

REVENUE

GRANT REVENUE

GRANT REVENUE 2,476 157,220

TOTAL GRANT REVENUE 2,476 157,220

Total REVENUE 2,476 157,220

EXPENSES

PERSONELL

WAGES/SALARIES

SALARY/WAGE EXPENSE 1,950 16,657

NEW ACCRUED BENEFIT TIME 104 273

Total WAGES/SALARIES 2,054 16,930

FRINGES

FICA EXPENSE 149 1,274

UNEMPLOYMENT INSURANCE EXPENSE 72 534

WORKERS COMP EXPENSE 14 118

DISABILITY INSURANCE EXPENSE 6 61

GROUP INSURANCE EXPENSE

401-K EXPENSE

Fringes on Accrued Leave Earned 15 38

Total FRINGES 255 2,027

Total PERSONELL 2,309 18,957

MATERIALS

PROGRAM SUPPLIES 0 55,925

EDUCATIONAL SUPPLIES 0 12,817

Total MATERIALS 0 68,743


FOOD & FOOD SUPPLIES 0 3,972

INTERNET SERVICE 0 7,970

CENTER TELEPHONE 0 1,709

Computer & Software Expense 0 14,711

DUES & SUBSCRIPTIONS 0 752

PERMITS, FEES, & RENTALS 0 25,481

Total OTHER THAN PERSONELL 0 54,595

ADMINISTRATION

OFFICE SUPPLIES 0 1,287

JANITORIAL MAINTENANCE 0 1,859

PAYROLL PROCESSING 9 118

ADMINISTRATIVE ALLOCATION 159 11,662

Total ADMINISTRATION 167 14,925

Total EXPENSES 2,476 157,220

NET SURPLUS/(DEFICIT) 0 0

CAPCO

Income Statement

6/1/20-5/31/21 ECD GRANTS


LINE ITEMTOTAL

BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

UPK - Universal Pre-K

REVENUE

GRANT REVENUE

GRANT REVENUE 205,920 17,160 20,130 205,920 201,630 20,130 221,760 -15,840

TOTAL GRANT REVENUE 205,920 17,160 20,130 205,920 201,630 20,130 221,760 -15,840

OTHER REVENUE SERVICE FEES 5,945 495 0 5,945 5,945 0 5,945 0

SALARY REIMBURSEMENTS 0 0 0 0 0 0 0 0

OTHER INCOME 8,255 8,255 0 8,255 -8,255

TOTAL OTHER REVENUE 5,945 495 8,255 5,945 14,200 0 14,200 0

Total REVENUE 211,865 17,655 28,385 211,865 215,830 20,130 235,960 -15,840

EXPENSES

PERSONELL

WAGES/SALARIES

SALARY/WAGE EXPENSE 140,726 11,727 11,907 140,726 134,760 3,617 138,377 2,349

NEW ACCRUED BENEFIT TIME 2,781 232 245 2,781 2,866 0 2,866 -85

Total WAGES/SALARIES 143,507 11,959 12,152 143,507 137,626 3,617 141,243 2,264

FRINGES

FICA EXPENSE 10,914 910 838 10,914 9,534 254 9,788 1,126

UNEMPLOYMENT INSURANCE EXPENSE 3,117 260 440 3,117 4,153 134 4,286 -1,169

WORKERS COMP EXPENSE 1,281 107 75 1,281 861 23 884 397


GROUP INSURANCE EXPENSE 9,270 773 1,907 9,270 19,117 0 19,117 -9,847

401-K EXPENSE 3,674 306 274 3,674 3,056 83 3,139 535

Fringes on Accrued Leave Earned 296 25 34 296 401 0 401 -105

Total FRINGES 28,886 2,407 3,593 28,886 37,419 493 37,913 -9,027

Total PERSONELL 172,393 14,366 15,745 172,393 175,046 4,110 179,156 -6,763

MATERIALS

PROGRAM SUPPLIES 7,500 625 7,500 0 0 0 7,500

EDUCATIONAL SUPPLIES 0 0 0 0 0 0 0

Total MATERIALS 7,500 625 0 7,500 0 0 0 7,500


FOOD & FOOD SUPPLIES 0 0 0 0 0 0

INTERNET SERVICE 30 3 4 30 47 0 47 -17

CENTER TELEPHONE 0 0 8 0 85 3 88 -88

CONFERENCE EXPENSE 0 0 0 0 0 0


TEACHER TRAININGS 2,000 167 2,000 0 0 2,000

Staff Development 0 0 0 0 0 0

LOCAL TRAVEL 1,000 83 0 1,000 14 0 14 986

Out of Town Travel 2,000 167 2,000 0 0 2,000

DUES & SUBSCRIPTIONS 1,100 92 1,100 0 0 1,100

Total OTHER THAN PERSONELL 6,530 544 12 6,530 271 3 274 6,256

CONTRACTUAL

CONTRACTUAL SERVICES-OTHER 0 0 0 0 0 0 0 0

Total CONTRACTUAL 0 0 0 0 0 0 0 0

SPACE

PROGRAM RENT 18,964 1,580 2,167 18,964 23,863 0 23,863 -4,899

SMAIN BLG ALLOCATION 0 0 72 0 731 0 731 -731

Total SPACE 18,964 1,580 2,239 18,964 24,594 0 24,594 -5,630

ADMINISTRATION

COMMERCIAL INSURANCE 489 41 5 489 61 0 61 428


BUILDING MAINTENANCE 0 23 0

FINANCIAL AUDIT 700 58 57 700 509 0 509 191

PAYROLL PROCESSING 450 38 38 450 452 9 461 -11

POSTAGE 0 0

TELEPHONE 100 8 0 100 4 0 4 96

ADVERTISING 0 0 0 0 0 0

BUILDING DEPRECIATION 0 0 0 0 265 265 529 -529

ADMINISTRATIVE ALLOCATION 16,036 1,336 1,280 16,036 13,612 283 13,895 2,141

BUILDING ALLOCATION 1,000 83 29 1,000 385 0 385 615

Total ADMINISTRATION 18,800 1,567 1,410 18,800 15,319 557 15,853 2,947

Total EXPENSES 224,187 18,682 19,405 224,187 215,230 4,670 219,877 4,310

NET SURPLUS/(DEFICIT) -12,322 -1,027 8,980 -12,322 600 15,460 16,083 -20,149

ECD-MAY-2021_policy council UPK

CAPCO

Income Statement

4/1/21 to 3/31/22 WAP

PROPOSED BUDGET

PROPOSED BUDGET ACTUAL YTD BUDGET YTD ACTUAL

LINE ITEMTOTAL

BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

21.22WAP - 2021-2022 WAP

REVENUE

GRANTS

GRANT REVENUE 942,818 78,568 37,268 157,136 62,555 880,263 942,818 0

Total Grants 942,818 78,568 37,268 157,136 62,555 880,263 942,818 0

Total Revenue 942,818 78,568 37,268 157,136 62,555 880,263 942,818 0

EXPENSES

Materials

PROGRAM MATERIALS 91,500 7,625 3,218 15,250 5,211 86,289 91,500 0

SUBCONTRACT MATERIALS 8,500 708 1,400 1,417 1,400 7,100 8,500 0

Total 100,000 8,333 4,618 16,667 6,611 93,389 100,000 0

100,000 8,333 4,618 16,667 6,611 93,389 100,000 0

Personnel

Agency Labor

Agency Salaries

SALARY/WAGE EXPENSE 380,726 31,727 15,360 63,454 26,489 354,237 380,726 0

NEW ACCRUED BENEFIT TIME 8,951 746 1,208 1,492 2,030 6,921 8,951 0

Total Agency Salaries 389,677 32,473 16,569 64,946 28,519 361,158 389,677 0

FICA EXPENSE 29,126 2,427 1,178 4,854 2,006 27,119 29,126 0

UNEMPLOYMENT INSURANCE EXPENSE 14,075 1,173 594 2,346 1,012 13,063 14,075 0

WORKERS COMP EXPENSE 20,051 1,671 542 3,342 904 19,146 20,051 0


GROUP INSURANCE EXPENSE 34,994 2,916 1,273 5,832 2,437 32,557 34,994 0

401-K EXPENSE 9,518 793 452 1,586 718 8,800 9,518 0

Fringes on Accrued Leave Earned 4,186 349 169 698 284 3,902 4,186 0

112,882 9,407 4,238 18,814 7,415 105,467 112,882 0

Total Agency Labor 502,559 41,880 20,807 83,760 35,934 466,625 502,559 0

Subcontracted Labor

SUBCONTRACT LABOR 4,444 370 1,400 741 1,400 3,044 4,444 0

Total Subcontracted Labor 4,444 370 1,400 741 1,400 3,044 4,444 0

Total Personnel 507,003 42,250 22,207 84,501 37,334 469,669 507,003 0

Program Support

PROGRAM SUPPLIES 5,000 417 694 833 694 4,306 5,000 0

OFFICE SUPPLIES 20,500 1,708 321 3,417 321 20,179 20,500 0

VEHICLE INSURANCE 6,500 542 320 1,083 639 5,861 6,500 0

VEHICLE MAINTENANCE 3,350 279 1,396 558 6,083 0 6,083 -2,733

VEHICLE FUEL 8,500 708 904 1,417 1,051 4,566 5,617 2,883

ESD-MAY-2021 WAP

PROPOSED BUDGET ACTUAL YTD BUDGET YTD ACTUAL

LINE ITEMTOTAL

BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOTAL

CONTRACTREMAINING

VEHICLE REGISTRATION 0 0 150 0 150 0 150 -150

PROGRAM RENT 29,500 2,458 4,917 28,910 28,910 590


BUILDING MAINTENANCE 0 0 176 0 176 0 176 -176

POSTAGE 1,200 100 56 200 75 1,125 1,200 0

DUPLICATING & PRINTING 450 38 75 450 450 0

INTERNET SERVICE 25,000 2,083 21 4,167 36 22,263 22,299 2,701

TELEPHONE 0 0 165 0 181 1,811 1,992 -1,992

Computer & Software Expense 0 0 634 0 709 0 709 -709

Staff Development 1,100 92 119 183 119 981 1,100 0

LOCAL TRAVEL 1,500 125 58 250 58 1,442 1,500 0

OUT OF TOWN TRAVEL 0 0 0 0 0 0

TOOLS EXPENSE 12,500 1,042 433 2,083 455 12,045 12,500 0

DUES & SUBSCRIPTIONS 1,500 125 250 1,500 1,500 0

BACKGROUND CHECKS 0 0 0 0 0 0

PERMITS, FEES, & RENTALS 0 0 414 0 414 0 414 -414

ADVERTISING 1,500 125 250 1,500 1,500 0

EQUIPMENT MAINTENANCE 0 0 0 0 0 0

EQUIPMENT EXPENSE 8,500 708 1,417 8,500 8,500 0

BUILDING ALLOCATION 1,500 125 587 250 985 515 1,500 0

MAINTENANCE ALLOCATION 0 0 0 0 0 0

Total Program Support 128,200 10,683 6,446 21,367 12,185 116,015 128,200 0

Audit

FINANCIAL AUDIT 1,804 150 215 301 215 1,589 1,804 0

Total Audit 1,804 150 215 301 215 1,589 1,804 0

T & TA

TRAINING & TECHNICAL AST 10,000 833 0 1,667 0 10,000 10,000 0

Total T & TA 10,000 833 0 1,667 0 10,000 10,000 0

HEALTH AND SAFETY

HEALTH AND SAFETY WAGES 0 0 694 0 891 891 -891

HEALTH AND SAFETY 40,000 3,333 630 6,667 1,316 37,793 39,109 891

HEALTH & SAFETY-SUBMATERIAL 0 0 0 0 0 0 0 0

HEALTH & SAFETY SUBLABOR 0 0 0 0 0 0 0 0

Total Health and Safety 40,000 3,333 1,324 6,667 2,207 37,793 40,000 0

LIABILITY INSURANCE 100 8 0 17 0 100 100 0

EQUIPMENT PURCHASE 85,000 7,083 0 14,167 0 85,000 85,000 0

Administration

PAYROLL PROCESSING 1,000 83 48 167 77 923 1,000 0

ADMINISTRATIVE ALLOCATION 69,711 5,809 2,409 11,619 3,927 65,784 69,711 0

Total Administration 70,711 5,893 2,457 11,785 4,003 66,708 70,711 0

Total Expenses 942,818 78,568 37,268 157,136 62,555 880,263 942,818 0


ESD-MAY-2021 WAP

CAPCO

Income Statement

4/1/21 to 3/31/22 PI

ACTUAL YTD ACTUAL

LINE ITEM 5/1/2021 5/31/2021

5/31/2021FORECAST

TOTAL CONTRACT

21.22PI - 2021-2022 Program Income

REVENUE

GRANTS

Current PY Program Income 0

Total Grants 0 0 0 0

Other Revenue

Prior Year Revenue 10,931 10,931 0 10,931

Total Other Revenue 10,931 10,931 0 10,931

Total Revenue 10,931 10,931 0 10,931

EXPENSES

Materials

PROGRAM MATERIALS 0

SUBCONTRACT MATERIALS 0

Total 0 0 0 0

Total 0 0 0 0

Personnel

Agency Labor

Agency Salaries

SALARY/WAGE EXPENSE 0 0 0

NEW ACCRUED BENEFIT TIME 0 0 0

Total Agency Salaries 0 0 0 0

Fringes

FICA EXPENSE 0 0 0

UNEMPLOYMENT INSURANCE EXPENSE 0 0 0

WORKERS COMP EXPENSE 0 0 0

DISABILITY INSURANCE EXPENSE 0 0 0

GROUP INSURANCE EXPENSE 0 0 0

401-K EXPENSE 0 0 0

Fringes on Accrued Leave Earned 0 0 0

Total Fringes 0 0 0 0

Total Agency Labor 0 0 0 0

Subcontracted Labor

SUBCONTRACT LABOR

Total Subcontracted Labor 0 0 0 0

Total Personnel 0 0 0 0

Program Support

PROGRAM SUPPLIES 0 0 0

VEHICLE MAINTENANCE 0 0 0

Total Program Support 0 0 0 0

HEALTH AND SAFETY

HEALTH AND SAFETY 0 0 0 0

HEALTH & SAFETY-SUBMATERIAL 0 0 0 0

HEALTH & SAFETY SUBLABOR 0 0 0 0

0 0 0 0

Administration

ADMINISTRATIVE ALLOCATION 0 0 0

Total Administration 0 0 0 0

Total Expenses 0 0 0 0

NET SURPLUS/(DEFICIT) 10,931 10,931 0 10,931

ESD-MAY-2021 PI

CAPCO

Income Statement

10/1/20-9/30/21 FAMILY DEVELOPMENT CSBG GRANTS

BUDGET ACTUALYTD

BUDGETYTD ACTUAL

LINE ITEM TOT BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECAST TOTAL CONTRACT REMAINING

20.21CSBG - 2020 -2021 CSBG

REVENUE

GRANT REVENUE

GRANT REVENUE 239,940 19,995 22,175 39,990 172,045 67,895 239,940 0

Prior Year Revenue 2,425 202 0 404 2,425 0 2,425 0

Total GRANT REVENUE 242,365 20,197 22,175 40,394 174,470 67,895 242,365 0

OTHER REVENUE

OTHER INCOME 0 0 0 0 0 0 0 0

CASH DONATIONS 0 0 0 0 0 0 0 0

INKIND DONATIONS 60,019 5,002 16,100 10,003 67,037 0 67,037 -7,018

Total OTHER REVENUE 60,019 5,002 16,100 10,003 67,037 0 67,037 -7,018

Total REVENUE 302,384 25,199 38,275 50,397 241,507 67,895 309,402 -7,018

EXPENSES

PERSONNEL

SALARIES/WAGES


NEW ACCRUED BENEFIT TIME 8,248 687 1,020 1,375 7,508 740 8,248 0

Total SALARIES/WAGES 118,810 9,901 14,150 19,802 97,416 21,394 118,810 0

FRINGES

FICA EXPENSE 9,618 802 991 1,603 7,328 2,290 9,618 0

UNEMPLOYMENT INSURANCE EXPENSE 2,747 229 485 458 3,225 -478 2,747 0



GROUP INSURANCE EXPENSE 9,367 781 714 1,561 5,257 4,110 9,367 0

401-K EXPENSE 3,457 288 338 576 2,525 932 3,457 0

Fringes on Accrued Leave Earned 1,155 96 143 193 1,051 104 1,155 0

Total FRINGES 27,086 2,257 2,735 4,514 19,879 7,207 27,086 0

Total PERSONNEL 145,896 12,158 16,885 24,316 117,296 28,600 145,896 0


PROGRAM MATERIALS 3,100 258 -125 517 135 1,653 1,787 1,313

PROGRAM SUPPLIES 0 0 265 0 1,313 0 1,313 -1,313

OFFICE SUPPLIES 750 63 350 125 912 -162 750 0

Direct Beneficiary Costs 5,425 452 0 904 1,547 3,878 5,425 0


COMMERCIAL INSURANCE 0 0 4 0 31 15 46 -46

VEHICLE INSURANCE 2,064 172 140 344 1,132 560 1,692 372

VEHICLE MAINTENANCE 1,300 108 0 217 895 405 1,300 0

VEHICLE FUEL 90 8 0 15 38 52 90 0



BOARD EXPENDITURES 1,500 125 0 250 626 874 1,500 0

LEGAL FEES 0 0 0 0 1,352 1,500 2,852 -2,852

POSTAGE 1,100 92 50 183 488 612 1,100 0

DUPLICATING & PRINTING 600 50 0 100 1,009 0 1,009 -409

INTERNET SERVICE 450 38 75 75 592 300 892 -442

TELEPHONE 1,000 83 24 167 259 98 357 643

Computer & Software Expense 2,500 208 1,015 417 9,542 0 9,542 -7,042

MEETING EXPENSE 1,000 83 167 1,000 1,000 0

CONFERENCE EXPENSE 5,600 467 0 933 2,845 2,755 5,600 0

TRAINING & TECHNICAL AST 0 0 0 0 1,679 0 1,679 -1,679

CSBG-MAY-2021 CSBG

BUDGET ACTUALYTD

BUDGETYTD ACTUAL


5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECAST TOTAL CONTRACT REMAINING

Staff Development 1,500 125 0 250 218 1,282 1,500 0

LOCAL TRAVEL 414 35 200 69 928 0 928 -514

OUT OF TOWN TRAVEL 7,000 583 0 1,167 602 3,096 3,698 3,302

DUES & SUBSCRIPTIONS 2,200 183 0 367 3,229 0 3,229 -1,029

BACKGROUND CHECKS 0 0 0 0 0 0

PERMITS, FEES, & RENTALS 0 8 8 -8 0 0

ADVERTISING 0 0 0 0 144 0 144 -144

EQUIPMENT PURCHASE 0 0 0 0 0 0

BUILDING ALLOCATION 29,910 2,493 1,360 4,985 12,571 7,785 20,356 9,554

MAINTENANCE ALLOCATION 0 0 220 0 220 -220

68,754 5,730 3,367 11,459 42,649 26,105 68,754 0

CONTRACTUAL

CONTRACTUAL SERVICES-OTHER 3,000 250 0 500 0 3,000 3,000 0

Total CONTRACTUAL 3,000 250 0 500 0 3,000 3,000 0

INKIND

FARMERS MARKET EBT EXPENSE 0 0 0 0 0 0 0

VOLUNTEERS/INTERNS 0 0 1,170 0 5,296 5,296 -5,296

INKIND DONATIONS 60,019 5,002 14,930 10,003 61,741 61,741 -1,722

Total INKIND 60,019 5,002 16,100 10,003 67,037 0 67,037 -7,018

ADMINISTRATION

FINANCIAL AUDIT 1,400 117 55 233 448 952 1,400 0

PAYROLL PROCESSING 1,100 92 50 183 439 661 1,100 0


Total ADMINISTRATION 24,715 2,060 1,923 4,119 14,526 10,189 24,715 0

Total EXPENSES 302,384 25,199 38,275 50,397 241,507 67,895 309,402 -7,018


CSBG-MAY-2021 CSBG

Income Statement

10/1/20-9/30/21 WIC GRANT



5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECAST TOT CONTRACT REMAINING

WIC - WOMEN, INFANTS & CHILDREN

REVENUE

GRANTS

GRANT REVENUE 375,808 31,317 27,665 250,539 204,279 171,529 375,808 0

Total Grants 375,808 31,317 27,665 250,539 204,279 171,529 375,808 0

Other Revenue

PASS THROUGH FUNDS-wic VOUCHERS 0 0 0 0 0 0

INKIND DONATIONS 0 0 0 0 0 0

Total Other Revenue 0 0 0 0 0 0 0 0

Total Revenue 375,808 31,317 27,665 250,539 204,279 171,529 375,808 0

EXPENSES

Personnel

Agency Salaries


NEW ACCRUED BENEFIT TIME 14,918 1,243 1,252 9,945 9,399 5,519 14,918 0

Total Agency Salaries 237,395 19,783 18,288 158,263 133,743 103,652 237,395 0

Fringes

FICA EXPENSE 17,094 1,425 1,267 11,396 9,227 6,551 15,778 1,316

UNEMPLOYMENT INSURANCE EXPENSE 4,862 405 630 3,241 4,132 730 4,862 0



GROUP INSURANCE EXPENSE 28,705 2,392 1,492 19,137 10,999 17,706 28,705 0

401-K EXPENSE 5,904 492 355 3,936 2,744 3,160 5,904 0

Fringes on Accrued Leave Earned 0 0 175 0 1,316 0 1,316 -1,316

Total Fringes 57,661 4,805 4,005 38,441 29,056 28,605 57,661 0

Total Personnel 295,056 24,588 22,293 196,704 162,799 132,257 295,056 0

OTPS

Space

PROGRAM RENT 1,020 85 0 680 0 1,020 1,020 0

PARKING LOT RENTAL 0 0 0 283 0 283 -283

BUILDING ALLOCATION 32,668 2,722 1,982 21,779 17,985 13,047 31,032 1,636

Total 33,688 2,807 1,982 22,459 18,268 14,067 32,335 1,353

Program Operations

PROGRAM MATERIALS 2,600 217 1,733 1,600 1,600 1,000

PROGRAM SUPPLIES 0 0 0 0 0

OFFICE SUPPLIES 3,100 258 0 2,067 190 1,910 2,100 1,000

MEDICAL SUPPLIES 2,500 208 1,667 2,500 2,500 0

EDUCATIONAL SUPPLIES 1,075 90 717 1,075 1,075 0

POSTAGE 1,700 142 246 1,133 2,550 985 3,535 -1,835

DUPLICATING & PRINTING 250 21 0 167 69 181 250 0

INTERNET SERVICE 2,160 180 45 1,440 383 1,777 2,160 0

TELEPHONE 2,120 177 192 1,413 2,156 -36 2,120 0

MEETING EXPENSE 0 0 0 0 0 0

DUES & SUBSCRIPTIONS 0 0 0 0 300 0 300 -300

PERMITS, FEES, & RENTALS 0 66 0 66 0 66 -66

WIC VOUCHER EXPENSE 0 0 0 0 0 0

WIC-MAY-2021 WIC



5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECAST TOT CONTRACT REMAINING

WIC - WOMEN, INFANTS & CHILDREN

INKIND DONATIONS 0 0 0 0 0 0

Total Program Operations 15,505 1,292 550 10,337 5,714 9,993 15,707 -202

Total OTPS 49,193 4,099 2,532 32,795 23,981 24,060 48,042 1,151

Travel

VEHICLE INSURANCE 900 75 71 600 566 334 900 0

VEHICLE MAINTENANCE 0 0 0 38 0 38 -38

VEHICLE FUEL 200 17 0 133 34 166 200 0


CONFERENCE EXPENSE 0 0 0 565 0 565 -565

LOCAL TRAVEL 400 33 0 267 0 400 400 0


Total Travel 2,125 177 71 1,417 1,203 1,525 2,728 -603

Equipment

BREAST PUMPS EXPENSE 0 0 0 0 0 0 0 0

Total Equipment 0 0 0 0 0 0 0 0

Audit

FINANCIAL AUDIT 1,419 118 227 946 882 537 1,419 0

Total Audit 1,419 118 227 946 882 537 1,419 0

Other

CONTRACTUAL SERVICES-OTHER 1,100 92 163 733 832 268 1,100 0

Computer & Software Expense 700 58 478 467 1,016 232 1,248 -548

TRAINING & TECHNICAL AST 0 0 0 0 0

PAYROLL PROCESSING 960 80 60 640 543 417 960 0

Memberships 350 29 233 350 350 0

ADVERTISING 1,500 125 0 1,000 107 1,393 1,500 0

Total Other 4,610 384 701 3,073 2,499 2,659 5,158 -548

Administration


Total Administration 23,405 1,950 1,841 15,603 12,915 10,490 23,405 0

Total Expenses 375,808 31,317 27,665 250,539 204,279 171,529 375,808 0


WIC-MAY-2021 WIC

CAPCO

Income Statement

10/1/20-9/30/21 WIC GRANT


LINE ITEMTOT

BUDGET 5/1/2021 5/31/2021

5/1/2021 5/31/2021

5/31/2021 5/31/2021 FORECASTTOT

CONTRACTREMAINING

EPC - Enhanced Peer Counseling

REVENUE

GRANTS

GRANT REVENUE 16,000 1,333 1,146 10,667 8,780 7,220 16,000 0

Total Grants 16,000 1,333 1,146 10,667 8,780 7,220 16,000 0

Total Revenue 16,000 1,333 1,146 10,667 8,780 7,220 16,000 0

EXPENSES

Personnel

Agency Salaries

SALARY/WAGE EXPENSE 13,000 1,083 919 8,667 7,103 5,897 13,000 0

Total Agency Salaries 13,000 1,083 919 8,667 7,103 5,897 13,000 0

Fringes

FICA EXPENSE 995 83 70 663 543 451 995 0

UNEMPLOYMENT INSURANCE EXPENSE 284 24 34 189 237 47 284 0



Total Fringes 1,475 123 118 984 894 582 1,475 0

Total Personnel 14,475 1,206 1,037 9,650 7,997 6,478 14,475 0

OTPS

Program Operations

Computers 0 0 0 0 0 0 0 0

DUPLICATING & PRINTING 0 0 1 0 14 0 14 -14

INTERNET SERVICE 240 20 9 160 77 149 226 14

TELEPHONE 1,248 104 100 832 693 555 1,248 0

Total Program Operations 1,488 124 109 992 783 705 1,488 0

Total OTPS 1,488 124 109 992 783 705 1,488 0

Travel

LOCAL TRAVEL 0 0 0 0 0 0 0 0


Total Travel 37 3 0 25 0 37 37 0

Other

PAYROLL PROCESSING 0 0 0 0 0 0 0 0

Total Other 0 0 0 0 0 0 0 0

Total Expenses 16,000 1,333 1,146 10,667 8,780 7,220 16,000 0


WIC-MAY-2021 EPC

Attachment B: B‐1(A) Expenditure Based Budget (Amendment)

Contractor FFY 2021

Budget Period 10/1/20 to Contract # C1001460

(a) $ 239,940

(b) $ 35,906

(c) $ 275,846

1. $ 164,001 $ 21,840 $ 185,841

2. $ $ $ 0

3. $ 7,658 $ 350 $ 8,008

4. $ $ $ 0

5. $ 68,281 $ 13,716 $ 81,997

6.

Indirect Rate $ $ 0

De Minimis Rate $ $ $ 0

Admin. Cost/Rate $ $ $ 0

$ 239,940 $ 35,906 $ 275,846

DIRECT: ‐$ DIRECT:

Description: Description:

ADMIN: 7,658$ ADMIN:


DIRECT: ‐$ DIRECT:


ADMIN: ‐$ ADMIN:


MWBE Goal % 30% 3819 15%

MWBE Goal Amt $ 7,637 3819 15%

CSBG funds must be used in accordance with the cost principles of 2 CFR Part 200, codified by HHS at 45 CFR Part 75. Grantees must comply

with the limitations and prohibitions as stated in federal CSBG statute (42 U.S.C. 9901 et seq.) Public Law 105‐285, Section 678F and any

subsequent amendments.

Descriptions and amounts of Contractual Services/Audit and Equipment Purchase/Lease expenses included in Cost Categories 3 and 4:

[These figures should auto‐fill from the MWBE Goals Calculation page; please verify accuracy of the numbers.]

MBE Goal %

WBE Goal %

Prior Year Unexpended CSBG Grant Funds

3. Contractual Services/Audit

WBE Goal Amount $

MBE Goal Amount $

TO AVOID ROUNDING ERRORS ON THESE DOCUMENTS, PLEASE ROUND UP. ENTER WHOLE NUMBERS ONLY.

DO NOT INCLUDE DECIMALS OR ANY CALCULATIONS!

%

%

%

TOTAL

ATTACHMENT B

COMMUNITY SERVICES BLOCK GRANT

B‐1 Budget Summary

Cortland County Community Action Program, Inc.

TOTAL CSBG ALLOCATION OF GRANT FUNDS (FEDERAL)

9/30/21

Other Costs (from Attachment B‐3)

TOTAL PROJECT COST

PRIOR YEAR UNEXPENDED CSBG GRANT FUNDS

Cost Categories

Total

Project

Cost

Prior Year

Unexpended

Administrative Costs

CSBG

Grant

Funds CSBG Grant Funds

Personnel Services (from Attachment B‐2)

Delegate Agencies (Subcontractors)

Contractual Services/Audit

Equipment Purchase/Lease

‐$

4. Equipment Purchase/Lease

CSBG Grant Funds this FY Prior Year Unexpended CSBG Grant Funds

‐$

$ 88 EAP, $262 Payroll Processing

CSBG Grant Funds this FY

‐$

350$

$415 EAP Services, $1,251 Payroll Processing, $1,400

Financial Audit, $3,240 Community Assessment,

$1,352 Legal review ByLaws

New York State Department of State Division of Community Services CSBG Contract

LEASE, SERVICE, AND COLLABORATION AGREEMENT YMCA OF CORTLAND Cortland County Community Action Program, Inc. This agreement entered in this 23rd day of August 2021, between Cortland County Community Action Program, Inc., c/o Head Start Program, 32 North Main Street, Cortland, New York 13045. (CAPCO Head Start) and the YMCA, 22 Tompkins Street, Cortland, New York 13045 is entered into for the purpose of defining the terms under which the YMCA will provide to CAPCO Head Start user space and service in the YMCA facility located on Tompkins Street in the City of Cortland. This agreement is entered into for the purpose of defining the terms and conditions under which the YMCA will lease to CAPCO Head Start the right to use and occupy on a regular basis a portion of the property. 1. CAPCO Head Start shall have the use of the three basement classrooms, the kitchen facility, and

access to the office space in the basement as directly allocated space in the YMCA building, 22 Tompkins Street, Cortland, New York 13045.

2. The designated space will be available for use by the CAPCO Head Start Program from August 23, 2020 through June 24, 2021. See #11. Hours of operation are from 8:00 a .m. to 4:00 p.m., Monday through Friday for Head Start staff serving children from 8:30 a.m. to 3:00 p.m..

3. The gym will be allocated space the Head Start Program will be able to use once a day for one

hour per day according to both organizations schedules. In addition, the pool can be utilized by the Head Start Program once per week for one hour, per schedule arrangements.

4. The CAPCO Head Start Program will be able to use the designated area for evening activities as

coordinated with the YMCA personnel. Some of the activities may include, but are not limited to Youth Mentoring, Family Fun Night, Parent Committee Meetings, Parent Education, Staff Meeting and Trainings, Recruitment Fair, and the Fatherhood Initiative. With these activities, planning will be completed to accommodate Head Start staff and families, as well as YMCA staff and families. (Flexible as available).

5. CAPCO Head Start Program will pay the YMCA $30,900 per year. Payable monthly at a rate of

$3090 per month for a 10-month period lease cost which includes janitorial services. 6. CAPCO Head Start will carry full liability and personal injury insurance coverage with

$1,000,000.00 limit naming YMCA as an insured under the policy. A certificate of insurance will be issued annually to the YMCA.

7. The YMCA will provide for the agreed upon space, adequate light, heat along with daily

custodial maintenance services: Sweeping, mopping, vacuuming of floors, bathrooms, trash removal, and replacing bathroom toilet paper supplies.

8. Furthermore, basic maintenance will be provided by the YMCA with the stipulation if Head Start needs further maintenance or janitorial duties provided, the programs will meet to determine further arrangements at a later date.

9. The YMCA will be responsible for routine maintenance of the premises occupied, subject to normal wear and tear. CAPCO Head Start agrees to be responsible for the repair of damage to the leased property (other than normal wear and tear which could be expected to occur under routine use) which occurs as a direct result of CAPCO Head Start’s use and occupancy of the property.

10. CAPCO Head Start will not make any alterations to the property without the prior approval of the

YMCA. The term “alterations” includes attachments (permanent or temporary) to the floor, walls, and ceilings or the removal or placement of doors, ramps, or partitions.

11. The classroom assignments are as follows; YMCA 1 is going to be a Head Start classroom,

YMCA 2 is going to be Head Start/UPK classroom and the YMCA 3 is going to be a Head Start classroom.

12. The YMCA and the CAPCO Head Start Program will work cooperatively with the necessary

personnel to ensure open lines of communication regarding this lease and service agreement. In addition, and where necessary, both parties will coordinate services for the best interests of the respective programs and their participants.

13. Either party may terminate this lease at any time upon giving either party a written notice sixty

(60) days in advance of the termination of this lease. YMCA Cortland County Community Action Program, Inc. Executive Director CAPCO Executive Director Date Date Board President CAPCO Head Start Director Date Date

Executive Directors Report July 22, 2021 Lindy Glennon July Highlights • This sounds a little like a broken record, but the process for contracting with the newly

identified Fiscal Intermediaries for CDPAP continues, but, slowly. We are continuing to look at and discuss opportunities for subcontracting to support the consumers in the CDPA Program with the new model. Until that happens, CAPCO will continue to provide CDPAP to the consumers. We are continuing to work to prepare what we can to be ready for the transition when it happens.

• The Executive Committee continues to meet to discuss plans for the transition and hiring of

the Executive Director by the end of the year. Using information from the two listening sessions and the survey completed by CAPCO staff, they are working to develop a profile for leadership. They have an MOU with NYSCAA to provide technical support to the process. NYSCAA will be reviewing the current ED job description, posting the job listing and collecting resumes. They will create a spreadsheet of all resumes indicating which criteria are met to help the committee in determining candidates for interviews. The plan is to have the job posted mid/late August. NYSCAA will also assist with developing suggested interview questions. They will also develop a resource listing of information for the new ED – resources re: community action, state and federal partnerships, contracts, etc.

• The Management Team Retreat was July 12-13 – the team worked on areas of succession

planning, planning for the ED transition, looking at community needs assessment and strategic planning priorities. Meghan Johnston led us in these discussions using the information from the 2 listening sessions, the staff survey, our current strategic plan. Maureen Abbot, ED at Tioga Opportunities led us in discussion and planning for a system that would support short- and long-term succession planning – a binder management system.

• The Energy Services Department moved to a new space to meet their need for increased

space for additional staff and materials for providing WAP to two counties. We have been looking at new plans for the Main Office space. The family essentials room has moved to the space previously occupied by Energy Services. We are planning to use the vacated family essentials space for larger group meeting space, Board meetings, etc. We are currently assessing other needs and ideas for moving other offices. We need to identify space for the Deputy Director, Executive Assistant, etc.

• As previously shared, we have a grant with the YWCA for Alliance for Economic Inclusion

to provide Childhood Development Associate (CDA) training for the community. We will begin this with CAPCO and YWCA staff. The plan to is extend it in years 2 and 3 to other childcare providers and people in the community. The original proposal was to set up a training room for this purpose in Parker. Until that happens, we will be using space at the Main Office for these classes.

Consumer Directed Services

Billing is up-to-date through pay period ending 6/18/2021.

CAPCO HR is continuing to work closely with the CDS Department to update health records for our Personal Assistants. As part of emerging requirements, Fiscal Intermediaries must have on file for very Personal Assistant (Home Health Aide) an annual TB/PPD Test and physical examination along with 1-time proof of MMR vaccination. We are making progress on ensuring all Personal Assistants have the proper documentation on file before the CDPAP transition eventually takes place. We have a target to have all files updated by September 2021.

There remains no update on the Fiscal Intermediary status. Lindy and HR have had ongoing conversations with chosen FI’s for the potential of a subcontracting relationship. There remains no further guidance on this and no timeline yet communicated on the FI transition.

Because of the increase in the number of participants, aides, work in HR to process current demands and preparation for the transition out of CDPAP, we are planning to hire a part-time, 20 hours a week, HR Data Clerk through the end of the calendar year. This will help with the increased demands in HR and allow us to move forward with the transition of Deputy Director, Executive Assistant and HR Generalist positions.

Energy Services Update

July 2021

Weatherization Assistance Program- PY2021- 2022

• Cortland -Tompkins County- o We are all settled into our new office!! o We will now advertise for a Heating Technician and Account Clerk II. o We are currently working on jobs in Tompkins County and a few in Cortland

County. Applications have been slow at coming in from Cortland residents. o 10 WAP jobs completed and production is on schedule. o No advance has been received and the contract has NOT met final approval.

EmPower NY • 3- jobs have been completed this last month. Auditing jobs twice a week.

HEAP • Activity has increased with 7 jobs completed for the Cooling program.

CAPCO Building Maintenance-

• We recently hired a part time custodial worker Jessica. Interviews currently taking place for the part time Building Maintenance Worker.

• Ben is working very hard trying to keep up with Maintenance Requests.

Energy Services - 191 Main Street

Family Development Board Report July 2021 Adult Education

• We had our first student complete the TC3 CNA program. Her instructors were very happy with her work and excited for her future in the field.

• We held our 2020/2021 high school graduation ceremony on July 1. We recognized fourteen students who received their High School Equivalency Diploma in the past year.

• We are recruiting for the next round of Getting Ahead students. The class runs for 12 weeks, and participants are compensated with a gift card for their participation. The class takes a closer look at community issues and allows the students to be a part of the solution.

• We are working on writing proposals to the Cortland Youth Bureau and United Way for continued support of our program.

Emergency Assistance • Family Essentials is in the process of moving to the back of the building (Energy

Services). This new space has an office to sort donations and an outside door. • We have two youth interns from Cortland Career Works that are helping out for the

summer. • Our Everybody’s Baby Shower is being held on July 28 at the Rotary Shelter in Suggett

Park. This event will provide gifts and parenting education to new and expectant moms.

NOEP • Jessica has been doing outreach in the parks and at other summer events sharing

information about the program. • Jessica will be helping out at the Fresh Food Giveaway in July at the Chapel at 4:30pm.

Healthy Families • We currently have 48 families enrolled, which is 60% capacity! • We are reviewing application for the vacant Family Support Specialist position, looking to

interview in the next couple weeks. • Our retention rate at one year of service increased from 48% to 59.25% • We are transition back into in person home visits per HFNY guidance. • We are seeking additional member to join our advisory council – particular people who

regularly work with or see pregnant women or families with newborn infants. • We continue to recruit for expectant moms and families with children up to 3 months

old.

Directors Monthly Board Report From: HS/EHS Management Team

Month: July 2021 I. Enrollment. A. We have started recruitment / acceptance for the 2021-2022 school year. ll. Staffing

A. We continue to actively recruit new staff for multiple positions for the new program year.

III. Center/Office Updates/Policy Council/ Professional Development A. EHS continues to operate 4 of 8 classrooms. B. Summer program for 4 year olds started for 2 classrooms at S. Main. C. Health Services Offices have moved and are next door at 26 N. Main Street. Continuing to get

settled and working on phones and computers for the staff. D. Policy Council will not meet in July of 2021, but will resume their zoom meeting on August 24,

2021. Packets will still be sent for July of 2021 to Policy Council members. E. Starting to work on August staff orientation for the return of staff for program year 2021-2022. F. Excited about “normal” professional development/trainings being scheduled for staff to attend.

More to come later. V. New Business

A. Working on the Self-Assessment with HS/EHS Leadership. C. Starting conversations with CACTC to complete CAPCO’s Community Assessment. D. A lot of ordering is being completed to purchase program/education supplies for the new program year.

WIC Monthly Report

Kirsten Parker

7/20/2021

• The National COVID Public Health Emergency was extended again until October 20th, 2021. This

could mean we will not fully reopen until November. We are waiting for more information and

clarification.

• Locally, we have started seeing new applications in person. This allows us to do a better

assessment of new applicants and is easing staff into seeing participants in person. Half of our

clinic staff started after the beginning of COVID and have not experienced in person clinic.

• We are continuing to give out Farmers Market coupons and the additional fruit and vegetable

coupons. We have heard anecdotally that participants are not using their coupons at the

Cortland Farmer’s Market. It is possible that are redemption rates will not be good again.

• We have hired two new peer counselors, they started training last week.

• The statewide caseload report we have been using is not completely accurate. We have been

doing a partial hand count to test it and it is off significantly, but I have included the numbers

below.

July 2021: Deputy Director/Human Resources Board Report

• HR has completed a review and update of our Personnel Policies and Procedures. The CAPCO Management Team reviewed updates/changes during the Management Retreat on 7/12/21. We will be sending the revisions to legal counsel for review before being presented to the Board in September 2021 (anticipated). We use the WipFli template as our source to compare updates and changes. CAPCO’s current version was modeled after the WipFli template in 2016.

• HR conducted the second round of posting for the HR Generalist position. We conducted an interview with a candidate on 7/16/2021 that went very well. We have provided the candidate with an HR Assessment and are anticipating bringing the candidate back for a secondary interview. The hiring of this position is a cross between the HR Director and HR Assistant positions in anticipation of transitioning to a single-person HR Department when the CDS transition takes place. The goal is to hire the position ASAP to train with the current HR Department in anticipation of the Agency’s transition.

• HR is also recruiting for a Temporary HR Data Clerk to specifically assist with the payroll EVV inputs/corrections and to support the impending CDS transition. This position is intended to be charged directly to CDS and to alleviate the enhanced process due to the EVV transition.

• HR, Fiscal, and Lindy have received final renewal numbers from Excellus BlueCross BlueShield and our Health Insurance broker, Goetzmann and Associates, for our health insurance renewals. CAPCO’s medical and dental plans renew off-calendar year on September 1st. This coincides with the return of the majority of our Agency staff in the Head Start Program. We have received a 9.5% overall increase to premiums. HR and Fiscal have worked closely to run budget forecasts to determine the percentage that CAPCO can absorb versus pass on to enrolled employees. Based on the timing of the renewals, the final numbers were not available for the Finance/Executive Committees and are being presented to the full Board at the July 2021 meeting.

Proposal

Agency % of Increase 5.50%

Percentage Total $ Percentage Increase $

Plan Increase 9.50% 49,003$

Agency 70.82% 365,279$ Agency 28,356$ Single 75.34% Single 70%Family 67.27% Family 50%

Employee 29.18% 150,526$ Employee: 20,647$ Single 24.66% Single 30%Family 32.73% Family 50%

SB 25-500 Hybrid 1 Ded. 3 SB 25-500 Hybrid 1 Ded. 3 $ 1,034.76 $ 805.00 $ 439.00 $ 1,133.06 $ 881.48 $ 480.71 $ 2,311.79 $ 1,838.89 $ 1,113.75 $ 2,531.41 $ 2,013.58 $ 1,219.56

515,805$ 564,809$

SB 25-500 Hybrid 1 Ded. 3 $ 98.30 $ 76.48 $ 41.71 $ 219.62 $ 174.69 $ 105.81

SB 25-500 Hybrid 1 Ded. 3

$ 1,179.60 $ 12,848.64 $ 7,507.80 $ 2,635.44 $ 14,673.96 $ 10,157.76

$193.19 $117.59 $20.69 $213.85 $128.18 $26.47

$526.80 $335.51 $95.53 $587.85 $375.82 $119.95

$20.66 $10.59 $5.78

$61.05 $40.31 $24.42

$537.17 $275.33 $150.16

$1,587.30 $1,048.14 $634.86

$5,022.84 $3,057.36 $537.96 $5,560.01 $3,332.69 $688.12

$13,696.80 $8,723.28 $2,483.88 $15,284.10 $9,771.42 $3,118.74

2021/2022 HEALTH INSURANCE RENEWAL

9/1/20 EXCELLUS Rates - CURRENT

MONTHLY

Total Annual Premium

EMPLOYEE

Payroll Deduction ‐ 26 Weeks

Annual Cost to Employee

Current Plan

MONTHLY

9/1/21 EXCELLUS Renewal

Total Annual Premium

MONTHLY

Increase in Rates

Annual

Increase Total Increase

EMPLOYEE

Payroll Deduction ‐ 26 Weeks

Payroll Deduction Increase to Employee

Annual Increase to Employee

Annual Cost to Employee

standing committee reports

Documents