standardise and manage your audit schedule
TRANSCRIPT
All rights reserved worldwide. Copyright © 2015 Gael Ltd.
Standardise and Manage your Audit ScheduleGael Ltd28th April 2015
Meet the team
Claire McCluskieMarketing [email protected]
Paul HastingsProfessional Services [email protected]
A standardised approach to audit management
It’s about embracing an ‘improvement’
mindset
The role of an electronic quality
management system (eQMS): an ideal
opportunity to drive system-wide
improvement:
Closed loop approach to auditing
Streamlined audit process
Visibility of data and actions
Clear responsibility of tasks
Effective trend analysis
The burdens of audit management
Audit management is critical, yet, often
challenging and time-consuming.
A lack of consistency in audit processes across
an organisation can impact the outcome of
audits.
Some of the heaviest burdens include:
Paper driven processes
Lack of visibility
Resource management
What, where and who to audit
The 4 stages of an audit
No matter the type of audit being carried out, following these 4 stages can ensure your audit schedule is standardised & effective
Planning
1
Preparation & execution
2
Reporting
3
Follow Up
4
Planning
1
What are the pains associated with planning an audit?
Gathering relevant documentation
Visibility of relevant data (often stored in personal folders or
desktops)
Previous audit reports
Non-conformances raised against departments,
processes or products
Visibility of audit schedules
Resource availability
Planning
How can an eQMS support effective audit planning?
Visibility of audit history
Visibility of non-conformance history
All related documents in one place
Visible audit plan
Visibility of internal audit resource
1
Preparation
What are the pains associated with preparing an audit?
Identifying the relevant scope
Identifying the relevant checklist questions
Selecting the correct resource
Gathering of historical data
2
Preparation
How can an eQMS support effective audit preparation and execution?
Integrated audit scope relationships for:
Areas of standard
Depts
Processes
Products and Services
Documents
Other
Pre-defined checklist templates and question bank
2
Reporting
What are the pains associated with audit reporting and findings?
Paper driven reports
Lost / unread emails
Folders containing reports are not accessible
Disagreement on findings
Quality of findings data
Unsolicited findings raised after closing meeting
3
Reporting
How can an eQMS support effective audit reporting?
Automated distribution of report and associated findings
Mandatory data required when raising findings when using wizards
Electronic signature for accepting reports
Auditor editing lock out when report has been accepted
Flexible reporting (mobile)
3
Follow up
What are the pains associated with audit follow up?
Target dates for findings not being adhered to
Visibility of ownership of actions
Notification of due actions
Inability to identify trends at an early stage
4
Follow up
How can an eQMS support effective audit follow up?
Notifications and reminders for actions assigned and due
Clear visibility of all open and outstanding actions (for example saved
searches, workload)
Trend analysis available immediately after findings have been raised
creation
4
The right system can make the difference
Continuity of approach will ease the burdens of audit management and improve outcomes
Centralised
Streamlined
Effective
Standardised
Questions
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Contact info
Tel: +44 (0)1355 593400
Email: [email protected]
To schedule your own personalised
demo on how Q-Pulse can benefit
your organisation -
All rights reserved worldwide. Copyright © 2015 Gael Ltd.
Thank you!Gael Ltd28th April 2015