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STANDARD BID DOCUMENT

(SBD) For Electrical Work

Work Name: Annual Maintenance Contract for different Air condition machines installed at OMC Head office building & ancillary building of OMC Ltd. at Bhubaneswar.

Place of Work: OMC Ltd., Head Office Unit-V, Bhubaneswar.

THE ODISHA MINING CORPORATION LTD. (A Gold Category State PSU of Govt. of Odisha)

BHUBANESWAR – 751001, ODISHA

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INFORMATION TO BIDDER:

The Standard Bid Document (SBD) shall comprise of two parts i.e. (i) Technical Bid, (ii) Financial Bid. The detail structure of each part is mentioned below:

(I) Technical Bid: The Technical Bid shall comprise all information, data, term and

conditions relating to tender which are placed under following sub-heads: (1) Notice Inviting Tender (NIT) - This is the brief notice to be

published in news paper. (2) Detail Tender Call notice (DTCN) - This is the detail notice

indicating tender requirements, complete information of tender, scope of work, terms & conditions, form of contract to be executed, etc.

(3) Condition of contract. (4) Formats for Affidavits- These are the formats for affidavits

required to be submitted in non-judicial stamp paper duly notarized along with tender.

(II) Financial Bid: The Financial Bid shall comprise BOQ (Bill of Quantities) only. The BOQ

is the list of work items along with respective quantities to be executed.

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NIT NO. 04/OMC/17

Sealed tenders are invited for the work “Annual Maintenance Contract for

different Air condition machines installed at OMC Head office building & ancillary

building of OMC Ltd. at Bhubaneswar.” The tender document shall be available in

our website i.e. www.omcltd.in from 07.03.2017 to 22.03.2017. The last date for

receipt of tender in the office of the undersigned is 22.03.2017 up to 5:00PM. The

technical bid shall be opened on 23.03.2017 at 3.00PM.

OMC reserves the right to reject any or all tender without assigning any reason thereof.

General Manager (Civil)

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(1) DETAIL TENDER CALL NOTICE (DTCN) Part-I

2.1 Tender is invited for the work “Annual Maintenance Contract for different Air condition machines installed at OMC Head office building & ancillary building of OMC Ltd. at Bhubaneswar.” (i) Tender Inviting Authority (TIA)- General Manager (Civil). (ii) NIT reference- NIT No. 04/OMC/17

(iii) Availability of technical bid document at- www.omcltd.in

(iv) Nature of bidding- Two stage bidding, first part is Technical Bid and second part is Financial Bid

(v) Available of bid:07.03.2017 to 22.03.2017up to 5.00 PM

(vi) Last date of receipt of bid- 22.03.2017 up to 5.00 PM

(vii) Time of opening of bid- 23.03.2017at 3.00 PM

(viii) EMD- Rs. 5,000/-

(ix) Bid document cost- Rs.2,000/- +5% VAT=Rs.2100.00

2.2 Work details-

(i)AMC(Annual Maintenance Contract) period One year, then to be extended upto 3years after satisfactory performance of the agency.

(ii) EIC of the work- Sr.Manager (Elect), Bhubaneswar.

(iii) Category of applicability of Service tax- Repair Work

(iv) Scope of work- The annual maintenance contract shall include the running maintenance as well as preventive maintenance of all AC Machines. This includes different type of ACs such as Window AC, Split AC, Ductable Split AC, Tower AC, Cassette AC etc, installed in HO building and ancillary building such as Transit House, Hospital, Club, Community Centre, Bayan Bhawan etc.

2.3 Eligibility criteria to participate in tender-

The Bidder should have following eligibility criteria to participate in the tender. The supporting authenticated documents are to be submitted along with the tender. Any other undertaking(s) or declaration(s) specifically required from the bidder on any point(s) shall have to be furnished/ filed. If

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no documentary proof is submitted in support of following eligibility criterion, the tender shall be rejected at this threshold in the opinion of the TIA.

(i)The bidder may be a dealer/authorized service provider of any AC manufacturer OR may have at least five years experience in AC Maintenance.

(ii) Statutory requirements- The Bidder should possess EPF Regn., Service Tax Regn., VAT Regn. &

Clearance, PAN etc. against its / their establishment. The copies of respective Regd. Certificate need to be submitted in the tender. In case, the Bidder has not started any business in the state of Odisha and does not have any liability under Odisha VAT Act, then the Bidder has to produce the VAT clearance before execution of Agreement. Accordingly it has / they have to submit a declaration.

(iii)Experience and other requirements-

a) Financial strength: The average annual turnover of last three financial years of bidder immediately preceding to 2016-17 should be at least 20Lakh. Supporting audited balance sheet, P&L statement with audit report or a certificate from a CA in practice of respective year should be submitted in the tender.

b) Experience in execution of similar work: The bidder should have previous work experience in execution of similar type of Annual Maintenance contract for different Air condition machines in any Govt. / Semi Govt/ PSU / Large private Corporate sectors at least for 02 years.

The supporting work execution certificate issued by an officer not below the rank of Executive Engineer or equivalent along with Work Order /Agreement copy should be submitted in the tender.

(iv) EMD and Bid document Cost: The EMD and Bid document cost are to be submitted in the form of (Demand Draft) DD as per NIT. In case, exemption of EMD is claimed as per the order of Govt., the supporting documents are to be submitted.

2.4 Submission of documents-

The bidder has to submit the following documents along with the downloaded tender document from the OMC website in hard copies to consider the same valid. In case the bidder fails to submit the same, the offer shall be treated as incomplete and is liable for rejection.

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(i)EMD & Bid document cost- EMD and Bid document cost (inclusive of VAT) are to be submitted in

the form of Demand Draft (DD) favouring “ The Odisha Mining Corporation Ltd.” payable at Bhubaneswar drawn on any scheduled/ Nationalized Bank except in case of a tenderer who is eligible for exemption by the competent authority. The EMD and bid document cost shall be submitted along with tender at allocated tender box.

(ii) Copies of documents-

Copies of documents duly authenticated by the bidder, meeting the eligibility criteria as per clause 2.3 are to be submitted. Also the bidder shall submit bank details along with a cancelled cheque for releasing any payment through NEFT/RTGS.

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(iii) Affidavits -

(a) The Bidder has to submit one affidavit towards correctness of the information provided in the tender, towards genuineness of documents submitted along with the tender and no-relation certificate. The affidavit is required to be submitted in SCHEDULE-A drawn on non-judicial stamp paper duly notarized.

SCHEDULE-A

(Affidavit for Correctness of Information/ document submitted along with the tender as well as no relation declaration)

I/We, ____________________________________________, do hereby

solemnly affirm the followings:-

1. That, the information submitted in this tender is correct to the best of my/our knowledge & belief. The Information is not fabricated to achieve the eligibility criteria of this instant tender.

2. That, the copies of Certificates submitted herewith for this tender are true copies issued by the concerned authority of State Governments / Central Governments / Other Organizations. All the Certificates have been issued by an Officer not below the rank of Executive Engineer or its equivalent.

3. That, the copies of statutory document submitted along with this tender are true copies of the original document issued by concerned competent authority.

4. That, at any time if any aberration of any Information/ Forgery of Certificates submitted is observed by OMC, then my/our tender shall be rejected / contract shall be rescinded with forfeiture of all security money. This is in addition to any legal proceedings taken against me/us.

5. That, I am/ we are not related to any Officer of OMC of the rank of Assistant Manager or above. I am also aware that if the facts subsequently proved to be false my / our contract will be rescinded with forfeiture of all security deposits.

6. That, this affidavit is required to be produced before the authority of M/s Odisha Mining Corporation in respect of the work -------------------------------------------------------------------------------------------------------------------------------------------- tendered for.

Signature of Bidder With Seal

(Deponent)

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(b) The bidder has to submit one affidavit undertaking that it shall be fully & solely responsible for maintaining all statutory records relating to PF deposits of its workers as well as for any compensation and penalty due to non-compliance of statutory provisions thereof. The affidavit is required to be submitted in SCHEDULE-B drawn on non-judicial stamp paper duly notarized.

SCHEDULE-B

(Affidavit to take full responsibility on PF related matter)

I/We, -----------------------------------------------------------------, do hereby solemnly affirm and state as follows:

1. That, my/our firm / establishment is registered under Regional Provident Fund Commissioner, Odisha/----------- with PF Regd. number ----------------------.

2. That, I/We shall be fully & solely responsible for depositing the PF dues of my/ our workers, maintaining all statutory records relating to PF deposits as well as for any compensation & penalty, if so arises for non-compliance of statutory provisions as per PF Act.

3. That, this affidavit is required to be produced before the authority of M/s Odisha Mining Corporation in respect of the work -------------------------------------------------------------------------------------------------------------------------------------------- tendered for.

Signature of Bidder With Seal

(Deponent)

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2.5 Bid Security- (i) Earnest Money Deposit (EMD) –

The Earnest Money Deposit is to be submitted along with tender as per clause 2.4 (i).The EMD of two lowest bidders i.e. L-1, L-2 bidder will be retained and the same of other bidders shall be refunded after opening of tender. EMD shall not carry any interest. If successful bidder does not deposit ISD after issue of LOA( Letter of Acceptance), then his EMD shall be forfeited. In case L-2 bidder wants to take refund of EMD without waiting till the tender is finalized with L-1 bidder, the EMD may be refunded. However he has to deposit EMD again if he was called for negotiation. If any bidder claims exemption of EMD under any Govt. order at tender stage, that shall be considered as per applicability. The EMD of technically unqualified bidder shall be refunded within 20days after opening of Technical Bid.

(ii) Initial Security Deposit (ISD) –

After acceptance of tender and release of PO in SAP environment the Letter of Acceptance (LOA) shall be issued to the successful bidder to deposit 2% of the awarded work value including the EMD already deposited along with tender within 15 days to sign the agreement. In case of a bidder claiming exemption of EMD at tender stage was selected, then he has to deposit entire 2% of the awarded work value. This deposit is termed as Initial Security Deposit (ISD). Failure to deposit ISD and execute agreement shall entail forfeiture of EMD/ disqualification in participating in further tender. The ISD is to be made in the form of Demand Draft (DD) favouring “ The Odisha Mining Corporation Ltd.” payable at Bhubaneswar drawn on any scheduled/ Nationalized Bank

(iii) Additional Performance Security (APS) -

Additional Performance Security shall be obtained from the bidder when the bid amount is less than the estimated cost put to tender as per clause No-2.10. In such an event, the bidders who have quoted less bid price / rates than the estimated cost put to tender shall have to furnish the exact amount of differential cost i.e. estimated cost put to tender minus the quoted amount as Additional Performance Security in shape of Demand Draft pledged in favour of the OMC Ltd., in a sealed envelope separately along other documents like DD towards EMD & Tender paper cost etc.

The bids of the technically qualified bidders will be opened for evaluation of the Financial bid. At the time of Financial Bid, the sealed envelope shall be opened. In case of the bidders quoting less bid price than the estimated cost put to tender and have not furnished the exact amount of

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differential cost (i.e. estimated cost put to tender minus the quoted amount) as Additional Performance Security in shape of Demand draft, their price bid will not be taken in to consideration for evaluation even if they have qualified in the technical bid evaluation.

(iv) Security Deposit-

(a) The total security deposit for the work shall be 7.0% of the awarded work value. Two percent of the awarded work value, termed as Initial Security Deposit (ISD), shall be deposited before execution of agreement. Balance five percent of the awarded work value, termed as Security Deposit (SD) shall be deducted from each R/A bills as well as final bills @ 5% of the bill value.

(b) The SD, ISD and APS shall not carry any interest. The SD as well as ISD shall be released to the contractor after defect liability period provided the final bills are settled.

(c) The ISD and APS shall be paid at respective offices where it is deposited.

2.6 Type of Contract-

(i) Item rate contract-

(a) In this type of contract the bidder has to quote unit price for each item of work of BOQ in figure only. The price quoted should be in rupees with two digits after decimal point. There should not be any formula or mathematical operation on the price quoted. If any deviation is observed the bid shall be rejected

(b) The bidder should quote reasonable rate for each item of work carefully so that the rate for one item should not be unworkably low and other item unreasonably high. if OMC feels that the rates are seriously imbalanced and it will affect the quality of the work, then the bid is liable for rejection.

(c) If the bidder leave one or more items blank i.e. without quoting any rate for the item/items, then the bid as a whole shall be rejected.

(d) The estimated cost for this work is Rs 3.14 lakhs.

2.7 Receipt of Tender- The tender shall be received in the form as stated below.

(i) The tender for the work, shall be received in the allocated tender box at Civil Section, Head office within the stipulated time period mentioned in NIT /

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Bid document. The tender can also be submitted through Speed Post/ Registered Post so as to reach at allocated destination within the stipulated time period mentioned in NIT / Bid document. The OMC authority shall not be responsible for any postal delay.

2.8 Validity of bid- All bids received will remain valid for a period of one hundred eighty days (180 days) from the last date of receipt of bid and validity of bid can also be extended if it is agreed to by the contractor and OMC Ltd.

2.9 Right to reject- The Odisha Mining Corporation Ltd., Bhubaneswar reserves the right to reject any or all tenders received without assigning any reasons thereof what so ever.

2.10 Evaluation of Tender-

(i) Basing on the documents submitted by the bidder, the bid shall be evaluated. This tender is two bid system. One is Technical bid and other one is price bid. Technical Bid shall be evaluated first. In case it is felt necessary to verify any certificate with certificate issuing authority that can be done during evaluation. After evaluation, the financial bid of qualified bidders only shall be opened and evaluated.

(ii) If the rate quoted by the bidder is less than 15% of the estimated cost or further below, then such a bid shall be rejected and tender shall be finalized basing on merit of rest of the bids. But, in case of percentage rate contract, if more than one bidder have quoted at 14.99% (Decimal up to two numbers shall be taken for all practical purposes) less than the estimated cost, then designated committee will finalize the tender through a transparent lottery system in presence of the bidders or their authorized representatives. Even if any or all bidders or their authorized representatives fail to be present at scheduled date and time of lottery, duly informed to them, the lottery system shall be carried out by the committee.

(iii) When there is a tie between two or more bidders for deciding the L-1 offer, in the cases other than Sub-clause (ii) above, the respective bidders shall be asked to submit their reduced offer if any. Basing on the said reduced offers, the L-1 offer shall be decided.

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2.11 Negotiation of Cost-

(i) In the tender/ quotation the lowest valid bidder shall be termed as L-1 bidder. If the bid offer of L-1 bidder is equal to or less than the estimated cost, then there shall be no negotiation. In rest of cases, L-1 bidder shall be called for negotiation/ to justify the offer. The designated committee shall hold such negotiation and recommend for acceptance. In all cases, the L-1 bidder shall be asked to produce the original documents for verification of authenticated photo / scanned copies submitted along with tender by the designated committee. In case the bidder fails to produce the originals for verification, he will be debarred to participate in future tender for next three years.

(ii) In case L-1 bidder does not turn up to take up the work at his quoted/ negotiated offer, then EMD of L-1 bidder shall be forfeited and L-2 bidder shall be called for negotiation to take up the work at L-1 price/ at his negotiated price. If L-2 bidder does not turn up to take up the work at his negotiated offer, then EMD of L-2 bidder shall also be forfeited and tender shall be cancelled. Fresh tender shall be invited.

2.12 Execution of Agreement-

After acceptance of offer, LOA (Letter of Acceptance) shall be issued to deposit ISD. Soon after deposit of ISD, the agreement (OMC Works Contract Agreement) shall be executed in non-judicial stamp paper of value INR 100/-. The successful bidder has to purchase the non-judicial stamp paper for execution of agreement. In case of failure, the ISD deposited shall be forfeited.

2.13 Rejection of Bid of defaulting Contractor –

(i) If the bidder has been debarred to participate in any tender, then his bid for the tender within the debarred period shall be summarily rejected.

(ii) If the bidder has been defaulter in two or more works in any Region for which work has been rescinded within a year from the last date of receipt of tender, then his bid for the tender of same Region shall be summarily rejected.

(iii) In case the instant work has been rescinded & floated for re-tender with / without modification of the original work within a year, then the bid of the defaulting contractor, if participated again shall be rejected.

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2.14 Subletting or Power of Attorney-

No part of the contract shall be sublet or transfer be made by power of attorney authorizing others to receive payment and signing documents on the contractor’s behalf without written permission of OMC Ltd.

2.15 Tools, Plants and Equipments

The Bidder shall have to arrange at his own cost all required tools and plants for successful execution of the work in all respect. The rates quoted by the Bidder should be inclusive of all the above expenses including running and maintenance charges, cost of consumables, etc.

2.16 Taxes and Royalty-

(i) Taxes – TDS as per Income Tax, Sales Tax/ VAT or any other Taxes levied by Govt. of India or Govt. of Odisha shall be recovered from the Bidder’s R/A Bills and Final Bill.

(ii)Service tax – As per Service tax Act the offer to be quoted by the bidders shall be exclusive of Service tax. The bidder should mention the Service Provider Status as listed below.

Individual, HUF, Proprietary concern, Partnership firm.

Company, Corporate body, society, Trust, association of Person, Body of Individuals.

Invoicing: In case the service provider status is an Individual, HUF, Proprietary concern, Partnership firm the service provider has to claim 50% of service tax on the invoice indicating that balance 50% is payable by the service receiver. In case the service provider status is a Company, body Corporate, society, Trust, association of Person, Body of Individual, the service provider has to claim 100% service tax in the invoice.

The Invoice should contain the following as per 4A of ST rule:

a) Serial number of the Invoice/Bill; b) The name, address and the registration number(Service Tax registration

No.) of such service provider; c) The name and address of the person receiving taxable service; d) Description, classification E) Value of taxable service provided or to be provided and f) The service tax payable thereon as per prevailing rate.

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TDS as per the provisions of Income Tax act shall be applicable only on the bill value excluding Service Tax paid to the agency. TDS will not be deducted on OMC’s share of service Tax.

2.17 EPF Deposit-

(i) The Bidder shall be solely responsible for deduction of employee’s contribution towards Provident Fund & timely deposit of the same along with employer’s contribution with respect to the Provident Fund for laborers and others employed for this work as per PF Act and regulations made thereof and as amended from time to time by competent authority. He shall be solely responsible for the maintenance of the records in respect of payment of contribution and submission of returns in accordance with the provisions of the said Act.

(ii) PF Registration of bidder is required to participate in tender/ quotation for all civil & electrical work. At the time of tender submission for open tender the bidder shall have to submit one affidavit (Schedule-B) in non-judicial stamp paper undertaking that the bidder shall be fully and solely responsible for depositing the PF dues and maintaining all statutory records relating to PF deposit of his workers as well as for any compensation and penalty thereof for non-compliance of statutory provisions relating to PF matters.

2.18 Payment of Salaries/Wages:

The agency has to ensure payment of Salaries/Wages to its employees through bank in line with the recent circular of the Govt.

2.19 Approved make / brand of materials:

The Bidder shall have to use the materials for the AMC work as per the direction of EIC.

2.20 Extraneous Condition-

The tender containing extraneous conditions not covered by the NIT or Bid document are liable for rejection.

Signature of Bidder

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NIT

Sealed tenders in two bids in the prescribed forms are invited for taking up

the work “Annual Maintenance contract for different Air condition machines installed at OMC Head office building & ancillary building of OMC Ltd. at Bhubaneswar.” on the terms and conditions as specified in Technical Bid Document.

1. The tender document can be downloaded from our website www.omcltd.in and shall be submitted along with requisite amount of EMD and cost of tender paper separately.

2. Cost of Tender Paper (non-refundable) Rs 2000.00+5.0% VAT in the shape of DD/pay order in favour of “ODISHA MINING CORPRATION Ltd.” drawn on any scheduled Nationalized bank payable at Bhubaneswar.

3.Earnest Money Deposit(EMD):

The tenderer are required to submit Rs5000.00 in shape of Bank draft drawn on any Nationalized / Scheduled Bank payable at Bhubaneswar in favor of “The Odisha Mining Corporation Limited”. The tender without requisite earnest money and tender paper cost in the shape indicated above shall be rejected.

4. Period of Contract: The contract will be for a period of 03(three)) years from the date of its commencement. The initial period of Agreement will be for one year, then after extension will be made subject to satisfactory performance. 5. All interested service provider fulfilling the eligibility criteria should submit their sealed quotations as per prescribed procedure to this office on or before 5P.M. Dt:22-03-2017 6. The Technical Bid will be opened on the next day i.e. 3.00PM Dt:23-03-2017 in the presence of authorized representative of bidders. The financial bids of only those firms shall be opened who qualify the eligibility criteria based on the documents submitted in their “Technical Bid”

Signature of Bidder

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PART-I TECHNICAL BID

Sl

No. Item Information/ Inputs to be filled b the bidder

( if required separate sheets may be enclosed)

1 Name & Address of the firm/agency, telephone no, fax, mobile no, email address:

2 Details of Experience

3 (a)Service tax Registration number/Certificate (b) PAN Number

4 Details of EMD DD No. Date Amount

5 Details of cost of Tender Paper

DD No. Date Amount

6 Infrastructure details

7 Contract number in case of emergency

8 Any other Information related to Tender

9 Valid EPF No-

Undertaking I hereby certify that all information furnished above are true to my knowledge. I have no objection to OMC Ltd. verifying any or all the information furnished in this document with the concerned authorities, if necessary. I also certify that, I have understood all the terms and conditions indicated in the tender document and hereby accept the same completely. Date: Signature of Bidder

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Condition of Contract

1. Scope of Work:

1.1 The annual maintenance contract shall include the running maintenance a well as preventive maintenance of all A.C. Machines. This includes different type of ACs such as Window AC, Split AC, Ductable Split AC, Tower AC, Cassette AC etc, installed in HO building and ancillary building such as Transit House, Hospital, Gents Club, Community centre, Bayan Bhawan etc. as detailed below.

1.2 Running Maintenance: The bidder has to engage at least one person in Head Office building to take up the preventive as well as running maintenance. The bidder has to attend the repair of A.C. machine within one hour of information sent to him over telephone or to the attendant of the bidder present in the office. After inspection, the bidder has to mobilize required manpower & materials to take up such repair work. All the related spares including compressor, PCB, copper pipe, motor, condenser, capacitor, drain pipe for indoor and outdoor units etc. to be supplied by the agency. 1.3 In case of any defect in compressor within the warranty period, then the same shall be attended by respective manufacturer/supplier. However, the bidder need to liaison with respective manufacture of AC for obtaining support for proper operation of compressors and other equipments covered under warranty. 1.4 After expiry of warranty, the AC is to be maintained by the Bidder under AMC contract. But in case of any defect in the compressor beyond warranty period, it is to be repaired/ replaced only after written instruction of our Engineer. Observing above the bidder has to take up necessary repair/replacement of compressor. 1.5 Preventive Maintenance: The bidder has to attend two dry services and two wet services of each AC machines in a calendar year, taking at least one service in a quarter. Vacuum cleaner, water or any other solvent required for such services are to be used by the bidder at its own cost. Normal dry service and wet service of the AC machines are to be attended as per the convenience of executives and staff occupied that room. The preventive maintenance schedule shall be recorded in a register and credited by our Engineer/Officer in charge of the work. 1.6 OMC will not supply any materials or service charges etc. for repair of the Air conditioners. 1.7 Maintenance of log book /History book: Log book/History book should be maintained by the bidder for each AC indicating the date and details of repairs made including stores consumed, replacement of

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compressor its warranty period and record of preventive maintenance etc. obtaining the countersignature of Engineer/Officer- in-Charge against each entry. 2. Submission of Bid Document: The bid documents shall be in two parts i.e. Technical Bid ( part-I) and Financial Bid(part-II) 2.1Part-I: Technical Bid The Tenderer should download the Tender schedule Part-I signed in all pages as a token of accepting all the terms and conditions of the tender along with supporting documents in support of fulfilling the eligibility criteria such as executed work certificate issued by the previous user organization , along with copies of valid EPF registration, signed tender document VAT clearance, PAN, service tax Registration and EMD in the form of D.D. drawn in favour of The Odisha Mining Corporation Ltd. on any scheduled/Nationalized bank payable at Bhubaneswar in pre-qualification Bid(Par-I) and cost of tender paper in a separate sealed cover super scribing as “Technical Bid for AMC-AC Machines of OMC Ltd.” 2.2 Part-II: Financial Bid The price quoted in the prescribe price bid format shall be put in a separate sealed envelope super scribing as “Financial Bid for AMC-AC Machines of OMC Ltd.” The bidder shall quote the rate for all the items in English. The rate should be quoted in words and figures otherwise the tender will liable for rejection. In case of discrepancy between words and figures, the words shall prevail. The tender should be type written legibly and free from erasing, overwriting or conversions of figures. 2.3 The rate quoted should be inclusive of all taxes and duties, discount if any, except service tax. Service tax will be paid as per service tax rule applicable from time to time. 2.4 Both the bid envelopes shall be put inside a common sealed envelope. On the top of the common envelope the bidder shall write the name of the work as “Financial Bid for AMC-AC Machines of OMC Ltd.” 2.5 Opening of Tender: (a) The technical bid (Part-I) shall be opened on dt: 23-03-2017at 3.00PM in presence of interested bidder or their authorized representative. The technical bid shall be evaluated first. The Original documents are required to be produced for verification by the Tender committee on the same day during opening of the Technical bid. (b) The date of opening of the Financial bid (Part-II) shall be intimated separately to the qualified bidders. 2.6 The OMC Ltd. reserves the right to reject any or all tenders without assigning any reason thereof. Signature of Bidder

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3.Payment Clause: 4.1The Contractor has to raise bills quarterly as per Rule 4A of the service tax rule and the same will be paid after certification of the Engineer-in-Charge i.e. Sr. Manager (Elect.). HO, BBSR. Statutory deduction such as income tax, surcharge etc. shall be deducted from the bills of the bidder and the same shall be deposited with appropriate authorities.

4. Penalty Clause:

4.1 In case the work is not attended properly as per the instruction and time schedule given in scope of the work, penalty shall be imposed and shall be deducted from the bills.

4.2 In case the running maintenance is not attended within 12hours of getting information then a penalty of Rs.100.00/per day for the delayed period for that information for that AC machines shall be imposed for non-attending the required AMC work.

4.3 If preventive maintenance is not attended during a quarter, then a penalty of Rs.200.00 will be imposed for each AC machine.

4.4 In case the bidder does not attend the repair / maintenance in time, penalty shall be imposed as mentioned at 4.2 and 4.3. The same maintenance work shall be taken up through other bidder If so required and the expenditure made there to shall be deducted from the bills of the bidder. In this case the decision of G.M. (Civil) is final and binding.

5. Other Terms & Conditions:

5.1 The Agency shall have to provide man power/material to take up AMC work. OMC will not provide any man power or material. 5.2 The Agency shall be responsible for payment of wages and other dues to his workers as Gratuity Act, PF Act and workmen compensation Act OF Govt. of India or any other amendment made thereof from time to time. 5.3 The Agency shall have to supply all types of safety equipment to its employees as per guidelines. 5.4 The Agency shall have to provide required tools and plants to his worker like digital multimeter, cleaning equipment, Brush, Test lamp, Gas Tank, Vacuum Cleaner etc. 5.5 Good quality of liquid organic cleaner required for cleaning of AC during wet service are to be supplied by the Agency. 5.6 In case of accident in course of employment, the contractor shall have to pay compensation/ wages as per the workmen’s Compensation Act to the affected workers of his establishment.

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5.7 During the period of contract if the performance of the bidder has been found to be unsatisfactory with repeated failure to attend the required AMC work inspite of repeated written communication from OMC, the contract may be terminated by OMC by giving 7days prior notice. In such case ISD will be forfeited.

5.8 The bidder has to make good to the losses and damages made to the properties of OMC if so caused by its workers during execution of the work.

5.9 For smooth execution of work if any other clause is felt necessary to be included in the agreement the same shall be included with mutual consent. However in case of dispute the decision of MD shall be final and binding.

5.10 The bidder shall not interfere with the execution of water supply, electrical fitting arrangements, interior work and any other works entrusted to any other agency by the Department at any time during the execution of AMC.

5.11 No part of the contract shall be sublet without written permission of the OMC Ltd or transfer cannot be made by power of attorney authorizing others to receive payment on the Bidder’s behalf without permission of OMC Ltd.

5.12 In case of any legal dispute it will be subject to the jurisdiction of the court Bhubaneswar.

5.13 The bidder shall pay wages to its workers through Bank Accounts.

Signature of Bidder

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Part-II

Financial Bid

Name of the work: “Annual Maintenance contract for different Air condition machines installed at OMC Head office building & ancillary building of OMC and Bayan bhawan at Bhubaneswar.”

BOQ

Sl No.

Item of Work 1st Year 2nd Year 3rd Year

Qty Rate Amount Qty Rate Amount Qty Rate Amount

1 0.75Ton Split

A.C.

2.00

2 1.0Ton Split

A.C.

14.00

3 1.5Ton Split

A.C.

74.00

4 2.0Ton Split

A.C.

26.00

5 1.5Ton Window

A.C.

29.00

6 2.0Ton Window

A.C.

2.00

7 3.0Ton Tower

A.C.

4.00

8 4.0Ton Tower

A.C.

2.00

9 4.5Ton Cassete

split A.C.

2.00

10 5.5Ton ductable split A.C.

1.00

Signature of Bidder