standard 10 : occupational health & safety policy and compliance 10 - oh&s policy and... ·...

OPERATING STANDARDS FOR NSW GREYHOUND RACING CLUBS

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Standard 10: Occupational Health & Safety Policy and ComplianceThe Occupational Health and Safety Act 2000 (NSW) and Occupational Health and SafetyRegulation 2001 (NSW) have requirements that apply to all workplaces. The legislationrequires employers to adopt a risk management approach to eliminating and controlling risksto health and safety.

All clubs must ensure that they have systems in place to implement and monitor theirobligations under the abovementioned Act and Regulation, demonstrated by:

Documented safety policies and procedures that are readily accessible, up-to-dateand reviewed regularly;

Adopting, documenting and implementing a risk management approach of identifyinghazards, assessing risks and having appropriate control measures in place on clubpremises;

Ensuring employees and volunteers are trained and competent so that they can carryout their work in a safe and skilful manner; and

The appointment of a club Occupational Health and Safety Officer.

Maintaining a safe and healthy workplace is good for business. Effective health and safetysystems help improve productivity and service delivery. Those who work in a safe, healthyand supportive environment are more likely to remain at an organisation and are also betterable to cope with work demands. A robust Occupational Health and Safety (OH&S) systemand policy should also help minimise the risk of workplace incidents and hence workerscompensation cases.

This standard aims to facilitate the achievement of best practice in OH&S. It will assist clubsto establish an OH&S policy and implement a risk assessment approach to identifying andcontrolling OH&S on club premises.

Note: Compliance with this standard does not necessarily mean your club has met itsobligations under all relevant OH&S legislation.

It is your responsibility as an employer and controller of premises to understand yourobligations under NSW OH&S legislation.

It should be noted that club Committee members can be held individually accountablefor any OH&S related incidents / accidents on club premises.

Clubs should contact WorkCover NSW or an OH&S specialist should they have anydoubts or queries relating to their obligations under NSW OH&S legislation.

TemplatesAn Occupational Health and Safety Policy template is provided at ATTACHMENT A.

An OH&S management inspection checklist to assist your club to identify hazards andassess risks on your premises can be found at ATTACHMENT B.

Tools and AssistanceA ‘Compliance at a Glance’ checklist is provided at ATTACHMENT C. Clubs should use thischecklist to determine what they need to do to improve OH&S in the areas of managementcommitment, consultation, safe work procedures, training and supervision, incidentreporting, workers compensation and return to work procedures.

An OH&S Document Toolkit is provided at ATTACHMENT D. The documents in the toolkitare designed to assist clubs to establish and implement best practice systems andprocedures in OH&S.

Clubs should ensure they have comprehensive signage in place around their premises thatidentifies potential OH&S hazards and risks for employees, volunteers, contractors andvisitors. Clubs can purchase a range of OH&S signage from NSW Corrective ServicesIndustries online at www.csi.nsw.gov.au or via telephone on (02) 8346 1620.

Clubs seeking further information on OH&S should contact WorkCover NSW on 131 050 orat www.workcover.nsw.gov.au.

What GRNSW Requires From Your ClubClubs must have an Occupational Health and Safety Policy in place that, at a minimum,includes the best practice standards outlined in the policy template at ATTACHMENT A.Clubs must provide GRNSW with a copy of their Occupational Health and Safety Policy withevidence of Committee endorsement and adoption of the Policy (copy of resolution fromCommittee meeting minutes). In the future, clubs are only required to provide a copy of theirPolicy to GRNSW when it has been updated or changed.

Clubs must return a completed copy of the OH&S inspection checklist to GRNSW on anannual basis, signed by the Occupational Health and Safety Officer and one other employee.Clubs should also provide evidence that the Committee has sighted a copy of the completedchecklist (copy of resolution from Committee meeting minutes).


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The Legal Responsibilities of Clubs

This standard summarises the obligations of the various parties involved in the operations ofa club under the OH&S legislation, and provides guidance for clubs to ensure they meetrelevant requirements under these laws.

IntroductionThe Occupational Health and Safety Act 2000 (NSW) and OH&S Regulation 2001 (theOH&S Laws) are the key pieces of legislation in NSW dealing with OH&S, outliningrequirements that apply to all workplaces. The OH&S Laws apply to employers, employees,those that are self employed, those who are in control of premises, plant and substancesand those who design, manufacture and supply plant and substances for use at work.

Most clubs have employees or volunteers who work at their track, which are either owned orleased from third parties such as local councils. Accordingly, for the purposes of OH&SLaws, your club will be considered to be an “employer” and “in control” of premises.

The legislation requires employers to adopt a risk management approach to eliminating andcontrolling risks to health and safety. This requires employers and others to carry out:

Hazard identification;

Risk assessment; and

Elimination or control of risks.

Workers Compensation and Injury ManagementThe Workers Compensation Act 1987, Work Injury Management and WorkersCompensation Act 1998 and the Workers Compensation Regulation 2003 detail the workerscompensation, injury management and return to work responsibilities of employers andworkers.

As an employer, you must:

Have a workers’ compensation policy that covers all employees and volunteers;

Fulfil your responsibilities if a worker is injured;

Establish a return to work program; and

Display the 'Watching out for you' poster which outlines what to do if there is aninjury.

Best PracticeBy making workplace health and safety a priority, your club will demonstrate:

Commitment to the welfare of employees, clients, volunteers and the public;

Social responsibility in regard to its legal, ethical and moral obligations;

Good management practice in that health and safety issues are addressed; and.

Sound financial management by addressing risks and preventing loss through illnessand injury.

Obligations Under the OH&S LawsKey obligations under NSW OH&S Laws can be summarised as:

Club Committee Members and DirectorsAs a corporation, it is important to note that each of the club’s Directors and Committeemembers may be held personally accountable for any breaches of the OH&S legislation bythe club. This is explained further in the “Offences under OH&S Laws” section below.

For an EmployerUnder OH&S Laws, an employer must ensure health, safety and welfare at work for all theemployees. In addition, an employer must ensure that people other than employees, such ascontractors, volunteers and visitors, are not exposed to risks to their health or safety arisingfrom the conduct of the employer’s undertaking while they are at the employer’s place ofwork.

OH&S regulation imposes obligations on an employer to identify foreseeable hazards thatmay arise from the conduct of the employer’s undertaking, to assess the risks of thosehazards and to eliminate the risks, or if not reasonably practicable to do so, to control therisks.

As an employer your club must provide:

A safe workplace and safe ways of working;

Equipment, tools and machinery in a safe condition;

Safe and hygienic facilities, including toilets, eating areas and first aid;

Information, instruction, training and supervision to all workers;

A process for consultation with workers and to keep workers informed and involved indecisions that may affect their health and safety;

Procedures and systems for emergency situations;

Personal protective equipment;

Processes for identifying hazards, assessing risks and controlling risks;

Processes for reviewing risk assessment and control measures; and

Processes for obtaining information on their OH&S responsibilities and obligations.

For a ControllerUnder OH&S Laws, a person who is in control of a premises, plant or substances used bypeople at work, must ensure that the premises, plant and substances are safe and withoutrisks to health. For a person to be “in control”, the person need only exercise limited controlof the premises, plant or substances. A person “in control” also includes a person who undera contract or lease has an obligation to maintain or repair the premises, plant or substances.It should be noted that in the case of greyhound racing clubs in NSW, a person in controlwould be interpreted as any individual club Committee member or Director. Controllers ofpremises under OH&S regulation are required to:

Identify hazards;

Assess risks;

Eliminate or control risks; and

Review risk assessments and control measures.


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For an EmployeeAn employee must, while at work, take reasonable care for the health and safety of peoplewho are at the employee’s place of work. This includes fellow employees as well ascontractors, volunteers and visitors. In addition, an employee is under an obligation tocooperate with his or her employer to enable the employer to comply with any requirementunder OH&S Laws.

For a Self Employed PersonA self employed person must ensure that people are not exposed to risks to their health andsafety arising from the conduct of the person’s undertaking while at work.

For a Designer, Manufacturer and SupplierA person, who designs, manufactures or supplies any plant or substance for use by peopleat work must ensure that the plant or substance is safe and without risks to health whenproperly used. The designer, manufacturer or supplier must also provide adequateinformation about the plant or substances to the person to whom it is supplied to ensure itssafe use.

Risk ManagementOH&S Laws require employers and others (such as controllers of premises) to undertakerisk management. This means that, for example, clubs must identify hazards, assess risks,eliminate or control such risks and then review and audit them on an ongoing basis.

ConsultationOH&S Laws require employers to consult with employees in relation to any decisionsaffecting their health, safety and welfare at work. OH&S Laws set out how consultation is totake place.

NotificationOH&S Laws require employers and other specified parties to notify WorkCover of certainincidents within a set time frame.

OtherOH&S Laws also contain provisions dealing with a number of other matters including workpremises and work environment, plant, hazardous substances and processes, constructionwork, licences and permits.

Offences Under OH&S LawsObligations on clubs under OH&S Laws are in the nature of “Strict Liability” obligations, thatis, they do not require proof of any mental element (such as willfulness or negligence) on thepart of the clubs.

In addition to employers and controllers of work premises, employees, Directors, Committeemembers and persons concerned in the management of a corporation may also beprosecuted for offences under OH&S Laws.

Unless the person prosecuted for an alleged breach of OH&S Laws can prove one of thedefences under the OH&S Laws, then the offence will be made out and the person will beconvicted. Defences under the OH&S Laws for a corporation are:

It was not reasonably practicable to comply with the provision; or

The offence was due to causes over which the person had no control and against thehappening of which it was impracticable for the person to make provision.

In addition, a Director or Committee member or person concerned in the management of thecorporation has two further defences available, namely:

He or she was not in a position to influence the conduct of the corporation in relationto the contravention; or

Being in such a position, he or she used all due diligence to prevent thecontravention by the corporation.

A prosecution by WorkCover for offences under OH&S Laws may be instituted within twoyears after the offence or, generally speaking, where a coronial inquest has been held, canbe two years from the date of the coronial inquest.

Prosecutions under OH&S Laws are criminal prosecutions. The financial penalties whichmay be imposed for a breach of OH&S Laws can be significant. For a corporation the finescan be up to $550,000 for a first offence and $825,000 for those with a prior conviction underthe Act. For individuals the fines can be up to $55,000 for a first offence or for those with aprior conviction, $82,500 or imprisonment for two years or both.

Other LiabilityIn addition to liability under OH&S Laws, clubs may also be exposed to civil liability inrelation to incidents which may occur at their tracks, for example, claims in negligence. Itshould be noted that different obligations and standards of proof apply in relation to civilclaims.

Material Safety Data SheetsOH&S legislation requires each manufacturer of a chemical product to review the possiblehealth hazards of a chemical against specific criteria. If this review identifies any potentialhealth hazard, the manufacturer must state that the chemical product is a hazardoussubstance on a 'Material Safety Data Sheet' (MSDS).

Potential hazards identified in the health effects review must be recorded by manufacturersand suppliers on the product labels and MSDS using prescribed ‘risk phrases’. The label andMSDS are the primary sources of health hazard communication from themanufacturer/supplier to the workplace.

The risk phrases on a label or MSDS tell workers and employers that a specific healthhazard may be associated with the use of and exposure to a chemical product. Many of thephrases also identify whether the substance is more likely to cause a problem by breathing itin (inhalation), getting it on the skin or swallowing.

Clubs should ensure they have adequate labeling and MSDS publications for all hazardouschemicals and products.


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Risk AssessmentAn OH&S inspection checklist to assist clubs to identify hazards and assess risks is providedat ATACHMENT B. Clubs should ensure they take action to eliminate or control any risksidentified during the inspection process.

The following table provides an overview of best practice in OH&S which will assist your clubto meet its obligations under NSW OH&S legislation. This is not an exhaustive list and clubsare encouraged to contact WorkCover NSW with any questions or for further information.

Requirement Examples of Verification

There shall be a system forobtaining up-to-date information onchanges to legislation.

Keep copies of legislation on site or access them through theinternet from www.workcover.nsw.gov.auHave subscriptions to services updating regulations. Identify a responsible person to keep information up-to-date.Keep abreast of changes through regular contact withGRNSW.

The requirements of currentlegislation, standards and codes ofpractice shall be identified andincorporated into safe workprocedures.

Identify applicable requirements of legislation.Document mandatory requirements in procedures, workinstructions, safe work procedures.Have a process for creating documents such as proceduresand work instructions that includes a reference to appropriatelegislation.

Changes to legislation, standards,codes of practice shall lead to areview of procedures and workinstructions.

Have a process which requires reviews of procedures andwork instructions when there are changes in legislation.Keep copies of procedures and work instructions, whichreference legislation.

OH&S documents should beprepared for major work processesand procedures at the club and keptup-to-date.

Documents maintained in an organised manner and carry:- Identification of status- Authorisation.- Date of issue.- Date of modification.

Documentation should besystematically stored and keptup-to-date at designated locations.

Document control procedure describing storage and method ofupdating documents.Make sure current copies of documents are stored accordingto procedures.

Procedure for dealing with obsoletedocuments.

Obsolete documents should be promptly removed from use.Any obsolete documents required for legal and/or knowledgepreservation should be suitably identified and archived andmarked “Do not destroy”.Certain documents must be kept, e.g. First-aid reports,accident investigation forms.

Site risks should be controlledusing a process of hazardidentification, risk assessment andrisk elimination. If a hazard cannotbe eliminated, it must be controlledusing the hierarchy of control(overview provided below).

Documented procedures must be in place for:- Hazard identification.- Risk assessment.- Risk control.

A hazard management processmust be in place for the site.

You can find a range of information about hazard managementprocesses directly from WorkCover NSW on the Internetwww.workcover.nsw.gov.au. The types of processes you canuse are:

Regular hazard inspections using a checklist.Risk assessments on equipment, processes or activities.

Records of inspections and risk assessments undertaken mustbe retained.

Risk control measures should beregularly evaluated foreffectiveness.

Procedures for follow-up inspection or audits and monitoring ofcontrols are required.

The results of hazard managementshould be communicated toemployees, volunteers andcontractors.

You need processes in place to communicate findings to allrelevant personnel, such as meetings, memos, hazard alerts,etc.

Sites shall implement advisory andwarning signage.

Clearly visible warning signs consistent with AS1319 to beused on the premises including the track area.Signs used to warn of restrictions.Signs used to assist with traffic management.

Safe working procedures shall bedeveloped for all tasks.

You must set out in writing safe work procedures for potentiallyhazardous activities.

Employees and competent personsshould be involved in thepreparation of safe workingprocedures.

Consult employees, volunteers and contractors whendeveloping procedures and work instructions.Authorisation of procedures by a person with appropriateauthority and expertise.

Supervisors or other qualifiedpersons must regularly check thatsafe working procedures arecomplied with.

Regular inspections by supervisors.Audits by external personnel.

A competency and OH&S trainingneeds analysis should beconducted.

You should decide what training is needed, considering:Training required by legislation.Skills / competencies required.Skills / task matrix showing individual competencies andfurther training needs.


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Training in safe work proceduresshould be provided to all employeesto enable them to competentlyperform their tasks without risk tohealth and safety.

You need a training matrix or training records that show allemployees have had job specific training, and the details of thattraining. Typical training could be

Manual handling.Legal obligations.Hazard identification.Hazardous substances.Safety tag/lockout/isolation.Emergency response.Use of Personal Protection Equipment.Operation of track.

Personnel shall receive refreshertraining when required.

Identify training that needs refresher training, such as first aid.

Equipment must be maintained in asafe condition.

You must maintain the track and all equipment so they are safeto use:

It must be maintained by suitably qualified personnel.Guard hazardous components such as the lure drivemechanisms.Electricians to inspect, test and tag electrical equipment.Properly maintain workshop equipment such as welders,grinders, etc.

The use of safety or protectiveclothing or equipment to bedocumented.

In some situations it is not possible to eliminate all of thehazards, consequently you need to use safety equipment:

Identify and document where safety equipment is needed,such as:

High visibility vests for traffic control.Hearing protection for noisy equipment.Respirators to use when spraying chemicals.Safety boots in workshop.Eye and face protection when using grinders.

All safety equipment must be maintained in a conditionsuitable for use.Train employees, volunteers and contractors in the use ofequipment where necessary, e.g. respirators.All protective clothing equipment must comply with therelevant Australian Standard.

Workplaces that employ outdoorworkers have a responsibility underthe Act to develop and implement asun protection policy and provideongoing training to support it.

The key components of a sun protection policy include, but arenot limited to, the following:

Provide and maintain appropriate clothing and equipment toprotect outdoor workers form the sun.Set up systems of work to reduce the amount of time workersspend in the sun.Provide information, training and supervision in consultationwith employees regarding prevention and early detection ofskin cancer.

Hierarchy of ControlOnce hazards have been identified and the risk assessed, a Risk Control Plan is developedto identify how to eliminate or minimise the risk of injury or illness.

There are a number of ways in which a risk can be controlled. The Hierarchy of Controlrequirement of OH&S Regulations outlines the types of risk management controls that canbe taken and the order in which they must be applied.

C O N S U LTAT IO N and TR AIN IN G are in tegra l aspec ts of risk contro l.They m ust com plim ent and add to the o the r contro ls.

H ierarchy of C ontrolT he preferred order of contro l m easures for O HS risks

ELIM IN ATEThe preferred m ethod and m ost effective

solution

Contro lling the hazard at source eg.Repairing a dam aged electric cord - Changing a system of work -Rem oving a hazardous substance w ith a m echanical process

SU BSTITU TEElim ination not possib le? Look to substituteor rep lace the know n hazard w ith one that is

less hazardous.

Substitu te a less hazardous m aterial, process or equipm ent, eg.• rep lace one substance or activ ity for a less hazardous one

EN G IN EERThis strategy involves denying access to the

hazard by insta lling physica l barriers

ADM IN ISTRATIVEW hen exposure to the risk is not (or can not

be) m in im ised by other m eans

PERSO N AL PRO TECTIVEEQ U IPM EN T (PPE)

Used only w hen other m easures are notpractica l or to increase protection

Redesign equipm ent or work processes to reduce the frequencyof perform ing dangerous tasksIso la te the hazard by insta lling screens or barriers aroundhazardous areas

In troduce safe work practices to reduce risk eg.• Safety checks on vehicles and equipm ent before use• Lim it exposure tim e to hazard ie . sun light, m anual handling,

driv ing long dis tances

In troduce PPE to increase protection• Skull caps and protective vests• Safety boots, work g loves, hats, sunscreen• Ear m uffs and ear p lugs

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Controlling a risk means getting rid of the hazard altogether, or minimising the chance that itwill actually harm people. Some options are better than others.

The best control measures act on the environment, not the people within it, and the‘hierarchy of control’ reflects this approach.

It is important to start with the optimum control, which is to eliminate the risk and workthrough solutions before moving to the next level of the hierarchy.

When deciding on the best way to control a risk the first questions should be:

“Is the job/task necessary? Can the hazard be eliminated?”The last question to be asked:

“What protection can the employee wear / use to minimisethe risk of exposure to the hazard?”

If no single control is sufficient a combination of the above controls need to be put inplace to minimise the risk to the lowest level that is reasonably practical.


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ATTACHMENT A

<insert club name>

Occupational Health & Safety PolicyThe <insert club name> considers the Occupational Health and Safety (OH&S) of allpersons employed, contractors, suppliers, volunteers, club members and visitors to the clubto be of utmost importance. We are committed to making resources available to comply withthe relevant Acts and Regulations associated with OH&S and to ensure that the club is safeand without risk to health.

The club is committed to the effective management of OH&S. It is the aim of the club toeliminate the risk of injury and disease to our employees, contractors, suppliers, volunteers,club members and the public by adopting a planned and systematic approach to themanagement of occupational health, safety and welfare, and by providing the resources forits successful implementation and continuous improvement. All reported incidents will beinvestigated.

Purpose of PolicyThe overall objective of this policy is to maintain a management system which complies withor exceeds relevant legislation and standards.

Specifically the club will ensure:

All hazards and risks to health and safety are identified, assessed and where theycannot be eliminated are effectively controlled;

Measures to control hazards and risks to health and safety are regularly monitoredand evaluated;

Employees and volunteers are consulted and encouraged to contribute to thedecision making process on OH&S matters affecting their health and safety at work;

All employees, volunteers and contractors receive the appropriate, supportinformation, instruction, training and supervision required to develop the skills tosafely carry out their duties and OH&S responsibilities; and

OH&S is promoted within the club.

Values or Principles on Which this Policy is BasedThat the Committee of the club has responsibility for maintaining and promotingOH&S.

That the employees, volunteers and contractors of the club have a responsibility forcomplying with this policy and related OH&S procedures, and should contribute tothe promotion of health and safety in the workplace.

TargetThis policy applies to all employees contractors, suppliers, volunteers, club members andvisitors to / within the club.

Procedures1. The club Secretary/Manager of the <insert club name> will be the Occupational

Health and Safety Officer.2. The Occupational Health and Safety Officer will conduct a risk assessment at least

once each year. The assessment will utilise the OH&S inspection checklist containedin the Occupational Health & Safety Policy and Compliance Operating Standardsupplied by GRNSW.

3. The club Committee will review progress on OH&S strategies at least once a year.4. Employees, volunteers and contractors are responsible for raising and reporting any

safety hazard to the Occupational Health and Safety Officer.5. Employees, volunteers and contractors are responsible for their compliance with the

policies and procedures of the club, including completing an incident form for everyincident and submitting the form to the Occupational Health and Safety Officer.

Policy Review and DisseminationEmployees, volunteers and contractors will be provided with a copy of this policy duringinductions to the workplace.

This policy will be reviewed by the Committee at least every two years in consultation withthe Occupational Health and Safety Officer.

ResourcesWorkCover NSW Community Services Safety Pack.

www.workcover.nsw.gov.au

WorkCover Assistance Service ph. 13 10 50.

ATTACHMENT B

OH&S Inspection ChecklistYou should use this checklist to identify hazards and assess risks around your club premisesand track.

If you identify a hazard or risk during the inspection you should allocate a “Risk Rating”,using the risk matrix below, in the appropriate column in the inspection checklist.

Clubs should ensure they take action to eliminate or control any risks and hazards identifiedduring the inspection process.

Likelihood Extreme Risk

ConsequenceAlmostCertain

Likely Unlikely VeryUnlikely High Risk

Catastrophic Medium Risk

Major Low risk

Serious

Minor

Likelihood of Recurrence: Consequence of Incident:

� Almost Certain = Could Happen Anytime � Catastrophic = Death or Permanent Disability

� Likely = Could Happen Sometime � Major = Serious Injury and > 7 Days Off Work

� Unlikely = Could Happen, but Very Rarely � Serious = Medical Attention and < 7 Days Off Work

� Very Unlikely = Would be an Exceptional Instance � Minor = First Aid Required

GREYHOUND CLUB GENERAL INSPECTION CHECKLIST

AREA WITHIN CLUB Y / N / NA RISK RATING COMMENTS

Club Office / Administration Area

Electrical equipment and leads tested and tagged

All power points, light fittings and switches in a safe place and free of obviousdefects? (Check if they are mounted securely, there are no loose covers orwires, broken or damaged fittings, or signs of overheating.)

No frayed or damaged leads

No Double Adaptors

No Dangling Cords

Are extension leads and power boards maintained in a safe operating condition?

Are extension leads and power boards located in a safe position to preventmechanical or other damage?

Emergency procedures documented and displayed?

Is ventilation appropriate and adequate for the work area?

Is there adequate lighting?

Are work items that are regularly used within easy reach?

Are storage shelves organised to minimise bending and stretching?

Are walkways and doorways clear of boxes, extension cords and litter?

Are floor surfaces even? (e.g. no loose tiles or carpet that is torn or has ridges or holes)

Screen-based equipment positioned to reduce glare

Area around photocopiers well ventilated?

Is office equipment (such as computers screens, desk lamps) adjustable to avoidstrain?

Other

Race Day Office




No Double Adaptors

No Dangling Cords








Are walkways and doorways clear of boxes, extension cords and litter?


Screen-based equipment positioned to reduce glare

Area around photocopiers well ventilated?

Is office equipment (such as computers screens, desk lamps) adjustable to avoidstrain?

Other

Bar Area




No Double Adaptors

No Dangling Cords








Are walkways and doorways clear of boxes, extension cords, litter and otherobstructions?


Are all other surfaces smooth and free of sharp edges?

Is there non-slip bar floor and cool room matting?Patrons chairs and tables in good condition (e.g. no sharp edges or faultyequipment)Are floor surfaces free of water, ice, oil or other fluids?

Are fire exit signs and lighting functional?

Other

Canteen / Restaurant Area




No Double Adaptors

No Dangling Cords











Is there non-slip kitchen floor and cool room matting?

Fire blanket

Fire extinguisher


First Aid Kit

Adequate storage for cleaning products

Fire hoses in good working condition

All kitchen equipment clean and functioning

Are floor surfaces free of water, ice, oil or other fluids?

Other

Judges Tower

Are floor surfaces even? (e.g. no loose tiles or carpet that is torn or has ridges orholes)



No Double Adaptors

No Dangling Cords










Is the tread on stairs adequate to minimise slipping?

Is the foot-space on each stair adequate?

Are handrails adequate?

Is there any noticeable rust?

Is there any structural damage to tower?

Are there noticeable gaps in flooring, ceiling or walls?

Any noticeable water damage?

Is there enough room for the photo finish workstation?

Is there appropriate furniture (sturdy) to house the photo finish equipment?

Other

Workshop / Maintenance Shed




No Double Adaptors

No Dangling Cords











First Aid Kit

Fire extinguisher


Adequate storage for hazardous substances

All hazardous containers labelled correctly


Are machine guards in place on all operating equipment?

Are belts, pulleys and other rotating parts properly guarded?

Are emergency stop buttons clearly visible and operational?

Is there adequate clearance/aisle space around machinery and equipment?

Are machinery and equipment areas kept clean?

Is noise reduced by mufflers, baffles or isolation of the machinery or equipment?

Are tools and equipment stored in their proper places?

Are workers trained to operate machinery safely?

Are workers supervised to ensure correct operating procedures are followed?

Is personal protective equipment - such as safety footwear, eyewear, hearingprotection - worn by employees and maintained in good condition?

Is equipment regularly inspected for damage and wear, and maintained inaccordance with the manufacturer’s instructions?

Are workers trained in the use of personal protective equipment?

Workshop / shed locked when unattended

Welding equipment in good condition

Workshop power protected by safety switch

Other

Lure Mechanism

All parts that can entangle or entrap the lure are guarded

Emergency stop function available at a number of locations

Equipment properly maintained

Procedure to stop mechanism if person is on track

Lure Driver versed in emergency procedures.

Other

Kennels




No Double Adaptors

No Dangling Cords











Fire extinguisher

Adequate storage for hazardous substances



Lifting of dogs not required into kennels or onto inspection stand

Air conditioning in kennels

Are there any loose wires or metal sheeting in kennel block?

Is there adequate lighting for Stewards and Vets?

Security cameras

Are weighing scales located clear of walkways, entrances and exits?

Are the kennels structurally secure (i.e. no noticeable rust or holes in roof or walls)?

Adequate drainage for animal waste

Other

Playground Equipment

Equipment maintained in good condition

Chains on swings will not allow fingers to be trapped

Equipment made to a recognised standard

Slide has no sharp edges

Surface under equipment soft and safe

Equipment free of splinters

Equipment located in position clear of traffic

Other

Emergency and Fire

Fire wardens and floor wardens appointed for all parts of club/track

Names of all fire and floor wardens clearly displayed

Fire extinguishers recently serviced and tagged

Suitable fire extinguishers available

Fire exits clearly marked

Fire blankets available

Fire exit lights operational

Emergency lighting available for spectators

Exit doors easily opened

Exits clear of obstructions

Fire alarm system functioning correctly and tested regularly

All employees, volunteers and contractors advised of emergency procedures

Fire and emergency instructions documented and displayed

Emergency evacuation procedures practised

Cold room designed to be exited from inside

Cold room fitted with internal audible alarm and light

Other

General Areas, Grounds and Outdoor Amenities (including grandstands)

Surfaces that get wet are slip resistant

Oil and grease cleaned immediately

Walkways and stairs are free from obstructions

No trip hazards in walkways or stairs

Walkways adequately and clearly marked

Stairs and risers uniform in dimensions and in good repair

Stairs and spectator stands with edge protection to prevent falls



Are ramps designed to prevent slips and falls?


Are spills cleaned up immediately?

Are the responsibilities for cleaning floors, clearing work areas and walkwaysclearly specified?

Ergonomics and Manual Handling

Can all materials and equipment be lifted and carried easily?

Are mechanical aids such as trolleys, trolley jacks or hoists used?Are workers trained in manual handling techniques and the use of mechanicalaids?Adequate work space available

Working in standing position is avoided where possible

Working in a fixed position is avoided where possible

Awkward and constrained postures are avoided

Repetitive movements are avoided

Frequent lifting, pulling, pushing, dragging of light loads is avoided

Lifting, pulling, pushing, dragging of heavy loads is avoided

Bending or reaching above shoulder height and twisting is avoided

Awkward loads redesigned where possible

Is rotation of tasks used to avoid repetitive work?

Are there sufficient rest breaks?

Procedures for safe team lifts in place where needed

Other

First Aid

Contents of first aid cabinets/boxes are fully stocked and in order

All contents that have passed their expiry date have been discarded

First aid cabinets are clearly labelled

Cabinets easily accessible and unlocked

Employees are aware of the location for first aid treatment

Emergency phone numbers displayed

First aid officers accessible to all workers and work areas

A trained first-aider is on the premises at all times

Other

Hazardous Substances

Hazardous substance register is complete and available

Material Safety Data Sheet provided for all substances


Unnecessary substances are disposed of in a safe manner

Special storage conditions followed where applicable

Workers trained in the handling and use of hazardous substances

Tasks performed as per safety instructions

Necessary equipment for safe use of substances provided

Where necessary, personal protective equipment provided and maintained

Eye washes and showers are easily accessed

Procedures exist for the safe clean-up of spilt chemicals

Arrangements made with local council for the appropriate disposal of hazardoussubstances (e.g. needles and other chemicals)

Other

General Electrical

Earth leakage circuit-breakers installed

All switchboards locked to prevent access

No live conductors accessible except to electrician

All electrical wiring is in good condition

All switchboards are in good condition

Main isolating switch clearly labelled and accessible

Other

Ladders

In good state of repair and industrial grade

Used correctly

Ropes, pulleys and treads in a good state of repair

Fixed ladders fitted with ladder cage where needed

Other

Noise

Noise levels at or below Leq(8h) 85 dB(A)

Hearing protection supplied if noise cannot be controlled

Hearing protection worn in designated hearing protection areas

Other

Housekeeping

Bins located at suitable points

Bins emptied regularly

Spills cleaned up thoroughly

Other

Signs

Adequate warning signs in place around premises

Exits clearly marked

Signs restricting access clearly displayed

Signs indicating assembly point clearly visible

Hazchem signs in place if needed

Other

Training

Training Program documented and records maintained

Workplace-specific induction for workers, volunteers and visitors

Induction training includes a review of OH&S matters

Employep, volunteers and contractors trained in emergency procedures

Employers, volunteers and contractors trained in the handling of hazardoussubstances

Employers, volunteers and contractors trained in safe manual handlingtechniques

Employers, volunteers and contractors trained in the correct use of personalprotective equipment

Induction training includes a review of OH&S matters

Employers, volunteers and contractors trained in emergency procedures

Employers, volunteers and contractors trained in the handling of hazardoussubstances

Employers, volunteers and contractors trained in safe manual handlingtechniques

Employers, volunteers and contractors trained in the correct use of personalprotective equipment

Other

Ventilation

Air conditioning system inspected, tested and maintained

Other

Gas and Gas Bottles

Full and empty cylinders chained in an upright position

Gas hoses in good state of repair

Portable welding gas bottles mounted on appropriate trolley

Burn back arrestors fitted to welding gas cylinders

No LPG cylinders located inside buildings used for cooking

Gas stoves inspected and in good condition

Main gas shut off tap clearly labelled and accessible

No smoking signs near LGP gas cylinders

Location of main gas shut off tap shown on emergency plan

Other

Sun Safety

Does your club have a sun safety at work policy?

Are there shade structures across outside work areas?

Does the club provide and maintain appropriate clothing and equipment toprotect outdoor workers from the sun? (e.g. sunscreen and broad brimmed hats)

Does your club provide information, training and supervision in consultation withemployees regarding prevention and early detection of skin cancer?

Do work procedures and practices attempt to minimise workers' exposure toultraviolet radiation?

Other

*

*

*

*

Comments

Inspector 1: Location:

Inspector 2: Date:

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MANAGEMENT PROCEDURES CHECKLIST – example

<insert club name> Management Procedures Checklist

PROCEDURE:

In developing or reviewing the procedure do the following elements form part of the process?

1. RISK MANAGEMENT Yes / No HOW or WHY NOT?

Are hazards identified andassessed?

Are all possible control strategiesconsidered?

Are control strategiesincorporated into the procedure?

2. TRAINING Yes / No FOR WHOM? WHEN?

Is training provided for theprocedures?

3. IMPROVING Yes / No BY WHOM? HOW?

Is the procedure reviewed &revised?

Is the procedure checked forcurrent compliance tolegislation?

4. CONSULTATION Yes / No HOW? WHEN?

Are those who carry out the procedures involved in its:

DEVELOPMENT

REVIEW

MONTHLY / QUARTERLY HEALTH AND SAFETY REPORT - example

<insert club name> Monthly / Quarterly Health and Safety Report

Reporting period: Department (if applicable):

Activity Current Reporting Period Previous Reporting Period

Number of Reported Injuries

Number of Lost Time Injuries

Number of Hours Lost

Number of Rehabilitation Cases

Number of Accident/IncidentInvestigations

Control strategies implementedfollowing Workplace Inspections

Control strategies implementedfollowing Workplace Inspections

Control strategies implementedfollowing Job Safety Checks

Training Programs undertaken(including inductions)

New Equipment / Processes(including chemicals)

Contractor Activities

Other Activities undertaken

Name: Signature

Date for next report:

RESPONSIBILITY AND ACCOUNTABILITY PROFILE – example

<insert club name> Racing Club Responsibility and Accountability Profile

ProcedureEvery person within the <insert club name> has a responsibility for OHS to the extent of which they arecapable. Capability is determined by the level of authority, qualifications, skills, training and physicalcapability.

When functions are required outside the expertise of the Secretary Manager or other personnel within theClub. The Secretary Manager shall engage the services of appropriately qualified personnel to provideadvice or deliver services as required.

The responsibility and accountability profiles shall be endorsed and supported by relevant personnelduring their Safety Induction Program Recruitment Procedures. In addition they are to be included in allposition descriptions and form an integral part of regular individual performance appraisals.

ResponsibilitiesThe Secretary Manager is responsible for ensuring the Club’s Occupational Health and Safety Policyobjectives are met. As such he / she shall:

Promote and support the implementation of the Club’s Occupational Health and Safety Policy andProgram standards.Establish and regularly review annual quantifiable safety targets with his / her direct reports.Define individual responsibilities and performance objectives for his / her direct reports.Ensure that Occupational Health and Safety principles are included in all Contract Specifications andthat these principles are reviewed during the Tender Evaluation Process.Ensure that his / her direct reporting personnel have sufficient knowledge and training to achieve theirset accountabilities.Review all major accident/incident investigation reports to ensure action has been taken to preventrecurrence.Participate at least half yearly in a Workplace Inspection.Participate regularly in safety training programs by way of formal introduction.Ensure adequate financial and human resources are available to implement the Club’s OccupationalHealth and Safety Program.Ensure Occupational Health and Safety is an agenda item at all Management Meetings.Comply at all times with established policies and standards.Ensure that all records are maintained to comply with relevant Health and Safety legislation.Ensure effective consultation for all OHS issues.

Supervisory Personnel must actively participate in all aspects of the Health and Safety Program. Assuch they are responsible for:

Promoting and supporting the implementation of the Club’s Occupational Health and Safety Policyand Program standards.Establishing high standards of performance from all employee levels.Defining individual responsibilities and performance objectives for their direct reports.Ensuring that direct reporting personnel have sufficient knowledge and training to achieve their setaccountabilities.Establishing safety targets in consultation with their direct reports.Ensuring that Occupational Health and Safety principles are reviewed during the Tender Evaluationprocess.Monitoring contract personnel to ensure compliance with policies and standards established in theContract Specification.Promptly investigating all accident/incident investigation reports with relevant personnel to ensureaction is taken to prevent recurrence.Supporting and participating in membership of the Occupational Health and Safety Committee/Consultative ProcessParticipating in Workplace Inspections.Participating regularly in safety training programs by way of formal introduction.Ensuring prompt corrective action is taken to control workplace hazards.Promoting and supporting rehabilitation at the workplace.Ensuring Occupational Health and Safety is an agenda item at all regular employee meetings.Complying at all times with established policies and standards.Communicating and enforcing the Club’s Safe Work Procedures to all persons present in their area ofcontrol.Ensuring employees work within their capacity, experience and training.Ensuring all persons are issued with, trained and use appropriate protective equipment when andwhere required.Participating in Injury Management and Return-to-Work Programs.

Employees are responsible for:

Ensuring their personal compliance with the Club’s policies and standards to protect their own healthand safety as well as that of others present at the workplace.Notifying their Supervisor immediately of any situation they believe could pose a risk of personalinjury or property damage.Participating in and contributing to the effectiveness the Club’s health and safety activities.Reporting immediately any injury or “near-miss” situation.

Secretary Manager: John Smith Employee Representative: Harry GrahamSigned: Signed:Date: Date:

This Profile will be reviewed on or before: [Insert Date]

RESPONSIBILITIES CHECKLIST – exampleFrom the list below match the expected behaviours to the different management levels of yourclub. Put an initial in the box to indicate who the behaviour is expected of:

C= Committee, M = Manager/Secretary, S = supervisor, E = employeeThe checklist is not an exhaustive list but rather to help you on the way. There will be otherexpected behaviours you may have for each level.

Identify hazards and fix or report Investigate incidents and accidents

Participate in Return to Work program ifinjured

Make sure a Return to Work program isdeveloped

Allocate budget to OHS Report injuries

Make sure machines are maintained Make sure procedures are in place andcommunicated to all employees

Manage contractors Identify suitable duties options forinjured employees

Wear Personal Protective Equipment(PPE) (Hearing, gloves etc) Make sure PPE is supplied and worn

Make sure work areas are clean andcleaning materials are provided

Supervise the Return to Work programof injured workers

Know and initiate emergency andevacuation procedures

Keep work area clean

Develop and review procedures Make sure OHS policy and proceduresare developed and implemented

Make sure procedures are followed Follow procedures

Train operators in safe procedures Fix hazards that are reported

Evacuate when instructed Make sure employees are trained inprocedures

Make sure operating procedures aredeveloped and implemented

Return to work on suitable duties ifinjured

Report hazards (faulty machines, leaks,spills etc)

Make sure equipment required for safework is available

RESPONSIBILITIES PROFILES WORKSHEET – exampleThis is an example of the expected behaviours being transferred from the ResponsibilitiesChecklist and then the needs of supervisors and employees identified.

ManagementLevel

Responsibilities from expected behaviours Needs

ClubCommitteeand/orSecretary /Manager

Provide resources for selection and supplyof safety gear (PPE)Develop and implement proceduresEnsure safe equipment is purchased andmaintainedHave workers compensation insurance andprocedures to deal with injuriesHave a Return to Work programDevelop an injury and incident reportingsystemAct on injury and incident reportsSupply resources for safety gear andcleaning materialDevelop and implement emergencyproceduresEnsure appropriate training for allemployees

Supervisors Supply safety gear and ensure it is wornEnsure procedures are followedEnsure equipment is safe and properlymaintainedAct on injury reports, provide first aid, reportinjuriesAct on safety problems, take remedialaction, fix or referEnsure work areas are kept cleanProvide cleaning equipmentSupervise return to work on suitable dutiesHelp manage emergency proceduresProvide training

Proper safety equipment available(PPE)ProceduresSupply of safe equipment andconsultation on equipment purchasesReporting systemFirst aid training and suppliesReporting method and resources tofix problemsSupply of cleaning equipmentReturn to work programAuthorityTraining

Employees Wear safety gear (PPE)Follow proceduresUse equipment properlyReport injuriesReport safety problemsKeep work area cleanParticipate in rehabilitationReturn to work on suitable dutiesEvacuate when told

Proper safety gear suppliedProceduresSafe equipmentReporting methodReporting methodCleaning materialRehab programSuitable duties availableEvacuation procedures

CONSULTATION STATEMENT – example

<insert name> CLUB - OHS CONSULTATION STATEMENT

Employerstatement of theircommitment

Consultationarrangement

Company CommitmentThe <insert club name> is committed to protecting the health and safety of all ouremployees. Injury and illness is needless, costly and preventable. Our club will consultour employees in implementing safety practices and systems that will ensure the health,safety and welfare of our employees. Employee involvement at all levels is critical forensuring a safe workplace.An OHS Committee [subject to number of employees] and OHS Representatives will beestablished to promote safety and health in the workplace.

If consultationarrangementinvolves electedemployeerepresentatives,explain who theyare and whatworkgroups theyrepresent

OHS RepresentativesThe OHS Representatives that have been elected by employees are: Mary Jones –Administration Workgroup; Peter Valastro – Track/grounds Maintenance Workgroup;and Tony Kiang – Raceday Workgroup. The OHS Representatives have been elected inaccordance with the procedures agreed between XYZ Racing Club and their employeesfor 2-year terms.The OHS Representatives are responsible for raising specific health and safety issuesthat arise in relation to the employees in their workgroup. Employees should raise OHSissues directly with their supervisor or their OHS Representative. Where the OHSRepresentative cannot resolve an OHS issue it has been agreed that they will refer it tothe [OHS Committee or Secretary Manager – whichever applicable].

If an OHSCommittee is tobe established,outline who willbe on it and theworkgroup/s itrepresentsOutline OHSCommitteefunctions andextent of itsauthority

OHS Committee [if applicable]The OHS Committee shall consist of four employee members and four employerrepresentatives.The workgroup for the OHS Committee is all employees who work for XYZ Racing Clubat 25 Circuit Road Wilberforce NSW.The employee members of the OHS Committee are the three OHS Representatives.The management representatives are John Smith, Tim Hand, and Shirley McIntyre.The OHS Committee will assist with the development and monitoring of safe workpractices and systems, and discuss issues that affect the health, safety and welfare ofall employees at XYZ Racing Club. The club will respond to OHS Committeerecommendations within a timeframe agreed by the Committee, set according to theparticular issue and its complexity.

Explain howemployees will beconsulted underthe consultationarrangement

How Employees will be consulted about OHSWhen an OHS issue is raised either by the club, an employee or the OHS Committee,the OHS Representative will consult members of their workgroup. The OHSRepresentative will also feed back to their workgroup the outcomes of OHS Committeemeetings.Employees should draw to the attention of their supervisor or OHS Representative anyhealth and safety concerns that they have about the workplace so the issue can bepromptly addressed.

Record how theconsultationarrangement wasdetermined

Establishment of Consultation arrangementsXYZ Racing Club discussed establishing consultation arrangements with its employeesin April 2004. After a number of information sessions and small group workshops withall employees, it was agreed to establish OHS Representatives and an OHSCommittee.

Outlinemonitoring andreviewing thearrangement

Review of Consultation arrangementsXYZ Racing Club and their employees agree that these OHS consultation arrangementswill be monitored and reviewed on an on-going basis to ensure that consultation with allemployees is effective and that all safety issues are being addressed.

Signature onbehalf of club

Signed: John Smith, Secretary ManagerDate: <insert date>

Review Date: Once a year on <insert date>

RECORD OF DIRECT CONSULTATION - example

This example is presented for application where an organisation has an ‘Other Agreed Arrangement’Consultation process in place. Documentation required for OHS Committee and OHSRepresentative reporting includes: formal agenda and meeting minutes.

<insert name> Club – Record of Safety Discussions

Workgroup Area/s Date:

Duration:

Agenda items: eg. Report of actions taken since last meeting, Outstanding Action Items, Plannedchanges to the workplace, Workplace Safety Inspections, Employee OHS Issues etc.

Persons present:

Comments and issues raised:

Date for next meeting:

Corrective Action Decisions Action by Action complete

Date Sign off

ELECTR

ICA

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HEC

KLIST

-example

<insertclubnam

e>ElectricalSafety

InspectionC

hecklist

Page1

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orkplace/W

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rea:___________________________________________

Date

Checklistcom

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Nam

eofPerson

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checklist:______________________________________________________

Date

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bereview

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Fillthedetails

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column

forplug-intype

electricalequipmentused

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therisk

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ent.Equipm

entthathasbeen

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entandshould

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arranted,lowrisk

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ZS3760:2001

andthe

testresultsrecorded.You

shouldreview

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mendations

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orifthereis

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ustbetaken

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acom

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ighrisk

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GENERAL WORK PROCEDURES - example

<insert club name> General Work ProceduresThe following work procedures have been included as a guide, but these should not be generallyaccepted without careful consideration and input from employees who are expected to comply withthem.

� You are required as a condition of employment to know, understand and abide by all safety rules.

� Fooling around, practical jokes and rowdiness will not be tolerated at work as these often lead topersonal injury.

� Unauthorised consumption of alcohol or taking illegal or excessive legal drugs during work hours,or commencing work under the influence of alcohol or drugs, is not permitted.

� Observe the warning and safety signs that are displayed throughout the site. They are placedthere for your protection.

� If you have to leave your workplace for any reason, notify your immediate supervisor of yourintentions.

� Any employee who disregards safety procedures and endangers either their own safety or thesafety of fellow employees and others present at the workplace will be subjected to disciplinaryaction, which could ultimately result in dismissal.

� All injuries no matter how minor must be reported to your Supervisor. Give accurate details of howyour accident or injury occurred so that corrective action may be taken.

� Where suitable clothing is provided it must be worn at all times.

� Safety equipment must be worn when working in designated areas and when operatingdesignated tools, equipment (i.e. eye, hand, hearing protectors).

� Smoking is permitted in designated areas only.

� The speed limit on the property is 10km/hour. This must be strictly observed at all times by allvehicles.

� Running is prohibited throughout the Site.

� Emergency procedures have been developed; ensure you follow them at all times.

� Do not carry out any job or operate any equipment unless you are authorised and fully trained todo so.

� Before operating any equipment ensure all guards and safety devices are in position and operatingcorrectly.

� Riding on any part, other than the designed seat of all vehicles, forklift trucks or mobile equipmentis prohibited.

HAZARD REPORT FORM - example

<insert club name> Hazard Report FormHazards identified during day-to-day activities or as part of routine workplaceinspections or by any other identification methods are to be recorded on theHazard Report Form

Hazard Identified

Location: Date: Time:

Risk Class Class 1 – Action within 24-48 hoursClass 2 – Action within 7 days

Class 3/4 – Action within 7-14 daysClass 5/6 – Action within 14-28 days

Detaileddescription ofhazard (includetask involved, anyequipment, tools,people. Use sketchif necessary)

Possibleremedies

List any suggestions for reducing or eliminating the problem, eg. re-design,mechanical devices, training, maintenance work etc.

Reported by Name Signature:

Reported to Name: Position:

ACTIONREQUIRED

To be completed by Supervisor and include action at local level or referral toother sources

Date By Whom Controls/Action Required Completion Date Action Status

SUPERVISOR’S REPORTCorrectiveAction: Complete Incomplete

Name:Action referredto:

Signature: Entered into Risk Control Plan: YES NO

Copiesto: Manager:

Name: Signature:Date:

OHSRepresentative:

Name: Signature:Date

EVALUATION Hazard Eliminated Hazard Controlled Further Action Required

If further action required – complete new Action Required Table and enter into Risk Control Plan.

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JOB SAFETY CHECK - example

<insert club name> Job Safety CheckWhen undertaking your Workplace Inspection activity, or as part of general workplace observationsyou may identify specific job tasks associated with work practices that may give rise to hazards.When a risk has been identified that is associated with a specific job task, a Job Safety Check mustbe undertaken and Safe Working Procedures developed.

Job/task: Date:

Location: Employee observed:

1. Observe the job 2. Consider Job Factors 3. Discuss with Workers

SEQUENCE BASIC JOB STEPS POTENTIAL FAILURES OREXPOSURE TO HAZARDS

RECOMMENDED SAFEPROCEDURE

List the steps of the job insequence and verify breakdownwith employee.

What could go wrong?Exposure to noise, funes, dust,climateEquipment failuresAwkward body posturesmaintainedLoads lifted, handledContact with chemicals,hazardous substancesDemands on vision, hearingcommunication

Describe precautions to betaken in detail for each step.

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date:___/___/_____

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ployees

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hazardidentified?

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CLUB ANNUAL TRAINING PLAN - exampleAs part of the risk management process some control measures for risk in the Club’s workplacewould have been identified. Check your Risk Assessment and Control Plan, Job Safety Checksand Employee Licence and Competency Register and use this information to identify thetraining needs at your Club.

<insert club name> Date: <insert date> Developed by: <insert name>

Review date: <insert date> Officer responsible for completion: <insert name>

Control measuresWhat training is

required? Who is to be trained? How?Due

Date/sDate/s

completedEmergencyprocedures

Emergencyprocedures andevacuation plans

All employees Conduct briefingsessions andemergency drills

3 mthly

Trained First AidOfficers

First Aidcertification

<insert name(s)> Attend St. John’sLevel 2 First AidCertificate Course

Sept 11

Starter ManualHandling

Safe manualhandlingtechniques forclosing starting boxlids

<insert name(s)> On the Jobdemonstration andpractice

Sept 11

Catching PenAttendants

Safe manualhandlingtechniques forCatching PenGates and ReturnGates

<insert name(s)> On the Jobdemonstration andpractice

Sept 11

RETURN TO WORK PROGRAM - example

<insert name> Racing Club

Return to Work Program Policy and Procedures

Injury Management is the process that comprises activities and procedures established andundertaken for the purpose of achieving a timely, safe and durable return to work foremployees following workplace injuries/illness.

OCCUPATIONAL HEALTH AND SAFETY POLICYThe occupational health and safety of all persons employed in and visiting the workplace is of theutmost importance. Resources to ensure legislative compliance, that the workplace is safe andwithout risk to health, will be made available where reasonably practicable.Participation in the OH&S training programs and use of the OHS systems approach will beencouraged and supported at all levels of the organisation.In the event of an incident this organisation will identify the hazards, assess the risks and implementappropriate controls in line with the systems approach to OH&S

RETURN-TO-WORK PROGRAMThis organisation is committed to the rehabilitation of injured employees. In consultation with ouremployees (and any industrial union representing them) we have developed the following Return-to-Work Program.

OUR COMMITMENTS ARE:To return an injured employee to work as soon as possible (subject to medical opinion).To commence the injury management process as soon as possible after a workplace injury.To provide early access to injury management services (i.e. Industry co-ordinators and/or injurymanagement providers) for employees who need them.To adhere to the guidelines of our Workers Compensation Insurer’s Injury Management Plan.To develop a Return-to-Work Plan for the injured worker in consultation with the XYZ RaceClub’s Return to Work Coordinator. The Return-to-Work Plan will contain a description of howsuitable duties will be organised by XYZ Race Club.To giving consideration to approval of reasonable treatment, non-invasive investigations andrehabilitation costs prior to determination of or acceptance of liability.To maintain the confidentiality of injury management records.To provide suitable duties/employment, where reasonably practicable, to injured employees andto otherwise assist them with their return to work in a safe and proper manner.To consult with our employees and any industrial union representing them to ensure that ourReturn-to-Work Program operates effectively.To ensure that participation in the Return-to Work-Plan will not prejudice an injured employee’srights. It is the organisation’s policy to fully inform such employees of their rights andobligations.

EMPLOYEES RIGHTS AND OBLIGATIONSTheir right of choice of nominated treating doctor and rehabilitation providerThe insurer will need to be consulted if a change of treating doctor or rehabilitation provideris to be consideredAccess to interpreter services where appropriateTheir right not to be dismissed within 6 months of injury, solely or principally due to that injuryTheir participation in a Return-to-Work Plan, which will not, prejudice an employee in eitherjob security, promotion or workers compensation benefitsTheir non-participation in a Return-to-Work Plan, which may result in suspension orreduction of weekly benefitsTheir nomination of a treating doctor who is willing to participate in the, development of, andin the arrangements under a Return-to-Work Plan.

The designated Return To Work Co-ordinator for this workplace is:

They will be responsible for the proper management and co-ordination of the Return-to-WorkProgram. This includes prompt receipt of first aid attention, referral to the organisation and/or thenominated treating doctor for any injured employee as soon as possible. Development of a Returnto Work plan where appropriate and may include visits to the injured employee and/or regularcontact at the workplace.

The following Accredited Rehabilitation Provider(s) are available to assist in the rehabilitation ofemployees who suffer a workplace injury/illness:

Name Address Phone/Fax

The following Medical Practitioners or Practice is available to assist in the Return to WorkProgram.

Name Address Phone/Fax

Responsible Officer Employee RepresentativeName: John Smith, Secretary Manager Name:Signed: Signed:Date: <insert date> Date: <insert date>

Date prepared: <insert date> Review Date: on or before <insert date>

To manage the documentation and keep track of the various sub-sections, one person in theorganisation must have primary responsibility and a Document Control Numbering systemshould be applied. For example:

Section 001 – Introduction and Structure

Section 002 – Document Control

Form 002.1 – Document Register

Form 002.2 – Register of Updates

Form 002.3 – Forms Master List – and the like.

Defining the system for the control of documents ensures:

All documents and data are reviewed and approved prior to issue.

Pertinent issues of appropriate documents are available for use where needed.

All locations of control documents are recorded.

All superseded documents are controlled and/or removed from use.

OHS MANAGEMENT SYSTEM DOCUMENTATION REGISTER - example

SectionNo.

Document TitleForms / Records

001 Introduction and StructureThis section sets the format and the scope, purpose and procedures required to undertakeeffective document management.

002 Document ControlDocument RegisterRegister of updatesForms Master List

Sets the parameters for keeping tabs on the documentation management system and reviewprocess

003 OHS PolicyResponsibility and Accountability Profiles

004 Recruitment ProceduresPre-placement Health Assessment FormsInitial and follow-up Safety Induction Checklist

005 Employee Consultation and CommunicationConsultation StatementRecords of Safety Consultations – Agenda & Minutes

006 Hazard Identification, Risk Assessment, Control and MonitoringSafety Audits – usually conducted by external expertsHealth & Safety Checklist – focus on hazard classification categoriesWorkplace Inspection Checklist – focus on specific workplace or work areaRisk Assessment MatrixRisk Assessment and Control PlanHazard Report FormHazard Control FormHazardous Substances Register and associated MSDSsPurchasing Equipment and Substances Procedures

007 Safe Work MethodsJob Safety Check – also known as Task Analysis InventoryGeneral Standard Work Procedures

Safe Working Procedrues (SWP) – also known as Safe Work Method Statements

008 Information, Training and Adequate SupervisionOrganisation Annual Training PlanEmployee Training PlanCertificate of Competency Employee Register

009 Emergency Procedures and First Aid RequirementsEmergency ProceduresEvacuation Plan and Emergency Phone Numbers – displayed in prominent areas.First Aid Record of Injuries and Treatments Provided

010 Accident / Incident Report and InvestigationAccident / Incident Report and Investigation Form – an investigation procedure is to beapplied to ensure information is gathered about all workplace injuries/illnesses andincidents (near misses) at the scene immediately they occur. This information can then beused in identifying hazards and assessing risks, so the same problems can be avoided infutureWorkCover Authority Notification Serious Incident/Incident – in NSW this can be notifiedelectronically – however a record must be kept of the notification date, time and specificdetails reportedWorkers Compensation Insurer Notification Serious Incident/Incident

011 Injury Management and Claims AdministrationInjury Management ChecklistInsurer Notification Significant Injury (Initial Notification)Return-to-Work ProgramInsurer’s Injury Management PlanReturn-to-Work PlanWorkers Compensation Claim FormsWorkers Compensation File Notes and other Return-to-Work Records eg. Claims Notes,Medical Certificates, correspondence with treating doctor expense forms etc.

012 Contractor ManagementManaging Contractor Safety ChecklistContractor Safety Plan

013 Planning and ReviewManagement Procedures ChecklistMonthly / Quarterly Health and Safety ReportOHS Annual Improvement Plan