stand design regulation french regulations - sial...

SIAL 2014 – DU 19 / 23 OCTOBER 2014 – PARIS NORD VILLEPINTE - FRANCE 1

Stand Design Regulation French Regulations Introduction The «Architecture Regulations» of the Sial 2014 lists the norms for presentation and fitting of stands, set out in such a way as to guarantee a smooth show as well as optimal comfort. These norms include standard applicable safety rules for trade fairs, salons and exhibitions, laid out at the end of the document. All stand fittings and decors must follow the «Architecture Regulations». In all cases, before construction, each project must be submitted to the Sial Architecture Department, who may authorise installation on the site. Any project that does not respect the Rules will be refused, and any stand built without the approval of the Architecture Office can be taken down at the expense of the exhibitor.

No agreement made between exhibitors will be authorised; only the organiser or DECO PLUS will be permitted to grant authorisation for deviations on written request.

The projects must be submitted before the 4 July 2014 at the latest. Your Stand Installation File will include the following commitments taken by the exhibitor and the decorator: • The commitment form for clearance of debris from your

stand on assembly and disassembly: Once assembly and disassembly has finished and the stand space has been cleared of all debris and residue, the exhibitor and the decorator must complete the Clearance Declaration for the stand space and submit it to the Exhibitor’s Office Hall 5A.

• Should the organiser notice that the exhibitor or decorator has left debris on his or her stand, they will be held liable for not respecting their commitments made in the bare or fitted Stand Installation File. The bare or fitted stand Installation

• File will be sent to you by post by SIAL’s Architecture department as soon as you have chosen the location for your stand. This must be returned completed and signed. This file includes:

For the Bare stand: 1. The Installation File for your stand, completed and signed 2. The Stand Project: «Overhead view» plans showing scales, dimensions and positions of perimeters (shared partitions + alleys) 3. «Cutaway» plans showing scales, dimensions and heights of volumes depicted For the Fitted stand: The Installation File for your stand Any project that does not comply with French law and/or the regulations of the SIAL will be rejected and any stand assembled without the approval of the Architecture Office will be dismantled, at the expense of the exhibitor.

The SIAL architecture office DECO PLUS

1, rue Paul Delaroche - F - 75116 PARIS Tel.: +33 (0)1 47 63 94 84 - Fax: +33 (0)1 43 80 59 63

E-mail: [email protected]

AMOUNT OF PENALTIES CHARGED TO THE EXHIBITOR OR THE DECORATOR

Your Questions - Our answers PENALTY for debris left after assembly or disassembly

Who signs the commitment? The exhibitor or the decorator

How much is the penalty? (1)

€1,500 excl. tax for < 50 m² €3,500 excl. tax for < 50 to 100 m² > €5,000 excl. tax for < 100 to 250 m² > €7,000 excl. tax for < 250 to 400 m² > €10,000 excl. tax for > 400 m²

What happens if I don’t return the commitment form for clearance of debris from my stand?

My file will not be considered by the organiser to be complete and the plans will not be validated. Access to the Parc des Expositions will not be authorised and exhibitor badges will not be issued.

Make a status report of your stand, skip rental (2)

After dismantling the stand, the exhibitor or the decorator MUST contact the Head quarter office in Hall 5A to obtain the inventory report for the exit obtain a SPACE CLEARANCE CERTIFICATE (2).

Infringements recorded on site The record will be presented to the exhibitor on site or by letter. The penalty for the infringement will be sent in the form of an invoice.

(1) In the case of multi-installations, the amount of the penalty is calculated according to the total of the spaces concerned. (2) The exhibitor or the decorator must make the necessary arrangements to remove debris during assembly and disassembly periods. Should debris be left behind, and recorded officially by the SIAL, the penalty indicated will be invoiced. In the case of an infringement that surpasses the amount of the penalty, the invoice will be made out for the real value.


CONTENTS TECHNICAL SPECIFICATIONS Hall specifications 1/ Location of SIAL 2014 2/ Access to the halls 3/ Floors, walls and pillars in the halls 4/ Fluid distribution conduits 5/ Damage 6/ Aisles 7/ Suspended items 8/ Smoke extraction controls and fixed fire points 9/ Fire points (hoses) Supplies included in the site rental charges 10/ Accessibility for Persons of Reduced Mobility (PRM) 11/ Side panelling 12/ Two-sided stand sign STAND DESIGN REGULATIONS Height of stands, clearance limits and openings onto aisles 13/ Height limits 14/ Openings onto aisles 15/ Clearance limits 16/ Re-used stands Signage 17/ Structure 18/ Anchored balloons 19/ Sound systems and illuminated signs 20/ TV screens (and video walls) Platforms and Ceilings 21/ Platforms 22/ Ceilings Double-decker stands 23/ Accessibility for Persons of Reduced Mobility (PRM) 24/ Certificate of conformity to safety standards 25/ Surface area 26/ Weight limits 27/ Stairs 28/ Fire prevention 29/ Transparency for raised floors 30/ Ceilings

Kitchens / Food sampling 31/ Food sampling 32/ Cooking on the stands ACCESSIBILIY FOR PERSONS OF REDUCED MOBILITY AT TRADE SHOW FIRE & SAFETY PRECAUTIONS 33/ Fire-fighting facilities 34/ Stand shells / Partitions 35/ Partition coverings 36/ Carpeting 37/ Canopies - Ceilings - False ceilings 39/ Canopies 39/ Ceilings and false ceilings 40/ Paints and varnishes 41/ Transparent or translucent items 42/ Furniture and fittings 43/ Floral decorations 44/ Electrical fittings 45/ Liquid gas 46/ Compressed gas 47/ Flammable liquids 48/ Operational machinery 49/ Storage of materials 50/ Fire-proofing 51/ Safety department 52/ Authorised materials and certificates. Reiteration of French classification or European equivalence HEALTH, SAFETY & SECURITY REGULATION French recognised laboratories for fire rating


Technical Specifications

HALL SPECIFICATIONS 1. Location of SIAL 2014 SIAL will take place in halls 1-2-3-4-5A-5B-6-7 and 8 at the Paris-Nord Villepinte Exhibition Centre from 19 to 23 October 2014. 2. Access to the halls The halls are all on ground level. Access to the halls is provided at ground level by numerous side doors. Vehicles are not allowed to enter the halls. Car parks next to each of the halls are available to fitters during exhibition set-up and dismantling. 3. Floors, walls and pillars in the halls Floors, walls and pillars are either made of concrete or enamelled metal or clad with wood panelling. It is forbidden to drill, cut or otherwise deface these surfaces, nor may they be painted. Some pillars have technical order and safety casings that must remain in sight and accessible at all times. 4. Fluid distribution conduits The distribution of fluids in the halls is provided by a series of conduits. The conduits are enclosed by cast iron plates which cannot be moved. Only the Exhibition Centre operating company is entitled to use these conduits and hatches. 5. Damage Exhibitors shall be held responsible for any damage which they or their appointed contractors may cause to the building during transport, installation or removal of their equipment. 6. Aisles Exhibitors must not obstruct aisles with pipes, cables or decorations either at ground level or above ground. However, pipes and cables which meet the requirements of SIAL or the Safety Department may be installed over stand areas if necessary. 7. Suspended items Items suspended from the framework of the halls are installed by the Exhibition Centre’s Technical Department. Requests must be made directly to the SIAL. All suspended items must comply with the SIAL 2014 Stand Design Regulations. 8. Smoke extraction controls and fixed fire points Smoke extraction controls or fire extinguishers are mounted on the side panelling or on pillars and are indicated on the plans. Fire hoses are shown on the schemas. They must be cut away to accommodate these facilities, as shown on the drawings below. The intercoms must remain accessible at all times. Signs pointing out these facilities must be visible at all times. 9. Fire points (hoses) Fire hoses are located on the pillars either in the middle or at the edge of the stand. They must be left completely clear as shown in the Fire Safety Regulation.


10. Accessibility for people of reduced mobility In compliance with the regulations and with the Exhibitor's Guide for stands with a floor raised by over 2 cm, an access ramp is required for people of reduced mobility. These ramps must not encroach on the alleys. The access ramp should be at least 90cm wide and have a slope between 2% and 5%. 11. Side panelling The panelling around the sides of the halls is 3 metres high. Exhibitors may use any part of the panelling to hang signs or decorations. Anything stapled to the panelling must be removed by the exhibitor at the end of the exhibition and the staples removed from the panelling. Failing this, the exhibitor will be charged for restoring it to its original condition. 12. Two-sided stand sign SIAL will provide one sign per direct exhibitor’s site. This sign on the ground features the number of your stand (except for collective stands)


Stand design regulations

HEIGHT OF STANDS, CLEARANCE LIMITS AND OPENINGS ONTO AISLES Stands must be constructed taking into account the following height and clearance limits: 13. Construction heights • Maximum authorised height of shared partitions 2.50 m

from the floor of the building. • Maximum height of the construction: 5m from the floor of

the building. No connection with neighbouring stands can be accepted. 14. Openings onto aisles • Stand sides opening onto an aisle must include an

opening of at least 2.5 metres every 4 linear metres. The opening must equate to at least half the length of the side. The 2.5m opening must be kept clear: green plants, glass panes, etc. will not be authorised.

15. Clearance limits Stand structures must take into account the following clearance limits: Clearance limits from aisles and neighbouring stands Items up to 1.8 m high: no clearance limit. Items between 1.8 and 2.5 m high: clearance limit 0.5 m , including the partition screen between the neighbouring stand. Partitions must be no higher than 2.50 m and must start at least 0.5 m from the edge of the aisle. Items between 2.5 m and 5 m high: clearance limit 1 metre, from aisles and neighbouring stands. . WARNING: Mezzanine floors must be at least 2.00 m away from aisles and neighbouring stands. For solid horizontal structures such as the floors of upper levels and solid ceilings, there must be a 2-metre clearance from the partitioning in order to leave a distance of at least 4 metres between two adjoining double-decker stands or solid ceilings. Fascias must not extend higher than 2.5 metres above the floor. If a sign or logo exceeding the 2.5 metre limit is to be fixed to the fascia, it must be the prescribed distance from the edges of the stand and dividing partitions in particular. Stands including a hall pillar 1. Stands that include a hall pillar, with or without a fire hose, can cover it to a height of 3 m. A sign that conforms to the imposed requirements can be installed. The fire hose must remain accessible from the front and sides within a 1 m radius. 2. Pillars positioned half on a stand and half on a walkway may be covered up to a height of 3 m with the stand’s sign. Stands that back on to the hall stairs 1. The side facing the stairs should be considered as an open side. This side of the stand must not surpass the height of the stairs, without exceeding 1 m. 16. Re-used stands These are subject to SIAL’s Stand Design Regulations in the same way as newly built stands. They must conform to the prescribed clearance and height limits.

SIGNAGE 17. Structure By sign structure, the organizers mean an open-work superstructure which can include the illuminated name or logo of the exhibitor. Their height will be limited to 5.00 m, and signage must be set up between 2.50 and 5.00 m, respecting the requested withdrawal distances. Mobile structures must be at least 1 m away from neighbouring stands and aisles. Only the Parc des Expositions of Paris Nord Villepinte’s services are authorised to work on the hall’s building frame. Suspend from points using a 3x3 m grid. Permitted weight: 80 kg per point to use the whole frame. Check with Paris Nord Villepinte for weights above 80 kg. The sling point can be controlled up to 5.50 m, and no exceptions will be granted to this rule. 18. Anchored balloons Balloons inflated with a gas lighter than air, used as signs, must not exceed the prescribed height and clearance limits. Anchoring ties must be maintained at a constant length. Failure to comply with this requirement will give SIAL the right to remove them. 19. Sound systems and illuminated signs Any advertising using lighting or sound must be submitted to the approval of SIAL, who may withdraw such permission once granted if the item in question causes a nuisance to neighbouring exhibitors, causes an obstruction or mars the appearance of the exhibition. Flashing signs and the like are not permitted. Illuminated signs are permitted but they must under no circumstances be of an intermittent or flashing nature. 20. TV screens (and video walls) TV screens making up a video wall up to 5 metres high are regarded as flashing signs and are forbidden unless they are set back from the aisle by 2 metres. The sound level is restricted to 80 dbA.

PLATFORMS AND CEILINGS 21. Platforms Stands including platforms or of split-level design (assuming the interior space is not used and the prescribed height limits are observed) must conform to specific guidelines supplied on request. 22. Ceilings As a general rule, solid ceilings are not permitted at SIAL. However, the following stand roofing options are permitted: Cellular structures of the “Claustra” type made of M0 or M1 materials Alternating structures made of M0 or M1 materials laid out in “checkerboard” form to provide a largely open-work ceiling (50%). Vertical strips made of thin M0 or M1 materials placed at least 0.2 metres apart.


DOUBLE-DECKER STANDS Exhibitors wishing to build a double-decker stand must apply for permission to build by 4 July 2014 at the latest. The application must be accompanied by a cheque for €135 not inc. VAT per square metre of additional floor space. This sum will be deducted from the final building fees once SIAL’s Design Department has carried out the final calculation of the area and granted permission to build. 23. Accessibility for people with reduced mobility In compliance with the regulations and with the Exhibitor’s Guide for stands with a floor raised by over 2cm, an access ramp is required for people of reduced mobility. These ramps must not encroach on the alleys. The ramps should be at least 0.90 m wide and the slope must be between 2 and 5 %. 24. Certificate of conformity to safety standards As soon as they have received building permission, exhibitors should draw up their plans, taking into account the surface area allocated, and send them to the SIAL Design Department which will confirm its final approval and forward copies to the Safety Department. Detailed plans of both stands and upper levels should therefore be submitted for approval in duplicate. The plans should take into account the requirements concerning height and clearance limits contained in Articles 14, 15, 16 and following.

IMPORTANT For solid horizontal structures such as the floors of upper levels and solid ceilings, there must be a 2-metre clearance from the partitioning in order to leave a distance of at least 4 metres between two adjoining double-decker stands or solid ceilings. Fascias must not extend higher than 2.5 metres above the floor. If a sign or logo exceeding the 2.5 metre limit is to be fixed to the fascia, it must be the prescribed distance from the edges of the stand and dividing partitions in particular. 25. Surface area 300 m² maximum for the upper level itself. Only one upper level per stand is permitted. 26. Weight limits • 250 Kg/m² for upper levels under 50 m². • 350 Kg/m² for upper levels over 50 m².

IMPORTANT Exhibitors shall produce their calculations for their double-decker stand and have them checked during build-up by a registered inspector. The security consultancy DECO PLUS Tel.: + 33 (0)1 47 63 94 84 - fax: +33 (0)1 43 80 59 63, [email protected] can provide on request a list of registered inspectors in the Paris area. It is imperative that these documents are presented to the Safety Committee when they inspect the stand to approve the upper level for opening to the public. 27. Stairs Number of staircases per upper level and minimum width: Careful consideration must be given to the exact position of staircases leading to upper levels, their number and width being dependent on the surface area of such levels: • Up to 19 m²: 1 x 0.90-metres staircase • 20-50 m²: 2 staircases, one 0.9 metres wide and the

other 0.6 metre wide • 51-100 m²: either 2 x 0.9-metre staircases or 2

staircases, one 1.4 metres wide and the other 0.6 metre wide

• 101-200 m²: 2 staircases, one 1.4 metres wide and the other 0.9 metre wide

• 201-300 m²: 2 x 1.4-metre staircases. Only staircases whose closest outer uprights are at least 5 metres apart

can be taken into account in the number of exits and stair widths. Exits must be clearly pointed out by a sign bearing the word “Sortie” (exit) in white letters on a green background.

Straight staircases Straight staircases for public use must be constructed such that the steps comply with the customary regulations, each flight of stairs having no more than 25 steps. As far as possible, the direction of the flights should alternate. The height of the steps must be 13 cm minimum and 17 cm maximum. Steps must be at least 28 cm but not more than 36 cm wide. The relationship between the height and width of steps is governed by the equation 0.60 < 2H + G < 0.64 m. The steps in one flight must be of uniform height and width, although an exception may be made for the first step. Landings should be the same width as the staircase: in the case of flights not continuing in a different direction, landings should be longer than one metre. Single-width staircases must be fitted with one handrail. Double-width staircases or wider must have one handrail on each side. Spiral staircases Standard or additional spiral staircases shall be continuous, with no other landings apart from those serving upper levels. The tread and the height of the steps on the line of flight, 0.6 metre from the newel or central void, shall conform to the regulations mentioned in the previous article. In addition, the outer stair tread must not exceed 0.42 metre. The handrail for single-width staircases must be located on the outside.

Stairs • Single-width: A > 28 cm / B < 42 cm. • Double-width: A > 28 cm / B < 42 cm. Stairs combining straight and spiral elements. On condition that both the spiral and straight elements conform to the aforementioned regulations, staircases of this type can be considered as complying with the regulations defined above and, consequently, nothing prevents their being used in establishments open to the public.


Stair railings and banisters In accordance with French standards NF P 01-012 and NF P 01-013, stair railings must withstand a pressure of 100 kg per linear metre. Protective glass panels must be either reinforced or made of compound glass. So-called “Securit” glass is not permitted.

Location Stairs must be located at least 1 metre from the stand’s common partitioning in order to avoid overlooking the neighbouring stand. When two staircases are necessary, they shall be diametrically opposed. 28. Fire prevention Each stand shall be equipped with fire extinguishing facilities, including: one sprayed water extinguisher placed at the bottom of each staircase and a CO2-type extinguisher placed near the electricity switchboard. If the surface area of the upper level is greater than 50 m², appropriate additional fire extinguishing facilities shall be constantly ensured by at least one safety officer while the public is present. 29. Transparent upper levels Upper levels may be used to display a sign while remaining open-work. Not more than half the sides of the upper level may be filled in. The parts of sides left open shall be fitted with guard-rails in compliance with safety regulations. (French standard pertaining to guard-rails: NFP 01-012). 30. Ceilings Upper levels must not be covered with a solid ceiling or canopy.

KITCHENS - FOOD SAMPLING 31. Food sampling Tasting alongside the aisles is expressly forbidden. If the exhibitor intends to provide samples for tasting, this must be done inside the stand. 32. Cooking on the stands Exhibitors wishing to prepare cooked food on their stands must inform SIAL by 11 July 2014. They must also: • Take all necessary steps to avoid environmental

pollution. • Conform to the safety standards (particularly with respect

to the use of liquid gas (Article 45) and hygiene regulations in force.

• Provide areas where meals can be served out of sight of visitors circulating in the aisles.

• You can find the declaration form at www.sialparis.fr, in your exhibitor Space, under “my forms”. In all kitchens: • The floor (or table) bearing the cooking appliances must be formed of incombustible material or clad with M0 materials. • Cooking appliances must be kept at a suitable distance from all combustible materials and installed in such a way to prevent any risk of fire. • If these devices are located near to a partition wall, M0 cladding must be provided for up to a height of one metre parallel to the device. • Electricity metres must be at least one metre away from water points. • Each arrangement must be fitted with one or several fire extinguishers. Cooking and temperature resetting appliances whose nominal total power is less than 20kW per stand are permitted inside the exhibition halls. Nevertheless, the following provisions must be accepted: • a filter must be set up above the cooking appliances; • you must make sure that cooking and/or reheating appliances do not present any risk to the public; • suitable safety means must be installed (fire extinguishers, etc) Cooking and temperature resetting appliances whose nominal total power is greater than 20kW per stand are permitted. Nevertheless, the following provisions must be respected: • walls and partitions must be fire-resistant for at least one hour • doors opening onto the stand must be rated ½ hour or E 30 fire resistant (door obligatory) • separate cooking islands at a distance of 4 metres minimum • use fireproof screens around cooking appliances • if open on the stand: - have a vertical, fixed screen that is rated ¼ hour or E 1S-S stable in fire and made from M1 or A2-S1 fire resistant material, with a minimum height of 0.5 m under the kitchen’s end ceiling. - have a hood in M0 or A2-S1 material, d0; the extractor fan must be able to continue working for one hour with 400°C smoke. • the main electric wardrobe must have an emergency stop • cooking or reheating appliances must have CE certification • you must have safety means installed (suitable extinguishers, etc) • The present cooking or reheating devices, rejecting water vapour, are permitted without a filtering device; the other appliances rejecting other substances (fats, etc) must have a household hood filtering above these appliances, all gas-burning equipment must have outside ventilation. Kitchen in containers (PKL type) are permitted if they take over air extraction.


Kitchen modules in containers (type PKL) can be installed using the same extraction fittings. Stands with cooking appliances with a combined wattage of less than 20 kW. • Each kitchen must have an extractor hood covering all the cooking appliances • Each kitchen must have a central cut-off for all the cooking appliances (if necessary, one for the gas supply and one for the electricity supply). The cut-off devices must be clearly marked and easily accessible • Cooking appliances must either be installed at least 0.5 metre from the walls of the kitchen or the walls must be insulated with fireproof material • Flexible gas pipes connecting appliances to the gas supply must be replaced at the appropriate time • A mandatory certificate relating to the total power of appliances installed must be presented to the Safety Committee.

Characteristics of cooker hoods The health regulations relating to the extraction of water vapour and oily steam calls for the provision of mechanical extractor devices. All steam and smoke must be drawn into a large hood by a sufficiently powerful fan, then filtered and deodorized by three successive filters: the first a fine wire mesh, the second an electrostatic finishing filter and the third a deodorizing activated carbon filter. • The crosssection of the filters must be approximately 0.5 metre per square metre of cooking space • The rate of extraction must be approximately 4,000 m3/hour per square metre of cooking space • The hood must be closed on three sides, with a clearance of 0.8 metre above the cooking area.


Disabled access at trade shows INTRODUCTION The Order dated 1 August 2006 sets forth the provisions in application of Articles R 111-19 to R 111-9-3 and R 111-19-6 of the French Building and Housing Code regarding disabled persons’ accessibility to public access buildings and facilities open to the public when they are built or created. Generally exhibition centre pavilions, exhibition halls, and facilities fulfil the requirements in this Order: accessibility, toilets, parking, etc. Moreover, as they are facilities open to the public upon their creation, handicapped persons must have access to the stands, conference and meeting rooms, grandstands and tiered seating, and restaurant areas. In trade shows organised by COMEXPOSIUM, the Safety Manager is responsible for prescribing any measures and conducting inspections at the trade shows. The general and special measures applicable to facilities created at trade shows and exhibition fairs are summarised below.

SINGLE LEVEL STAND ACCESS As a space open to the public, each stand equipped with a floor higher than 2 cm must be accessible to persons of reduced mobility. One or more ramps at least 0.90 m wide shall facilitate such access. Slopes shall be within the following percentages: • 4% slope with no pathway length limitation, • 5% slope for a length < 10 m, • 8% slope for a length < 2 m, • 10% slope for a length < 0.50 m. A circular clearance of 1.50 m will be left for manoeuvring at each end of the ramp.

PATHWAYS • At least 1.40 m wide. 1) When the number of people received upstairs does not exceed 50 people, the service provided • Upstairs must be equivalent to that on the ground

level. • Otherwise, and/or if the number of people received

upstairs exceeds 50 people, the upstairs area shall be accessible by elevator in accordance with standard NF EN 81-70. Such installation shall be inspected by an organisation approved by the French Interior Ministry before putting it into service.

2) Compliance with the provisions of Article 7.1 in the abovementioned Order, regarding stairways. • 1.20 m wide between handrails. • 2 continuous handrails, extended at the top and

bottom of the stairs, horizontally, as an extension or returning to a partition wall, with a length equal to the step width.

• steps no more than 16 cm high with a width of no less than 28 cm. – front edging in contrasting colours

• tactile strip at the top of the stairs with a width of 0.50 m.

• compliance with good engineering practice for stairway design: 60 cm < 2 H + G < 64 cm (H = step height, G step width).

• handrails and guardrails must comply with standards NF P 01-012 and NF P 01-013

FITTING-OUT ROOMS OR AREAS RECEIVING SEATED AUDIENCES (CONFERENCES, TIERED SEATING, GRANDSTANDS, ETC.) Spaces reserved for people in wheelchairs shall be arranged. These spaces must be outside aisles and near the exits. There shall be 2 spaces for the first 50 seats and 1 space for each additional 50 seats.

RECEPTION AND INFORMATION DESKS Reception and Information Desks must be accessible to people in wheelchairs. • 0.80 m high, with empty space for knee room 0.30 m

deep by 0.70 m high.


Fire & Safety Precautions

The bylaws of 25 June 1980 and 18 November 1987 lay down safety regulations to prevent risk of fire and panic in establishments open to the public. Exhibitors MUST comply with these. This document provides a practical interpretation of the principal safety precautions that exhibitors must observe when designing and constructing their stand at SIAL. In the text that follows: • M0 means “fireproof” • M1 means “permanently non-flammable” • M2 means “low flammability” • M3 means “average flammability” • M4 means “high flammability”.

IMPORTANT Standard classification of wood-based materials (Decree dated 30 June 1983). The following materials are deemed to fall within category M3: • Non-resinous solid wood of thickness greater than or

equal to 14 mm • Resinous solid wood of thickness greater than or equal to

18 mm • Panels derived from wood (plywood, wood core plywood,

fibreboard, particle board) of thickness greater than or equal to 18 mm.

33. Fire-fighting facilities The layout of stands must not hinder access to fire-fighting facilities such as fire hoses and smoke extraction controls indicated on the plans. All such facilities must remain in view and fully accessible at all times. In addition, Halls 5A, 5B, 6, 7 and 8 are protected by an automatic fire extinction system. Nothing must prevent the water flow from the sprinklers. 34. Stand shells / Partitions Partitions shall be made of M0, M1, M2 or M3 materials. Panels made of particle board or wood core plywood 18 mm thick or over as well as hardwood panels 14 mm thick or over, are permitted without any particular protection. Panels of a lesser thickness must be fireproofed on both sides.

IMPORTANT It is forbidden to install structures of any kind over the aisles (structure, signboards, walkways, etc.). 35. Partition coverings a) The following MUST be used: M0, M1 or M2 coverings. b) The following may be affixed to the partition (stapled): Coverings (natural textiles or plastics) as long as they are category M0, M1 or M2. c) The following may hang loose (as long as the lower edge is 0.2 metre above the ground): Curtains, draperies and net curtains (natural textiles or plastics) as long as they are category M0, M1 or M2. d) The following must be affixed to a stiff backing of category M0, M1 or M2: Miscellaneous wall coverings (cloth and paper) of average or high flammability on condition that they are extremely thin (about 1 mm). This also applies to oilcloth-type wall coverings.

e) The following are not permitted as partition coverings under any circumstances: • Carpeting, whether hanging loose, stapled or glued. • Plates, panels or sheets of expanded plastic which are

not at least of low flammability (M2). This applies particularly to embossed materials such as decorative designs, signs and marketing or advertising text.

• Soft cellulose chipboard. f) Draperies, door curtains and net curtains: These are not permitted for stand entrances and exits. They are permitted for office doors, on condition that they are category M0, M1 or M2 and that the lower edge is 0.2 metre above the ground. 36. Carpeting Carpeting of category M4 may be used on the ground and on platforms 0 to 0.3 metre high. Category M3 carpeting must be used on platforms over 0.3 metre high, stairs and upper levels. 37. Canopies - Ceilings - False ceilings The covered area of stands with a ceiling, false ceiling or solid canopy must be less than 30 m². If the covered area is greater than 50 m², appropriate fire extinguishing facilities, constantly attended by at least one safety officer, must be provided while the public is present. 38. Canopies Canopies are permitted in the following circumstances: • In buildings protected by a sprinkler system (Halls 5A,

5B, 6, 7 and 8), canopies must be made from category M0, M1 or M2 materials (1)

• In buildings not protected by a sprinkler system (Halls 1 2-3-4), they must be made from category M0 or M1 materials. They must also be firmly fixed so as to prevent them from falling down and be supported by wire netting with 1 m² meshes maximum. In all cases, the suspension post and fixings holding up ceilings and false ceilings must be made of category M0 materials. If any insulating materials are introduced into the cavities of the ceilings or false ceilings, they must be made of category M1 materials.

(1) or made so by means of fireproofing treatment. 39. Ceilings and false ceilings Ceilings and false ceilings must be made of category M0 or M1 materials. It is, however, acceptable for 25% of the overall surface area of such ceilings and false ceilings to be of category M2 materials. Light fittings and associated accessories are included in this percentage. Furthermore they may be classed in category M2 (reminder: area of the canopies and the ceilings is limited to 300m². For any special requests please contact the safety officer. 40. Paints and varnishes Only water-based paints are permitted. Paints and varnishes reputed to be inflammable are forbidden. Oil paint may, however, be used for counter tops. The colour combination of white letters on a green background may only be used for exit signs. 41. Transparent or translucent items As a general rule, only toughened safety glass should be used, made visible by the addition of text or stickers. Some plastics are nonetheless permitted on condition that they are at least of low flammability (category M0, M1 or M2).


IMPORTANT Ordinary plastic panels that do not comply with these conditions shall only be permitted for areas of one square metre maximum (such as signs and advertising boards) on condition that the edges are framed with a metal rim. 42. Furniture and fittings All fittings, with the exception of the usual office furniture, must be made of category M0, M1, M2 or M3 materials (racks, counters, shelving, etc.). 43. Floral decorations Plants and flowers made of plastic or paper are not permitted. Plants and flowers made of natural textiles may be allowed on condition that they are fireproofed (M2). Preferably, real plants and flowers planted in compost should be used. Peat is not recommended. 44. Electrical fittings Electrical system The electrical system on each stand must be protected at its source against excess current and earth faults. All metallic masses must be interconnected and linked to the earth connection of the stand’s junction box. All electrical connections must be inside branch boxes. The electrical cut-off switches must be accessible to the personnel on the stand at all times. Electrical equipment • Electrical cables Electrical cables must be isolated to withstand a minimum of 500 V, which precludes in particular H-03- VHH cables (Scindex). Only cables with individually sheathed conductors inside a single outer sheath should be used. • Wiring Wires of less than 1.5 mm2 cross-section are forbidden. • Electrical appliances Category 0 (2) electrical appliances must be protected by a rated differential current device at least equal to 30 MA. Category I (2) electrical appliances must be connected to the safety conductor in the supply duct. Category II (2) electrical appliances bearing the symbol are recommended. • Multiple sockets Only multi-way adapters connected to a fixed socket are permitted (moulded multi-way adapters). • Halogen lamps (standard EN 60598) Stand lighting including halogen lamps must be: - placed at a minimum height of 2.25 metres - kept away from all inflammable materials (at least 0.5 metre from wood and other decorative materials) - firmly fixed - fitted with a protective screen (glass or fine wire mesh) to guard against the possible effects of the lamp exploding. (2) in the sense of French standard NF C 20-030 45. Liquid gas One bottle of butane or propane gas weighing up to 13 kg is permitted per 10 m2 of stand space up to a maximum of 6 bottles per stand. 46. Compressed gas Cylinders of air, nitrogen, helium, argon and carbon dioxide are permitted without restriction. Cylinders of oxygen, hydrogen and acetylene are not permitted unless a special dispensation is granted.

47. Inflammable liquids The use of inflammable liquids is regulated. The special instructions relating to them will be supplied to exhibitors on request. 48. Operational machinery Machinery and equipment operated on the stands must be expressly declared in advance. They must not present any danger to visitors. All operational machinery must be set back by one metre from the edge of the stand, unless it is protected by a firmly fixed screen. In all cases it is recommended that visitors be kept at a distance behind barriers or red and white chains. 49. Storage of materials It is forbidden to encumber cubicles on the stands with items of packaging and miscellaneous merchandise which might prove hazardous in the event of fire. 50. Fire-proofing Materials that are normally of average or high flammability can be raised to category M2 by fire-proofing. This can be done by spraying on a special fluid, applying a special paint or varnish with a brush or soaking in a special bath. Fireproofing may be carried out either by the decorators, who must be able to provide the necessary information relating to the treatment of the material, or by an approved contractor who will issue the exhibitor with a certificate in an approved format giving the following information: • Type, area and colour of surface treated • Product used • Date of application • Stamp and signature of contractor. Approved contractors normally operate in exhibition halls in Paris. Their names, addresses and telephone numbers can be obtained from:

Groupement Technique contre l’incendie : 10, rue du Débarcadère - F - 75852 Paris CEDEX 17

Tel.: +33 (0)1 40 55 13 13

Fire-proofing may only be applied to wood panels and natural textiles or textiles having a high proportion of natural fibres. Bales of straw and forage may also be fireproofed. The following cannot be fire-proofed: • Compact or expanded plastics • Fabrics made entirely of synthetic fibres • Oil-cloth • Natural or synthetic rubbers • Synthetic carpeting and carpeting with a backing of

rubber or similar. 51. Safety department Installation and fitting must be completed and exhibitors must be present on the stand when the Safety Committee makes its rounds. They must be in a position to provide the Safety Committee with certificates and reports relating to the burning behaviour of materials used in the construction and fitting out of their stand. 52. Authorised materials and certificates. Reiteration of French classification or European equivalence.


IMPORTANT Foreign certificates are not acceptable. Only reports issued by approved French laboratories will be accepted. In agreement with the Préfecture, the SIAL Organizers’ Department has appointed an approved representative to assist exhibitors in the application of safety precautions. He may be contacted for further details while the stand is being designed. During set-up and throughout the exhibition, a safety officer will visit the stands and point out any problems. The exhibitors or stand fitters must take into account any comments made by the safety officer. In order to avoid disputes, we recommend that you submit a plan of the layout of your stand to the exhibition organizers. Stands must be constructed strictly according to the approved plans. In the event that stands do not comply, exhibitors will be forbidden from using the stand and requests for electrical and other connections will be refused by SIAL (in accordance with the decision of 11 January 2000).

Mr Philippe WATTEAU Tel.: +33 (0)6 85 94 49 57

(weekdays, from 9:00 to 12:30 et from 14:00 to 17:45) Fax : +33 (0)1 70 10 40 11

E-mail : [email protected]

IMPORTANT A guarantee of the degree of fire resistance for the materials used in the exhibition halls must be provided to the safety officer on demand, in the form of quality labels, reports or certificates. Coverings and materials that meet the safety requirements are sold by specialist suppliers who are obliged to provide the relevant certificates relating to the material’s fire resistance classification. For a list of such suppliers, please contact:

Groupement non feu 37-39, rue de Neuilly, B 121 - F - 92582 CLICHY

Tel.: +33 (0)1 47 56 30 81 - Fax: +33 (0)1 47 37 06 20 Site web: www.securofeu.com E-mail: [email protected]

It is in exhibitors’ interests to use such fire-resistant coverings and materials in order to avoid on-site fireproofing which has certain drawbacks (e.g. the salts used can attack metals).


Authorised materials and certificates

REITERATION OF FRENCH CLASSIFICATION OR EUROPEAN EQUIVALENCE

• M0 or European A standards: Incombustible • M1 or European B standards: Fire retardant • M2 or European C standards: Flameproof • M3 or European D standards: Moderately inflammable • M4 or European E standards: Highly inflammable

MATERIALS AUTHORIZED DOCUMENT TO BE PROVIDED

Wood (or wood-based composite) > 18 mm non-laminated

Pressed wood chipboard (non-laminated), plywood None (materials equated to M3)

Wood < 18 mm and > 5 mm Wood > 18 mm laminated Originally M3 or European d standards Official M3 reports (or material quality

labels)

Plywood -Chipboard > 5 mm or wood-based composite

M1 or treated on both sides with fireproof paint, varnish, fire-inhibiting salts by an

approved contractor or European B standards

Official M1 reports or fireproofing certificate containing the product name,

specification sheet, ate of application

Floor carpeting Natural: M4 or European e standards Synthetic M3 or European d standards Official reports

Wall covering and fabrics M1 or fireproofed or European B standards

Official reports or fireproofing certificate containing the product name,

specification sheet, date of application

Plastic materials (plaques, letters) M1 or European B standards Official M1 reports

Paints On M0, M1 or authorized wood supports (nitrocellulose paint banned) Official back-up reports

Suspended decorations (paper, cardboard)

M1 or fireproofed or European B standards

Official reports or fireproofing certificate containing the product name,

specification sheet, date of application

Floral decorations made of synthetic materials

Originally M1 (fireproofing banned) or European B standards Official M1 reports

Affixed or stapled decorations (paper) Without support documentation if affixed

along the entire area or stapled every 5 cm Separate installation

Furnishing

Large pieces of furniture: M3 or C Light-weight structures: M3 or C

Upholstery filling: M4 or D Covering: M1 or B

Official reports or fireproofing certificate (without support documentation if furniture is rented from the Palais)

Glass partitions Reinforced, tempered, laminated Official reports, certificates or with a supporting document such as the invoice

Other materials Approval to be requested Written reply from the Head of Safety

N.B.: Official reports: Reports issued by approved French laboratories solely as the statutory controls dated November 1998 now stand or by officially recognized equivalence by any report corresponding to European standards applicable to member countries of the economic union.


Health, Safety & Security regulation

Coordinating, health, safety and security during installation and dismantling and the regulations in force. Installation and dismantling specifications are included in the Exhibitor’s Guide. The French Health and Safety Inspectorate and the Regional Health Insurance Fund (C.R.A.M.) make no distinction between the installation and dismantling of stands at exhibitions and activities on building sites. The following thus apply: Act No. 93-1418 of 31/12/1993 and Order No. 94-1159 of 26/12/1994, amended and complemented by Order No. 2003-68 of 24/01/2003. As the main contractor, SIAL has appointed D.Ö.T. responsible for coordinating general Health and safety on site to ensure the legislation in force is complied with. D.Ö.T.’s role is to manage the joint operations of contractors to guarantee the Health and Safety of all persons involved in installation and dismantling at the exhibition.

D.Ö.T. 81, rue de Paris - F - 92100 BOULOGNE

Tel.: +33 (0)1 46 05 17 85 - Fax: +33 (0)1 46 05 76 48 E-mail: [email protected]

Accordingly, the coordinator D.Ö.T. has drawn up a General Health & Safety Coordination Plan (GHSCP) and Individual Health & Safety Notice (I.H.S.N.) for exhibitors attached to the Exhibitors’ Guide (available on www.sial.fr from April 2008). These documents detail the regulations that the organizer’s contractors and exhibiting companies (and subcontractors) must comply with during installation and dismantling operations at Paris-Nord Villepinte Exhibition Centre (1). (1) No work will be accepted outside of the hours specified by the P.G.C.S.P.S. without a preliminary declaration to the Inspection du Travail (Employment standards office) and presentation of a derogation certificate to the P.G.C.S.P.S.

EXHIBITORS: H.S.S. COORDINATION AND MEASURE The Exhibitor is wholly responsible for the construction, fitting out , dismantling and removal work carried out by exhibitors and their subcontractors (service providers, decorators, etc.). You may have contracted one or more contractors to build your stand. As such, you are deemed the principal contractor and project owner for your construction activities. In compliance with Article L.235-4 of the French Labour Code, you must appoint a safety coordinator, who should drawn up General Coordination Plan specific to your project and based on the General Specifications (2). This General Coordination Plan must be submitted to all off the companies, in particular to all suppliers concerned with your stand. D.Ö.T. is on hand should you require any information on implementing the measures set down in the General Coordination Plan. Furthermore, if the installation and/or dismantling of your stand is liable to disrupt the general organization of the exhibition, the organizer must be informed.

IMPORTANT Every company involved in on-site installation or dismantling operations ins responsible for its own safety particularly as regards third parties. All persons involved in installation/dismantling operations: • Must hold insurance policies that provide full coverage for

their activities and site activities. • Must comply with all health, safety an security regulations

(e.g. speed limits, direction of traffic, use of handling and all other equipment, etc.).

• Must obtain an access badge form the organizer in order to perform all installation an dismantling operations on site.

• Must wear the obligatory equipment (safety shoes) and hard hat for overhead work.

In any event, you are wholly responsible for all installation and dismantling operation at your stand. (2) When an H.S.S. Coordinator is required: You must appoint and H.S.S. Coordinator, possibly through your stand fitter or decorator, and provide the name and contact details to the organizer’s H.S.S. Coordinator (D.Ö.T.). The Coordinator you have appointed must adhere to he General H.S.S. Coordination Plan. You must comply with safety regulations in force at all times when loading and uploading your products and equipment.


Number of companies Please refer to the Safety

Instructions Certificate

Your stand has been supplied by the organiser 2

You are not required to set up a Health and Safety Coordination Plan

You must complete and sign THE SAFETY INSTRUCTIONS CERTIFICATE (p2) and return it to us

You are installing your own stand No sub-contractors 1

You are not required to set up a Health and Safety Coordination Plan

You must complete and sign THE SAFETY INSTRUCTIONS CERTIFICATE (p2) and return it to us

Your stand is being installed by a decorator or stand fitter. Your Decorator/Stand Fitter has his own employees and uses no sub-contractors.

2

You are not required to set up a Health and Safety Coordination Plan. If your stand is < 3,50 m high

You must complete and sign SAFETY COMPLIANCE CERTIFICATE (p2) after completing and signing it and obtain a IHSP for your sub-contractors

You are employing the services of several companies to install your stand. e.g. joiners, electricians, lighting specialists, carpet layers, etc.

> 2

You are required to set up a Health and Safety Coordination Plan. You must engage a Health & Safety Coordinator.

You must provide us with your Coordinator’s contact details and a copy of the GHSCP for your stand together THE SAFETY INSTRUCTIONS CERTIFICATE (p2)

Your stand is being installed by a decorator or stand fitter. > 2

You are required to set up a Health and Safety Coordination Plan. You must appoint an H.S.S. Coordinator

You must provide us with your Coordinator’s contact details and a copy of the GHSCP for your stand together THE SAFETY INSTRUCTIONS CERTIFICATE (p2)

EMPLOYMENT, HEALTH AND SAFETY ORGANISATIONS

Post Address Contact information

INSPECTION DU TRAVAIL 4ème section

1, avenue Youri Gagarine F – 93016 BOBIGNY Cedex

Tel.: + 33 (0)1 41 60 54 20 Fax: + 33 (0)1 41 60 54 11

C.R.A.M.I.F. 29, rue Delizy F – 93 698 PANTIN Cedex

Tel.: + 33 (0)1 49 15 98 20 Fax: + 33 (0)1 49 15 00 07

O.P.P.B.T.P. 221, boulevard Davout F – 75020 Paris

Tel.: + 33 (0)1 40 31 64 00 Fax: + 33 (0)1 40 30 57 97

D.D.T.M.O. 1, avenue Youri Gagarine F – 93000 BOBIGNY Cedex

Tel.: + 33 (0)1 41 60 53 00 Fax: + 33 (0)1 41 60 53 01

D.A.S.S. 8-22, rue du Chemin vert F – 93016 BOBIGNY Cedex

Tel.: + 33 (0)1 41 60 70 00 Fax: + 33 (0)1 41 60 70 01

GLOSSARY • P.G.C.S.P.S. : General Health & Safety Coordination Plan (GHSCP) • P.P.S.P.S. : Individual Health & Safety Plan (IHSP) • Notice S.P.S. : Health & Safety Notice • C.R.A.M. : Regional Health Insurance Fund • C.R.A.M.I.F. : Ile de France Regional Health Insurance Fund • O.P.P.B.T.P. : Professional Building and Public Works Insurance Organisation • D.D.T.M.O. : County Department of Employment • D.A.S.S. : Health and Social Services Department


FRENCH RECOGNISED LABORATORIES FOR FIRE RATING Laboratoire d’Essais du C.S.T.B. 84, avenue Jean-Jaurès F - 77420 Champs-sur-Marne Tel.: +33 (0)1 64 68 82 82 Laboratoire d’Essais (LNE) 29, av. Roger Hennequin Zone d’activités Trappes Élancourt F - 78197 Trappes Cedex Tel.: +33 (0)1 30 69 10 00 Institut Français Textile et Habillement (IFTH) Avenue Guy de Collongues F - 69134 Ecully Tel.: +33 (0)4 72 86 16 00

Laboratoire de l’Institut National de l’Environnement Industriel et des Risques (INERIS) Parc technologique Alata - B.P. 2 F - 60550 Verneuil-en-Halatte Tel.: +33 (0)3 44 55 66 77 Laboratoire Central de la Préfecture de Police (LCPP) 39 bis, rue de Dantzig F - 75015 Paris Tel.: +33 (0)1 55 76 20 00 Centre d’étude du Bouchet 5, rue Lavoisier F - 91710 Vert-le-Petit Tel.: +33 (0)1 69 90 82 00

COMEXPOSIUM 70 avenue du Général de Gaulle F-92058 Paris La Défense Cedex

Tel: +33 (0)1 76 77 11 11 Fax: +33 (0)1 76 77 12 12

www.comexposium.com

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