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Report No:

Meeting Date

17-194

July 26, 2017

Alameda-Contra Costa Transit District

STAFF RE PO RTAC Transit Board of Directors

Michael A. Hursh, General Manager

East Bay Bus Rapid Transit Project Progress Report

TO:

FROM:

SUBJECT

BRIEFING ITEM

RECOMMENDED ACTIONfS)

Consider receiving monthly construction progress report and budget update on the East BayBus Rapid Transit IBRT) Project.

BACKGROUND/RATIONALE

The program and project administration for the BRT Project is comprised of four main areas ofeffort: design services, construction management, Infrastructure and station platformconstruction and community outreach/public engagement. This report includes an update onthe construction management and field progress and the community outreach efforts insupport of construction.

BP3 Project Construction

Construction Progress

Major construction work including EBMUD water-main relocation is being performed in fourzones (8, 10, 12 and 14). Recent progress has been significantly impacted by utility conflicts.These unforeseen conditions will eventually result in change orders that are anticipated in ourrisk analysis and revised program contingency budget with its increased confidence level. Theproject team has successfully developed contingency plans with the contractor to continuework in other areas while utility conflict issues get resolved to avoid work stoppage. Refer tothe Attachment I for construction progress to date. The project team and the contractor arecoordinating with the City of Oakland to schedule night work to complete the two remainingsites from the City of Oakland list. Utility coordination on a weekly basis is ongoing with utilityrepresentatives to schedule facilities adjustments and unforeseen conflicts at constructionwork areas.

Construction Management

District has implemented staffing changes and reorganized the construction delivery team toincrease the technical and management capacity and capability of District staff in leading theBRT Construction project. The Program Director will take a more hands-on role in the field,while the Senior Project Manager willassume new roles in Quality Assurance and as liaison withthe Utility agencies. The reorganization is also intended to expedite completion of work areas,reduce decision time for design changes, streamline work directives to the contractor, and

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Report No. 17-194Page 2 of 4

improve overall communication between construction management personnel, designer andcontractor. Another improvement being made is the creation of a multi-agency task forceassigned to proactively evaluate field conditions before excavation begins and when issues arefound to develop solutions that can be implemented in conjunction with ground breaking, inthose instances where unforeseen conditions are found after excavation, the same strike forcewill deploy immediately to investigate the situation and take steps to formulate an agencyapproved solution within a few business days.

To date, staff has processed a total of 452 submittals (including revisions) and 386 RequestsFor-Information(including responses).

Northern Layover:Board passed resolution 16-006 in January 2016 approving the modifications in theenvironmental review that includes the Northern Layover site on Northgate Avenue bySycamore Street underneath 1-980 overpass and adjacent to the BART tracks. Earlier this year,the City of Oakland and the Northgate community approached the District with their plansalong the Northgate Avenue to narrow the lanes, create on-street parking, and streetscapingCity offered to consider alternate locations for the BRT layover site including on-street layoverclose proximity to the BRT stations on Broadway between lgth and 20th. Staff identified various

on-street sites(see attachment 2) including the Greyhound parking lot that are close proximityto the BRT station and coordinating with the City team to get approval on the District'spreferred on-street layover location, 21st street between San Pablo Avenue and TelegraphAvenue. The new preferred ]ocation on 2].st Street being closer to the corridor will meanreduced cycle times and potentially faster and reliable BRT service.

The construction of Northern Layover is a separate allowance item in the BRT constructioncontract. The coordination with the City on finalizing the site location will not impact theconstruction schedule

Community Outreach and Public Engagement

The outreach team continues its outreach efforts along the BRT corridor on a daily basis

including in-person visits with key stakeholders and businesses, email and phone requests foropportunities to provide status update presentations, and participation in community eventsalong the corridor.

Our outreach team's focus remains on reducing temporary construction impacts such asparking loss, ensuring access to businesses is maintained, driveway blockages are avoided andoverall that businesses know when the major construction will arrive on their block. Ensuringsafe pedestrian access around construction sites and to businesses has been a recurring themefrom business owners and community leaders. The outreach team continues to stress theimportance of resolving construction issues as quickly as possible so as to minimize thedisruption to the community.

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Report No. 17-194Page 3 of 4

Community Events.June 24June 21June 22June 21June 20June 15June 14June 1.3June 8June 3June 2

fJune

Second AnnualOakland Family Festival District 7San Leandro Downtown Association Monthly MeetingSan Leandro Truth ThursdaysOakland Sustainable Neighborhood Initiative

Rising Sun Evening and Weekend Cohort Kick-Off

Interfaith Affordable Housing LuncheonRoots Community Health Clinic Construction Careers PresentationAllen Temple Arms l& llSenior Living Facility Residents' CounciIMeetingMen of Valor Construction Career PresentationSan Leandro Cherry FestivalBridges Academy Health Fair

DQject Labor Agreement / Construction Careers Policv

Refer to the Attachment lslide on contract compliance for compliance with the Project LaborAgreement(PLA) and Construction Careers Policy(CCP) goals to date.

PLA/CCP Specific Outreach for the month ofJune:e June 20 RisingSun Eveningand Weekend Cohort Kick-Offe June 14 Roots Community Health Clinic Construction Careers Presentation. June 8 Men of Valor Construction Career Presentation

PLA/CCP Specific Meetings for the month of June:

. Construction Careers Policy Advisory Committee (Special Limited Purpose Committee):Meeting held June 30, 2017. The committee spent significant time reviewing the localhire data and discussing the Good Faith Effort (GFE) packet that was submitted by O.C.

Project Labor Agreement Administrative Committee (Joint Administrative Committee) -Meeting held June 22, 2017. The committee discussed efforts the Alameda CountyBuilding & Construction Trades Council is taking to increase awareness regardingconstruction careers and how AC Transit might provide support.

Jones

BUDGETARY/FISCAL IMPACT

Construction Management Budget

Refer to the Attachment I slide on Project Management and Construction Budgets forConstruction Contract and three professional services Contractors' budgets supporting the BRTConstruction project.

ADVANTAGES/DISADVANTAGES

This report is a monthly construction update and there are no associated advantages ordisadvantages.

ALTERNATIVES ANALYSIS

There is no analysis of alternatives required for this report

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Report No. 17-194Page 4 of 4

PRIOR RELEVANT BOARD ACTION/POLICIES

None

A'nACHMENTS

1. BRT Progress Presentation

2. BRT Northern Layover Alternate Sites -- Area Map

Approved by:

Reviewed by:

Ramakrishna Pochiraju, Executive Director of Planning and Engineering

Claudia Allen, Chief FinancialOfficerDavid Wilkins, BRT Program DirectorBeverly Greene, Director of Legislative Affairs and Community RelationsChris Andrichak, Director of Management and Budget

Prepared by: Mitra Moheb, Senior Project ManagerClaudia Burgos, External Affairs RepresentativeWilliam Toms, Senior Project Manager

4 of 18

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BRT Northern Layover Alternate SitesSR 17-194Attachment 2

GreyhoundStation

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Uptown Station -Southbound

Uptown Station -Northbound

21st Street Alternative (Preferred)

Martin Luther King Jr. Way Alternative

Northgate Alternative(Original)

Shared Routing-Options

21st Street Alternative Unique Routing

MLK Jr Way/Northgate Unique Routing

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