st peter’s pcc annual report & financial statement for the year … · where’s the...

About St Peter’s Church The present Church is a nineteenth century restoration of a mainly late fifteenth century building. However there is a mention of a well-established Church on the same site in 1273 as well as evidence of an even earlier Saxon building. St Peter’s church is a Grade 1 listed building and is part of the Woodhill Benefice in the Deanery of Calne and Diocese of Salisbury.

Welcome

We are pleased to present the Annual Report and Financial Statement for the parish of St Peter’s Clyffe Pypard for the financial year ending 31st December 2016. It has been produced in accordance with the Charities Act 2011 and PCC accountability, The Charities Act 2011 and the PCC (5th edition), guidance on accounts, reports and scrutiny including the Church Accounting Regulations 2006 prescribed by the Business Committee of the General Synod.

St Peter’s PCC Annual Report & Financial Statement For the year ended 31 December 2016

Our Purpose St. Peter’s Parochial Church Council (PCC) has the responsibility of cooperating with the incumbent, the Reverend Rachma Abbott, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church of St. Pe-ter’s, Clyffe Pypard.

Our Objectives In addition to our pastoral, evangelical, social and ecumenical remit, last year we continued to focus on a number of additional objec-tives.

Launch ‘Friends of St Peter’s’ Build on our most successful fundraising events Maintain the ‘Living Churchyard & bi-centenary project’ Maintain and repair the fabric of the church and graveyard

Activities & Performance Service planning and changes: The Word and Worship services are beginning to take shape with different expressions in the different churches. The Lay Worship Leaders (LWL) team are an essential part of this. Having the services planned for the year, although not perfect has been useful. The PCC continue to be grateful to those who play music for the churches of the Benefice and give thanks to Tony Billington at Clyffe Pypard; Malcolm still shares worship with us and has kindly played for us occa-sionally as well. The involvement of so many in the village has added to the beauty of the church, the organisation of our worshipping and community life - those who arrange flowers, musicians, clean and care as well as the various committees and volunteers who look after and arrange events (including the PCC). The PCC has welcomed new members this year: David Hargrave co opted as Treasurer and David Gagen as an elected member. In April 2017 Peter Gantlett will be standing down from the PCC and so we would like to express our thanks for his dedicated service, especially as Lay Chair during the vacancy. His service has been ably supported by the gifts of Anita Gantlett, particularly as it relates to the care and maintenance of the fabric of the church and its churchyard. We are grateful that Peter has said he will continue to share his gifts with us on practical maintenance matters. Occasional Offices and Churchyards. 2016 saw fewer baptisms across the Benefice. Margaret Manley and Kim Gough continue to support this ministry through aftercare and Busy Bees. In 2016 a different style of marriage preparation was trialled and has been effec-tive; Janet Drury continues to provide necessary administrative support with weddings. St Peter’s saw one baptism of Annabelle Bennett, and the wedding of Hannah Freeston to Sam Clark. Across the Benefice many well-loved and valuable members of the community have been laid to rest. Here in Clyffe Pypard we said a sad farewell to two very significant members of both church and village life - Judy Smith and Richard Wilkins. In both cases their service to the church is part of their tangible legacy and both continue to be much missed by family and friends. Changes to churchyard rules and requests for reservations have taken a significant time across the benefice. We con-tinue to value relationships with local undertakers. Beyond this, Clyffe Pypard definitely ‘punches above its weight’. As one of the smaller parishes in the Benefice, Clyffe has tangibly supported others and in particular Hilmarton who are very grateful for the support they have received. In other work, Rachma has taken on greater involvement with the residents of the Almshouses in Hilmarton and so joined the Trustees in 2017. Although the main focus for School’s work is at Broad Town Church of England VC School (where she is one of the two Foundation Governors), Rachma has begun building stronger relationships in Hilmarton

School by volunteering for reading support fortnightly as well as contributing to the Leavers, Harvest and Christmas celebrations. Events and Fundraising

As always the most important fundraising event of the year is the May Plant Fair. This is made possible by the generosity of Jane and Sandy Angus of Bushton Manor and depends on the gifts, time and hard work of so many people from within and connected to the community. This year, 2017 we are celebrating our 10th anniversary of the Plant Fair in the Manor Garden, having moved from the Village Hall. This was a significant move and gave the event a chance to grow and expand on the initial pioneering work of Jan and David Hargrave with others. This is a significant fund-raiser for Clyffe Pypard Church as well as a wonderful event bringing together our ingenuity, expertise and creativity to maintain St Peter’s church and strengthen our community ties.

St Peter’s PCC Report for the year ended 31 December 2016

In 2016, the PCC took forward two additional objectives - 1. Raise local awareness of our heritage and history through St Peter’s Church and 2. launch Friends of St Peter’s. The principle aim of the first was to strengthen bonds between our living history and heritage. Again, with a team of helpers from within and outside our parish, this took

the form of the Heritage Weekend – a weekend of activities to bring together ideas in celebration of the Church, the building, our many treasures and the community past and present. This event was also used as a platform to launch ‘Friends of St Peter’s’. This objective goes back to the work done by Sharon Wallis, Jane Angus, Victoria Eger-ton and Anna Radley which was generously supported through an initial gift made by the Earl and Countess Inchcape; our grateful thanks go to them. But this was not all. Through the gift of the Spackman Trust, we were able to de-velop a storytelling project linked to Thomas Spackman (see Thomas Spackman Me-morial) and Broad Town School where many of our local children attend school. Working in partnership with the local school, Spackman Trustees and Church Council, we set about weaving a programme that would link our local history with the current day and the perfect opportunity came through story-

telling linked to the story of Thomas Spackman. Working with Charlie Mark-wick, professional Storyteller and Bridget Long, Headteacher at Broad Town Primary school we were able to support an enhanced curriculum over a week working with all pupils - reception through to Year 4. This included storytelling workshops to stimulate idea creation, story structure, compre-hension, vocabulary, spelling and grammar. We were delighted to receive an email from Bridget. Along with her thanks, we were also delighted to read the children’s comments. So many gave very generously of their time and expertise. We should like

to mention in particular Judy Conybeare’s research on St Peter’s Pulpit and the resulting booklet but we are also aware that personal thanks are owed to many more. Highlights were the events Saturday and the memorable Story-telling, Mother’s Jam concert in the evening, the Harvest Festival Service on Sunday, at which The Right Reverend Dr Edward Condry, Bishop of Ramsbury preached, followed by evensong with Dodecantus Choir. This was an important step in collaborative working which proved particularly fruitful and something we can build on in future projects. Looking back, it was lovely to see so many people enjoying their church, reflecting on their heritage and history as a community, as well as connecting with the many treasures we share. Working across the Benefice As previously constituted the Benefice has not met, but an open meeting to consider the future with Lyneham & Bradenstoke as well as task-focussed meetings around music, PCC Treasurers, LWLs and LPAs with the Benefice Ad-ministrator have been efficient and helpful to our functioning. Ways of building relationships across the wider wor-shipping communities will be useful to explore further in 2017. Lent Groups although attracting a small attendance were another cross-Benefice activity and valued by those who came. At Lyneham with Bradenstoke, the role of associate continues to be primarily a matter of worshiping with the Lyneham church community at their Thursday Eucharist, and occasional cover for this and funerals during periods of Richard Selby Boothroyd’s annual leave. Richard was 70 in October 2016 and has applied for and been granted an extension to his licence until October 2018. From then, our expectation is that this parish will be added to Rachma’s portfolio of churches and parishes. This will make the Benefice of Woodhill and Lyneham & Bradenstoke comparable to the Oldbury Benefice in the Deanery of Calne.

Where’s the storyteller?’ ‘He told us that it’s not just him telling the story but we were all going to help’ ‘He was good at getting everyone involved’ ‘It was so good you could imagine the story, he used colour and adjective so we could see what to do and what good adjectives to use’ ‘ It was educational and fun’. But we knew that we had reached our target when we read the following ‘He inspired some of us to do better with our literacy’; we couldn’t have hoped for better feedback.


However, the appointment of a new Rural Dean and incumbent at St Bartholomew’s at RWB will, no doubt bring changes. It will also bring the number of full time stipendiary clergy in the deanery back up to three for a short pe-riod. Safeguarding Safeguarding is also a support service planned and delivered across the benefice under the direction of Rachma Abbott and our shared representative Margaret Green (Safeguarding Officer). There have been several changes to safeguarding over the year. “Safer recruitment” has been carried out with the volunteers this year. All new volun-teers for key roles will go through this process as a standard procedure. In addition, forms can be completed on-line as well as the training if preferred. However, there is still “Face-to-face” contact training available as an option; dates and venues are available from the Diocese of Salisbury website including on-line booking. Another key change is the different types of training available depending on the role within the church. As part of Margaret’s role, we do keep pace with all new information via the CoE website, checking every 2 or 3 months for changes and updates. Deanery Lay Learning The main focus in 2016 was on Lay Worship Leader Training across the Deanery which culminated in a Commissioning Service at St Mary’s Calne. Janet Drury, Richard Holness and Elaine Leighton were commissioned from Woodhill. There were also some sessions with Susan Erb on Syria. 2017 is likely to focus on Safeguarding with, we hope an option for looking at prayer with others. Deanery Synod Report During 2016 Rev’d Bob Kenway was acting Rural Dean.

The February meeting was held at Christ Church, Derry Hill. After the business part of the meeting those present split into groups to discuss what was happening in the parishes under the headings of Pray, Serve, Grow. Sue Groom was also collated as the new Archdeacon of Wilts.

In May, Chris Corteen came to the meeting to talk about Diocesan Synod and General Synod. After refreshments Chris led small group discussions about Pray, Serve, Grow with those present sharing their experiences from the parishes and benefices of the deanery.

In October, Bishop Nicholas returned to the deanery and talked further about Renewing Hope and the strategic direction of the diocese in relation to discipleship, vocations and ministry.

In November five people from the benefice of Woodhill and the Parish of Calne with Blacklands were commissioned as Lay Worship Leaders.

December we heard that Reverend Philip Bromiley is leaving the deanery and moving to the Avon Rivers Team in early 2017.


A Note of Personal Thanks Rachma and Steven Abbott would like to thank the people of these communities and churches for the welcome and friendship that they enjoy here.

Building Report This year is the anniversary of our quinquennial review, which is booked for July 2017. Damp continues to be a major concern in terms of ingress and damage to the interior walls and floors. Although we have ear-marked substantial funds for maintenance to guttering, trench works and path maintenance, the inter-related issues and proposed damp solution has delayed action i.e. where we dig trenches and lay pipes may impact on existing pathways and direction through graveyard. Earlier this year, it was agreed that due to the complexity of the proposal we would revisit the site to dig ‘test/inspection’ holes at key points along the foundations. This is to inform the intended programme before recommissioning again this year. An archaeologist will be required during this work as well as permission sought from the diocese. Other work to be carried out this coming year

make operational all key windows for improved air flow within the building

repair to the Tower door and lock renewal of pipework from the gas cylinder to the heater in the tower as

part of a statutory safety requirement Church Organ Following an annual service, a recommendation has been received to overhaul the organ (considered a fine and early example of Organ Builder, Eustace Ingram). A detailed and illustrated report has been received which will form the basis of a future restoration contract. We envisage the cost of repair and restoration to be significant which will warrant, no doubt additional research for grants and specific fundraising schemes in the future. Tower It has been some time since the bells have been used as intended. A crack in the vertical wall of the tower staircase suggests movement of the building which may have been caused by bell-ringing over the years. As part of the overall building review this year, a structural report will be commissioned to understand what will be involved to strengthen the tower building in order to use the bells as intended; this will also include safe, managed public use of the tower at future events. All these repair and restoration projects will be considered on their merit alongside statutory requirements, the priorities outlined in the new quinquennial report and urgent repairs already in the ‘pipeline’ (no pun intended).

Fabric Working Group Going forward a fabric working group will be created with the help of volunteers who have expressed an interest and/or share a passion for the building and its treasures. The groups role is to bring together expertise and a resource for the continued repair, maintenance conservation and preservation of the church, the graveyard and to make recommendations to the PCC on the type and priority of work to be under-taken.


Financial Review Total receipts on Unrestricted Funds were £17,083 and are detailed in the Financial Statements; there has been an increase in the number of people making standing order payments to the church, which has been balanced by a re-duction in giving at services. Two generous donations from a trust and a grant from the Parish Council towards the cost of maintaining the churchyard were received in the year. Receipts from fund-raising were higher than those for 2015, in part due to the funds raised at the Heritage & Harvest Weekend in October, which was principally planned as a promotion of the church in the community. The May Plant Fair continues to attract a large number of people and is by far the main fundraising event of the year, with nearly £1,000 extra being raised in 2016 over 2015. £11,715 was spent to provide the Christian ministry from St Peter’s Church, including the contribution to the diocesan Parish Share, which largely provides the stipends and housing for the clergy. It increased by 7.8% over 2015. Each year at the Annual Meeting a charity is chosen to receive a proportion of the parish’s income; the charity chosen for 2016 was Doorway, a project to relieve the effects of homelessness in North Wiltshire. Additionally, the PCC agreed to support one of the other parishes in the benefice, which is struggling financially, and made a donation of £1,000 to help with their payment of Share. The net result for the year was an excess of receipts over payments of £2,467. The balance carried forward at the end of December was £31,637. There were no funds received into the Restricted Fund, which is to be spent, at the wishes of the donors, on the fab-ric of the church or for its maintenance. Nothing was spent from the Fund, a few relatively minor maintenance items being met from the Unrestricted Fund. The total balances carried forward at 31st December were £57,676. Reserves policy It is the PCC policy to maintain a balance on Unrestricted Funds which equates to at least six months unrestricted payments, to cover emergency situations that may arise from time to time. The balance of £31,637 of Unrestricted Funds at the end of year exceeds that target, but there is a list of works to be carried out in the near future and which will reduce the balance considerably. Funds held as custodian trustees on behalf of others The PCC holds no funds other than those already mentioned and at its disposal, some of which are subject to restrictions placed by donors.


Our Plans for the Future

Our future priorities remain relatively unchanged. We will continue to build on our support network through the Benefice and share the skills, expertise and services that strengthen our ability to deliver our mission. We will work to deliver one of the larg-est maintenance and renewal programmes in recent years as well as incorporate the prioritised list of repair and renewal from the quinquennial report, including the maintenance of the graveyard and ‘living churchyard’ bio-diversity project. We are aware that we are facing a number of fundraising challenges in the future and will need to develop a resource for attracting additional income to pay for all or part of the repairs for additional capital restoration items such as the organ and tower projects. We are extremely grateful to all volunteers and help we receive in the main-tenance of the church, fundraising and event work we do, as without this we would

be far further behind in our plans. This cooperation is crucial to the future funding and life of the church but increasingly, it is an important spiritually enriching part of community life. We will continue to work on promoting the ‘Friends’ concept and encourage people

within and beyond our boundaries to pledge their time, talent or treasure. We understand that this is a long-term strategy and will need to supplement these results with more direct fundraising appeals. In terms of financial resource we are working to make the most of our cash and any potential investments opportu-nities. We have agreed to transfer a portion of our cash funds into other investments i.e. moving a proportion of our funds from Lloyds to CBF.


Risk management The PCC is very conscious of the risks to which it is exposed both financially and in terms of its reputation within the community. Financially, the principal risk is that the PCC should not have at its disposal sufficient funds with which to meet its obligation to maintain the fabric of the church into the long-term future. If the community chose to turn its back on the church, due to an issue which led to loss of reputation, the task of maintaining the fabric would become harder

Structure, governance and management

The PCC is a charity exempt from registration with the Charity Commission. The Council acts as whole and is expected to meet at least four times during the year to discuss progress against our implementation of the Church’s Mission and Objectives as well as services, finances, maintenance of the churchyard, fabric of the Church, PCC initiated projects and fundraising. Ad hoc consultations may take place as necessary or serve ex-officio.

The Church Electoral Roll is revised annually. The Roll is used to determine eligibility for attendance and participation at the Annual Parochial Church Meeting and for election to the PCC. Every sixth year, instead of a revision, a completely new Roll is prepared. The last new Roll was created in 2013. In addition to the residents who have moved out of the parish this last year, we have also lost two important members who have passed away – Judy Smith and Richard Wilkins. The total number currently stands at 40

The PCC members who served at any time from 1st January 2016 until this report was approved are: Ex Officio Members Incumbent and Chair of the PCC: The Reverend Rachma Abbott Wardens: Vacancies Deanery Synod Representatives: Helene Askew (Until 10th April 2016) Jan Hargrave Elected Members: Barbara Davis David Gagen (From 10th April 2016)

Peter Gantlett Georgina Inchcape Jenny Lake (until February 2016)

John Pullen Co-opted Members: Jane Billington David Hargrave, Treasurer, Co-opted from 10th April 2016 Anna Radley becoming non-voting attendee on 12 september2016 Approved by the PCC and signed on its behalf on xx April 2017 by : (Signed) Rev'd E R Abbott Chair of PCC


Independent Examiner’s report to the PCC This report on the Accounts of the PCC for the year ended 31 December 2016, which are set out on the following pages, is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006(‘the Regulations’) and under section 145 of the Charities Act 2011 (the Charities Act). Respective responsibilities of the PCC and the examiner As members of the PCC you are responsible for the preparation of the Accounts. You consider that the audit requirement of the Regulations and section 144 of the Act do not apply. It is my responsibility to issue this report on those Accounts in accordance with the terms of the Regulations. Basis of this report: My examination was carried out in accordance with the General Directions given by the Charity Commission under section 145(5)(b) of the Act and to be found in the Church Guidance 2011 edition, prescribed by the Business Committee of the General Synod. The examination includes a review of the accounting records kept by the PCC and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the Accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the Accounts. Independent examiner’s statement

In connection with my examination, no matter has come to my attention: 1. Which gives me reasonable cause to believe that in any material respect the requirements

to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act

have not been met; or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the

accounts to be reached.

(signed) John Kilbee Mr John Kilbee MA, FCA 21st April 2017

2016 2016 2016 2015

Unrestricted Restricted Total Total

Fund Fund Funds Funds

Note £ £ £ £

Income and Endowments

Voluntary Income 1 (a) 7,251 - 7,251 5,929

Activities for generating funds 1 (b) 8,281 - 8,281 6,867

Income from investments 198 - 198 171

Church activities 1 (c) 1,352 - 1,352 688

Total income 17,083 - 17,083 13,655

Expenditure

Church activities 13,015 - 13,015 12,886

Cost of generating funds 1,601 - 1,601 838

Total expenditure 14,616 - 14,616 13,724

Net income before investment gains 2,467 - 2,467 (69)

Gains on revaluations of investment assets

84 - 84 0

Net income 2,551 - 2,551 (69)

Total Funds brought forward 29,086 26,039 55,125 55,194

Total Funds carried forward 31,637 26,039 57,676 55,125

The notes on pages 3 and 4 form part of these financial statements.

PCC of Clyffe Pypard Statement of Financial Activities for the year ended 31st December 2016 Page 1

2016 2015 Note £ £ £ £

Fixed assets Investments 842 758

842 758 Current assets Debtors and prepayments 3 (a) 2,693 1,397 Cash at bank and in hand 3 (b) 54,852 53,700 33,500 55,097

Current liabilities

Creditors due within one year 3 (c) (711) (730) Net current assets 56,834 54,367

Total Net assets 57,636 55,125

Parish Funds

Unrestricted funds PCC Fund 31,637 29,086

Restricted fund Fabric fund 26,039 26,039

Total funds 57,636 55,125 These accounts were approved by the PCC on 24 April 2017 and signed on their behalf by Rev E R Abbott Chair

PCC of Clyffe Pypard Balance Sheet as at 31st December 2016 Page 2

Accounting policies The accounts have been prepared in accordance with the historical cost convention (except for investments which have been included at fair value), in accordance with the Charities Act 2011 and PCC accountability, The Charities Act 2011 and the PCC (5th edition), guidance on accounts, reports and scrutiny including the Church Accounting Regulations 2006 prescribed by the Business Committee of the General Synod. All income and expenditure is accounted for an accruals basis, with income and expenditure being allo-cated to the year in which it is due for receipt or payment Fund accounting The PCC Fund is an unrestricted fund which is available for use at the discretion of the PCC in furtherance of its general objectives and which has not been designated for other purposes. The Restricted Fund is for donations which have been given to the PCC and which are to be spent in ac-cordance with the donors’ wishes, for work on the church and its maintenance.

1 (a) – Voluntary Income 2016 2015 £ £

Planned giving

Gift Aided donations 2,981 2,756

Tax recovered on Gift Aided donations 761 700

Collections 744 1,228

Other donations 2,531 1,101

Alms box 234 143

£7,251 £5,929

1 (b) – Activities for generating funds 2016 2015 £ £

Pennies for Pounds 62 41

Plant Fair 5,530 4,777

Heritage Weekend 846 -

Harvest Supper 638 700

Christmas Bazaar 1,110 1,341

Other events & sales 95 8

£8,281 £6,867

1 (c) – Church Activities 2016 2015 £ £

Fees for weddings and funerals 1,352 688

£1,352 £688

PCC of Clyffe Pypard Notes to the Accounts for the year ended 31st December 2016 Page 3

2 (a) Church activities 2016 2015 £ £ Charitable giving

Chosen charity 300 200 Neighbouring parish 1,000 -

1,300 200 Diocesan Fairer Share 6,999 6,495 Other ministry costs 1,302 928 Church running costs 2,613 5,011 Churchyard maintenance 800 - Other costs 1 251

£13,015 £12,886

2 (b) - Generating Funds 2016 2015

Pennies for Pounds - - Plant Fair 443 592 Heritage Weekend 635 - Harvest Supper 101 110 Christmas Bazaar 127 136 Other events & sales - - Other fundraising costs 295 -

£13,015 £838

£ £

3 (a) - Debtors and prepayments 2016 2015 £ £

Gift aid recoverable 1,275 515

Church insurance 918 882

Parish Council for churchyard maintenance 500 -

£2,693 £1,397

3 (b) - Cash at bank and in hand 2016 2015 £ £ Lloyds Bank – term deposit 26,039 26,039 Lloyds Bank – current account 28,262 27,661 Cash in hand 551 -

£54,852 £53,700

3 (c) – Creditors and accruals 2016 2015 £ £ Expenses 378 272 Church electricity 33 26 Village Hall rental - 232 Chosen charity 300 200 £711 £730

PCC of Clyffe Pypard Notes to the Accounts for the year ended 31st December 2016 (cont) Page 4

st peter’s pcc annual report & financial statement for the year … · where’s the...

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