st. martin parish sheriff...paul l d«t«nibre, jr. cpa wanda f. arearribrt, cpa kiistin a dauzat....

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ST. MARTIN PARISH SHERIFF St. Martinvillc, Louisiana

Financial Report

Year Ended June 30,2011

Under provisions of state law, this report is a public document. A copy of the report has been submitted to the entity and other appropriate public officiais- The report is available for public inspection at the Baton Rouge office of the Legislative Auditor and, where appropriate, at the office of the parish clerk of court.

Release Date DEC 0 7 2011

TABLE OF CONTENTS

Page

Independent Auditors' Report 1-2

BASIC FINANCIAL STATEMENTS

GOVERNMENT-WIDE FINANCIAL STATEMENTS (GWFS) Statement of net assets 5 Statement of activities 6

FUND FINANCL\L STATEMENTS (FFS) Fund .descriptions - governmental funds Balance sheet - govemmental funds ,9 Reconciliation of the govemmental funds balance sheet

to the statement of net assets 10 Statement of revenues, expenditures, and changes in fund balances-

governmental funds 11 Reconciliation of the statement of revenues, expenditures, and

changes in fund balances of governmental funds to the statement of activities 12

Fund descriptions - fiduciary funds Statement of fiduciary assets and liabilities - agency funds 14

Notes to basic financial statements 15-34

REQUIRED SUPPLEMENTARY INFORMATION General Fund:

Budgetary comparison schedule 36 Special Revenue Fund: Budgetary comparison schedule - 911 Communications District 37

Schedule of funding progress ^ 38

TABLE OF CONTENTS

Page OTHER SUPPLEMENTARY INFORMATION

General Fund: Budgetary comparison schedule - revenues 40 Budgetary comparison schedule - expenditures 41-42

Affidavit 43 Fund descriptions - nonmajor funds Nonmajor funds information:

Balance sheets- nonmajor govemmental funds 45 Statements of revenues, expenditures, and changes 46

in fund balance - nonmajor govemmental funds

INTERNAL CONTROL, COMPLIANCE AND OTHER MATTERS

Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 48-49

Independent Auditors' Report on Compliance with Requirements that Could Have a Direct and Material Effect on Each Major Program and on Intemal Control over Compliance in Accordance with OMB Circular A-133 50-51

Notes to schedule of expenditures of federal awards 52 Schedule of expenditures of federal awards 53 Schedule of findings, questioned costs and management's

con^tive action plan 54-55 Summary schedule of prior audit findings 56

C. Burton Koldor. CPA* Russelt F. Chsnvsa™. CPA* Victor RSIjKWi, CPA* p. Tmy CounrfBe, CPA" Gerakl K Thflxxleaux. .A'-.CPA* Robert SCartn-. CPA-MhurR. Mixon, CPA*

KOLDER, CHAMPAGNE, SLAVEN & COMPANY, CERTIFIED PUBUC ACCOUNTAMTS

LLC

TyneeEMIw*!,*., CPA Misn J. L^ry, CPA ASbmn R. Leger. CPA.F7S.CSA* Ptavvf A j ^ l e Scnj^jins. CPA ChrisUno L Ccusin, CPA , May T. TtiibodBaLft, CPA MBTShall W. Guidry, CPA Alan W T a ^ , CPA James a Roy. CPA Robert J. Meiz. CPA KfiltyM. Poucgl.CPA Chofyl L Barttey, CP^ CVA Mandy B. Self, CPA Paul L D«t«nibre, Jr. CPA Wanda F. ArearriBrt, CPA Kiistin a Dauzat. CPA Richard R Andatson ST., CPA Canayn C. Andereon. CP^

Retired; Coivad 0- Chapman, CPA* 2006 HanyJ, CiOBtiD.CPA 2007

* A Ptalesloral Aenuntlna Coipontkw

P.O. Box 250 Breaux Bridge, LA 70517

Phone (337) 332-4020 Fax (337) 332-2867

OFFICES

183 South Beadle Rd. LafoyMIe, LA 70508 Phone (337) 232-4141 Fax [337)232-^860

450 East Ms^^ree i Nawa9aria,LA70S60

phone (337)367-9204 Fa)(tKNUIe. LA 70510 rtwne (337) 332-4020 Phono (337) 893-7944 Fax (337) 332-:te67 Fox (337) B93-7946

1234 David Dr. Sie 203 Morgan City. LA 70380 Phone (985) 384-2020 Fax (SS5) 384-3020

408 West Cotton Street ViDe Platte, U 705fiS Phw»(337)3S3^92 Fax (337) 363-3049

332 West Sudh Avenue OlwrfirvLA706S5 Rwna (337) 639-4737 Fax (337) 639-4568

1013 Main Street Franldin, LA 70538

Phone (337)828-0272 Fax (337) 63-0290

133 East WadiaSL MoricsvilleU 71351

mone(318)253..92S2 Pax(31S]25»«81

621 Main Street PinsvHIa, LA 71360

Phone (318) 442-4421 F » (316) 442-4833

INDEPENDENT AUDITORS' REPORT WEBSTTE;

WWW.KCSRCPA3.COM

The Honorable Ronald 3. Theriot St. Martin Parish Sheriff St. Martinyille, Louisiana

We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the St. Martin Parish Sheriff, as of and for the year ended June 30,2011, which collectively comprise the Sheriffs basic financial statements as listed in the table of contents. These financial statements are the responsibility of the St Martin Parish Sheriffs management. Our responsibility is to express opinions on these financial statements based on our audit.

We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards^ issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the fmancial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions.

In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the govemmental activities, each major fund, and the aggregate remaining fund information of the St. Martin Parish Sheriff, as of June 30,2011, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America.

As described in Note ID to the financial statements, the Sheriff adopted the provisions of GASB Statement No. 54, Fund Balance Reporting and Govemmental Fund Type Definition, in 2011.

In accordance with Government Auditing Standards, we have also issued our report dated November 7,20 H, on our consideration of the St. Martin Parish Sheriffs intemal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of intemal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on intemal

Member 0^ AMERICAN INSTnUTE OF CERTIFIEC PUBUC ACCOUKTANTS

htemberot SOCOY OF LOUISIANA

CERTIFIED PUBLIC ACCOUrTTANTS

http://WWW.KCSRCPA3.COM

control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Govemment Auditing Standards and should be considered in assessing tlie results of our audit.

Accounting principles generally accepted in the United States of America require that the budgetary comparison infoi"mation and the schedule of funding progress on pages 36 through 38 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Bomd, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

The St, Martin Parish Sheriff has not presented management's discussion and analysis that the Governmental Accounting Standards Board has determined is necessary to supplement, although not required to be part of, the basic financial statements.

Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the St. Martin Parish Sheriffs financial statements as a whole. The other supplementary information section is presented for purposes of additional analysis and is not a required part of the financial statements. The accompanying schedule of expenditures of federal awards is presented for purposes of additional analysis as required by U.S. Office of Management and Budget Circular A-133, Audits of Slates, Local Governments, and Non-Profit Organizations, and is also not a required part of the financial statements. The schedule of expenditures of federal awards is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the ^dit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the information is fairly stated in all material respects in relation to the financial statements as a whole. The other supplementary information section has not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on it.

Kolder, Champagne, Slaven & Company, LLC Certified Public Accountants

Breaux Bridge, Louisiana November 7,20II

BASIC FINANCIAL STATEMENTS

GOVERNMENT-WIDE FINANCIAL STATEMENTS (GWFS)

ST. MARTIN PARISH SHERIFF St. Martinville, Louisiana

Statement of Net Assets June 30,2011

' ASSETS Current assets:

Cash and interest-bearing deposits Inventory Receivables Due from other govemmentai units Prepaid items

Total current assets

Noncurrent assets: Restricted assets:

Cash and interest-bearing deposits Capital assets, net

Total noncurrent assets

Total assets

LIABILITIES Current liabilities:

Accounts payable Deferred revenue Due to others Other accrued liabilities

, Capital lease payable Bonds payable

OPEB obligation payable

Total current liabilities

Noncurrent liabilities: Capital lease payable Bonds payable OPEB obligation payable

Total noncurrent liabilities

Total liabilities

NET ASSETS hivested in capital assets, net of related debt Restricted Unrestricted

Total net assets

6,023,493 22,646 87,657

1,444,023 225,200

7,803,019

816,038 9,322,149

10,138,187

17,941,206'

326,868 50,780 67,950

384,398 98,825

370,000

159.685

1,458,506

145,249 1,385,000

922,245

2,452,494

3,911,000

7,693,075 395,258

5,941,873

$ 14,030,206

The accompanying notes are an integral part of the basic financial statements.

5


Statement of Activities For the Year Ended June 30, 2011

Expenses: Public safety:

Personal services and related benefits Operating services Operations and maintenance Interest expense

Total expenses

Program revenues: Fines, forfeitures, and other fees Net program expense

General revenues: Property taxes, levied for general purposes Sales tax Federal sources State sources Interest and investment earnings Miscellaneous

Total general revenues

Change in net assets

Beginning net assets

Ending net assets

$ 10,181,222 2,480,247 5,285,354

44,117

17,990,940

6,588,670 (11,402,270)

4,675,162 2,909,882

487,267 2,375,095

21,590 756,448

11,225,444

(176,826)

14,207,032

$ 14,030,206


6

FUND FINANCIAL STATEMENTS (FFS)

FUND DESCRIPTIONS - GOVERNMENTAL FUNDS

MAJOR FUNDS

General Fund

The General Fund Is used to account for resources traditionally associated with govemments which are not required to be accounted for in another fund.

Special Revenue Fund

special revenue funds are used to account for specific revenues that are legally restricted to expenditures for particular purposes.

911 CommBnications District -To account for the operation of the communications district which was established to implement and ^minister the 911 emergency telephone system. The system is fmanced by user fees assessed on customer's telephone service. Expenditures for this system are paid from this fund.

NONMAJOR FUNDS

The nonmajor funds are the Capital Outlay Fund, the Debt Service Fund, and the 911 Bond Sinking Fund. Information about these funds can be found on page 44.


Balance Sheet Govemmental Funds

June 30,2011

911

ASSETS

Cash and interest-bearing deposits Inventory Receivables:

Due from other govemmental units Due from other ftinds Prepaid items Other receivables

Total assets

LIABILITIES AND FUND BALANCE

Liabilities: Accounts payable Deferred revenue Due to others Other accrued liabilities Due to other funds

Total liabilities

Fund balances -Nonspendable Restricted Committed Assigned Unassigned

Total fimd balances

Total liabilities and ftmd balances

General

$5,462,148 22,646

1,409,943 97,815

225,200 30,744

Communications District

$ 662,905 -

-

--

56,913

Nonmajor Funds

$714,478 -

~ ---

Total

$6,839,531 22,646

1,409,943 97,815

225,200 87,657

$7,248,496 $ 719,818 $714,478 $8,682,792

$ 326,868 50,780 67.950

352,855 -

798,453

247,846 -

50,780 -

6.151,417 6,450,043

$7,248,496

$ ---

63,217 63,217

^

--

656,601 -

656,601

$ 719^818

$ ----

34,598 34,598

.

679,880 ---

679,880

$714^478

$ 326,868 50,780 67,950

352,855 97,815

896,268

247,846 679,880 50,780

656,601 6,151,417 7,786,524

$8,682,792


9


Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets

June 30,2011

Total fund balance for govemmental funds at June 30,2011 ' $ 7,786,524

Total net assets reported for govemmental activities in the statement of net assets is different because:

Capital assets used in governmental activities are not fmancial resources and, therefore, are not reported in the funds. Those assets consist of:

Land $1,100,595 Constmction in progress 92,005 Buildings and improvements, net of $1,439,762 accumulated depreciation 4,661,722 Equipment and vehicles, net of $3,545,413 accumulated depreciation 3,467,827 9,322,149

Receivable recorded under the accrual basis of accounting 34,080

General long-term debt of governmental activities is not payable from current resources and, therefore, not reported in the funds. This debt is:

Bonds payable, capital lease payable, and underlying accrued interest • (2,011,646)

Accmed compensated absences (18,971) Net OPEB obligation payable ' (1.081.930) (3,112.547)

Total net assets of govemmental activities at June 30,2011 $14.030.206


10

ST. MARTIN PARISH SHERIFF St. Maninville, Louisiana

Statement of Revenues, Expenditures, and C:hanges in Fund Balances-Oovemmenla! Funds

For the Year Ended June 30, 2011

911

Revenues: Taxes Intergovemmental Fees, charges, and commissions for services Interest income Miscellaneous

Total revenues

Expenditures; Current-

Public safety: Personal services and related benefits Operating services Operations and maintenance

Capital outlay Debl service - principal

E>ebt service - interest Total expenditures

Excess (deficiency) of revenues over expenditures

Other financing sources (uses): Proceeds from capital leases ^ Proceeds from bond issuance Transfers in Transfers out

Total other fmancing sources (uses)

Excess of revenues and other financing sources over expenditures and other uses

Fund balances, beginning

Fund balances, ending

General

$ 7,585,044 2,862,362 5.858,721

17,424 755.966

17.079.517

9,525,912 2,404.432 4,153,336 • 804,915

135,264 11.958

17.035.817

43,700

154.096 594,346

-(767.506)

(19.064)

24,636

6,425.407

$ 6,450.043

Communications District

$ -

695.869 3,900

-699.769

406.369 75,815

128,274'

---

610.458

89,311

----.

89,311

567,290

I 656.601

Norunajor Funds

$ --266

-266

--

27,952 456,397 870.000

39.135 1.393,484

(1.393,218)

-1,000.654

767,506

-1.768,160

374,942

304.938

$ 679,880

Totals

I 7,585,044 2.862.362 6.554,590

21.590 755,966

17,779,552

9.932,281 2.480,247 4.309,562 1,261,312 1,005,264

51.093

19.039,759

(1.260.207)

154,096 1.595,000

767,506 (767.506)

1.749,096

488.889

7.297.635

$ 7,786.524

The accompanying notes arc an integral part of the basic financial statements.

11


ReconciliaUon of the Statement of Revenues, Expenditures, and Changes in Ftind Balances of Governmental Funds

to the Statement of Activities For the Year Ended June 30,2011

Total net change in fimd balances at June 30,2011 per Statement of Revenues, Expenditures and Changes in Fund Balances $ 488,889

The change in net assets reported for govemmental activities in the statement of activities is tUf&rent because:

Governmental fiinds report coital outlays as expenditures. However, in the statement of activities, the cost of tiiose assets is allocked over their estimated usefiil lives and reported as depreciation expense.

Coital outlay which is «msidered expenditures on Statement of Revenues, Expenditures and Changes in Fund Balances $ 1,261,312

Depreciation expense for fee year ended June 30,2011 (967,439) 293,873

Because govemmental fiinds do not record fixed assets and acctimulated depreciaticm, any assets disposed of vdth no selling priw does not affect the statemmt of revenues, expenditures, and changes in fund balances. However, in the statement of activities, a gain or loss is shown oa assets that are not fully depreciated. (8,353)

Because govemmraital fiinds use the modified acoual basis of accounting to record receivables and the govemment-wide financial statements use the fill] accrual basis, an additional accrtial was needed at the govemment-wide financial statement level. 34,080

The issuance of long-term debt (e.g. bonds) provides current financial resources to govemmental fimds, while the TcpaytaeiA of i^incipal of ton^ term 6siA consumes the current financial resmirces of governmental fimds. NeitlKT transaction, however, has any effect

FUND DESCRIPTIONS - FIDUCIARY FUNDS

AGENCY FUNDS

All of these funds are reflected in the totals of the agency funds presented in the statement of fiduciary net assets.

Civil Fund

The Civil Fund was established to account for fiinds held in connection with civil suits. Sheriffs sales, and garnishments and payment of these collections to the Sheriffs General Fund and other recipients in accordance with applicable laws.

Tax Collector Fund

The Tax Collector Fund was established per Article V, Section 27 of the Louisiana Constitution of 1974, which provides that the Sheriff will serve as the collector of state and parish taxes and fees. The Fund is used to collect and distribute these taxes and fees to appropriate taxing bodies.

Installment Fines Fund

The Installment Fines Fund is used to account for the collection of fines paid on an installment basis as authorized by the court.

Bonds and Fines Fund

The Bonds and Fines Fund is used to account for the collection of bonds, fines, and costs and payment of these collections to the Sheriffs General Fund and other recipients in accordance with applicable laws.

Inmate Trust Fund

The Prison Inmate Fund is used to account for the deposits made by, and for, inmates to their individual accounts and the appropriate disbursements to these inmates.

Inmate Work Release Fund

The Inmate Work Release Fund is used to account for the fiinds earned by inmates through a work release program that will benefit the participant as he makes the transition back into society as a responsible adult. This fund was closed during fiscal year ended June 30,2011.

Inmate Welfare Fund

The Inmate Welfere Fund is used to account for the funds confiscated fi-om inmates and used for the general welfare of the inmates as a whole.

13


Statement of Fiduciary Assets and Liabilities - Agency Funds June 30,2011

Assets , Cash and cash equivalents $1,334,941

Liabilities Held for inmates $ 73.690 Held for taxing bodies 1.261,251

Total iiabiiities ' $1,334,941


14


Notes to Basic Financial Statements

(1) Summary of Significant Accounting Policies

As provided by Article V, Section 27 of the Louisiana Constitution of 1974, the Sheriff serves a four year term as the chief executive officer of the law enforcement district and ex-officio tax collector of the parish. The SherifFadministers the parish jail system and exercises duties required by the parish court system, such as providing bailiffs, executing orders of the court, serving subpoenas, et cetera.

As the chief law enforcement officer of the parish, the Sheriff is responsible for enforcing state and local laws, ordinances, et cetera, within the territorial boundaries of the parish. The Sheriff provides protection to the residents of the parish through on-site patrols, investigations, et cetera, and serves the residents of the parish through the establishment of neighborhood watch programs, anti-drug abuse programs, et cetera. In addition, the Sheriff, when requested, provides assistance to other law enforcement agencies within the parish.

As the ex-officio tax collector of the parish, the Sheriff is responsible for collecting and distributing ad valorem property taxes, parish occupational licenses, state revenue sharing funds, and fines, costs, and bond forfeitures imposed by the district court.

The accompanying financial statements of the St. Martin Parish Sheriff (Sheriff) have been prepared in conformity with generally accepted accounting principles (GAAP) generally accepted in the United States of America as applied to govemmental units. GAAP includes all relevant Governmental Accounting Standards Board (GASB) pronouncements. GASB is the accepted standard-setting body for establishing govemmental accounting and financial reporting principles. The accounting and reporting framework and the more significant accounting policies are discussed in subsequent subsections of this note.

The accounting and reporting policies of the St. Martin Parish Sheriff (Sheriff) conform to generally accepted accounting principles as applicable to govemments. Such accounting and reporting procedures also conform to the requirements of the industry audit guide. "Audits of State and Local Govemmental Units."

The following is a summary of certain significant accounting policies:

A. Financial Reporting Entity

For financial reporting purposes, the Sheriff includes all funds, account groups, activities, et cetera, that are controlled by the Sheriff as an independently elected parish official. As an independently elected parish official, the Sheriff is solely responsible for the operations of his office, which include the hiring and retention of employees, authority over budgeting, responsibility for deficits, and the receipt and disbursement of funds. Other than certain operating expenditures of the Sheriffs office that are paid or provided by the parish government as required by Louisiana law, the Sheriff is financially independent. Accordingly, the Sheriff is a separate govemmental reporting entity. Certain units of local government, over which the Sheriff exercises no oversight responsibility, such as the parish government, parish school board, other independently elected parish officials, and municipalities within the parish, are excluded from the

15

ST. MARTIN PARISH SHERIFF St Martinville, Louisiana

Notes to Basic Financial Statements (continued)

accompanying financial statements. These units of govemment are considered separate reporting entities and issue financial statements separate from those of the parish Sheriff.

In determining the financial reporting entity, the Sheriff complies with the provisions of GASB Statement 14, "The Financial Reporting Entity," and includes all component units of which the Sheriff appointed a voting majority of ̂ e units' board; the Sheriff is either able to impose its will on the unit or a financial benefit or burden relationship exists. Blended component units are separate legal entities that meet the criteria described above and whose goveming body is the same or substantially the same as the Sheriff or the component unit provides services entirely to the Sheriff. These component units' funds are blended into those of the Sheriffs by appropriate activity type to compose the primary govemment presentation. The component unit that is blended into the reporting activity of the Sheriffs report is described below:

The 911 Communications District was created in 1988 to implement and administer the 911 emergency telephone system. The Sheriff is financially accountable for the District as a result of fiscal dependency. The District is reported as a special revenue fund,

B. Basis of Presentation

Government-Wide Financial Statements (GWFS)

The statement of net assets and statement of activities display information about the reporting govemment as a whole. They include all fiinds of the reporting entity, except the fiduciary ftinds. The Sheriff has no business-type activities.

The statement of activities presents a comparison between program revenues of the Sheriff and the cost of the fiinction. Program revenues are derived directly fi'om Sheriff users as a fee for services. Revenues that are not classified as program revenues, including taxes, are presented as general revenues.

Fund Financial Statements

The accounts of the Sheriff are organized and operated on the basis of funds. A fund is an independent fiscal and accounting entity with a separate set of self-balancing accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds is maintained consistently with legal and managerial requirements.

The various fimds of the Sheriff are all classified as governmental. The emphasis on fiind financial statements is on major govemmental funds. A fund is considered major if it is the primary operating fund of the Sheriff, if management chooses to define a particular fund as major, or meets the following criteria:

16



a. Total assets, liabilities, revenues, or expenditures/expenses of that individual govemmental or enterprise fund are at least 10 percent of the corresponding total for all funds of that category or type; and

b. Total assets, liabilities, revenues, or expenditures/expenses of tiie individual govemmental or enterprise fund are at least 5 percent of the corresponding total for all govemmental and enterprise funds combined.

The funds of tiie Sheriff considered to be major funds are described below:

Govemmental Funds -

General Fund

The General Fund, as provided by Louisiana Revised Statute 33:1422, is tiie principal fimd of the Sheriff's office and accounts for and reports all operations of the Sheriffs office not accounted for and reported in another fiind. The Sheriffs primary sources of revenue are an ad valorem tax levied by the law enforcement district, sales and use tax of one half percent (.5%), and fees for feeding and keeping prisoners. Otiio-sources of revenue include video poker revenue, state revenue sharing, state supplemental pay for deputies, civil and criminal fees, and fees for court attendance and maintenance of prisoners. General operating expenditures are paid from tiiis fund.

911 Communications District Special Revenue Fund -

This special revenue fimd accounts for the operation of the communications district vt/hich was established to implement and administer the conventional and wireless 911 emergency telephone system. The system is financed by user fees assessed on customers' telephone service. Expenditures for this system are paid from this fund.

The following fimds are nonmajor funds:

Capital Outlay Fund -

This fund is used to account for the construction of a Public Safety Complex Warehouse, to purchase property, and for the Correctional Center II addition.

Debt Service Funds -

To account for the accumulation of resources for, and the payment of, general long-term debt principal, interest, and related costs.

17

ST. MARTIN PARISH SHERIFF

St Martinville, Louisiana


Agency Funds The agency funds are used as depositories for civil suits, cash bonds, taxes, fees,

et cetera. Disbursements from these funds are made to various parish agencies, litigants in suits, et cetera, in the manner prescribed by law. The agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The individual agency funds used by the Sheriff for the year ended June 30,2011 are as follows;

Civil Fund -To account for funds held in connection with civil suits. Sheriffs sales and garnishments and payment of these collections to the Sheriffs General Fund and other recipients in accordance with applicable laws.

Tax Collector Fund - Article V, Section 27 of the Louisiana Constitution of 1974, provides that the Sheriff will serve as the collector of state and parish taxes and fees. The Tax Collector Fund is used to collect and distribute these taxes and fees to the appropriate taxing bodies.

Installment Fin^ Fund - To account for the collection of fines paid on an installment basis as authorized by the court.

Bonds and Fines Fund - To account for the collection of bonds, fines, and costs and payment of these collections to the Sheriffs Genera! Fund and other recipients in accordance with applicable laws.

Inmate Trust Fund - To account for the deposits made by, and for, inmates to their individual accounts and the appropriate disbursements to these inmates.

Inmate Work Release Fund - To account for funds eamed by inmates through a work release program that will benefit the participant as he makes the transition back into society as a responsible adult. This fund was closed during fiscal year ended June 30,2011.

Inmate Welfare Fund — To account for funds confiscated from inmates and used for the general welfare of the inmates as a whole,

C. Measurement Focus/Basis of Accounting

Measurement focus is a term used to describe "which" transactions are recorded within the various financial statements. Basis of accounting refers to *'when" transactions are recorded regardless of the measurement focus applied.

Measurement Focus

In the govemment-wide statement of net assets and the statement of activities, governmental activities are presented using the economic resources measurement focus. TTie accounting objectives of this measurement focus are the determination of operating income, changes in net assets (or cost recovery), financial position, and cash flows. All assets and liabilities (whether current or noncurrent) associated with their activities are

18



reported.

In the fund financial statements, the current financial resources measurement focus is used. Only current finmicial assets and liabilities are generally included on their balance sheets. Their operating statements present sources and uses of available spendable financial resources during a given period. These fiinds use fund balance as their measure of available spendable fmancial resources at the end of the period.

Basis of Accounting

In the govemment-wide statement of net assets and statement of activities, governmental activities are presented using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when eamed and expenses are recorded when the liability is incurred or economic asset used. Revenues, expenses, gains, losses, assets, and liabilities resulting from exchange and exchange-like transactions are recognized when the exchange takes place. Revenues, expenses, gains, losses, assets, and liabilities resulting from nonexchange transactions are recognized in accordance with the requirements of GASB Statement No. 33 "Accounting and Financial Reporting for Nonexchange Transactions."

In the fimd financial statements, govemmental funds are presented on the modified accraal basis of accounting. Under this modified accraal basis of accounting, revenues are recognized when "measurable and available." Measurable means knowing or being able to reasonably estimate the amount. Available means collectible within 60 days of the end of the fiscal year. For revenue recognition as it relates to federal awards, available means collectible within 12 months of the end of the fiscal year. Expenditures (including capital outlay) are recorded when the related fiind liability is incurred, except for general obligation bond principal and interest which are reported when due. When both restricted and unrestricted resources are available for use, it is the Sheriffs policy to use restricted resources first, then unrestricted resources as they are needed.

D. Assets. Liabilities and Equity

Cash, interest-bearing deposits, and investments

For purposes of the Statement of Net Assets, cash and interest-bearing deposits include all demand accounts, savings accounts, and certificates of deposits of the Sheriff.

Interfund receivables and payables

During the course of operations, numerous transactions occur between individual funds that may result in amounts owed between funds. Those related to goods and services type transactions are classified as "due to and from otiier funds." Short-term interfimd loans are reported as "interfund receivables and payables." Long-term interfimd loans (noncurrent portion) are reported as "advances from and to other funds." Interfimd receivables and payables between funds within govemmental activities are

19


St. Martinville, Louisiana


eliminated in the Statement of Net Assets.

Receivables

In the government-wide statements, receivables consist of all revenues eamed at year-end and not yet received.

Capita! Assets

The accounting treatment for buildings, improvements and equipment (capital assets) depends on whether they are reported in the government-wide or fund financial statements.

In the govemment-wide financial statements, capital assets are capitalized at historical cost, or estimated historical cost if actual is unavailable, except for donated fixed assets, which are recorded at their estimated fair value at the date of donation. Interest costs are not capitalized as they relate to fixed assets. The Sheriffs threshold for capitalization is $5,000.

Depreciation of all exhaustible capital assets is recorded as an allocated expense in the Statement of Activities, with accumulated depreciation reflected in the Statement of Net Assets. Depreciation is provided over the assets' estimated useful lives using the straight-line method of depreciation. The range of estimated useful lives by type of asset is as follows:

Buildings and improvements 20-40 years Equipment and vehicles 3-10 years

In the fund financial statements, capital assets used in govemmental fiind operations are accounted for as capital outlay expenditures of the govemmental fund upon acquisition.

Compensated Absences

Employees of the Sheriffs office earn from 96 hours to 120 hours per calendar year of vacation leave depending on total years of service and number of hours worked. A maximum of 48 hours of unused accmed vacation time is allowed to be carried over to subsequent years. Full-time^ employees earn 96 hours per year of sick leave. Sick leave may be accumulated; however, if an employee resigns or is terminated, the accumulated sick leave is forfeited. Upon retirement, at the Sheriffs discretion, accumulated sick leave, in excess of 720 hours, may be paid. At June 30, 2011 the Sheriff has $ 18,971 of leave benefits required to be accraed and reported.

20



Equity Classifications

In the govemment-wide statements, equity is classified as net assets and displayed in three components:

a. Invested in capital assets, net of related debt - Consists of capital assets including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes, or other borrowings that are attributable to the acquisition, construction, or improvement of those assets.

b. Restricted net assets - Consists of net assets with constraints placed on the use either by (I) external groups such as creditors, grantors, contributors, or laws or regulations of other govemments; or (2) law through constitutional provisions or enabling legislation.

c. Unrestricted net assets - All other net assets that do not meet the definition of'̂ restricted" or "invested in capital assets, net of related debt."

In the fiind stetements, govemmental fund equity is classified as fiind balance. Fund balance is further classified as follows.

The Sheriff adopted GASB Statement 54 in the year ended June 30, 2011. As such, fund balances of the govemmental fiinds are classified as follows:

Nonspendable - amounts that cannot be spent either because they are in nonspendable form or because they are legally or contractually required to be maintained intact.

Restricted - amounts that can be spent only for specific purposes because of constitutional provisions or enabling legislation or because of constraints that are extemally imposed by creditors, grantors, contributors, or the laws or regulations of other governments.

Committed - amounts that can be used only for specific purposes determined by a formal action of the Sheriff. The Sheriff is the highest level of decision-making authority for the Sheriffs Office. Commitments may be established, modified, or rescinded only through resolutions approved by the Sheriff.

Assigned - amounts that do not meet the criteria to be classified as restricted or committed but that are intended to be used for specific purposes. Under the Sheriffs adopted policy, only he may assign amounts for specific purposes.

Unassigned ~ all other spendable amounts.

21

ST, MARTIN PARISH SHERIFF St Martmville, Louisiana


As of June 30,2011, fimd balances are composed of the following:

Nonspendable: Prepaid itons Inventory

Restricted: Construction Debt service

GCTieral

Fund

$ 225,200

22,646

-

911

Communica^ons

Distria

$

-

.

-

Nonmajor

Funds

$

-

516,574

163,306

Total

Govemmental

$

Funds

225,200

22,646

516,574

163,306

Committed: Protest taxes 50.780 50.780

Assigned: 911 services 656,601 656.601

Unassigned 6.151.417 6.151.417

Total ftind balances $ 6.450.043 £ 656,601 $ 679.880 $ 7.786^24

When an expenditure is incurred for purposes for which both restricted and unrestricted fimd balance is available, the Sheriff considers restricted fimds to have been spent first When an expenditure is incurred for which committed, assigned, or unassigned fimd balances are available, the Sheriff considers amounts to have been spent first out of committed fimds, tiien assigned fiinds, and finally unassigned fimds, as needed, unless the Sheriff has provided otherwise in his commitment or assignment actions.

E, Budget and Budgetary Accounting

Tlie Sheriff follows tiiese procedures in establishing tiie budg^ary data reflected in the financial statements:

1. The chief financial officer prepares a proposed budget and submits it to the Sheriff for the fiscal year no later tiian fifteen days prior to the beginning of each fiscal year.

2. A summary of the proposed budget is published and die public is notified that the proposed budget is available for public inspection. At the same time, a public hearing is called.

22



3. A public hearing is held on the proposed budget at least ten days after publication of the call for a hearing.

4. After the holding of the public hearing and completion of all action necessary to finalize and implement the budget the budget is legally adopted prior to the commencement of the fiscal year for which the budget is being adopted.

5. All budgetary appropriations lapse at the end of each fiscal year.

6. The budget is adopted on a basis consistent with generally accepted accounting principles (GAAP). Budgeted amounts included in the accompanying financial statements are as originally adopted or as finally amended by the Sheriff. .Such amendments were not material in relation to the original appropriations.

F. Prepaid Items

Payments made to vendors for services that will benefit periods beyond June 30, 2011 are recorded as prepaid items. The prepaid items that existed at June 30, 2011 were prepaid insurance and maintenance agreements.

G. Inventory

The inventory is stated at cost, which is determined by the first-in, first-out method.

(2) Cash and Interest-Bearing Deposits

Under state law, the Sheriff may deposit fimds within a fiscal agent bank organized under the laws of the State of Louisiana, the laws of any other state in the Union, or the laws of the United States. The Sheriff may invest in certificates and time deposits of state banks organized under Louisiana law and national banks having principal offices in Louisiana. At June 30, 2011, the Sheriff has cash and interest-bearing deposits (book balances) totaling $8,174,472 of which $1,334,941 is attributable to fiduciary funds, which is not presented in the statement of net assets.

These deposits are stated at cost, which approximates market. Custodial credit risk is the risk that in the event of a bank failure, the Sheriffs deposits may not be returned to it. The Sheriffs policy, by state law, is that all deposits must be secured by federal deposit insurance or the pledge of securities owned by the fiscal agent bank. The market value of the pledged securities plus the federal deposit insurance must at all times equal the amount on deposit with the fiscal agent bank. These securities are held in tiie name of the pledging fiscal agent bank in a holding or custodial bank tiiat is mutually acceptable to both parties. Deposit balances (bank balances) at June 30', 2011 are secured as follows:

23



Bank balances $9,097,427

At June 30,2011 the deposits are secured as follows:

Insured $1,056,768 Uninsured and collateral held by the pledging bank

not in tiie Sheriffs name 8,040,659

Total $9.097,427

(3) Ad Valorem Taxes

The Sheriff is the ex-officio tax collector of the parish and is responsible for the collection and distribution of ad valorem property taxes. Ad valorem taxes attach as an enforceable lien on property as of January 1, of each year. Taxes are levied by the taxing bodies in June and are actually billed to the taxpayers by the Sheriff in October. Billed taxes are due by December 31, becoming delinquent on January 1 of the following year. Tlie taxes are based on assessed values detemiined by the Tax Assessor of St. Martin Parish and are collected by the Sheriff. The taxes are remitted to the appropriate taxing bodies net of deductions for pension fund contributions.

Ad valorem taxes are budgeted and recorded in the year levied and billed. For the year ended June 30,2011, law enforcement taxes applicable to the Sheriffs General Fund, were levied at the rate of 17.91 mills on property with assessed valuations totaling $259,648,176.

Total law enforcement taxes levied during 2011 were $4,650,303.

The Sheriff received ad valorem taxes that were paid under protest. It is possible that these taxes (or a portion thereof) will have to be retumed to the taxpayer. The amount received of $101,560 is reflected as a restricted asset The estimated amount that may have to be refunded is $50,780 and is reflected as deferred revenue on the balance sheet at June 30,2011.

24

(4)

ST. MARTIN PARISH SHERIFF St Martinville. Louisiana


Due From Other Governmental Units and Others

Amounts due from other govemmental units at June 30,2011, consist of the following:

Federal grants State grants Maintenance of prisoners State and parish contracts Video poker revenue Sales tax revenue Court attendance, civil fees, bond fees, etc. Pay telephones commission Other sources

$ 162.977 86,077

527,061 33,204

169,885 285,525 78,459 8,421

92,414

• $1,444,023

(5) Capital Assets

Capital asset activity for the year ended June 30,2011 was as follows:

Balance Balance 07/01/10 Additions Deletions 06/30/11

Govemmental activities: Land Construction in progress Buildings and improvements Equipment and vehicles Equipment and vehicles - capital leases

Totals

Less accumulated depreciation Buildings and improvements Equipment and vehicles Equipment and vehicles -

capital leases

Total accumulated depreciation

Govemmental activities, capital assets, net

$ 760,445 203,088

5,951,200 5,702,722

588,231

13.205,686

(1,265,832) (2,705,837)

(197,388)

(4,169,057)

$ 9,036,629

$ 340,150

74,149 150,284

724,879 154.096

1.443.558

(173,930) (703.765)

(89.744)

(967.439)

$ 476,119

$

(185.232) -

(156,688) -

(341,920)

-151,321

-

151,321

$ (190.599)

$ 1,100,595 92,005

6,101,484 6,270,913

742.327

14,307,324

(1,439,762) (3.258,281)

(287,132)

(4,985,175)

$ 9,322,149

Depreciation expense was charged to govemmental activities as operations and maintenance in tiie amount of $967,439.

25



(6) Operating Lease Commitments

Rental expense for the year ended June 30, 2011 was $34,099. The Sheriff had the following lease agreements in effect during the year ended June 30,2011:

Description Term

4 Years 4 Years 3 Years 3 Years 4 Years 4 Years 4 Years 3 Years 3 Years 3 Years 4 Years

Expiration Date

07/2012 07/2012 07/2011 08/2011 05/2013 05/2013 06/2013 06/2012 10^012 12/2014 09/2013

Payment Frequency

monthly monthly monthly montiily monthly monthly monthly monthly monthly monthly quarteriy

Leasi

$

3 Amount

173 264 267 276 669 291 297 116 116 352

1,164

Copier Copier Copier Copier Copier Cq>ier Copier Copier Copier Ccpier Mail machine

The lease payments for the remaining years are as follows:

Year ending June 30

2012 2013 2014 2015

$ 32,811 , 23,905

5,388 2,112

(7) Pension Plan

$ 64,216

Plan Description: The St. Martin Parish Sheriff contributes to tiie Sheriffs Pension and Relief Fund, a cost-sharing multiple employer defined benefit pension plan administered by tiie Sheriffs Pension and Relief Fund, a public corporation created in accordance with tiie provisions ofLouisiana Revised Statute 11:2171 to provide retirement, disability and survivor benefits to sheriff and deputy sheriff members tiiroughout the State of Louisiana. The Sheriffs Pension and Relief Fund issues a publicly available financial report that includes fmancial statements and required supplementary information. That report may. be obtained by writing to tiie Sheriffs Pension and Relief Fund, P O Box 3163. Monroe, LA 71210-3136.

26



Funding Policy: Plan members are required to contribute 10% of their annual covered salary and the St. Martin Parish Sheriff is required to contribute at an actuarially determined rate. The current rate is 12% of annual covered payroll. The contribution requirements of plan members and the St. Martin Parish Sheriff are estimated and may be amended by the Sheriffs Pension and Relief Fund. The St Martin Parish Sheriffs contributions to the Retirement System for the years ended June 30, 2011,2010 and 2009 were $1,198,472, $854,966, and $758,257, respectively.

(8) Changes in Agency Fund Balances

A summary of changes in agency fund balances due to taxing bodies and others and due to prisoners follows:

Balances, June 30,

2010

Additions Reductions

Balances, June 30,

2011

Civil Fund

$ 2,624

1,310,410 (1,312,437)

$ 597

Tax Collector

Fund

$ 977,840

28,608,598 (28,622,241)

$ 964,197

Installment Fines Fund

$ 1.116

328,321 (329,411)

$ 26

Bonds and Fines Fund

$ 469,971

2,711,387 (2,884,928)

$ 296.430

Inmate Trust Fund

$ 76,231

565,636 (571,278)

$ 70,589

Inmate Work

Release

$ ,64,110

131,584 (195,694)

$ -

himate Welfare

$ 4,582

487 (1.967)

$ 3,102

(9) Changes in Long-Term Debt

The following is a summary of long-term debt transactions of tiie St Martin Parish Sheriff for the year ended June 30, 2011. All bonds relate to govemmental activities and are paid by the debt service fund. The capital leases also relate to govemmental activities, and the payments are made from the general fund. In tiie past, payments on long-term debt that pertained to die Sheriffs governmental!activities were made by either the debt service fund or by the general fiand.

27

ST. MARTIN PARISH SHERIFF St. Martmville, Louisiana


OPEB Vehicle Series2004 Series2007 Series2010 Obligation Clapital Leases Bonds Bonds Bonds

Long-term debt atJulyI,2010 $ 831,466 $ 225.724 $ 315,000 $ 715,000 $

Debtassumed 410,149 154,096 - - 1.595,000 Debt retired (159.685) (135.746) (155,000) (715,000) -

Total

$ 2.087,190

2,159,245 (U165.431)

Long-term debt at June 30,2011 $ 1.081,930 $ 244,074 $ 160,0QQ_ £

Long-term debt at June 30,2011 is comprised of the following:

Vehicle Capital Leases:

$74,528 capital lease on (3) 2010 Chevrolet Tahoes, due in monthly installments of $2,296; from June 4,2010 to May 4,2013; interest rate of 7.25 percent.

$77,060 capital lease on (3) 20 H Chevrolet Tahoes, due in monthly instalhnents of $2,363; from June 15,2011 to May 15,2014; interest rate of 5.59 percent

$74,287 capital lease on (3) 2010 Chevrolet Tahoes, due in monthly instalhnents of $2,292; fix>ra June 15,2010 to May 15,2013; interestrate of 6.576 percent

$77,035 capital lease on (3) 2011 Chevrolet Tahoes, due in montiily instalhnents of $2,320; flx>m July 1,2011 to June 1,2014; interest rate of 5.65 percent

Certificates of Indebtedness, Series 2004

$1,000,000 Certificates of Indebtedness, Series 2004, due m annual mstalhnents of $125,000 to $160,000; fixim July 1.2005 to July 1,2011; mterest rate of 3.65 percent; payable and secured by general revenues

$1.595,000 $ 3,081,004

47,164

73.520

48,677

74,713

244,074

$ 160,000

28



Certificates of Indebtedness, Series 2010

$1,000,000 Limited Tax Revenue Bonds, Series 2010, due in annual installments of $210,000 to $245,000; from March 1,2012 to March 1,2018; interest rate of 2.13 percent; payable and secured by general revenues $ 1,595,000

Total debt $ 1,999,074 Less: ciurent portion (468,825)

Long-term debt $ 1,530,249

The annual requirements to amortize all debt outstanding at June 30,2011 are as follows:

Year Ending June 30 Principal Interest Total

2012 2013 2014 2015 2016

2017-2018

$ 468,825 311.162 269.087

230,000

235,000 485,000

$ 44,303 33,297 26,273

21.830

17,805 20,210

$ 513,128 344,459 295,360

251,830

252,805

505,210

Totals $ 1,999.074 $ 163,718 $ 2,162.792

(10) Litigation and Claims

At June 30,2011, the Sheriff is involved in several lawsuits claiming damages. Management is of the opinion that insurance coverage should be adequate to cover most monetary damages. A liability has been accraed at June 30, 2011 in the amount of $52,000, which represents additional anticipated out-of-pocket costs.

(11) Expenditures of the Sheriffs Office Paid bv the Parish Council

The cost of maintaining and operating the Sheriffs office building, as required by statute, is paid by the St. Martin Parish Govemment. These expenditures are not included in the accompanying financial statements.

(12) Risk Management

The Sheriff is exposed to risks of loss in the areas of general and auto liability, property hazards, and workers' compensation. Those risks, with tiie exception of workers' compensation, are handled by purchasing commercial insurance. The Sheriff is liable for claims up to $25,000 per

29



incident. The Sheriffs office is considered to be self-insured for workers* compensation. There have been no significant reductions in insurance coverage during the current fiscal year nor have settlements exceeded coverage during the preceding two years. There were no settlements during the year ended June 30, 2011.

(13) Interfund Transactions

A. Receivables and Payables

Interfund receivables and payables consisted of the following at June 30,2011:

Receivables Payables Major Funds

Govemmental Funds: General Fund 911 Communications Fund

Nonmajor Funds Total

$

L_

97,815 --

97,815

$

L.

-63,217 34,598 97,815

Several months of operating expenses had not yet been reimbursed at year-end, causing the balances noted above. These reimbursements are expected to be made within the next fiscal year.

B. Interfund Transfers

Interfund transfers consisted of the following at June 30.20 U:

Transfers In Transfers Out Major Funds

Govemmental Funds: General Fund $ - $ 767,506

Non-major funds 767,506 ;;;___ Total $ 767,506 $ 767.506

Transfers are made from the general fund to the non-major fimds for payments due on the outstanding bond issuances.

(14) Post-Retirement Health Care and Life Insurance Benefits

From an accrual accounting perspective, the cost of postemployment healthcare benefits should be associated with the periods in which the cost occurs, rather than in the future year when it will be paid. The Sheriff recognizes the cost of postemployment healthcare in the year when employee services are received, reports the accumulated liability from prior years, and provides information useful in assessing potential demands on the Sheriffs future

30


Not^ to Basic Financial Statements (continued)

cash flows. Because the Sheriff adopted the requirements of GASB Statement No. 45 prospectively, recognition of the liability accumulated from prior years will be phased in over 30 years, commencing with the 2010 liability.

Plan Description: In accordance with the Employer Heahh and Welfare Benefit Plan established m November 1986, the Sheriff provides certain continuing health care and life insurance benefits for its retired employees through a policy maintained with Blue Cross/Blue Shield. The plan is a multi-employer defined benefit health care plan administered by the Louisiana Sheriffs Association (LSA). The LSA has the authority to establish and amend the benefit provisions of the plan. The plan does not issue a publicly available financial report.

Funding Policy: The Sheriff covers 100% of employee's premiums and approximately 27% of the premium for employee's family (spouse and/or children). The Sheriff recognize the cost of providing these benefits (the Sheriff's portion of premiums) as an expenditure when the montiily premiums are due, Tlie benefits are financed on a pay-as-you-go basis.

Aimual OPEB Cost: The Sheriffs annual other postonployment benefit (OPEB) cost is calculated based on the annual required contribution of the employer (ARC), an amount actuarially determined in accordance with the parameters of GASB Statement No. 45. The ARC represents a level of fimding tiiat, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any unfiinded actuarial liabilities over a period not to exceed thirty years. The Sheriff utilizes the level-dollar amortization method to amortize the unfimded actuarial accrued liability.

The followuig table shows the components of the Sheriffs annual OPEB cost for the year, the amount actually contributed to tiie plan, and changes in the Sheriff's net OPEB obligation:

Annual required contribution $ 424,974

Interest on net OPEB obligation 33.259

Adjustment to annual required contribution (48,084)

Annual OPEB cost (ejqjense) 410,149

Contributions made (159,685)

Increase in net OPEB obligation 250,464

Net OPEB obligation - beginning of year 831,466

Net OPEB obligation - end of year $ 1.081,930

The Sheriffs annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation for 2011 is as follows:

31



Fiscal Year

Ended

6/30/2009 6/30/2010 6/30/2011

Annual OPEB Cost

N/A $1,027,540 $ 410,149

Percentage of Annual OPEB

Cost Contributed

N/A 19.1% 38.9%

Net OPEB Obligation

N/A $ 831.466 $ 250.464

Fiscalyear2010 was the year of implementation of GASB Statement No. 45 and the Sheriff has elected to implement prospectively. Therefore, all prior year comparative data is not available. In future years, three-year trend information will be presented.

Funded Status and Funding Progress: The funded status of tiie plan as of June 30, 2011, was as follows:

Actuarial accraed liability (AAL) $ 4,711,168 Actuarial valuation of plan assets -

Unfunded actuarial accmed liability (UAAL) $ 4,711,168

Funded ratio (actuarial value of plan assets/AAL) 0%

Covered payroll (active plan members) 7,974,309

UAAL as a percentage of covered payroll 59.1%

Actuarial valuations for an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the fiiture. Actuarially determined amounts are subject to continuous revision as actual results are compared to past expectations and new estimates about the fiiture are formulated. Although the valuation results are based on values which the Sheriffs actuarial consultant believes are reasonable assumptions, the valuation results reflect a long-term perspective and, as such, are merely an estimate of what future costs may actually be. Deviations in any of several factors, such as future interest rates, medical cost inflation, Medicare coverage, and changes in marital status, could result in actual costs being less or greater than estimated.

The schedule of funding progress presented as required supplementary information following the notes to the fmancial statements, will present multiyear trend information that shows whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accraed liabilities for benefits. Because 2010 was the year of implementation of GASB Statement No. 45 and tiie Sheriff elected to apply the statement prospectively, only two years are presented in the schedule at this time. In fiiture years, required frend data will fcw presented.

Actuarial Methods and Assumptions: Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan

32



members) and include the types of benefits provided at the time of each valuation and the historical pattem of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actiiarial accraed liabilities and the actuarial value of assets, consistent witii tiie long-term perspective of the calculations.

The actuarial valuation was done as of July I, 2010. The unit credit actuarial cost method was used. The significant actuarial assumptions used in the valuation of the plan are as follows:

1. Investment retum of 4.0% per annum, compounded annually.

2. The inflation rate is 2.5%,

3. The initial trend rate used in the calculations was 8.0%. The ultimate trend rate is 5.0%. The time period between the initial rate and the ultimate rate is nme years.

(15) Ex-officio Tax Collector

The amount of cash on hand at year-end was $964,197. The amoxmt of taxes collected by taxing authority was:

St. Martin Parish CJovemment $ 8,504,403 St Martin Parish School Board 8,815,152 St. Martm Parish Assessor 938,945 St. Martin Parish Hospital Service Districts 125 St. Martin Parish Water & Sewer Distiicts 325,344 St Martin Parish Law Enforcement 4,632,554 St Martin Parish Libraiy 2.079,601 Teche-VennilUon Freshwater District 325,911 Atchafalaya Basm Levee District 334,992 Municipalities 413,410 Department of Agriculture and Forestry 20,654 Louisiana Tax Commission 2,879

$26,393.970

33



The amount of taxes assessed and uncollected, and the reason for failure to do so is as follows:

LTC FDIC Bank- Orphaned Adjudi-

St. Martin Parish Government St. Martin Parish School Board St. Martin Parish Assessor St. Martin Parish Water & Sewer St. Martin Parish Law Enforcement St. Martin Parish Library Teche-Vermillion Freshwater Dist Atchafelaya Basin Levee District Municipalities Department of Ag and Forestiy

Decreases

$ 64,633

$_

71,352 7,587 2,999

37,497 16,833 2,638 3.930 2,636

6

210,! 11

Property

$ 30

L-

36 4

-19 9 1 4

-

_ 1 0 3

ruptcy

$ 15,550 $ 14,438 1,538 -

7,588 3,406 .

534 10

225 -

$43,289 $

Wells 5.454 5,548

591 -

2,916 1,309

205 635

--

16,658

cations St

$ 6,918 $ 8,769

934 -

4,607 2,068

324 1

1,375 -

$ 24,996 $

izures 794 800

85 213 420 188 30 54 94

-

2̂ 678

Unpaid $ 30,341

32,996 3,515 1.310

17,341 7.785 1,220 2,046 1.019 -

$ 97,573

(16) Subsequent Events

Subsequent events have been evaluated through November 7, 2011, the date of the financial statement issuance.

34

REQUIRED SUPPLEMENTARY INFORMATION

35


General Fund

Budgetary Comparison Sdiedule For the Year Ended June 30,2011

Revenues:

Taxes

Intergovemmental Fees, charges, and commissions for services Interest Income Miscellaneous

Total revenues

Expenditures: Current:

Public safety: Personal services and related benefits Operating services Operations and maintenance

Debt service

Capital outlay

Total expenditures

Excess (deficiency) of revenues over expenditures

Other financing uses: Proceeds fix)m capital leases Proceeds from bond issuance Transfers out

Total other financing uses

Original Budget

$ 6,872,125

2,498.976 6,280,365

35,000 628,570

16,315,036

9,376,994 2,366,170 3,638,556

146.525

358.601

15,886,846

428,190

--

(323.421)

(323.421)

Final Budget

$ 7.447.125

2,718,976 5,570,175

25.700 696,634

16.458,610

9,490.615 2.410,780 4,341.215

146.525

883,181

17.272,316

(813.706)

-1.595,000

(1,829,051)

(234.051)

Actual

$ 7,585,044

2.862,362 5,858,721

17.424 755.966

17.079.517

9,525.912 2,404,432 4,153,336

147,222

804,915

17,035,817

43,700

154,096 594,346

(767.506)

(19,064)

Variance with Final Budget

Positive (Negative)

$ 137,919

143,386 288,546

(8.276) 59.332

620,907

(35.297) 6.348

187,879 (697)

78.266

236,499

857.406

154.096 (tOO0,654) 1.061,545

214,987

Excess (deficiency) of revenues over expenditures and other financing uses 104.769 (1.047.757) 24,636 1,072,393

Fund balance, beginning

Fund balance, mding

5,673,139 6.425.407 6,425.407 -

$ 5,377.650 $ 6,450.043 $ 1,072.393 S 5.777.908

36


St. MartinvUIe, Louisiana Special Revenue Fund - 911 Communications District

Budgetary Comparison Schedule

For the Year Ended June 30,2011

Revenue Fees, charges, and commissions for services

911 fees Interest income

Total revenues

Expenditures Current:

Public Safety Personal services and related benefits:

Salaries . Pension and payroll taxes

Total personnel service and related

benefits

Operating services:

Hospitalization insurance Other liability insurance

Total operating services

Opei^tions and maintenance; Office supplies and expense £-911 implement Other

Total operations and maintenance

Capital ouday

Total expenditures

Excess of revenues over expenditures

Other financing use: Transfers out

Total other financing uses

Original

Budget

$ 664,850

400

665,250

326,500

42,535

369,035

68,500 3,150

71,650

1,750 73.300

49.153

124,203

1,500

566,388

98,862

(14.725)

(14.725)

Final Budget

$ 683,000

1,050

684,050

350,593 46.523

397,116

73,000 3,300

76,300

2,000

73,600 53.255

128,855

SOO

602,771

81,279

(14,703)

(14.703)

Actual

$ 695,869

3,900

699,769

359,012

47.357

406,369

70,070 5.745

75.815

519

81,501 46.254

128,274

.

610,458

89.311

-

-


Positive (Negative)

$ 12,869

2.850

15,719

(8,419) (834)

(9.253)

2.930 (2.445)

485

1,481

(7,901)

7,001

581

500

„ (7.687)

8,032

14.703

14,703

Excess of revenues over

expenditures and other financing uses 84,137 66,576 89,311 22,735


Fund balance, ending

505.089 567.290 567.290

$ 589.226 $ 633.866 $ 656.601 $ 22,735

37


Schedule of Funding Progress For the Year Ended June 30,2011

Actuarial Valuation

Date

July 1.2009 July 1,2010 July 1,2010

Actuanal Value of Assets

N/A --

Actuarial Accrued

Liabilities (AAL)

N/A 7,505,903 4,711,168

Unfunded Actuarial Accrued

Liabilities (UAAL)

N/A 7,505,903 4.711,168

^

Funded Ratio

N/A 0.0% 0.0%

Covered Payroll

N/A 7,695.903 7,974309

UAAL as a Percentage of Covered

Payroll

N/A 97.5% 59.1%

38

OTHER SUPPLEMENTARY INFORMATION

39


General Fund

Budgetary Comparison Schedule - Revenues For the Year Ended June 30.2011

Original Budget

Final Budget Actual


Positive (Negative)

Taxes: Ad valorem Sales tax

Total taxes

Intergovernmental: Federal grants State of Louisiana-State ^ n t s Revenue sharing Video poker Supplemental pay

Total intergovernmental

Fees, charges, and commissions for services Taxes and licenses Civil and criminal fees Court attendance Feeding and keeping prisoners Inmate vtrork release pro^tmi State and parish contracts Commissary sales Telephone commissions

Total fees, charges, and commissions for services

Interest income

Miscellaneous

Total revenues

$ 4,272,125 2,600.000

252,566

4,647,125 2.800,000

6,872,125 7,447,125

252,566

$ 4.675,162 2.909,882 7,585,044

487,267

28,037 109,882

137.919

234,701

356,000 110,410

1,050,000 730,000

2,498,976

146,479 594,790 40,392

4,331,100 499,000 381,604 115,000 172.000

6,280.365

35,000

628.570

$16,315,036

356,000 110,410

1,150,000 850,000

2,718,976

153,229 671,880 42.000

3,800,000 344,692 337,374 91.000

130,000

5,570,175

25.700

696,634

$16,458,610

144,398 110,695

1,307.875 812,127

2.862,362

144,101 815.731 4 7 3 5

3,987.153 264,232 373,632 96,660

130,007

5,858,721

17.424

755.966

$17,079,517

(211,602) 285

157,875 (37,873) 143,386

(9,128) 143,851

5,205 187,153 (80.460) 36.258 5,660

7

288,546

(8,276)

59,332

$ 620.907

40


General Fund

Budgetary Comparison Schedule - Expenditures For the Year Ended June 30, 2011

Current: Public Safety Personal services and related benefits: Sheriffs salary Deputies' salaries Other salaries Pension and payroll taxes Sheriffs expense allowance Other related benefits

Original Budf̂ et

$ 133,406 7,872,883

177,086 1.083,369

13,000 97.250

Final Budget

$. 133,406 7,653,948

296.835 1,275,058

13,000 118,368

Actual

$ 133,524 7,677,252

276,694 1,324,719

13,333 100,390


Positive (Negative)

$ (118) (23,304) 20,141

(49,661) (333)

17,978 Total personnel service and related

benefits

Operating services: Hospitalization insurance Auto insurance Other liability insurance

Total operating services

Operations and maintenance Auto fae\ and oil Auto maintenance Deputy uniforms, supplies, ete. Training

OfRce supplies and expenses Telephone and utilities Radio Prisoner feeding and maintenance Legal and professional fees Criminal investigation expense Leases and rents Commissary expense Uninsured Utility claims Other

Total operations and maintenance

9.376,994 9.490,615 9.525,912

2,366,170 2.410,780 2.404,432

(35.297)

1,739,673 221,189 405.308

1,604,755 547,296 258,729

1,577,546 497,683 329,203

27,209 49,613

(70,474) 6,348

475,000 159,179 446,692 41.481

291,359 571,830

4.200 792,476

• 170,400 100

51,817 3,350

52.140 578,532

550.000 190,505 627,200 43.852

283.101 508.518

2,000 988,698 161,400

-42,600 3,400

105,000 834,941

580,104 190,820 353,213 56,012

339,284

466.570 936

1.023,814 133,468

813 38,667 3.676

114,168 851,791

(30,104) (315)

273,987 (12,160) (56.183)

41,948 1,064

(35,116) 27,932

(813) 3,933 (276)

(9.168) (16,850)

3,638.556 4.341.215 4,153.336 187,879

(continued)

41

ST. MARTIM PARISH SHERIFF St. Martinville, Louisiana

General Fund

Budgetary Comparison Schedule - Expenditures (Continued) For the Year Ended June 30, 2011

Debt service:

Principal payments

interest

Total debt service

Capital outlay:

Autos

Buildings Other equipment

Total capita! outlay

Total expenditures

Original Budget

135,525

11.000

146.525

300,000

1,000 57.601

358,601

$ 15,886,846

Final Budget

135,525

11.000

146,525

325,000

205.924 352.257

883.181

$17,272^316

Actual

135,264

11,958 147,222

496,881

103,721 204,313

804,915

$ 17.035,817


Positive (Negative)

261

(958)

(697)

(171,881)

102,203 147,944

78.266

$ 236,499

42

STATE OF LOUISIANA, PARISH OF ST. MARTIN

AFFIDAVIT

The Honorable Ronald J. Theriot, Sheriff of S t Martin Parish

BEFORE ME, the undersigned authority, personally came and appeared, Ronald J.

Theriot, the sheriff of St. Martin Parish, State of Louisiana, who after being duly sworn, deposed

and said:

The following information is true and correct:

S964,197 is the amount of cash on hand in the tax collector account on June 30,

2011;

He fiirther deposed and said:

All itemized statements of the amount of taxes collected for tax year 2010, by taxing

authority, are true and correct

All itemized statements of all taxes assessed and uncollected, which indicate the

reasons for the failure to collect, by taxing authority, are true and correct.

rfi\U4

Signature Sheriff of S t Martin Parish

SWORN to and subscribed before me. Notary, t h i s . ^ ^ day of y t T O m J ^ l ^ U , in my office in4be ^^, ii\A^JiiifL'sf\\xt» . Louisiana.

(OWTown) A

\)ii/[M^^ kyeU/ (Signature)

^\)MULi^ T ) o g ^ ^ (Print), # 1 \ 1 % ^ *NotaivPubIic

Mr gikA4^ . (Commission)

43

FUND DESCRIPTIONS - NONMAJOR FUNDS

Capital Outlay Fund

To account for the construction of a Public Safety Complex Warehouse, to purchase property, and for the Correctional Center II addition.

Debt Service Fund

To account for the accumulation of resources for, and the payment of, general long-term debt principal, interest, and related costs.

911 Bond Sinking Fund

To account for Hie accumulation of resources for, and the payment of, general long-term debt principal, interest, and related costs for the 911 (^mmunications District This fund was closed during fiscal year eiidedJune30,201I.

44

ST. MARTIN PARISH SHERIFF Si. Martinville, Louisiana

Balance Sheets -Nonmajor Governmental Funds

June 30,2011

ASSETS

Cash

Total assets

LIABILITIES AND FUND BALANCE

Due to other ftinds

Restricted fiind balance

Total liabilities and fund balance

Capital Outlay

$ 551,172

$ 551,172

$ 34,598

516.574

$ 551,172

L

$

$

Debt Service

163,306

163.306

-

163,306

163,306

911 Bond Sinlcing

$ -

$ -

$ -

_

$ -

L

$

$

Total

714,478

714,478

34.598

679.880

714.478

45


Statements of Revenues, Expwiditures, and Changes in Fund Balance-Nonmajor Governmental Funds

For the Year Ended June 30,2011

Revenue

Interest income Total revenues

Expenditures Public Safety Capita] Outlay Debt Service

Total expendiftires

Deficiency of revenues over expenditures

Other financing sources Proceeds from bond issuance Transfer in

Total other financing sources

Net change in ftmd balance


Fund balance, ending

Capital Outlay

S 264

264

27,947 • 456,397

484,344

Debt Service

$ 2

2

909,135

909,135

911 Bond Sinking

$ -.

5

5

Total

$ 266

266

27,952 456,397 909,135

1,393.484

(484.080) (909,133) (5) (1,393,218)

1,000,654

1,000.654

516.574

$ 516,574

767,506

767,506

(141,627)

304,933

$ 163^06 $

-

(5)

5

1,000,654 767,506

1,768.160

374,942

304,938

$ 679.880

46

INTERNAL CONTROL

COMPLIANCE

AND

OTHER MATTERS

47

C. Burton KoWer, CPA' Russ^ F. Champasne. CPA* Victor R.SIav«fi, CPA* P. Tray Courvilte, CPA* G«ald A. Tnbodeaux. Jr.,CPA* Robert S. Cart»r. CPA" ArthurR-dtetoaCPA*

TVnes E MKon, Jr.. CPA Anan J. LaBry, CPA AU>en a UBK. CPA.PFS.C8A' Penny AfQsllo Scniosins, CPA CtvteSne L Cousin, CPA Maiy T. Ttitoodeau)^ CPA MarGhanw.Quldrv.CPA Alan U. Taylor. CPA James R. Roy. CPA R(»MnJ.uetz.CPA K«llyM.Doiio8(,CPA ChBry\ L Btflley. CP^ CVA Man4' B. Solf, C^A Paul L Delcamtee, Jr. CPA W&nda F. ArcamBm, CPA KrfEtiri B. Deuzst, CPA Ricfiam R. Andanon Sr., CPA Cwolyn C. Anderson, a>A

Retired: Conrad 0. Chapmen, CPA* 2006 HanyJ.Clostio.CPA 2007

* A ProlM^OMil AccouM^ CMponiion

KOLDER, CHAMPAGNE, SLAVEN & COMPANY. LLC CERTIFIED PUBLIC ACCOUrfTANTS

P.O. Box 250 Breaux Bridge, LA 70517

Phone (337) 332-4020 Fax (337) 332-2867

REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON

COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS

PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS

OFFICES

183 South Beadle Rd. LBfetyelta,LA70S08 Phono (337) 232-4141 Fax (337) 232-6660

113 East Bridge SL Breaux Bridga, LA 70517 Phone (337) 332-402} Fax {337} 332-2867

1234Dsvl(IDr.Sts;Kl3 Morgan City. LA 70380 Phone (985) 3&^^020 Fax (965) 384.3020

409 Wea Cotton Street \ntlaPtstle,U705ae l>h«M(337)363^7ai Fax (337) 363.3049

332 West Sbdh Avenue Obertin,U706S5 Rwno 337)839.4737 Fax (337)639^1588

460 East Main Street New Iberia, LA 705EO

Phone (337) 367-3204 Fax (337) 367-9208

200 South Main Slrset AbbBvOle, LA70S10

Phone (337) 893-7944 Fax (337)893-7946

1013 Main Street Franlcfin, LA 70538

Phone (337) 828^)272 Fax (337)828.0290

133 East WadiSISL MartcsviDe LA 71351

Phone (318) 253-9252 Fax(3ia)253-«681

621 Main Street Pinevilie, U 71360

Phono pia)4«-4421 Fax (318) 442-9833

WEBSrre; WWW.KCSRCPAS.COM

The Honorable Ronald J. Theriot St. Martin Parish Sheriff St. Martinville, Louisiana

We have audited the financial statements of the governmental activities, each major fund, and the aggregate remaining fond infonnation of the St. Martin Parish Sheriff, as of and for the year ended June 30, 2011, which collectively comprise the Sheriff's basic financial statements and have issued our report thereon dated November 7,2011. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Govemment Auditing Standards, issued by the Comptroller General of the United States.

Intemal Control Over Financial Reporting

In planning and performing our audit, we considered the St. Martin Parish SherifTs intemal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the St. Martin Parish Sheriffs internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the St. Martin Parish Sheriffs intemal control over financial reporting.

Our consideration of intemal control over financial reporting was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control over financial reporting that might be significant deficiencies, or material weaknesses and therefore, there can be no assurance that all deficiencies, significant deficiencies, or material weaknesses have been identified. However, as described in the accompanying schedule of findings, questioned costs and management's corrective action plan, we identified certain deficiencies in intemal control over fmancial reporting that we consider to be material weaknesses.

A deficiency in intemal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned fonctions, to prevent, or detect and correct misstatements on a timely basis, A material weakness is a deficiency, or a combination of

Member of: AMERICAN INSTTTUTE OF CERTIFO) PUBLIC ACCOUNTANTS 48

Member o^ SOCIETY OF LOUIStANA

CBmFED PUKJC ACCOUNTANTS

http://HanyJ.Clostio.CPAhttp://WWW.KCSRCPAS.COM

deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. We consider the deficiencies described in the accompanying schedule of findings, questioned costs and management's corrective action plan to be material weaknesses.

Compliance and Other Matters

As part of obtaining reasonable assurance about whether the St. Martin Parish Sheriffs financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that is required to be reported under Government Auditing Standards.

The St. Martin Parish Sheriffs responses to the fmdings identified in our audit are described in the accompanying schedule of findings, questioned costs and management's corrective action plan. We did not audit the St, Martin Parish Sheriffs responses and, accordingly, we express no opinion on them.

This report is intended solely for the infonnation and use of management, others within the entity, and federal awarding agencies and pass-through entities and is not intended to be and should not be used by anyone other than these specified parties. Although the intended use of this report may be limited, under Louisiana Revised Statute 24:513, this report is distributed by the Legislative Auditor as a public document.

Kolder, Champagne, Slaven & Company, LLC Certified Public Accountants

Breaux Bridge, Louisiana November 7,2011

49

C, Burton Kotdef. CPA* nussen F. Oompagne. CPA* Victor R. SiBwn. CPA* P.TroyCourvnio, CPA-GeraW A TWbofteaux. Jr.,CPA* Robert s. Cartw, CPA* Arthur RMixoa CPA*

Tynes E. Mixon, Jr.. CPA ABw>J.UiBiy.CPA Albert R. Leoor, CPA.PFS,CSA* Penny Angelle Scrug^ns, CPA Chridine L Cousn, CPA Mary T.Titibodeaux, CPA MarshaB W. Guidry, CPA AlaiM. Taylor. CPA James R Roy, CPA Robert J. U ^ CPA K^M.Doucai ,CPA Cfwyl L Bartley. CP^ CVA Mandy B. SotT, CPA Paul L Delcambre. Jr. CPA Wanda e. Arcenwnt, CPA Kristin B. Dauzat, CPA Richard R. Anderson Sr.. CPA (^rolyn C. Anderscm, CPA

Relirad: Conrad 0. Chapman, CPA*200S Hany J. Clostio. CPA 2007

- A PtofssHoMl Accounting CBpoiatlM

KOLDER,

st. martin parish sheriff...paul l d«t«nibre, jr. cpa wanda f. arearribrt, cpa kiistin a dauzat....

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