St. Charles ParishSt. Charles ParishStrategic Pastoral Plan for Strategic Pastoral Plan for

Facility DevelopmentFacility Development

2006-20112006-2011

St. Charles Parish Mission St. Charles Parish Mission StatementStatement

To be active in inviting and To be active in inviting and welcoming our parishioners to live welcoming our parishioners to live and learn our Catholic faith by and learn our Catholic faith by involvement in weekly Eucharist, involvement in weekly Eucharist, religious education, and social religious education, and social justice ministry.justice ministry.

PHASE ONEPHASE ONE

Build Pastoral Care Center for offices Build Pastoral Care Center for offices between the current Church and School.between the current Church and School.

Build 4 classrooms on the East side of Build 4 classrooms on the East side of gymnasium for gymnasium for Early Childhood Early Childhood Educational Center and Educational Center and new façade to new façade to gymnasium. gymnasium.

Add 80 parking spaces to South Lot Add 80 parking spaces to South Lot {current grass area}{current grass area}

Family Gathering CenterFamily Gathering Center– Focuses the entrywayFocuses the entryway– Enhances our Hospitality effortEnhances our Hospitality effort– Provides improved meeting capabilitiesProvides improved meeting capabilities

Hanley House Renovation ProjectHanley House Renovation Project– Last major renovation 1984Last major renovation 1984– Must improve to remain competitiveMust improve to remain competitive

PHASE TWOPHASE TWO

Study options of vacating Primrose StreetStudy options of vacating Primrose Street– Elm Street to Lowell AvenueElm Street to Lowell Avenue

Determine best use of house and lot on Determine best use of house and lot on Primrose StreetPrimrose Street

Determine best use of current Rectory and Determine best use of current Rectory and Office buildingOffice building

PHASE THREEPHASE THREE

PHASE FOURPHASE FOUR

Consider purchasing land (homes) along Consider purchasing land (homes) along Wendell Avenue for future developmentWendell Avenue for future development– Parking AreaParking Area– Playground ExpansionPlayground Expansion– Additional Access for traffic flowAdditional Access for traffic flow

Proposed Development PlanProposed Development Plan

Phase 1Phase 1Proposed start date in October 2006Proposed start date in October 2006

Pastoral Care Center Pastoral Care Center What is it?What is it?

Pastoral Care Center Pastoral Care Center What is it?What is it?

9 Private offices (2 of the 9 are for growth)9 Private offices (2 of the 9 are for growth) 1 Conference room1 Conference room 2 Records storage rooms2 Records storage rooms Mechanical roomMechanical room Lobby and reception areaLobby and reception area RestroomsRestrooms Work Room for staff & volunteersWork Room for staff & volunteers

Proposed siteProposed site

Pastoral Care Center Pastoral Care Center Why Do We Need It?Why Do We Need It?

Current office building has numerous structural Current office building has numerous structural barriers for efficiency and safety: including “fire trap” barriers for efficiency and safety: including “fire trap” in basement, lack of handicapped accessibility in basement, lack of handicapped accessibility crossing Elm St. for parking.crossing Elm St. for parking.

Several costly repairs needed: window replacement, Several costly repairs needed: window replacement, foundation cracks, roof repairs and chimney leak.foundation cracks, roof repairs and chimney leak.

Storage space is beyond capacity.Storage space is beyond capacity. Confidential conference space is needed.Confidential conference space is needed. Over 30 parish ministries (beyond our elementary Over 30 parish ministries (beyond our elementary

and high school ministries) are managed or and high school ministries) are managed or supervised in the current space.supervised in the current space.

Room for growth while addressing current needs.Room for growth while addressing current needs.

Early Childhood Education CenterEarly Childhood Education CenterWhat is it?What is it?

4 New Classrooms4 New Classrooms– 1 Preschool - 2 Kindergarten – 1 Extended Day1 Preschool - 2 Kindergarten – 1 Extended Day

Restrooms that are “little people” friendlyRestrooms that are “little people” friendly Fully Secured – Safety PriorityFully Secured – Safety Priority

Proposed siteProposed site

Early Childhood Education CenterEarly Childhood Education CenterWhy Do We Need It?Why Do We Need It?

Early Childhood Education CenterEarly Childhood Education CenterWhy Do We Need It?Why Do We Need It?

4 new classrooms allow us to vacate the 4 new classrooms allow us to vacate the primary building. Cost savings of 80K in annual primary building. Cost savings of 80K in annual operating expenses upon vacating the building.operating expenses upon vacating the building.

Prior to leasing the building on Spring Street, Prior to leasing the building on Spring Street, our 2 Kindergarten and Preschool were housed our 2 Kindergarten and Preschool were housed in the church basement.in the church basement.

Intervention specialists (3) and guidance Intervention specialists (3) and guidance counselor were outside the elementary building counselor were outside the elementary building in “vans.” in “vans.”

Communication will improve among school staff Communication will improve among school staff members.members.

Why Do We Need It?Why Do We Need It?

Library was expanded to a “Media Center” Library was expanded to a “Media Center” with internet access and multimedia with internet access and multimedia availability.availability.

Grades 3 and 4 are now on the Main floor of Grades 3 and 4 are now on the Main floor of the Elementary building as opposed to the Elementary building as opposed to school basement classrooms. school basement classrooms.

Classroom space is now needed due to Classroom space is now needed due to numerous expanded course offerings numerous expanded course offerings including: Piano lab, Distance Learning including: Piano lab, Distance Learning Center.Center.

Why Do We Need It?Why Do We Need It?

• One classroom will be dedicated to our One classroom will be dedicated to our Extended Day Program for child care. This Extended Day Program for child care. This program has a 15 year history of taking care program has a 15 year history of taking care of children from 3 PM to 6 PM during the of children from 3 PM to 6 PM during the school year and 7;30 to 5:30 in the summer.school year and 7;30 to 5:30 in the summer.

• Centralized housing of children offers Centralized housing of children offers increased supervision for kids and added increased supervision for kids and added flexibility for church space.flexibility for church space.

MAKE$ $EN$EMAKE$ $EN$E Vacating Primary Building Saves $80,000 per yearVacating Primary Building Saves $80,000 per year

– Current operating costs for Primary Building are Current operating costs for Primary Building are between 90 and 110k per year, depending on between 90 and 110k per year, depending on maintenance needs. maintenance needs.

– Our cost of utilities and maintenance for current Our cost of utilities and maintenance for current church and school is $3.53 per square foot. church and school is $3.53 per square foot. Using that rate the new addition would cost Using that rate the new addition would cost $21,180.$21,180.

New façade on gymnasiumNew façade on gymnasium– Saves 20-30% in heating costs with new Saves 20-30% in heating costs with new

insulationinsulation

Parking AreaParking AreaWhat is it?What is it?

Parking AreaParking AreaWhat is it?What is it?

The current parking area is inadequate:The current parking area is inadequate:– Special liturgies (Christmas, Easter)Special liturgies (Christmas, Easter)– Multiple eventsMultiple events

Parishioners required to use neighboring Parishioners required to use neighboring streetsstreets– Safety IssuesSafety Issues– Extreme difficulty for someExtreme difficulty for some– InconvenientInconvenient

Proposed siteProposed site

Phase 2Phase 2Proposed start date Spring 2008Proposed start date Spring 2008

Family Gathering CenterFamily Gathering CenterWhat is it?What is it?

Includes drive-thru canopy at south Includes drive-thru canopy at south entranceentrance

Large gathering space Large gathering space Coat RoomCoat Room Service (warming) KitchenService (warming) Kitchen Storage SpaceStorage Space Rest RoomsRest Rooms

Proposed siteProposed site

Family Gathering CenterFamily Gathering Center Why Do We Need It?Why Do We Need It?

– Large entryway enhances our hospitality and Large entryway enhances our hospitality and welcoming efforts.welcoming efforts.

– Large space can also be used for meetings, Large space can also be used for meetings, dinners, parish gatherings, coffee & donuts, dinners, parish gatherings, coffee & donuts, Community Room for local eventsCommunity Room for local events

– Equipped with video feed allowing liturgy Equipped with video feed allowing liturgy participation in overflow space for large events participation in overflow space for large events like Christmas / Easter like Christmas / Easter

– Enables parents to attend to small children Enables parents to attend to small children without disruption utilizing the video feed.without disruption utilizing the video feed.

– Easy access from parking area with canopy. Easy access from parking area with canopy.

Hanley House RenovationsHanley House Renovations

Hanley House was established in 1984 to Hanley House was established in 1984 to assist with the housing needs of low assist with the housing needs of low income Senior Citizens and declared a income Senior Citizens and declared a Parish Ministry in 1998.Parish Ministry in 1998.

7 bedrooms, 4 bathrooms, kitchen, sun 7 bedrooms, 4 bathrooms, kitchen, sun porch, basement, and laundry room need porch, basement, and laundry room need updated.updated.

Last major improvements were in 1984.Last major improvements were in 1984.

Phase 3Phase 3Proposed start date: Ongoing Proposed start date: Ongoing

Assessment ReviewAssessment Review

Determine best use of 2 lots on Primrose Determine best use of 2 lots on Primrose StreetStreet

Determine best use of current Rectory and Determine best use of current Rectory and current Office Building (5 lots)current Office Building (5 lots)

Study advantages/disadvantages of Study advantages/disadvantages of vacating Primrose Streetvacating Primrose Street– From Elm Street to Lowell AvenueFrom Elm Street to Lowell Avenue

Phase IVPhase IV Potential costs unknownPotential costs unknown

Very much a “future” considerationVery much a “future” considerationNo timeline No timeline

Cost Cost Estimates Phase IPhase I

– Early Childhood Education Center ~ $864,500Early Childhood Education Center ~ $864,500 Includes new façade to gymnasiumIncludes new façade to gymnasium

– Pastoral Care Center ~ $726,300Pastoral Care Center ~ $726,300– Parking Area ~ $225,500Parking Area ~ $225,500– Total Phase I ~ $1,816,300Total Phase I ~ $1,816,300

Phase IIPhase II– Family Gathering Center ~ $1,031,000Family Gathering Center ~ $1,031,000– Hanley House Renovations ~ $100,000Hanley House Renovations ~ $100,000– Total Phase II ~ $1,131,000Total Phase II ~ $1,131,000

10% of every gift dedicated to Foundation for 10% of every gift dedicated to Foundation for Tuition Assistance and Repair and Maintenance ~ Tuition Assistance and Repair and Maintenance ~ $294,730$294,730

Total Phase One and Phase Two ~ Total Phase One and Phase Two ~ $3,242,030$3,242,030

Funds Currently AvailableFunds Currently Available

Total Project CostTotal Project Cost$3,242,030$3,242,030

Current Cash On HandCurrent Cash On Hand$1,250,000$1,250,000– February ’06 bequest dedicated to projectFebruary ’06 bequest dedicated to project

Total Project needTotal Project need$1,992,030$1,992,030

EndowmentEndowment By December 2006 we will surpass $1 By December 2006 we will surpass $1

million in our foundation. million in our foundation. – One Faith Many Blessings-adds $500,000One Faith Many Blessings-adds $500,000– Two recent bequests require 1/3 of the gift to be Two recent bequests require 1/3 of the gift to be

dedicated to the endowment which totals dedicated to the endowment which totals approximately $100,000approximately $100,000

We believe that 10% of each gift for this We believe that 10% of each gift for this proposed project be dedicated to the proposed project be dedicated to the endowment for future maintenance and endowment for future maintenance and utility costs.utility costs.

New investment strategy projects an New investment strategy projects an additional $36,000 in revenues for the parish additional $36,000 in revenues for the parish next year.next year.

FAQ’SFAQ’S

How will we afford additional building How will we afford additional building when we do not make the budget # when we do not make the budget #

posted in bulletin regularly?posted in bulletin regularly?

Proposed changes in phase 1will HELP Proposed changes in phase 1will HELP budget. budget. – Lower operating costsLower operating costs– Plant operations will be lower on new buildings.Plant operations will be lower on new buildings.– Greater efficienciesGreater efficiencies– Capital expenditure versus operating costs.Capital expenditure versus operating costs.

How is this different from previous How is this different from previous parish plans?parish plans?

Offers expanded parking and improved Offers expanded parking and improved traffic flow.traffic flow.

The gathering space is MUCH smallerThe gathering space is MUCH smaller Addresses the needs of multiple ministries Addresses the needs of multiple ministries

in the parishin the parish Much lower capital and operating costs.Much lower capital and operating costs. Takes a long range approach to parish Takes a long range approach to parish

development.development.

What about other Catholic Schools?What about other Catholic Schools?

Visionaries revealed a desire among the Visionaries revealed a desire among the community for 3 parish elementary schools community for 3 parish elementary schools and one shared high school.and one shared high school.

Collaboration will continue in all other areas.Collaboration will continue in all other areas. Need to right-size at our school remains.Need to right-size at our school remains. Gifts given thus far are for development of Gifts given thus far are for development of

facilities at St. Charles.facilities at St. Charles.

Small group discussionsSmall group discussions