st. andrews ps / ase 1 relocation program area review team

St. Andrews PS / ASE 1 RelocationProgram Area Review Team

Working Meeting #1

May 11, 2021

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1. Welcome and Introductions

2. Meeting Norms

3. Setting the Context

4. Program Area Review Process

5. Initial Staff Report and Recommendations

6. Discussion, Questions and Comments

7. Closing

6:00 p.m. to 8:00 p.m.Agenda

St. Andrews PS / ASE 1 PART Meeting #1

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Land Acknowledgement

We acknowledge we are hosted on the lands of the Mississaugas of the Anishinaabe, the

Haudenosaunee Confederacy and the Wendat. We also recognize the enduring

presence of all First Nations, Métis and the Inuit peoples


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Meeting Norms• Meetings will be chaired by Kurt McIntoch, Superintendent

• Members will arrive on time and we will ensure that the meeting ends at the scheduled time

• The chair will follow the meeting agenda

• Members will treat each other, and the opinions of each other, with respect

• Meaningful information sharing comes through dialogue and collaboration


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Program Area Review Team (PART) MembersSchool/Organization Name Position

Ward 17 David Smith TrusteeWard 19 Zakir Patel TrusteeSt. Andrews PS Kim Rainford

Venkat Shanmugasundaram Katie Contreras

PrincipalParent representativeParent representative

Willow Park JR PS Sheila SmalleySheyi MomohEmtiaz Bala

PrincipalParent representativeParent representative

Alternative Scarborough Education 1 (ASE 1)

Denis LopesLynda Turner Rachel Turner Jennifer ThemelisAlex Themelis

PrincipalParent representativeStudent representativeParent representativeStudent representative

Learning Network 13 Kurt McIntosh Superintendent, Chair

Learning Network 30 Peter Chang Superintendent

Learning Network 15 John Chasty Superintendent


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Setting the Context: why are we here?• St. Andrew’s PS is current operating over-capacity with 4

portables on-site.

• Projections suggest that enrolment will continue to increase over the short and long-term.

• Enrolment growth is driven by significant residential development projects within the attendance area.

• Long term enrolment projection suggests that an additional 2 portables may be required for the 2021-22 school year.


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Why are we here? (Continued…)

• In the spring of 2020 a Local Feasibility Team (LFT) was established to explore options for resolving the mounting accommodation pressure at St. Andrew’s PS.

• This process was approved by the Central Accommodation Team in March 2020. A single LFT meeting was held.

• The LFT meeting focussed upon the relocation of ASE1 to create opportunities within the building for St. Andrew’s PS students

• Due to the pandemic the process was paused.

• This study was included in the Long-Term Program and Accommodation Strategy 2020-29, which was approved by Trustees in October 2020.


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• Most recent Long-Term Program and Accommodation Strategy (LTPAS) Document was approved on November 11, 2020.

• The document identifies a number of studies to be undertaken to resolve existing and future accommodation pressures in the City.

• Studies identified in the 2020-21 Annual Planning Document are being undertaken.

Long-Term Program and Accommodation Strategy


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• The guiding principles are intended to move the TDSB forward as a system to better meet the needs of students.

• They represent broad goals to which we aspire over time. The degree to which they can be achieved will be influenced by local circumstances and availability of funding.

• The guiding principles are not intended to repeat what is already found in the TDSB’s Mission, Values and Goals, policies and procedures, but to provide supplemental guidance to these documents.

• The guiding principles are grouped under two themes: • “Equity of Access” and “Efficient and Flexible Learning

Space”.

Guiding PrinciplesSt. Andrews PS / ASE 1 PART Meeting #1

Equity of AccessThese principles seek to strengthen access to neighbourhood schools that are of a sufficient size to enable them to provide the range of program opportunities that students want and need to be successful.

1. Neighbourhood schools that meet the needs of all students2. Optimal elementary school size of at least two classes per

grade3. Optimal secondary school size of at least 1,000 students4. Consistent attendance boundaries5. School locations that support active transportation6. Minimal transitions7. Balanced enrolment across tracks

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Efficient and Flexible Learning SpaceThese principles promote flexibility to enable us to adapt to a dynamic and changing city while efficiently managing space.

8. Optimal utilization rate of 90%9. Minimal use of portables10. Flexible buildings and sites11. Different models of school organization

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Current studies in the LTPAS• The following studies are the focus of this Program Area

Review Team exercise:

• Explore the relocation of ASE1 from St. Andrew’s PS to Willow Park JR PS due to emerging accommodation pressures at the site.

The Program Area Review Team can identify additional issues or ideas


Central Accommodation Team (CAT) Project Launch – January 2021•Studies in the LTPAS are approved by CAT to commence Local Feasibility Team work

Local Feasibility Team (LFT) •Once approval is received from CAT, an LFT is formed.•LFT is composed of directly affected superintendents, principals, trustees, and other central staff as required.

•LFT meets to review data and discusses impacts of any proposed changes.•LFT agrees on recommendation and reports back to CAT.

Program Area Review Team (PART) •CAT reviews LFT report and recommends approval to form a PART.•PART members review data, discuss impacts, and make a recommendation to proceed or not to proceed with any change.

•One of the PART meetings shall be a community meeting to receive broader feedback.•Once PART has reached decision, superintendent prepares report with recommendations and brings it to CAT for review.

Board of Trustees •After considering the committee’s recommendations, central staff shall present its own recommendations to the Board of Trustees for approval.

•Following Board’s approval to make change, the affected Superintendents and Principals will notify staff and students and proceed with addressing details related to the transition.

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Step 4

Step 3(we are here)

Step 2

Step 1

Program Area Review ProcessSt. Andrews PS / ASE 1 PART Meeting #1

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Program Area Review ProcessWorking Meetings• Working meeting #1: MAY 11TH 6-8PM • Working Meeting #2: MAY 18TH 6-8PM

Working Meeting #3: JUNE 1st 6-8pm

Public Meetings• Public Meeting: MAY 25TH 6-8M

Role of the PART:• Advisory Role• The PART shall make recommendations to inform staff and Board• PART recommendation(s) may be modified by staff and/or Board members

Functioning of the PART:• The PART shall function by reaching consensus among members• If consensus cannot be reached a vote shall occur• Voting members: Principals and School Council Chairs/Representative (2 from each

school). The same parent representatives are expected to attend all working meetings.• PART to define quorum, voting procedure and process to be followed in the event of

tie vote


Map of Schools in the Program Area ReviewSt. Andrews PS / ASE 1 PART Meeting #1

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Current Situation – St. Andrews PS

St Andrews PSJK-Grade 8 (English track)

Current School Capacity: 384

2020/21 Enrolment (Oct. 31 2020): 468

Current Building Utilization: 122%

2020/21 Optional Attendance Status: Closed

Existing Permanent Classroom Spaces: 17

Currently St. Andrews PS has 4 portables on site

Electrical upgrades will be needed to accommodate for more portables on site

Actual Projected

Program: 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2030

Regular + HSP 359 343 367 435 468 505 529 542 633 740 965

Total Projected Enrolment 359 343 367 435 468 505 529 542 633 740 965

Capacity: 384 UTZ: 93% 89% 96% 113% 122% 132% 138% 141% 165% 193% 251%


Willow Park JR PS

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Current Situation at Willow Park JR PS:• New Child Care Addition

• Approved by EDU in 2017• Awaiting approval from EDU to tender the project

• Low utilization – consistent in high-low 60% utilization rate.


ASE 1

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*ASE 1 located within St. Andrews

What does ASE require?• Office Space• 5 classrooms• Washrooms and small

kitchen space (Sink, microwave, fridge, counter space)

• Easy Transportation• Washrooms on the same

floor


Students attending ASE 1

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• Majority of ASE 1 students come from the following attendance areas:

*A total of 48 students attend ASE 1.


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*Bus stop location: Lawrence Ave East at Mossbank Drive

Why Willow Park JR PS was considered:• Surplus of rooms to accommodate ASE 1 (Good short term and long term solution)• Distance from St. Andrew is approximately 5KM.• Good transit accessibility for ASE 1 students

Possible renovations required?• Need for more washrooms upstairs• Need for small kitchenet space (Fridge, microwave, sink, counter space)

Relocate ASE 1 to the second floor of Willow Park JR PS.

Initial Staff Recommendation

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Proposed ASE 1 location at Willow Park JR PS

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*First Floor


Proposed ASE 1 location at Willow Park JR PS

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*Second Floor


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• Who attends ASE 1? How old are the students? Can you share details of the program?

• ASE 1 operates with the same curriculum as any secondary school. The education is the same, the credits are the same.

• Grade 11 and 12 students attend ASE1 (Students are 17 to 19 years of age for the most part)

• Some students have difficulties coping in a large setting and need a quiet atmosphere, some deal with performance anxiety.

• All students are eager to graduate and go onto post-secondary school.

• Will ASE 1 students be taking a bus/car/transit?• Transportation is TTC, walking, a few are dropped off by a family

member. No parking for students.

Questions asked by Willow Park JR PS Parents


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• What is the ASE 1 student VS teacher ratio?• On average 18:1

• Will there be extra support for administration or does ASE 1 operate separately?• ASE1 operates separately, Denis Lopes (Principal) overseas the program and

staff needs.• Are ASE 1 students currently studying virtually or are they in class always?

• Students are studying virtually with TDSB Virtual School. When school is in-person some have the option to study online as well.

• How does dismissal time work? Do elementary students have to walk through crowds of high school students?• ASE1 students dismissal is earlier. Also leave by different exit - Door

10 on the Willow Park JR PS floor plan.

Questions asked by Willow Park JR PS Parents Continued…


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• Do ASE 1 students go out for lunch breaks or recess? What is their time like at the school site?• Students have a lunch break no recess. Like all secondary school students if

they have an unassigned period they are working independently in a designated work area or can leave the school.

• From past history has there been any downfalls to this program?• No downfalls. The students interact with students and teachers in a positive,

responsible and respectful manner and always have been beneficial to have around the school.

Questions asked by Willow Park JR PS Parents Continued…


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• Will there be any staff washrooms upstairs? Will the high school students share washrooms with the elementary students?• There will not be a staff washroom upstairs. The current washroom will be converted to boys and

girls washrooms to be used by ASE 1 secondary students.

• How will our rooms be used when ASE 1 moves in? Will there be any spare rooms? • There will be spare rooms! Currently Willow Park JR PS has 25 full sized classrooms. The need for

the school is 18 classrooms. ASE 1 will use 5 classrooms. The remaining rooms will be used if needed but can easily be converted back to classrooms if the space is required. We can review the floor plan seen above for more details of how ASE 1 and Willow Park will co-existing.

• How do fire drills work? • Fire Drills work the same as always. Safety is key, the students use the nearest exits to get our of

the building. Practice drills are held together so everyone is on the same page when it comes to a real emergency.

• Do out of boundary students who use the childcare get to attend Willow Park JR PS? Have we accounted for this? • Yes, they will have the option of attending Willow Park JR PS. • Classrooms are not fully loaded currently and we can accommodate more students in this space.

Questions asked by Willow Park JR PS Staff


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• Classroom volunteers for required Secondary School Community Service hours

• Co-op classroom placements• Community service projects together ( Earth Day

community clean-up )• Collaboration to support elementary students, with special

circumstances ( assistance with snack program donations )• Shared social work services• Collaboration for school routines-safety drills ( same fire

drills, Lockdown drills )

How do Secondary Students interact with Elementary Students?


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• Kindergarten assistants• Reading Buddies program• Soccer referee• Assistant coaches – baseball, basketball, soccer• Sports equipment assistant – prepared, organized, cleaned

equipment and jerseys; lined sports field when required• Assisted in set-up and running of Fun Day• Teacher’s assistant – photocopying, preparing art materials,

etc.

How do Secondary Students interact with Elementary Students


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Any more questions?


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• Relocate ASE 1 to Willow Park JR PS• This would free up 5 classrooms from St. Andrews PS

• Less portables will be required

• Willow Park Jr PS utilization rate will increase

Initial Staff Recommendation SummarySt. Andrews PS / ASE 1 PART Meeting #1

Table 1: Status Quo Total Enrolment by ProgramActual Projected

Program: 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2030 Regular +

HSP 372 382 355 356 335 348 335 340 347 349 365

Total Projected Enrolment 372 382 355 356 335 348 335 340 347 349 365Capacity: 563 UTZ: 66% 68% 63% 63% 60% 62% 77% 78% 80% 80% 84%

15% Utilization increase

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• That ASE 1 relocate to the second floor of Willow Park JR PS

Draft PART Recommendations


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Discussion

• Discussion about how the public meeting will function in a virtual world

• Initial staff recommendation for discussion

• Additional questions or ideas from the PART


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Next Steps:

Working Meetings• Working Meeting #2: MAY 18TH 6-8PM

Working Meeting #3: JUNE 1st 6-8pm

Public Meetings• Public Meeting: MAY 25TH 6-8M


Zoom Public Meeting

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Willow Park JR PS Child Care

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st. andrews ps / ase 1 relocation program area review team

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