ssr competency assurance guidance booklet no.1 · pdf fileprocess and requirements - transco...

Disclaimer: This document is for general guidance and awareness purposes only and therefore should not be considered as a replacement of the approved procedure HSE-HS-XX which is part of Transco IMS

SSR Competency Assurance

Guidance Booklet No.1

(Process and Requirements)

Revision 0

October 2014

HSEQ Department, TRANSCO

PROCESS AND REQUIREMENTS - TRANSCO APPROVED CP/HSE OFFICER Revision - 0, October 2014

2 This Document is for General Guidance only | By HSEQ Department, Transco

A - INTRODUCTION This guidance booklet provides the process and requirements for becoming a Transco Competent Person (CP) under Transco System Safety Rules (SSR) for working on or near Transco Network assets or an approved HSE Officer on Transco Projects. B - PROCESS FOR TRANSCO COMPETENT PERSON OR APPROVED HSE OFFICER 1) Requirements for 2nd Party Contractors (Competent Persons) Documentation Requirements Competency Request letter from the company, as per the template given in Attachment-1A. This must

clearly identify the project number, location & nature of work. For Nature of Work, please refer to Section 6.5.

Curriculum Vitae of the nominated candidate. Specific Work Method Statement and Risk Assessment for the work to be undertaken near/on Transco

Network assets. Items to be covered in a Work method Statement are; Scope, Terminology, References, Roles & Responsibilities, Emergency Procedures, Significant Risks & Control measures, Safe Method of work, Resources and key interfaces.

First Aid and Fire Fighting training Certificates. Supervision training Certificate Qualification requirements for the nominated candidate(s) Relevant professional qualifications for the work (e.g. civil engineer for civil works) Relevant work experience (not less than three years) similar to what has been requested (e.g.

substation work would require substation experience). Experience must be current and within the last FIVE years.

Basic HSE awareness of the work to be supervised, the associated hazards, control measures and emergency procedures.

First Aid and Fire Fighting training. Experience of Permit-To-Work system and Transco assets. Formal training in acquiring supervision skills. Safety Officers/HSE Engineers/All Managers will not be accepted for nomination as Competent Persons.

Project Engineers or individuals with roles similar to Project Engineers will be considered on a case by case basis.

Key Competencies for Competent Persons Leadership. Planning, Organizing and Controlling. Oral communication skills in English. Must be able to demonstrate conducting a Toolbox Talk. Energy. Please Note: 1) The role of a Competent Person on a Transco Project is a significant one. If any candidate is not

confident to fulfill the requirements of this role then he must refuse to accept this role. 2) Any Competent Person may be contacted on a random basis by Transco HSEQ department for an audit

of the safety documents that he has received and cleared. 3) If found in violation of Transco SSR either as an outcome of the safety document audit or observed on

site and reported by a Transco employee, competency of the CP will immediately be withdrawn.



2) Requirements for 2nd Party Contractors (HSE Officers) Documentation Requirements HSE Officer Request letter from the company, as per the template given in Attachment-2. This must

clearly identify the project number and location. Curriculum Vitae of the nominated candidate. First Aid and Fire Fighting training Certificates. NEBOSH International/National General Certificate

Qualification requirements for the nominated candidate(s) Relevant professional qualifications for the work with strong knowledge of HSE tools and techniques. Relevant work experience (not less than three years) similar to the nature of the Project for which the

request has been made (e.g. OHL project would require experience of Projects where management of similar risks is involved).

NEBOSH International/National General Certificate. Basic HSE awareness of the work to be supervised, the associated hazards, control measures and

emergency procedures. First Aid and Fire Fighting training.

Key Competencies Required for a HSE Officer Oral and written communication (English). Must be able to demonstrate conducting a safety briefing. Influencing and Proactive. Planning and Organizing. Problem solution. Strong personality. IT/PC literate. Energy.

Please Note: It must be noted that the role of an approved HSE Officer on a Transco Project is a significant one. If any candidate is not confident to fulfill the requirements of this role then he must refuse to accept this role.

3) Requirements for 3rd Party Contractors (Competent Persons) Documentation Requirements Reply to the Notice of Intent (with drawing) issued by Transco. Competency Request letter from the company, as per the template given in Attachment-1B. This must

clearly identify the project number, location & nature of work, (e.g. Near HV UGC/Crossing Water Pipeline/Under OHTL).

Curriculum Vitae of the nominated candidate. Specific Work Method Statement and Risk Assessment for the work to be undertaken near/on Transco

Network assets. Items to be covered in a Work method Statement are; Scope, Terminology, References, Roles & Responsibilities, Emergency Procedures, Significant Risks & Control measures, Safe Method of work, Resources and key interfaces.

First Aid and Fire Fighting training Certificates. Qualification requirements for the nominated candidate(s) Relevant professional qualifications for the work (e.g. a civil engineer for civil works)



Relevant work experience (not less than three years) similar to what has been requested (e.g. civil works would require civil experience). Experience must be current and within the last FIVE years.

Basic HSE awareness of the work to be supervised, the associated hazards, control measures and emergency procedures.

First Aid and Fire Fighting training. Experience of Permit-To-Work system. Good communication skills in English. Must be able to demonstrate conducting a Toolbox Talk. Safety Officers/HSE Engineers/All Managers/Project Engineers will not be accepted for nomination as

Competent Persons. Please Note: 1) It must be noted that the role of a Competent Person while working on or near to Transco assets is

a significant one. If any candidate is not confident to fulfill the requirements of this role then he must refuse to accept this role.

2) Any Competent Person may be contacted on a random basis by Transco HSEQ department for an audit of the safety documents that he has received and cleared.

3) If found in violation of Transco SSR either as an outcome of the safety document audit or observed on site and reported by a Transco employee, competency of the CP will immediately be withdrawn.

4) Process for Competent Person/HSE Officer Application Process Submit all of the required documentation to Transco HSEQ Office. The application will be reviewed. If there is any requirement of additional documentation, this will be communicated. Once all the documentation is submitted, the next action on the application will be decided based on the request type (Refer to Attachment-3). Appointment date and time will be given based on the request type. This appointment will be arranged within approximately 3 weeks after receipt of the request letter and all required documents. An incorrectly completed request letter or inadequate documents will delay the appointment. Competency process involves HSE and/or Technical assessments. HSE assessment assesses a candidate’s understanding and underpinning knowledge of Transco SSR as applicable to competent persons and his/her ability to execute the intended works in a safe way. Technical assessment assesses a candidate’s knowledge, training & experience required to execute the intended works in an appropriate manner. HSE Assessment (Written Test and Interview) The nominated candidate for competency shall read and understand Transco SSR Summary for Contractors (for HSE Officers, they should go through their Project HSE Plan) before attending the written test & interview. If they are unsure on any items, they must seek help and assistance from their company’s senior HSE persons. They should also fully understand their company Risk Assessments and Method Statements for the relevant works. Most of the questions in the HSE written test are multiple choice questions, although some questions would require descriptive answers. Answers to most of the questions are contained within this booklet and the Risk Assessments/Method Statements for the relevant work. For HSE Officers, the questions are of basic nature that all HSE Officers are expected to know. They shall read and understand the relevant Project HSE plan and Risk Assessments.



Technical Assessment On successful completion of the HSE assessment, the candidate will be sent for Technical assessment. Subject to successful completion of the technical assessment and fulfillment of all documentation requirements, the candidate will be provided with the competency as agreed between HSE and concerned Technical Assessor. 5) Nature of Work (For 2nd Party Contractor Competent Persons) The nature of work for 2nd Party Contractors shall be selected from the work categories as stipulated in Attachment-4 and 5. The following rules apply for category selection.

Column-1 (Category)

Column-2 (Classification)

Column-3 (Equipment)

Column-4 (Nature of Works)

Power Projects 1 or 2 items max 1 or 2 items max 1 or >1 items 1 or >1 items

Water Projects 1 or 2 items max 1 or 2 items max 1 or >1 items 1 or >1 items

6) General Restrictions A candidate needs to score at least 90% in the HSE written test in order to proceed to the HSE

interview stage. A candidate will only have two opportunities/attempts to clear the testing process. The candidate must turn up on the given date and time. Failure to turn up at the required time will

result in the test & interview being cancelled and counted as one unsuccessful attempt.

7) Discipline Based Competency (DBC) – Criteria and Restrictions All applicants for Transco competency will be considered for DBC by default. These requests will be assessed against the following criteria; Exposure to Transco SSR or to a Safe System of Work for more than a year. Relevant work experience of at least 3 yrs. No SSR violation(s) in the last one year in case of an already Transco approved CP. Good performance on HSE assessment (written exam and interview). DBC is valid for working on Transco Projects only as a Main Contractor. However, on a case-by-case basis, DBC can also be used for working as a Subcontractor. In case of working as a Subcontractor, it is the responsibility of Transco Projects to ensure the following; There is a record of the approval of the Subcontractor, There exists a formal agreement between the Main and Subcontractor, and That the CP with DBC is competent to execute the work. In case if an applicant is not successful in getting a DBC, then the maximum number projects on his/her competency will be in accordance with Section F. C - ATTACHEMENTS

Appendix-1A: Request Letter Template for Competent Person (2nd Party Contractor) Appendix-1B: Request Letter Template for Competent Person (3rd Party Contractor) Appendix-2: Request Letter Template for HSE Officer – Transco Projects Appendix-3: Requirements for different Request Types Appendix-4: Work Categories for Power Appendix-5: Work Categories for Water



1A - REQUEST LETTER TEMPLATE FOR COMPETENT PERSON (2nd Party Contractor)

Date: Reference No: Contact e-mail: To: HSEQ Manager Abu Dhabi Transmission & Despatch Company (TRANSCO) Subject: Request for COMPETENT PERSON (NEW/RENEWAL/UPGRADING) Please arrange for below mentioned to be assessed by Transco for qualifying as a Competent Person for works near/on Transco premises for the following contract/project. Contract/Project No & Detail:___________________________________________________________ Name: Job Title: Education: Overall Experience (years): UAE Visa type: Experience in the UAE (years): Company/Sponsor Name: First Aid Training: Fire Fighting Training: Previous Competency Certificate (Transco / Others): Nature of Work (works to be carried out under Safety Document):

Category Classification Equipment Nature of Works

We confirm that the Competent Person will not leave the work site while works are in progress under Transco System Safety Rules. Regards, Name & Signature (company Managing Director or Equivalent) Attachments: - Candidate CV - Reply to the Notice of Intent issued from Transco (first issue & latest renewal) - Work Method Statement and Risk Assessment - First Aid Training & Fire Fighting Training Certificates copy - Supervision Training Certificate copy - Other Company Competency Certificates copy - Passport copy with valid visa page or Labour card copy.



1B - REQUEST LETTER TEMPLATE FOR COMPETENT PERSON (For 3rd Party Contractor)

Date: Reference No: Contact e-mail: To: HSEQ Manager Abu Dhabi Transmission & Despatch Company (TRANSCO) Subject: Request for COMPETENT PERSON (NEW/RENEWAL/UPGRADING) Please arrange for below mentioned to be assessed by Transco for qualifying as a Competent Person for works near/on Transco premises for the following contract/project. Contract/Project No & Detail:__________________________________________________________ Name: Job Title: Education: Overall Experience (years): UAE Visa type: Experience in the UAE (years): Company/Sponsor Name: First Aid Training: Fire Fighting Training: Previous Competency Certificate (Transco / Others): Nature of Work (works to be carried out under Safety Document):

Category of Work HV LV Civil Mechanical

Brief Work Description

We confirm that the Competent Person will not leave the work site while works are in progress under Transco System Safety Rules. Regards, Name & Signature (company Managing Director or Equivalent) Attachments: - Candidate CV - Reply to the Notice of Intent issued from Transco (first issue & latest renewal) - Work Method Statement and Risk Assessment - First Aid Training & Fire Fighting Training Certificates copy - Other Company Competency Certificates copy - Passport copy with valid visa page or Labour card copy.



2 - REQUEST LETTER TEMPLATE FOR HSE OFFICER - TRANSCO PROJECTS (To be produced on Company Letter Head)

Date: Reference No: Contact e-mail:

To: HSEQ Manager Abu Dhabi Transmission & Despatch Company (TRANSCO) Subject: Request for HSE OFFICER (NEW/RENEWAL) Please arrange for below mentioned to be assessed by Transco for qualifying as a HSE Officer for the following contract/project.

Contract/Project No & Detail: ________________________________________________________

Name: Job Title:

Education: Overall Experience (years):

UAE Visa type: Experience in the UAE (years):

Company/Sponsor Name: Experience as HSE Officer (years):

NEBOSH:

First Aid Training: Fire Fighting Training:

Previous HSE Officer Approvals (Transco / Others):

We confirm that in case of an absence of the approved HSE Officer, a replacement HSE Officer approved by Transco shall be provided for the subject contract/project.

Regards,

Name & Signature (company Managing Director or Equivalent)

Attachments: - Candidate CV - NEBOSH Certificate copy - First Aid Training & Fire Fighting Training Certificates copy - Transco or other Company HSE Officer approval certificates copy, if any - Passport copy with valid visa page or Labour card copy.



3 - REQUIREMENTS FOR DIFFERENT REQUEST TYPES

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4 - WORK CATEGORIES FOR POWER

Revision No : 0

Date: 01/10/2014

CATEGORY

Column-1

CLASSIFICATIONS

Column-2

EQUIPMENT

Column-3

NATURE OF WORKS

Column-4

PLANT

1. GIS

2. Transformers

3. Shunt reactors

4. Capacitor banks

5. Station Auxiliary systems

a. Installation & related works

b. Testing & Commissioning works

c. Snags &warranty works

P&C SYSTEM

1. Protection & control system

2. SCMS system




c. Integration & related works

d. Snags &warranty works

CABLE

1. Power cable

2. Fibre optic

3. GIS Cable box

a. Laying of power & Fibre optic cables

b. Preparatory works for Termination

c. GIS works related to cable insertion

d. Testing & Commissioning works

e. Snags &warranty works

OHL

1. Towers

2. Gantry

3. Fiber optic cable

a Stringing and related works

b. Erection of Towers, Gantry & related works

c. Laying of Fiber optic cables

d. Testing & Commissioning of Fiber optic cables

e. Crossing Existing cables, Existing OHL or existing equipment

f. Snags &warranty works

PLANT

1. GIS

2. Transformers

3. Shunt reactors

4. Capacitor banks


a Installation & related works



P&C SYSTEM

1. Protection & control system

2. SCMS system






CABLE

1. Power cable

2. Fibre optic

3. GIS Cable box

a. Laying of power & Fibre optic cables

b. Preparatory works for Termination

c. GIS works related to cable insertion

d. Testing & Commissioning works

e. Snags &warranty works

OHL

1. Towers

2. Gantry


a. Stringing and related works

b. Erection of Towers, Gantry & related works

c. Laying of Fiber optic cables

d. Testing & Commissioning of Fiber optic cables



TELECOM 1. Telecom system




LDC

1. LDC System (SCADA..Etc.) interface

related equipment

2. RTU’s & modems

3. Metering System





MECHANICAL MEP

1. HVAC

2. Fire Protection

3. EOT Crane & Hoists




SUBSTATION 1. Substation buildings inside the boundarya. Civil works inside the substation boundary

b. Snags &warranty works

CABLE1. Power cable

2. Fibre optic cable

a. Civil works related to power cables

b. Laying of power & Fibre optic cables

c. Crossing Existing cables, Existing OHL or existing equipment


OHL

1. Towers

2. Gantry


a. Civil works related to OHL

b. Stringing and related works

c. Erection of Towers, Gantry & related works

d. Laying of Fiber optic cables



Work Categories - Power Projects

ELECTRICAL (HV)

ELECTRICAL (LV)

CIVIL



5 - WORK CATEGORIES FOR WATER

Revision No : 0

Date: 01/10/2014

CATEGORY

Column-1

CLASSIFICATIONS

Column-2

EQUIPMENT

Column-3

NATURE OF WORKS

Column-4

PLANT

1. Switchgear

2. Transformers

3. Capacitor Bank

4. MV VFD System

5. MV Motors

CABLE 1. Power Cables

P&C SYSTEM

1. Protection

2. AVR System

3. HSBT system

PLANT

1. Switchgear

2. LV VFD System

3. LV Motors

4. Station Auxiliary Systems (DC & UPS System, Capacitor

Bank, DG Set, CP System, Lightning Protection & Earthing)

I&C SYSTEM

1. I&C Panels

2. Marshalling Cabinets

3. Instruments (is flowmeters part of it?)

4. Analyzers

5. Protection

CABLES1. FOC Cables

2. LV & Control Cables

TELECOM 1. Telecom Panels

LDC

1. LDC System (SCADA, etc.). Interface related equipement

2. RTU's & Modems

3. Meterign System

a. Installation

b. Testing

c. Commissioning

d. Snagging &warranty works

e. Integration & related wroks

PLANT

1. Pumps

2. Valves

3. Compressors

4. Surge Vessels

5. Hypo-chlorination

HVAC 1. HVAC

FIREFIGHTING 1. Firefighting

CRANES 1. EOT Crane and Hoists

PUMPING STATIONS 1. Pumping Station buildings inside the boundarya. Civil works

b. Snagging & warranty works

PIPELINES

1. Pipelines inside PS boundary

2. Pipeline outside PS boundary

a. Civil works related to pieplines

b. Tie-in works

c. Crossing existing transco assets

d. Laying of pipelines

e. Snagging & warranty works

CABLES

1. Fiber Optic Cables inside PS boundary

2. Fiber Optic Cables outside PS boundary

3. LV Cables inside PS boundary

4.LV Cables outisde PS boundary

5.HV Cables inside PS boundary

6.HV Cables outisde PS boundary

a. Civil works related to FO cables

b. Laying of FO cables

c. Crossing exisitng Transco assets

d. Snagging & warranty works

e. Civil works related to Laying of LV cables

f. Civil works related to Laying of HV cables

RESERVOIRS/TANKS a. Civil work related to reservoirs/tanks

RTU SHELTERS1. RTU Shelter inside PS boundary

2. RTU Shelter outside PS boundary

a. Civil works

b. Snagging & warranty works

CHAMBERS

1. Chambers inside PS boundary

2. Chambers outside PS boundary

a. Civil works related to pipeplines

b. Civil works related to FO cables

c. Tie-in works

d. Snagging & warranty works

CIVIL

a. Installation

b. Testing

c. Commissioning


ELECTRICAL (HV)

a. Installation

b. Testing

c. Commissioning


ELECTRICAL (LV)

Work Categories - Water Projects

MECHANICAL

a. Installation

b. Testing

c. Commissioning




D - CONTRACTORS/CONSULTANTS VISITING HOURS

Activity Timings

HSE Assessment (Test/Interviews) Every Sunday, 07:30 to 14:00

Technical Assessment As agreed with Technical Assessor

Meeting with HSEQ Manager / HSE Engineer By formal appointment only

Submission of Requests for Competency/HSE Officer and/or any other related issues

Sunday 07:30 to 14:00

Tuesday/Thursday 07:30 to 10:00

For comments and suggestions, please send us your feedback as per below contacts

Abu Dhabi Transmission and Despatch Company (TRANSCO), HSEQ Department

P.O. Box: 173, Abu Dhabi, UAE. Tel: (2) 4164000/ Fax: (2) 6946314/6313 Web: www.transco.ae, Email: [email protected]

http://www.transco.ae/

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