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SRI VENKATESWARA COLLEGE OF ENGINEERING

Pennalur, Sriperumbudur – 602 117

Internal Quality Assurance Cell

Minutes of IQAC meeting held on 29.10.2013 at conference hall at 1.00 PM Facilities / Infrastructure: New Hostel blocks.

• Secretary informed that two new hostels were commissioned one for boys and one for girl students.

Multipurpose auditorium and OAT

• Secretary also informed that chairman is inaugurating multipurpose auditorium on 20.11.2013. This will cater to the needs of sports like indoor games, separate Gym for boys and girls, basket ball court, Table tennis court, shuttle badminton courts etc., Also this will accommodate a food court, shops etc.

• Renovation of existing OAT to address large gatherings will be ready on or before March 2014.

• Secretary informed that the new library block would be ready at the cost of 15 crores by

August 2014. Involvement of people:

• The self-appraisal format has been modified so that the faculty will show more

commitment to department and college activities. Principal informed that the exiting self-appraisal format is to be continued for period of three years and the same will be reviewed.

• NBA team from AICTE pointed out the emergency exit has to be provided for the

Library.

• Secretary informed that the new library building with this specification would be ready by Aug/Sep 2014. Four staircases will be provided in new library block.

• Secretary informed that said that the request for one full time Office Assistant for major

departments had been implemented.

• Secretary and principal informed that Faculty to student ratio had been maintained properly in all the departments; moreover, steps would be taken to maintain the cadre ratio.

• Secretary/Principal informed that there it was decided to give the PhD incentive to the

faculty members. The same will be implemented from January 2014.

• Principal informed that communication and technical skills would be arranged to supporting staff during vacation.

Academic Objective (AO)

• Ten SMART class rooms were provided with equipment such as projector, screen etc.

They were installed and commissioned. • The college conducted an orientation programme for the freshers. This was conducted as

a full day programme for 3 days on 30th, 31 of August and 3rd, 4th August 2013. The students were taught and had a revision of their school portions in the subjects like Mathematics, Engineering Graphics, Computer Programming, Communication skills and soft skills. In addition, moral instruction classes were also conducted by the experts. The syllabus was prescribed by the Anna University.

• For the academic year 2013-2014, the Parent-Teacher meeting was conducted for the

senior students on 1.9.2012. For the first year students the meeting will be held on 17.11.2013. Principal informed that the HOD’s are invite parents for general discussion.

• The symposia were conducted by all the ten UG departments. Applied Mathematics and

FORESE have planned to conduct one day symposium on even semester.

• During the current semester three CATs were proposed to be conducted. The second CAT was planned as 3 hours model examination type.

• New format to analyze pass percentage has been circulated to all the departments.

Research Objective (RO)

Director research briefed about the following: • Regarding the publications the target has been achieved. • Conducted one day workshop titled “Faculty Research Day” on 16.3.2013. • Orientation Programme on Creative teaching conducted in June 2013. • AICTE sanctioned two MODROBs, four Research Project Schemes and two seminar

grants • Received funded projects from DRDO, DST and ISRO

• A few proposals have been sent for funding. • International conference is scheduled on March 2014.

Professional Objective (PO)

• In house training programme has been planned for supporting staff on safety aspects,

computer skills (Training in excel, documentation etc.) • Principal and secretary informed that CITM could play a role in monitoring teaching

skills of junior faculty by senior faculty.

Employability Objective (EO)

• It was mentioned that 90% of eligible students were placed in the campus interview. • Most of the companies required No History of Arrears or at least No Standing Arrear. • Soft skills training is being arranged for the entire college • CTS has given training on ‘soft skills’. • EO target is being achieved. • Students are getting a second offer also. • CTS sponsored Rs. 2, 00,000 for International conference.

Industry Objective (IO)

• Vice Principal mentioned that companies like HCL, BEL are not interested in faculty

training. • Prof. S Muraleedharan mentioned that ME & EE faculty could have training in TAFE

training division in Kelambakkam. The company is also interested in training the faculty.

• Prof. T K Thivakaran informed that the students were allowed to take up in-plant training during their vacation period.

• Prof. E G Govindan informed that we can get a help from DEL pondy unit since college placed huge orders in procuring computers.

Revised Objectives (2013-2014)

Academic Objective (AO):

To achieve academic excellence by ensuring 85% of pass in first year and increase

the same every year by 1% thereafter. The pass percentage of lateral entry students for III semester is to be 40% and the same has to be increased to 50, 65, 80, 90 from IV to VII semesters. The pass percentages so fixed for both the regular and lateral entry students are to be increased by 1% every year from 2013-2014.

SRI VENKATESWARA COLLEGE OF ENGINEERING Pennalur, Sriperumbudur – 602 117


Minutes of IQAC meeting held on 27.02.2014 at conference hall at 1.30 PM

Facilities / Infrastructure Multipurpose auditorium and OAT

• Secretary informed that the multipurpose auditorium is in use. The Graduation day was the first function celebrated in this venue on 30.1.2014. Further this auditorium will cater to the needs of sports like indoor games, separate Gym for boys and girls, basket ball court, Table tennis court, shuttle badminton courts etc.; also this will accommodate a food court, shops etc.

• Secretary also informed that the renovation of existing OAT to address large gatherings will be ready on or before March 2014.

• Secretary informed that the new library block would be ready at the cost of Rs.18.9

crores by August 2014. • IQAC coordinator prepared a consolidated form of exit feedback analysis and the same

was submitted to the secretary and the Principal prior to the Management review meeting.

AICTE: NBA expected to visit the college for accreditation (BT and CS departments)

University

• Anna University expected to visit the college for the purpose of affiliation of our UG/PG programmes.

NAAC

• Dean (Academics) informed that we have been awarded B grade in NAAC accreditation.

Feedback from Employees:

• Secretary said that the request for one full time Office Assistant for major departments

had been implemented.

• Secretary and principal informed that Faculty to student ratio had been maintained properly in all the departments; moreover, steps would be taken to maintain the cadre ratio.

Teaching/Learning:

• Secretary informed that focus should be more on first year students. He is also mentioned the senior faculty should handle one PG course and one UG course.

• Secretary and principal informed that CCTV would be installed in the class rooms to

monitor the students and faculty.

• Principal formed a committee of senior faculty members to monitor the class room lectures.

• Principal informed that communication and technical skills would be arranged for the

benefit of supporting staff during vacation. Academic Objective (AO)

• Ten SMART class rooms were provided with equipment such as projector, screen etc.

They were installed and commissioned.

• The technical symposia was conducted by Applied Mathematics and FORESE on 1.3.2014.

• During the current semester three CATs were proposed to be conducted. The first and

second CAT was planned as 3 hours model examination type. The third CAT based on monthly tests.(once in 15 days)

• New format to analyze pass percentage has been followed by all the departments.


Director research briefed about the following:

• Regarding the publications the target has been achieved.

• Conducted one day event titled “Students Research Day” on 28.2.2014.

• Faculty research day will be held on 7.4.2014

• A few proposals have been sent for funding.



Minutes of IQAC meeting held on 09.09.2014 at conference hall at 1.30 PM

Facilities / Infrastructure

• Principal mentioned that 60 Nos. of LCD projectors have been purchased in addition to the existing 22 Nos. All the class rooms except 2nd year PG are going to be fitted with LCD projectors and screens.

• Principal mentioned that the V block class rooms will be ready by the end of September 2014.

• IQAC coordinator thanked the management for providing the LCD projectors to all the class rooms thereby creating a conducive learning environment. M.Rep also mentioned that the power back-up using UPS is required for the LCD projectors.

• CCTV to be installed in Class Room Block No V, in the corridors and in the class rooms. Head/IMS will coordinate this activity.

• Secretary suggested providing CCTV in the hostels to monitor the students effectively.

• Secretary expressed that the cost for the new Library building may escalate from Rs.18-19 crore to Rs. 23-24 crore.

• Principal requested the Secretary to strengthen the civil maintenance, for which the Secretary enquired whether the maintenance work can be outsourced. He also asked the Principal to enquire if we could use the people who are doing maintenance work for the multipurpose hall. He also asked to explore the possibility of outsourcing the RO.

• Secretary mentioned that there was a mail regarding the quality of food supply of CRC caterers in the hostel mess. He also instructed the warden to go through the mail and take necessary action for the same. He also mentioned that the Gurunath stores will supply food and snacks items in addition to the stationery items. He also wanted to know from the committee whether the same would be permitted or not. All accepted for the same.

• Principal mentioned that there is a plan to conduct the symposium of all departments in two days. Presently it is being conducted on five days.

Action Taken Report (ATR)

Sl.No Agenda Status Remarks

1. CCTV to be installed in Class Room Block No V, in the corridors and in the class rooms

C

2. Mission and Vision statements of the departments to be mentioned clearly.

C As per NBA

3. Supporting staff members are to be trained in various technical and soft skills during vacation period

C HS dept.

4. All the class rooms except 2nd year PG are going to be fitted with LCD projectors and screens

C

5. Principal mentioned that the V block class rooms will be ready by the end of September 2014

C

6. Power back-up using UPS is required for the LCD projectors CRB5-C

Others in-progress

7. Quality of food supply of CRC caterers in the hostel mess C New caterer has been appointed

8. Gurunath stores will supply food and snacks items in addition to the stationery items

C

9. The interest free loans given during festival times will be limited to the needy i.e. to the supporting staff

C

10. Secretary suggested providing CCTV in the hostels to monitor the students effectively

C

11. Secretary mentioned that the side sheets are going to be provided for the OAT and the remaining work in OAT would be completed in a month’s time

C

12. ‘Lift’ facility in Class Room Block C

13. Weld mesh be provided to the class rooms to avoid the entry of monkeys which could damage the electronic gadgets kept inside

C Ground Floor



Minutes of IQAC meeting held on 16.09.2015 at conference hall at 9.00AM

• Principal stated that some of the teachers who were nominated for Best Teacher Award felt that timing of the feedback is not appropriate and final year feedback is not considered. It was decided to have a detailed discussion on this in the staff council meeting.

• IQAC Coordinator enquired whether any action has been taken on the exit feedback as NBA and ISO insists on this. Principal replied that only M.Rep has to answer whether action has been taken or not. Further he requested the M.Rep to give qualitative suggestions to management regarding this by comparing it with last year’s feedback.

• To Vice Principal’s suggestion that feedback questionnaire can be based on PEOs Principal replied that as PEOs do not have any importance it is not necessary to think about it.It has been decided to develop a common methodology, regarding feedback questionnaire.

• Dean-Academics stated that questionnaire for up gradation by AICTE and accreditation by NBA has been posted in the respective web portals.

• Principal informed that for the first time grading of Colleges has been done by AICTE. • He stated that work load has been given for different cadres and the student faculty ratio is

1:20 and not 1:15. He also stated that there is a widespread feeling among the staff that there is too much of administrative work. He pointed out that as teaching workload is less compared to prescribed AICTE norms, administrative work is justifiable.

• AICTE has prescribed twelve labs per course which has a strength of 120. Principal pointed

out that this rule is not applicable to our College as we are affiliated to Anna University. • He opined that there is no need for collecting extra fee as a report has been submitted by two

former Chief Justices of India to HRD ministry recommending Uniform fee fixation throughout the country

• It was informed by Prof. Kumar JNTU one of the members in autonomous Committee which

visited our College said that MOU can be signed with foreign universities once we become autonomous.

• He further informed that as per UGC guidelines our vision and mission should be aligned

with vision and mission of UGC guidelines.

• IQAC coordinator opined that earlier the College got accreditation for three years and five

years and now we get only for two years. Compliance report for CS and BT has been sent and for the other departments which got its accreditation recently it has to be sent.

• IQAC Coordinator also mentioned that all the instruments need not to be calibrated every year and internal calibration can be done if necessary.

• Principal said that some departments do not need accurate values and advised the individual departments to decide on calibration of instruments. It is HOD's responsibility to ensure that there is no problem in obtaining approval by satisfying the inspecting committee.

• Academic Objective (AO) leader informed that Annual CIP inspection is going to be held on 15th October. There are issues like, inadequate faculty room, space, etc. He also mentioned Swimming pool requirement as per Govt. of Tamil Nadu. Principal replied that the new guideline by TN government was released only recently.

Quality Objectives

• IQAC Coordinator mentioned that it was evident from the recent External Audit and from the data available that we are able to achieve the Quality Objectives on an average scale. However some departments are not able to achieve in certain aspects. For example Industrial visits are not common in CS and IT branches. Guest lectures for MR department is not sufficient as it is very difficult to find speakers specific to marine subjects.

• Principal insisted that at least one Industrial visit is to be arranged for each class in a year.

• Academic Objective (AO) mentioned that the objective is not reached and asked to down scale the objectives. Prof. Muraleedharan, CPO said that down scaling may affect the employability objective.

• Considering the above circumstances IQAC Coordinator and Principal felt that there should be department specific objectives and college level objectives.

• Research Objective (RO) leader opined that new formats may be introduced to evaluate the performance of quality objectives in various departments.

Research Objective

• RO leader mentioned that Submission of proposals to funding agencies is not proportionate by each department.

Industry Objective

• Industrial objective (IO) leader mentioned that only one day Industry Visit is permitted. He also said that students find it difficult to complete the industrial projects perfectly because of shortage of time.

• Principal suggested to rearrange the final year students to have a separate section with students doing industrial projects and the syllabus can be tried to complete in a month to use the rest of time to do their industrial projects.

Academic Objective

• AO leader mentioned that the script wise pass percentage is encouraging but however the overall pass percentage is not up to the mark. This was attributed to various factors like lateral entry students.

• It was decided that extra classes will be taken for lateral entry students to compensate for the missed out classes.

Employability Objective

• Employability Objective (EO) leader expressed that EO is consistently meeting the objective. However in the recent days the students’ attitude is very poor. Also the employers give a feedback that the students are lacking in fundamentals.

• Principal quoted that M/s Sundaram Clayton did not recruit even a single person from Mechanical and Automobile Engineering. He also mentioned that a topper in EC class did not answer to a simple question like the expansion for LASER in the campus interview.

• It was proposed that senior faculty members have to go to final year classes and address them and make them realize the value of campus placement.

• Principal suggested to train 8th semester students based on industries need. • Dean (Academic) mentioned that there will be a meeting of faculty members who do not

achieve the target pass percentage to decide vacation cut.

• Principal asked the HODs to get explanation for poor results and to submit a confidential report about the faculty members failed to achieve the target pass %.

• Principal said that we are meeting the requirement of lab infrastructure. He also mentioned that no need to go far new RO plant for next five years since there is increased output from the existing plant.

• Principal mentioned that he will put the request to Governing Council for new quarters for faculty and staff.

• The new library building’s construction is going on in full swing.

• Principal expressed that even lab in charges do not have the knowledge of experiments in the particular lab. He emphasized to change the teaching methodology for lab classes from 2nd/3rd semester onwards.

• M.Rep mentioned the need for intermittent training to faculty and staff members. Principal mentioned that after B.E. they can join B.Ed. It may be mandatory in couple of years in engineering colleges.

Action Taken Report (ATR)

Sl.No Agenda Status Remarks 1 CCTV to be installed in Class Room Block No V, in the corridors

and in the class rooms C

2 Mission and Vision statements of the departments to be mentioned clearly.

C As per NBA

3 Supporting staff members are to be trained in various technical and soft skills during vacation period

C HS dept.

4 Principal mentioned that the V block class rooms will be ready by the end of September 2014

C

5 Power back-up using UPS is required for the LCD projectors CRB5-C

Others in-progress

6 The interest free loans given during festival times will be limited to the needy i.e. to the supporting staff

C

7 Secretary suggested providing CCTV in the hostels to monitor the students effectively

C

8 Secretary mentioned that the side sheets are going to be provided for the OAT and the remaining work in OAT would be completed in a month’s time

C

9 ‘Lift’ facility in Class Room Block C



Minutes of IQAC meeting held on 22.01.2016 at Conference hall at 1.30 PM

Secretary is of the view that nothing wrong in appreciating those who really put in their effort to reach the target. He further stated that Board is supportive of appreciating good teachers. But the down trend in the results is of concern to the management. When Principal suggested that instead of monetary benefit, certificates can be given to inspire the teachers, Secretary immediately accepted the suggestion and said that he will come up with a concrete formula to implement this and will talk with the management regarding this. He further added that he wants to be supportive rather than punitive. To start with Certificates can be issued to the achievers on College day by inviting them onto the stage to receive the certificate as a mark of honor. To a query raised by Dean, Co-Curricular, Secretary replied that PhD incentive is very much in existence and this year also the same methodology will be followed.

Quality Objective: • Department specific quality objectives have to be framed.

• Variation is found in achieving the objectives especially Industrial Objective

• If variations are found objective leaders should ask for justification

• Industry objective Coordinator expressed the difficulty in achieving the target

of 20% Industry based projects. While Mechanical and automobile are able to

achieve the targets, rest of the departments especially CS and IT finding it

very difficult

• Management Representative stated that industries prefer only full time and he

requested the management to review the target. He also insisted the

departments to pay attention to select the industries as per quality norms.

• Secretary opined that this is an inherent problem and mentors need to mentor

it.

Calibration:

• It is found that calibration has not been carried out in some departments. • HOD/Civil needed some guidelines and clarification regarding calibration. • Secretary said that calibration is a part of annual maintenance and it is imperative to

carry out the annual maintenance. • M. Representative stated that anything that affects the outcome needs to be calibrated.

Frequency and type whether internal or external can be decided by the department. Separate budget can be allotted for calibration.

• Allotted budget is not utilized completely. As all the committees raise this as an issue, it is advised to project what is actually needed and utilize it completely. It is also recommended to furnish the expenses under various heads instead of asking it under one head. Departments are asked to come with explanation for not utilizing the budgets fully.

Library:

• It is found that number of text books especially common subjects is not proportionate to the number of students. It is informed that number of text books should be proportionate to the number of students. Librarian clarified that it was not for all subjects and was only for English. M.Rep. requested the auditors to careful in recording the observations.

• HOD/AM said that as per Exit student’s feedback the college has become very strict. The College will be strongly recommended by them to others. They have complained about transport and canteen.

• Dean student’s affair said that he had received complaints from the passed out students that they have not received the caution deposit.

• Principal replied that it has been distributed fully for the 2014 batch whereas for 2015 it is under process.

Transport

• HODs expressed their displeasure over the poor maintenance of some of the buses especially Route No. 34. Principal replied that the administration is trying hard to set things right. To the doubt raised by HOD/ HS whether contract buses need to be audited. M. Rep. replied that as per the scope of ISO all the outsourced resources too come under management review.

DG shipping

• HOD/ Marine said the department was inspected on 15th October 2015 and the feedback was good

• Marine department has been asked to upload all the details required by DG Shipping.

NBA

• Earlier the Compliance reports for Bio- Tech and Computer Science were sent in our own format. Later NBA introduced a Proforma for the same. This is ready and will be emailed and also hard copy will be sent in a few days’ time.

• Four departments, AAE, ME, EC & CH are advised to make certain that they have all the relevant documents before they send their compliance reports.

• New visit dates for EE & IT are finalized and will be sent in a few days’ time.

AICTE - CII Survey for Industry - Linked Technical Institutes 2015

• Principal recalled the mail sent by Dean Academic that all our Engineering branches which have uploaded the requisite details in the AICTE-CII web portal are placed under the category "GOLD". Department of Electrical and Electronics Engineering (EE) is placed under the category "PLATINUM".

• HOD/AM informed that Anna university PG question paper pattern has been changed. • M. Rep asked him to set the CAT question paper and assignment paper based on

university pattern • Students’ Assessment Record has been redesigned to suit present days need. Separate

records are created for Theory & Lab (earlier a single format was used for both).

Academic objective (AO)

• Coordinator informed that final year pass percentage is 81% somewhat closer to the target of 85% whereas I, II & III year pass percentage is nowhere near the target objective. He enquired whether it is possible to scale it down.

• Principal is of the view that objective should be achievable. • Secretary asked the coordinator to probe the reason for not achieving the target

objective and arrive at a solution which would yield the desired results. He requested the Management Representative to enquire the external auditors whether it is possible to bring it down. He stated that instead of taking a hard threshold, dynamic objective can be set, by considering the University average which can be sustained for two years and then can be improved.

• Placement officer opined that if the academic objective is brought down, it will affect the employability opportunities and further added that as college ranking is based on results, external factors should be considered while setting the academic objective.


• Target objective of paper publications which is 20 % has been achieved with 30% more from the given target.

• Receiving funded project is very less. • Number of people attending seminars, workshops and conferences has gone up and

the objective is met. • Coordinator informed that forty six supervisors and one hundred and sixty eight

scholars are pursuing their doctoral degree. • Principal requested the Secretary to relax the period from five years to three years for

registering PhD and also to remove the upper-cap of allowing the faculty for registering PhD from 20 % to 50%. Secretary responded saying that should not affect the teaching learning process. Based on the strength of the faculty and the number of people doing PhD in the department it can be fixed. He strongly said that in higher education institutions faculty should create knowledge and research should be a part of his/ her career and they should be motivated to do research.

Industry objective (IO)

• Number of industrial experts invited to workshops, conferences and seminars has gone up.

• Faculty attending Industrial seminars and undergoing training has come down. • Principal suggested the HODs to send faculty on rotational basis. • Going Industrial Visit (IV) as per AICTE norms is permitted. Permission is not

granted for 5 day IV. • Principal informed that our College will house ten start- ups through MSME soon.


• Coordinator informed that the employability objective is met with all other departments except Marine Engineering. HOD/ Marine informed that out of twenty six 9 students are placed. Efforts are taken. Students are not interested in taking up IT oriented jobs.

• Principal is of the view that instead of being without a job, they could very well accept jobs in software companies.

Action Taken Report

Sl. No

Agenda Point Status Remarks

1 Department specific quality objectives to be framed

Completed

2 NBA Compliance reports for BT & CS Completed NBA accreditation extended for one more year (up to June 2017)

3 AE, ME, EC & CH – compliance report Completed NBA accreditation extended for one more year (up to June 2018)

4 EE & IT NBA Visit

Completed 13,14,15 August 2016

5

Relax the period from five years to three years for registering PhD

Completed

In addition to number of years of service overall performance of the faculty is to be considered

6

Percentage of faculty permitted to register for PhD to be increased from 20% to 50%

Completed Increased to 30%

7 Mobilize funds from Alumni

Completed

Rs.2.5 lakhs for digital library

8 New library building

Completed




Minutes of IQAC meeting held on 29.09.2016, Marine dept. conference hall at 1.30 PM

Feedback from the students

• Principal replied that it has been distributed fully for the 2014 batch whereas for 2015 it is under process.

• While discussing about the feedback form collected from the parent, the following points were frequently represented.

• Appointment of a permanent professional counselor • Ban of mobile phone for students • Marking and information to parent regarding attendance each hour. • Principal said that the first point was already in consideration and efforts are being

made to appoint a professional counselor on a permanent basis. However, he said, ban on mobile phone usage was not possible as most students use it as a resource for their academic activities too.

NBA

• Dean-ED mentioned that upon approval of the pre-qualifier reports sent by CS, BT, ME, EC, CH & AE departments the NBA has extended its accreditation by one more year.

• The NBA inspection for EE & IT was conducted on 13-15 August 2016. NBA had sent the report and had asked for compliance report. M.Rep said that the response will have to be sent within 14 days of receiving the report through email. He said the response will have to include explanation and justification.

• Principal informed that AICTE has approved all the existing courses for the current academic year and the intake approval for the department of Chemical Engineering has been increased from 90 to 120.

NAAC

• IQAC coordinator informed the members that NAAC was insisting on maintaining of proper records for IQAC related activities and that it wanted the minutes of meeting of IQAC meetings to be uploaded.

• Principal requested the student HoDs to inform the students regarding the mark distribution and calculation in general.

• The change in syllabi was discussed. CoE informed that it has been decided that the internal to end semester percentage ratio will be 50:50 for practical subjects and 25:75 for theory subjects. He also informed the members that a OMR sheet will be attached to the end-semester answer booklet for the autonomous stream.

• CoE said that a member of BoS suggested offering part-time courses related to industry as the college was situated in the industrial hub. Secretary opined that it may not be possible as only government run colleges get approval for such courses. The merits and demerits of CBCS were also discussed.

Academic objective (AO)

• The Secretary opined that the quality of teaching-learning process was directly related to the results and that the faculty should come up with creative ideas to help the students grasp the subjects easily and retain their learning.

• Dean Academic suggested that the average pass percentage for the past four years be calculated and the average of these four years be set as the target pass percentage for the current academic year. The Secretary suggested taking the pass percentage of the department with the lowest pass percentage and setting it as the college target pass percentage. Principal opined that the average may be taken and a 10% added and set as the target.

• IQAC Coordinator suggested taking the average and rounding off to the nearest whole number. The Principal said that the target pass percentage for any common subject should be uniform across the departments and the weighted average must be calculated to fix the target pass percentage.

• The Secretary suggested that an achievable and realistic target must be set. M.Rep then asked the HoDs regarding the need for revision in the target pass percentage they had submitted earlier. All the HoDs agreed that a revision was required.

• The Secretary suggested taking the average of the last four years and increasing it by one percentage to set the target pass percentage. It was also decided that each year the target set will increase by one percentage from the preceding year. It was further decided to have a set average for the present first year students and the IQAC Coordinator said that the target will vary from semester to semester for them.

• The Secretary suggested identifying the weakness in the current curriculum and the required changes be brought in to meet the market requirements. He also said that the

curriculum should be revised with redistribution of problem subjects across semesters in order to reduce the dip in results in any particular semester.


• Though the college level Research Objective has been achieved, the department level RO has not been achieved. It was also decided to retain the same number of publications as it exists. Principal said that interdisciplinary publications will also be considered. It was also decided to not include the percentage of faculty attending research seminar and that at least one proposal must be submitted by students at UG and PG levels.

• IQAC Coordinator informed that a representation has been placed to reduce the eligibility to apply for PhD from 5 years of service to 3 years. The Secretary said that a faculty must not be permitted to pursue PhD only on number of years of service. He said that other factors like results and overall performance must set the eligibility criteria and quoted instances where there was a dip in performance of faculty after registering for PhD. He added that even during the present recruitment process the management had received application from candidate who had completed their PhD. Therefore, he said, approval for PhD would henceforth be given based on the requirement of the department and application will be considered on a need to need basis. When the Principal mentioned that in the previous meeting it had been decided to permit 30% of staff - from each department - to register for PhD, the Secretary said that it must be ensured that the results are not affected due to personal career growth of a faculty.

Industry objective (IO)

• As far as achieving the Industrial Objective was concerned, M.Rep said that the objective has been achieved and that the average industrial interaction will be retained as exists. HoD/CS suggested approaching the industries to train faculty to understand the current market requirement. Principal said that it can be coordinated by the department coordinators with some assistance from the Chief Placement Officer to get in touch with the right point of contact at the industry. The required number of workshop at industry was reduced to two per year. The department level consultancy was set at a minimum of Rs.25,000/- per department. To the objection raised by HoD/MR that MR was a trading industry and it would be difficult to achieve the set target, The Secretary said MR case may be reviewed and decision be taken accordingly.

• It was decided to have no restrain over the number of intra –department meeting. However, it was decided to set the target as one per month and The Secretary said that the outcome of these meetings and not the number of meetings was more important.

• Principal suggested conducting soft skills training for the students in hostel as most of them were from rural areas with little to no exposure. HoD/HS said that peer mentoring was already in progress to help them. When the Secretary expressed his doubts on the outcome HoD/HS assured him that there was a definite improvement in those students who undergo the peer mentoring. The Secretary reiterated the importance of writing a proposal irrespective of procuring funding or not. He said that with almost 30 % of faculty with PhD degree the number of proposals submitted each year was not proportional. He insisted that each PhD holder must write at least one proposal each year. He added that more faculty members shall develop the skill of writing grant proposals. As the number of Funded Projects in progress by eligible has been achieved, it was decided to retain the number.


• While discussing about the Employability Objective the Chief Placement Officer said that the target is not achieved as the report is generated only at the end of the course, while the placement process takes place during the 5th, 6th and 7th semester. He said that though some of them are given the confirmation letter they fail to receive the offer letter as by the end of 8th semester some of them may not qualify to graduate. He also pointed out that at times students become eligible for placement only at the end of the 8th semester.

• The Principal said that an eligibility criterion should be set and defined even for Employment Objective. The Secretary said that the employment objective was different from the placement objective for the graduating students. CoE suggested renaming Employment Objective as Career Objective as it will be a blend of employment and placement objectives. M.Rep said that the NBA was interested in seeing the actual figure in numbers for the students eligible for employability. It was also decided to set a target placement percentage for placement in core companies.

• The Chief Placement Officer said that even during the recession period the Placement percentage had been 75%. M.Rep said that it was important to also maintain records of students who actually accept the offer letter and join the company. During a discussion on the effectiveness of the placement training offered in our college, Principal asked whether it can be checked. HoD/BT said that the effectiveness must be checked at the end of the second year itself in order to make the training more effective in the third year. HoD/HS said that it will be difficult to check the effectiveness of soft skills, verbal and quantitative skills and that they can only be assessed.


• While discussing the Professional Objective, it was suggested to increase it from 3% to 25% and that the wordings may be modified from ‘achieve’ to ‘pursuing’.

• Target for faculty attending FDP can be increased to a minimum of one per year instead of one in two years.

• It was decided that faculty will set aside five days for paper valuation and five days to attend FDP/Conference/Workshop during the Summer and Winter vacation period.

• While discussing about funding to attend FDP/Conference/Workshop etc, the Secretary said that the management will sponsor a part amount and the rest will have to be borne by the faculty. He also said that faculty may approach the various funding agencies available for fund mobilization to attend FDP/Conference/Workshop.

• The college level target for National Level Conference has been achieved. • At least one international conference should be held every three years. • Secretary expressed his doubts on whether the faculty achieve the objective set at such

conferences. He said that at times the workshops organized are similar to conferences and that there should be a distinction between a workshop and a conference. He said the research conferences organized were not research oriented and therefore conferences may be replaced with guest lectures. Principal at this juncture informed that the proposal submitted by the department of Mechanical Engineering to conduct an International conference has been approved and that it was scheduled to be conducted in December 2017.

• Principal suggested that workshop may be organized in the campus itself if faculty members are unable to find any interesting and useful conference. He said that a conference is considered to be of merit only if it was backed by a technical body at National level/ International level as applicable. The Secretary said that the outcome of attending such conferences must be more concrete and measurable. He said that each faculty should be expected to attend at least one National and one International Conference once in a year.

• Principal suggested organizing workshops for the non-teaching staff in our institution itself on some life-skills that are related to their career growth, and workshop on leadership skills for all teaching faculty. It was also decided that all members of faculty will be members of at least one professional body. He said that resource persons may be identified from among our faculty to conduct such workshops. The college level target was set as 15 for the number of FDP/Conference/Workshop attended. M.Rep suggested setting a separate target for conference at college level and department level target for Workshops and FDPs.

• Principal also suggested that two or three departments could pool in their financial and other resources to conduct an International Conference as it will ensure adequate flow of cash and also satisfy the required number of participants for the conference to be a



Minutes of IQAC meeting held on 24.01.2017 at Old Library Conference Hall at 1.30 PM • Secretary told that NBA will visit civil department. Hence, QMS shall be streamlined in Civil

department.

• Secretary told that it is the responsibility of the department to acquire all papers from office

to complete respective file whenever required (Confirmation, Increment etc.).

• Principal suggested that department need to maintain employment status and HODs need to

maintain department functions.

• IQAC coordinator requested that a software can be made available for taking Exit Feedback.

In the present system, the 1000 and odd forms are analysed manually. This is cumbersome.

For a query, Head-IMS informed that exit feedback is not included in CMS.

• Disabiltity centre: Dr Sivanarayana told that six students are helped through this.

• Data should be given to AICTE extension of approval process.

• Two departments got NBA for 5 years ( IT and EEE).

• NAAC status continues.

• DG shipping CAP inspection need to be completed.

• BT and CS departments need to submit compliance report to NBA at the end of January

2017.

• Outcome Based Education (OBE)

o As a first step, CO/PO was introduced.

o As a second step, End of Course Survey was introduced

o As a third step, in the on-going semester (2016-17 EVEN) Multiple Choice Question

(MCQ) will be introduced.

Progress made in realization of Quality Objectives:

Academic Objective (AO)

• Prof. Krishnan suggested that a pass percentage 85 may be set for first year students.


• 83.67 % papers published in international journal reported by Dean Research.

• In submitting proposals, the target of 30 % could not be achieved and only 14% is

achieved currently.

• Number of seminars and workshops attended by faculty and students has increased

marginally and it is achieved.

• Dean Research suggested that if bus facility could be provided up to Poonamalle beyond

the regular college time many faculties will stay back and do research.

o Secretary gave his willingness, provided, the request comes from considerable

number of faculty. He also added that in similar situation earlier, the response was

very bleak.

Industrial Objective (IO)

• Dr. Murugavel suggested that each department should identify key areas and interact with

industry

• We must bring industry people to the Board of Studies meeting.

• We may give elective subjects which will be handled by industry people.

• M.Rep mentioned that industry people may not find time to travel all the way to our

college. We can think of having lectures through SKYPE facility.

• Principal told AICTE grant has been introduced 5 lakhs for 6 months.

• Secretary voiced that major help can be taken from Alumni to enhance academic

excellence.


• Placement Objective is met under this category.

• An additional parameter ‘% of students to be placed in core companies’ was accepted

by the members.


• All objectives are met except PO1.

• Staff need to update technical skills.

Action Taken Report

Sl. No

Agenda Point Status Remarks

1 Attendance for each hour by SMS Completed SMS for 1st hour and last hour (7th) is being sent

2

Auto-SMS to parents of hostel students, based on Bio-metric, if a student goes out of hostel

Completed Two Bio-metric machines are kept, one for OUT TIME and another for IN TIME.

3 Set 5 days for central evaluation and 5 days to attend FDP/Conference/Workshop

Completed Implemented in all department

4

Separate cubicle in the canteen with A/c to accommodate resource persons who come to give guest lectures etc.

Proposal Accepted

Will be provided when the canteen space is expanded

5

Leadership training for faculty at Professor level. HOD/HS to identify a good training institute

Completed

Many external agencies/institutes offer courses at regular intervals. Professors are encouraged to participate.



Minutes of IQAC meeting held on 02.02.2018 at Old Library Conference Hall at 2.00 PM Report on actions taken on feedback from students and other parties

• Secretary suggested to collect feedback about our students from employer by direct

interview with them. He also added to record Mock interview feedback also. • Principal voiced that HODs need to stay back and receive the core employers’

feedback to improve the placement opportunities in core companies. • 2 departments - CS & BT are ready for NBA inspection, awaiting dates for

inspection. EC has sent compliance report to NBA. • NAAC status continues. • Multiple Choice Question (MCQ) Test is conducted along with CAT in the on-going

semester (2017-18 EVEN) • Principal informed that CBCS (Choice Based Credit System) will be implemented

from the AY 2018 - 19. • Changes given by NBA, AICTE and Anna University will be followed. • CoE discussed on the recently received AICTE’s proposed Model syllabus. • He also suggested to go for staggering working days and working timings to meet out

the requirement of CBCS. • Secretary assured for adapting to any changes required.

Progress made in realization of Quality Objectives: Academic Objective (AO)

Dean Academic read out the year wise pass percentages. Academic Objectives are not achieved in many departments. Secretary informed all HoDs that sustaining pass percentage is very important. Following a discussion on re-framing of the academic objectives, it is decided to fix the

pass percentage to be achieved across all the odd and even semesters for the U.G. programme and the overall to be 70 percentage and above for each year. This is to ensure that we meet the requirements for the continuous of autonomous. Dean- Academics was directed to seek the pass percentage from the UG departments’ semester wise both for regular and lateral entry students.


Dean Research reported that 286 papers have been published in National & International journals by Faculty in the AY 2016 - 17.

In submitting proposals, the target of 30 % could not be achieved and only 23% is achieved currently which is higher than previous AY (14%).

Some departments could not achieve RO3. Number of seminars and workshop attended percentage has been increased and achieved. RO5 has been achieved by all the eligible departments. Principal told RO leader to inform the concerned department to get funded project in the

forth coming semesters. He also opined that Impact factor and Sci index journals based publications have to be

improved. COE told that H-index also need to be considered. Principal suggested to consider both H-index and impact factor. RO leader assured that it will be enforced in coming years.

Industrial Objective (IO)

Industrial objective coordinator reported that 5 objectives are achieved out of 6

objectives. He also mentioned that students doing projects in industry has come down now a days. HOD/CS said that students are facing lot of problems while doing projects in industry

like delay in giving problem statement, delay in starting the project, not allowing students to demonstrate the work during reviews and also not allowing for publications.

Principal advised to disapprove the paid projects carried out in project centers. He suggested HODs to write letters to the companies to assign projects to students at the earliest so that they can complete well before the University Viva - Voce Examination.

Secretary suggested to focus on new organizations for students to take up projects. He also added to get more industry based consultancy to promote industrial project.

Mr.Sundaramanan, IO Leader, suggested to have Department level budget for industrial interaction activity and also one marketing representative at the college level.


IQAC Coordinator read out the report submitted by EO Leader.

The report informs that 111 companies had visited SVCE campus for the academic year 2016-2017 and conducted campus interviews. Out of the eligible 598 students who opted for placements, 587 (98.1% students) have got placed on campus.

The remaining students do not have the eligibility criteria, since they have arrears in the university arrears.

Since majority of our final year students have been placed apart from more than 250 students going abroad and only few candidates left with seeking employment.


Professional objective leader reported that PO1 and PO2 have been improved and also 4 objectives are achieved out of 5 approved objectives.




Minutes of IQAC meeting held on 26/02/2018 at Old Library Conference Hall at 10.30 PM

Customer satisfaction and feedback from relevant interested parties.

• Feedback from placement companies has been collected by different departments.

• Placement officer reported that recruiters are also giving direct feedback to

him.

• Students Feedback: The feedback given by students about the faculty is good. (Evidenced from student feedback file)

• Parents Feedback: Parents feedback during parent - teacher meeting is also

good.

Progress made in realization of quality objectives.

• Dean Academic finalized the AO-QC discussion for AY 2018-19 as

follows:

o General Category – I year 72 % , II Year 75%, III year 80% and IV

year 85%.

o Lateral Entry – II Year 75%, III Year 70% and IV year 85%.

o Overall students’ eligible to get degree is increased to 87%.

• IO-QC Leader reported that 5 objectives are met out of 6 objectives. Industrial objective regarding taking up 30% industry relevant final year project is not met.

• Placement officer requested to have flexibility to do project in industry in the autonomous system. He also mentioned that 67 companies have conducted mock placement.

• PO-QC Leader reported that 4 objectives are achieved out of 5 objectives. Training for Leadership skill is not achieved. Principal suggested to organize programmes in the college itself to meet the objective.

• EO-QC Leader reported that 97 companies have conducted placement. 530 students are placed out of 550. 230 students have opted for higher studies. Few companies are asking skill set and profile of the students.

• Principal asked the placement officer to address the students regarding the required skill sets needed by the industries. Placement officer suggested taking GATE score as one of skill set. Circuit branches are required to produce Hackathon score of the students.

• RO-QC Leader expressed that the project proposals objective is not met

and action plan to meet this objective has been initiated. Secretary suggested that we will implement internal proposal writing to faculty.

Process performance & Product conformity.

• The Quality circles reports show the academic performance, co-curricular & extracurricular achievements of students which evidence the eligibility of students for placements and higher studies.

Monitoring & Measurement results.

• Teaching performance of faculty is monitored through Academic Monitoring Committee and students’ feedback.

• Academic performance of students evaluated through continuous assessment tests, assignments and multiple choice questions.

Performance of external providers.

Performance of vendors evaluated through vendor rating (timely delivery, cost, response to services, etc.)

Performance of caterer for hostel mess evaluated through feedback from students & residential tutors.

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