spring general meeting
DESCRIPTION
Spring General Meeting. April 26, 2007. Call to Order Approval of the Agenda Approval of the Minutes of the Spring GM 2006 President’s Report: Review of the Year & Accomplishments 2006/07 Executive Director’s Report: Looking Ahead 3-Year Plan 2007/10 Treasurer’s Report: - PowerPoint PPT PresentationTRANSCRIPT
Spring General Meeting
April 26, 2007
1. Call to Order
2. Approval of the Agenda
3. Approval of the Minutes of the Spring GM 2006
4. President’s Report: Review of the Year & Accomplishments 2006/07
5. Executive Director’s Report: Looking Ahead 3-Year Plan 2007/10
6. Treasurer’s Report:
a) Year-to-date Financial Performance
b) Budget 2007/08 Overview
c) Motion to Approve 2007/08 Budget (motion on page 2)
7. 1% Benefits Fund - Make Change Permanent (motion on page2): George McLaughlin
8. Advocacy Report: Bernice Urbaniak & Anne-Marie Fenger
9. Professional Development Committee Report: Jason Congdon
10. Communications Committee Report: Wendy Ma
11. Volunteer Recognition & Board Nominations: Barbara Crocker
12. Question and Answer Session
13. Motion to Adjourn
Agenda
Approval of the Agenda
Motion to approve the agenda as circulated.
Approval of Minutes of 2006
Motion to approve the minutes of the Spring General Meeting of April 24, 2006 as posted on the AAPS website.
President’s Report …
The Year in Review
Executive Director’s Report
a. Impending Challenges b. Member Service Requirementsc. Review of Prior 3-year Plans d. Update 3-year Plan
Impending Challenges
1. IRP Governance
2. IRP Plan Design
3. Salaries Surveys
4. End of Mandatory Retirement (2008)
5. Lease Renewal
6. Service Demands
Member Service Requirements
Complex organization Complex legal situation
Services for members: Negotiations Advocacy Member P.D. Communications
Complexity: 41 Job FamiliesJo
b F
am
ilie
s w
ith
Nu
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er
of
Me
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ers
2566771011
12
12
12
121416
16182122
22
22
22
23
23
2325293137394449
49
4960
102117
117130148
273
342
441
4
0100
200
300
400
500
Hort
icult
ure
Cle
rk T
o B
d. O
r S
enate
Securi
ty
Fore
st M
anagem
ent
Geneti
c C
ounse
llor
Inst
ituti
onal A
naly
sis
Invest
ment,
Fin
ance &
Insu
rance
Resi
dence L
ife M
anagem
ent
Ath
leti
cs &
Recre
ati
on
Aw
ard
s &
Fin
ancia
l Aid
Gra
phic
Desi
gn &
Illu
stra
tion
Media
Serv
ices
Purc
hasi
ng
Counse
llors
& P
sycholo
gis
ts
Dru
g &
Pois
on In
fo
Unass
igned
Unass
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ealt
h P
rofe
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nal
Mark
eti
ng &
Sale
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Busi
ness
Develo
pm
ent
Coopera
tive E
ducati
on
Edit
ori
al &
Pro
ducti
on S
erv
Unass
igned A
thle
tic C
oaches
Healt
h S
afe
ty &
Envir
onm
ent
Muse
um
Sta
tist
ical A
naly
sis
Indust
ry L
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on
Rese
arc
h F
acilit
ati
on
Conf,
Accom
m, C
ere
m &
Events
Busi
ness
Opera
tions M
gm
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Scie
nti
fic E
ngin
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Adm
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ons
Facilit
ies P
lannin
g &
Engin
eer
Hum
an R
eso
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es
Info
rmati
on S
erv
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Buildin
g M
ain
tenance
Accounti
ng
Develo
pm
ent O
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Nurs
ing
Educati
onal P
rogra
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ing
Stu
dent M
gm
t &
Advis
ing
Adm
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trati
on
Rese
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h
Info
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yst
em
s &
Tech
Job Family
Nu
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Diversity: Age of Members
20
261
380
474
399
321
247
217
105
5
1
0 50 100 150 200 250 300 350 400 450 500
Number of Members
19 - 24
25 - 29
30 - 34
35 - 39
40 - 44
45 - 49
50 - 54
55 - 59
60 - 64
65 - 69
70 - 74
Ag
e R
an
ge
Age Range Breakdown
Diversity: Family Status
Family22%
Couple26%
Single52%
* Drawn from Benefits Data
Size: Growth of Membership
697 779 844983 1092
13291545
17741947
2107 22132465
144 130 108 105159172185208237422
347 279
0
500
1000
1500
2000
2500
3000
June30/1996
June30/1998
June30/2000
June30/2002
June30/2004
June30/2006
M&P MembersM&P Non-Members *
Complexity: Service Time
1060
612
313
208
128
50
42
11
4
0 200 400 600 800 1000 1200
Number of Members
0 to 4 years
5 to 9 years
10 to 14 years
15 to 19 years
20 to 24 years
25 to 29 years
30 to 34 years
35 to 39 years
40+ years
UBC Service Years (not necessarily continuous)
Complexity: New Members
486
124
520
90
527
116
529
147
553
166
650
239
0
100
200
300
400
500
600
700
Nu
mb
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of
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00/01 01/02 02/03 03/04 04/05 05/06
Year
New Members and Resignations (financial year - July 1 to June 30)
New Members
Resigned
* New Members includes permanent and short term appointments
Review of Prior Plans 2005
“Wish List” Presented at 2005 AGM:Build Member P.D. $60kBuild Legal contingency: $100kAdd 2 professional staff:
$179kTotal New Wish List: $339,000
New 3-year plan to come in Spring 2006
Plan for Fiscal 2007/08
Provide for impending challenges Budget for a surplus Strengthen Professional Development Add 2nd Member Services Officer Increase our 2 contingency funds as per
prior planning
Treasurer’s Report: Edward Hung
a. Year-to-date Financial Performance
b. Budget 2007/08 Overview
c. Motion to Approve 2006/07 Budget
Finances: Year to Date Financial Review: 9 months ended March 31st 2007
% of year : 75% Actuals 06/07 Budget 06/07 Year To Date % Rec'd Balance
Total Revenues ('000s) $ 628 $ 631 $ 538 85% $ 93
Total Board Expenses $ 64 $ 95 $ 50 52% $ 46
Total Administration Expenses $ 378 $ 512 $ 311 61% $ 145
Total Expenses: $ 442 $ 607 $ 360 59% $ 247
Surplus (Deficit) $ 185 $ 24 $ 178
Arbitration $ 52 $ $ 89
Surplus Less Arbitration $ 133 $ 89
Budget Overview 2007/08Budget
07/08
Budget 06/07
06/07 Year to Date
March 31/07
% 0f Budget
Budget 05/06
Actuals 05/06
% of Budget
Revenue % Rec'd% Spent % Rec'd
Total Revenue $ 730 $ 631 $ 538 85% $ 575 $ 628 109%
Total Board Expenses $ 115 $ 95 $ 50 52%
$ 86 $ 64 75%
Total Administration Expenses $ 583 $ 512 $ 311 61% $ 478 $ 378 79%
Total Expenses: $ 698 $ 607 $ 360 59% $ 563 $ 442 79%
Surplus (Deficit) $ 32 $ 24 $ 178
$ 12 $ 185
Arbitration $ $ $ 89
$ $ 52
Surplus Less Arbitration $ 32 $ 24 $ 89
$ 12 $ 133
Expense
Budget: Major Changes Board
Advocacy Cmtee training + $5kDevelopment/Education Cmtee + $10k
AdminStaff: add 1 MS Officer + $70kOffice: equipment + $10kLegal advice - $48kContingency + $25k
Motion to Approve Budget
Motion to approve the 2007-2008 AAPS budget:
“Be it resolved that the 2007-2008 AAPS budget prepared by the Board be approved as presented”.
1% Benefits Fund MotionMotion to make permanent changes in the 1% benefits fund:“Whereas: The 1% benefits fund was created to make improvements in the
benefits provided to members; and AAPS was notified in the fall of 2006 that the fund was in deficit
position and that changes needed to be made to decrease the cost of the benefits improvements provided; and
The AAPS Board made an interim decision in the fall of 2006 to cease the payment of ¼ of the MSP premiums out of the fund subject to member approval at this meeting; and
Ceasing payment of ¼ of the MSP premiums was the only change possible in the fund that spread the impact of change across the majority of the membership; and
Ceasing payment of ¼ of the MSP premiums should stabilize the fund for several years into the future;
Therefore be it resolved that the members of AAPS confirm and make permanent the ceasing of the payment of ¼ of the MSP premiums out of the 1% benefits fund.”
Advocacy Update
Bernice Urbaniak – Past Chair AAPS Advocacy Committee
Anne-Marie Fenger – Current Chair AAPS Advocacy Committee
Professional Development Committee: Jason Congdon, Chair Fall hiatus Spring 2007
Project PlanningAdvanced Project Planning
Lunch & Learn Major Speaker Plan Individual PD Funds
Communications Committee: Wendy Ma, Chair New annual report Updated website
Website Contest Winners Jorma Neuvonen – IPod Constance Wun – Gift Basket
On the Radar E-mails on specific issues Updating new member orientation
Volunteer Recognition:
We wish to acknowledge and thank the many volunteers that have helped AAPS in the 2006-2007 period. The bolded names are currently active Volunteers/Committees.
We ask that the volunteers who are present please stand when your name is read.
Board Members Barbara Crocker, Chair Bernice Urbaniak, 1st VP George McLaughlin, 2nd VP Edward Hung, Treasurer Isabella Losinger, Secretary Anne-Marie Fenger, Advocacy Chair Tina Chiao, Member-at-Large Jason Congdon, Member-at-Large Anne-Marie Hague, Member-at-Large Wendy Ma, Member-at-Large Daryl Stowe, Member-at-Large
Advocacy Committee Anne-Marie Fenger, Chair Moya Waters, Vice-Chair Angelina Desjarlais Damian Duffy Merry Meredith Randy Smith Robert Tudhope Bernice Urbaniak Nancy Hogan Daryl Stowe
Communications Committee Wendy Ma, Chair Jason Congdon Peter Godman Jamie Hall Yashmin Kassam Dominique Yupangco
Member P.D. Committee
Jason Congdon, Chair Isabella Losinger Elena Bobyreva Wendy Ma Susanne Schmiesing Jenny Wong
Orientation Presenters
Michelle McConnachie Clint Meyers Sandra Shepard Chris Skipper Robert Tudhope
Campus Committees
Return to WorkBernice Urbaniak
Health & SafetyMary GrenierEddie Ho (alternate)
EFAPJulie Stitt
AAPS Board:How to Get Involved …
Questions & Comments
Motion to Adjourn …