spring 2013 training materials

1

Spring 2013Training Materials

ReadingMathematics

Science

2

Overview

These training materials are designed to highlight important information regarding test administration policies and procedures.

Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

3

Overview

• These training materials are based on the Spring 2013 Reading, Mathematics, and Science Test Administration Manual (Spring 2013 RMS Manual).

• There are separate training materials for Spring 2013 FCAT 2.0 Writing and Spring 2013 Computer-Based FCAT 2.0 Reading and Mathematics Tests.

• Training materials are available in PearsonAccess under the Support tab.

4

RMS Daily AdministrationSchedulePaper-Based Tests

Week One

Day 1 – Monday, April 15

Grades 3, 4, 5, 10* Reading – Session 1 70 minutes

Grades 6, 7, 8 Mathematics – Session 1 70 minutes

Grades 6, 7, 8 Mathematics – Session 2 70 minutes

Day 2 – Tuesday, April 16

Grades 3, 4, 5, 10* Reading – Session 2 70 minutes

Grades 7*, 8 Reading – Session 1 70 minutes

Day 3 – Wednesday, April 17

Grades 3, 4 Mathematics – Session 1 70 minutes

Grade 5 Science – Session 1 80 minutes

Grades 7*, 8 Reading – Session 2 70 minutes

*Schedule applies to administration of paper-based accommodations for computer-based tests.

5


Day 4 – Thursday, April 18

Grades 3, 4 Mathematics – Session 2 70 minutes




Day 5 – Friday, April 19

Make-up Testing***Schedule applies to administration of paper-based accommodations for computer-based tests.**Week one make-up testing may continue through Wednesday, April 24.

6


Week Two

Day 6 – Monday, April 22

Grade 5* Mathematics – Session 1 70 minutes

Grades 6*, 9* Reading – Session 1 70 minutes

Day 7 – Tuesday, April 23

Grade 5* Mathematics – Session 2 70 minutes

Grades 6*, 9* Reading – Session 2 70 minutes

Days 8, 9, and 10 – Wednesday, April 24 – Friday, April 26

Make-up Testing*Schedule applies to administration of paper-based accommodations for computer-based tests.**Week two make-up testing may continue through Tuesday, April 30.

7

RMS Daily AdministrationSchedule—Paper-based Accommodations for CBTRetakes (April 8-19): FCAT 2.0 Reading and FCAT Mathematics•FCAT 2.0 Reading Retake and FCAT Mathematics Retake are computer-based tests. •FCAT 2.0 Reading Retake—administered in two sessions over two days. Students may have up to half the length of a typical school day to complete each session. •FCAT Mathematics Retake—administered in a single test session. Students may have up to the length of a typical school day to complete the test. •CBT sessions AND paper-based tests (accommodations only) may be scheduled during the entire Retake window; however, schools within a district must adhere to the same testing schedule.

8

RMS Daily AdministrationSchedule—Paper-based Accommodations for CBTWeek 1 (April 15-19): Grades 7 and 10 Reading

• Grades 7 and 10 Reading are computer-based tests and will be administered in two 70-minute sessions over two days.

• Grade 10 Reading—Paper-based tests (accommodations only) should be administered on Day 1 and Day 2 of the testing window.

• Grade 7 Reading—Paper-based tests (accommodations only) should be administered on Day 2 and Day 3 of the testing window.

• Week 1 make-up testing may continue through April 24, as needed.

9

RMS Daily AdministrationSchedule—Paper-based Accommodations for CBTWeek 2 (April 22-26): Grade 5 Mathematics, Grades 6 and 9 Reading• Grade 5 Mathematics and Grades 6 and 9 Reading are

computer-based tests and will be administered in two 70 minute sessions over two days.

• For Grade 5 Mathematics and Grades 6 and 9 Reading, paper-based tests (accommodations only) should be administered on Day 6 and Day 7 of the testing window.

• Week 2 make-up testing may continue through April 30, as needed.

Proctors

• Proctors are school district employees

• Non-school personnel are permitted to serve as volunteers (2nd set of eyes)

• Both proctors and volunteers MUST be trained, made aware of security rules, and sign the FCAT Administration and Security Agreement

• Signed documents will be kept on file at the school

10

Proctors’ Role

• Remain alert• Circulate quietly about the room• Be a careful observer• Primary role is to assist the Test Administrator and

report any suspected problems in the room immediately

• If a student is found to be in possession of ANY electronic device(s) during testing(on or off), his or her test must be invalidated

• CANNOT do anything that would compromise the integrity of the testing process

11

Difference between Proctor and Volunteer

Proctor Volunteer (2nd Set of Eyes)School District employee Non School District employee

May collect & distribute test materials (if Certified Educator is present)

CANNOT collect or distribute test materials

May hand grid student answer folders CANNOT grid student folders

May check identification of students entering the testing room

CANNOT check identification of students entering the room

May answer questions about test directions May answer questions about test directions

May serve as a monitor during testing and breaks

May serve as a monitor during testing and breaks

CANNOT volunteer in testing rooms with

family members

CANNOT volunteer in testing rooms with family members

12

Proctor/Volunteer cont.

13

If proctor is assisting with accommodations for 504/ESE students then specific information about the accommodation(s) should be provided

Materials to be provided to Proctors and Volunteers:

Daily Test Schedule

Prohibited actions during testing

Personnel Needed Based on Student Participation: (Paper Based)

1-30 Students Test Administrator31-60 Students Test Administrator and 1

Proctors61-90 Students Test Administrator and 2

ProctorsBest practice is to assign a minimum of 2 people to all test groups

14

What’s New

Testing Rules Acknowledgment

• Prior to testing, students must listen to the testing rules read by the test administrator and then sign below a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

• The Testing Rules Acknowledgment is located on the inside front cover of the test book or test and answer book.

• If a student does not sign below the acknowledgment at the beginning of Session 1 of a test, the test administrator should contact the school assessment coordinator.

15

What’s New

Test Sessions

•For all FCAT 2.0 tests, Session 1 MUST be completed before Session 2.

•Any students absent for Session 1 may not participate in Session 2 until they have completed Session 1.

•A student with a flexible scheduling/extended time accommodation must complete one session before continuing to the next session.

•Test administrators are required to use ALL of the allotted time in each session and should not end a session early.

16

What’s New

Test Group Code

• Schools must use one unique four-digit test group code for both sessions of a test administered to a group of students in a testing room. For instance, the group of students taking Grade 3 Reading in Mrs. Smith’s classroom will use the same test group code for Session 1 and Session 2.

• If students are absent for a test session, a different unique code must be used for each make-up session.

17

What’s New

Test Materials Chain of Custody Form

• Schools are required to maintain a Test Materials Chain of Custody Form (available in PearsonAccess and in Appendix C of the Spring 2013 RMS Manual).

– Record accurate information on the form, including the dates activities are completed, the names of the persons performing activities involving the materials, and information about the locked storage room.

– Retain electronic or hard copies of completed forms after materials are packaged for pickup, and email or return the originals to the district assessment coordinator.

18

What’s New

PreID Labels• Five elements must be correct on PreID labels:

– student name – student ID number– district number– school number– grade level

• If any of this information is incorrect, the label must not be used and the correct information must be gridded on the student grid sheet.

• On Retake PreID labels ONLY, an incorrect grade level may be corrected by gridding.

19

What’s New

Return Labels

• BLUE labels—Grade 3 TO BE SCORED Materials• RED labels—Grades 4–9 TO BE SCORED Materials• OLIVE labels—Grade 10 and Retake TO BE SCORED

Materials• WHITE labels—Large Print and One-Item-Per-Page TO

BE SCORED Materials• PINK labels—Braille TO BE SCORED Materials• YELLOW labels—All NOT TO BE SCORED Materials,

including Special Documents

20

What’s New

Electronic Devices

• School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.), even if they do not use them.

• If a student is found to be in possession of ANY electronic devices during testing or during a break, his or her test must be invalidated.

• Students and parents/guardians must be made aware of this policy prior to testing.

21

Reminders

Seating Charts• Test administrators are required to maintain an accurate seating

chart for each group of students in their rooms during testing.

• All seating charts must indicate the front and back of the room, as well as the direction the students are facing.

• If the seating configuration changes during testing, a new

seating chart must be created.

• See page 26 of the Spring 2013 RMS Manual for all information that should be included on a seating chart.

22

Reminders

Test Administrator Policies• ALL test administrators must be certified educators.

• In addition to signing a security agreement, test administrators are required to sign a Test Administrator Prohibited Activities Agreement. Certification numbers must be recorded on this document.

• Test administrators must NOT administer the FCAT/FCAT 2.0 to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator.

• Under NO circumstances may a student’s parent/guardian be present in that student’s testing room.

23

Reminders

Test Special Program Students

•Districts must make arrangements to test Florida Virtual School (FLVS) Full-Time public school students, as well as other virtual program students, per Section 1002.45(6)b, Florida Statutes (F.S.).

24

Reminders

Leaving Campus

•If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session.

•No exceptions will be made once the student leaves the school’s campus, so parents and students must be made aware of this policy.

25

Reminders

Rulers for Grades 3 and 4 Mathematics

•FCAT 2.0 Rulers for Session 2 only of Grades 3 and 4 Mathematics will be provided on perforated sheets with other test materials. Rulers must not be distributed for Session 1.

Reminders

Resources•The following resources are available in PearsonAccess, under the Support tab (www.FLAssessments.com/SpringRMS):

– Test administration manuals– Training materials– Technology coordinator guide– Forms to report missing materials and test irregularities/security breaches– Student tutorials– Test Administrator Prohibited Activities Agreement– Test Materials Chain of Custody Form– FCAT/FCAT 2.0 Test Administration and Security Agreement– Reference sheets– Parent/Guardian letters– Comment forms– Blank Administration Record/Security Checklist– Security Log– Materials Return List– Braille Scripts

26

Reminders

Test Security Policies and Procedures• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test Security

Statute, s. 1008.24, F.S. (see Appendix B), district and school personnel are required to maintain test security before, during, and after testing.

• Please remember that inappropriate actions can result in student or classroom invalidation and/or loss of teaching certification.

• All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix B, and then sign an FCAT/FCAT 2.0 Test Administration and Security Agreement.

• All test administrators must be certified educators and must sign the Test Administrator Prohibited Activities Agreement.

• School assessment coordinators must maintain an accurate Test Materials Chain of Custody Form.

27

28

Students to be Tested

• In general, all Florida public school students

enrolled in tested grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled.

29


FCAT 2.0 Reading Retake • For students who entered Grade 9 in the 2009-2010 school year or after

and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT 2.0 Reading test is a graduation requirement.

• The following students are eligible to participate in this administration of the FCAT 2.0 Reading Retake:– Retained Grade 10 or Grades 11-12 regular high school students

who have not yet earned a passing score.– Students who enrolled in Grade 9 prior to the 2009-2010 school year

but have not yet passed the Grade 10 FCAT Reading. (Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.)

Students to Be Tested

FCAT Mathematics Retake

• For students who entered Grade 9 in the 2009-2010 school year or earlier and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT Mathematics test is a graduation requirement.

• Regular high school and adult students who have not yet earned

a passing score on the Grade 10 FCAT Mathematics are eligible to participate in this administration of the FCAT Mathematics Retake.

• Students who entered Grade 9 in the 2010-2011 school year or after do NOT take an FCAT/FCAT 2.0 Mathematics test. 30

Students to Be Tested

Retakes

• Students participating in Retake administrations should only take the subject test(s) they have not yet passed.

• Students who have received a GED diploma are not eligible to participate in FCAT/FCAT 2.0 administrations.

• Students enrolled in grade levels below Grade 10 MAY NOT participate in Retake administrations.

31

32


Special Program Students• Make arrangements to test special program students (e.g., Home

Education, Virtual School, McKay Scholarship, FTC Scholarship).– The parent/guardian is responsible for contacting the district to register the

student for the selected assessments and for transporting the student to and from the district-assigned testing location.

– The parent/guardian is also responsible for providing the following to the testing location on or before the day of the test: all student information necessary to complete the student grid sheet, photo identification (if the student is unknown to the test administrator or other school staff), and emergency contact information.

• Ensure that grid sheets and Document Count Forms for these students are completed properly, according to the chart on page 10 of the manual.

33


English Language Learners (ELLs)• Per the Department’s Bureau of Student Achievement through

Language Acquisition, all ELLs are expected to participate in statewide assessments.– If an ELL has been receiving services in an English for Speakers of Other

Languages (ESOL) program operated in accordance with an approved ELL plan for one year or less AND a majority of the student’s ELL committee determines that it is appropriate, the ELL may be exempt from this FCAT 2.0 Reading administration.

– Exempt ELLs must participate in the English proficiency assessment or they will be counted as “not assessed,” and this will impact the participation rate calculation.

• All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science tests no matter how long these students have been receiving services.

34


Students With Disabilities• All students with disabilities participate in the statewide

assessment program by taking one of the following: – FCAT/FCAT 2.0 without accommodations,– FCAT/FCAT 2.0 with accommodations, or– Florida Alternate Assessment.

• All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan.

• See Appendix A of the manual for information regarding accommodations.

35

Test MaterialsGRADE SUBJECT TEST MATERIALS

ITEM TYPESMultiple- Choice

Gridded- Response

3Reading •Reading Test and Answer Book

Mathematics •Mathematics Test and Answer Book•FCAT 2.0 Ruler (Session 2 only)

4Reading •Reading Test and Answer Book

Mathematics •Mathematics Test and Answer Book•FCAT 2.0 Ruler (Session 2 only)

5

Reading •Reading Test Book•Reading Answer Folder

Mathematics•Mathematics Test and Answer Book •Mathematics Reference Sheet(Accommodations only)

Science•Science Test Book•Science Answer Book

36

Test Materials

GRADE SUBJECT TEST MATERIALSITEM TYPES

Multiple- Choice

Gridded- Response

6Reading

•Reading Test Book•Reading Answer Folder (Accommodations only)

Mathematics•Mathematics Test Book•Mathematics Answer Book•Mathematics Reference Sheet

7Reading

•Reading Test Book•Reading Answer Folder(Accommodations only)

Mathematics•Mathematics Test Book•Mathematics Answer Book•Mathematics Reference Sheet•Four-Function Calculator

37

Test MaterialsGRADE SUBJECT TEST MATERIALS

ITEM TYPESMultiple- Choice

Gridded- Response

8

Reading •Mathematics & Reading Test Book•Mathematics & Reading Answer Book

Mathematics•Mathematics & Reading Test Book•Mathematics & Reading Answer Book•Mathematics Reference Sheet•Four-Function Calculator

Science•Science Test Book•Science Answer Book•Periodic Table of the Elements•Four-Function Calculator

9 Reading•Reading Test Book•Reading Answer Folder(Accommodations only)

10 Reading•Reading Test Book•Reading Answer Folder (Accommodations only)

38

Test Materials

GRADE SUBJECT TEST MATERIALSITEM TYPES

Multiple- Choice

Gridded- Response

Retake

FCAT 2.0Reading

•Reading Retake Test and Answer Book (Accommodations only)

FCATMathematics

•Mathematics Retake Test and Answer Book•Mathematics Reference Sheet•Four-Function Calculator(Accommodations only)

39

Preparing Test Materials

• School personnel must adhere to the following policies as they prepare test materials:– Only the school assessment coordinator and school personnel

designated by the building/site administrator may open the shrink-wrapped packages and affix PreID labels. Sealed test books must not be opened.

– Do not use student labels from previous administrations.– Students are not permitted to assist in preparing secure

materials before testing or in organizing and returning materials after testing.

– The Chain of Custody form must be maintained at all times.– All secure materials must be returned to locked storage and remain

there until testing.

40

PreID Labels

Before applying PreID labels to student answer documents:• Verify that the student is still enrolled and will be tested.• Verify the information on the PreID Roster against the school’s student

information database. • FIVE elements MUST be correct on a student PreID label:

– Student name– Student ID number– District number– School number– Grade level

• Destroy labels in a secure manner if ANY of this information is incorrect. • If any other preidentified information (e.g., date of birth) is incorrect, use

the label.

41

PreID Labels

• Affix the label in the box in the lower left corner of the student grid sheet.

• Do not remove labels once they have been affixed.

• Do not place a label over another label.

42

PreID Labels

• If the student name, student ID number, district number, school number, OR grade level is INCORRECT on a USED answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document.

• Ensure the replacement document has the same form code if the replacement is one of the following:– Grade 3 Reading Test and Answer Book– Grade 3 Mathematics Test and Answer Book– Grade 4 Reading Test and Answer Book– Grade 4 Mathematics Test and Answer Book

43

PreID Labels

• The test administrator must grid ALL DNS bubbles on the answer document that contains the incorrect label and return it with all other NOT TO BE SCORED materials.

• The test administrator must then grid the correct student information on

the replacement document.

• If any student information is missing from a student label that has been affixed to a document, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner.

• Do not use a preidentified document for any student other than the student for whom it is preidentified.

44

Security Numbers

• A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books).

• Written documentation of the number ranges must be maintained at all times during distribution and return of materials.– Pre-populated Administration Record/Security Checklists with

security numbers for all secure documents assigned to each school are provided in PearsonAccess

– A blank copy of the checklist is provided in Appendix C of the Spring 2013 RMS Manual and in PearsonAccess

45

Security Numbers

• As directed by the school coordinator, the test administrator may use the pre-populated Administration Record/Security Checklist, a blank copy of the checklist, or may make his/her own comprehensive record of security numbers.

• Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing.

• Security numbers of secure materials not already listed on the pre-populated checklist (e.g., materials distributed from district overage) MUST be added to the record with the names of the students to whom the test materials are assigned.

46

Pre-populated SecurityChecklist•School assessment coordinators may use the checklist torecord the security numbers of the documents assigned to andreturned by each test administrator.

•To access the pre-populated checklist in PearsonAccess, go toTest Setup > Order Additional Materials and Tracking >

Reports, and select Security Checklist Detail from the drop-down list.

47

Proctors

• When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors.

• It is strongly recommended that a proctor be assigned to rooms with 30 or fewer students whenever possible.

48

Missing Materials

• Schools must investigate ANY report of missing materials and report missing secure materials to the district assessment coordinator immediately.

• Within 30 calendar days of the incident, a written report must be submitted to the FDOE. The report must include:− The nature of the situation− The time and place of the occurrence− The names of the persons involved− A description of the communication between the district assessment coordinator’s office

and school personnel− How the incident was resolved− What steps are being implemented to avoid the future losses

• A form to report missing materials can be found at www.FLAssessments.com/SpringRMS.

http://www.flassessments.com/SpringRMS

Test Irregularities/Security Breaches• Test administrators should report any test irregularities (e.g., disruptive

students) and possible security breaches to the school assessment coordinator immediately.

• The school assessment coordinator should communicate with the district assessment coordinator regarding possible test invalidations.

• Within 10 calendar days of the incident, a written report must be submitted to the FDOE. The report must include:

– The nature of the situation– The time and place of the occurrence– The names of the persons involved– A description of the communication between the district assessment coordinator’s office

and school personnel– How the incident was resolved– What steps are being taken to avoid future test irregularities or security breaches

• A form to report test irregularities and security breaches can be found at www.FLAssessments.com/SpringRMS. 49


50

Test Invalidation

• District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered.

• The purpose of invalidation is to identify when the validity of test results has been compromised.

• Test administrators should discuss possible invalidations with school assessment coordinators, and the situation should be investigated immediately.

• When a student’s test is invalidated for any reason listed in the “Test Invalidation” section on pages 22-23 of the Spring 2013 RMS Manual, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials.

Defective Materials

• Test Books– If a defective test book is identified before testing, the student should be

given a replacement book, and the defective book should be returned with all other NOT TO BE SCORED materials.

– If a defective book is identified during Session 1 of testing, the student should be given a replacement book with the same form code (on the lower left corner of the front cover). If a replacement book with the same form code is not available, the student may use a book with any form code, and the replacement code should be gridded on the student grid sheet.

– If a defective book is identified during Session 2, the student should be given a replacement book with the same form code. If a replacement book with the same form code is not available, the student may use a book with any form code, and erase the form code bubble on the student grid sheet. Do NOT bubble the replacement form code on the student grid sheet. 51

Defective Materials

• Answer Documents– If a defective answer folder, answer book, or test and answer book is identified before

testing begins, the student should be given a replacement document and the defective document should be returned with all other NOT TO BE SCORED materials.

– The DNS bubble MUST be gridded in the follow circumstances:o The answer document is defective and used.o A student name, ID number, district number, school number, or grade level is

incorrect on a PreID label affixed to a USED answer document.o A student label has been placed over another label on a USED answer document.– If a student discovers an answer document is defective during testing, the student

must be given a replacement and must, under close supervision, transcribe the exact responses from the defective document into the replacement when the test session is over.

o The DNS bubble(s) must be gridded on the defective answer document and it should be returned with all other NOT TO BE SCORED materials.

52

Defective Materials

• Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been properly packaged for return with all other NOT TO BE SCORED materials:– The preidentified answer document belongs to a student who has withdrawn

before testing begins.– The preidentified answer document belongs to a student who was absent

during the entire testing window.– The answer document is defective and unused.– The preidentified information is incorrect and the answer document is

unused.• If a test document is soiled, see page 18 of the Spring 2013 RMS

Manual.• For more information on defective materials, see pages 23-24 of the

Spring 2013 RMS Manual. 53

54

Test AdministratorBefore Testing

Testing Location• The test should be administered in a room that has

comfortable seating, good lighting, and sufficient workspace.

• There must be at least three feet between students. • Make sure that students are not facing each other

when seated at tables and are not in seating (stadium or staggered) that allows them to easily view other students’ answers.

• Students may not have access to any unauthorized aids.

55


Required Administration Information• Test Administrators must record and maintain the following

Required Administration Information:– Students assigned to the room– Attendance information– Test group code– Unique security number of secure documents assigned to each

student– Grade level– Signatures of test administrator and school assessment

coordinator– Dates for when documents are received and returned– Accommodations provided

56


Seating Charts• An accurate seating chart must be maintained for each testing room for

each test session. Seating charts must record the following information:– Room name/number– Grade level/subject– Student names and their location in the room during testing– Date– Session starting time– Test administrator name– Names of proctors (if applicable)– Test group code

• All seating charts must indicate the front and back of the room, as well as the direction the students are facing.

• If the seating configuration changes during testing, a new seating chart must be created.

57


• A Security Log must be maintained for each testing room.

• Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room.

58

Test Administrator Before Testing

• Assemble Materials– Test Administration Manual must be used before, during, and

after testing.

– Test Group Codes will be provided by your school assessment coordinator; the same unique code must be provided to students in a testing room for both test sessions of a subject test, as indicated in the Spring 2013 RMS Manual.

– Test Administrator Checklist (located in Appendix C) should be used before, during, and after testing.

59


• Assemble Materials (cont’d)– Signs (located in Appendix C)

• Do Not Disturb (posted on entrances to the testing room)• Session (displayed for students)• Electronic Devices (displayed for students)

– Security Log (located in Appendix C)

– Seating Chart for each test session

– Record of Required Administration Information (Administration Record/Security Checklist)

– Pencils for students

– Watch or Clock to keep accurate time during testing

60


• Assemble Materials (cont’d)– Cover sheets (located in Appendix C) to separate test materials

– Calculators for Grades 7, 8, and Retake Mathematics, as well as Grade 8 Science

– Reference Sheets for Grades 6-8 Mathematics (and for students taking the Grade 5 Mathematics or Mathematics Retake with paper-based accommodations)

– Periodic Tables of the Elements for Grade 8 Science

– Rulers for Session 2 of Grades 3 and 4 Mathematics

– Test Materials must be kept in secure locked storage and will be provided to you on the day of testing

61


• Sign and return an FCAT/FCAT 2.0 Test Administration and Security Agreement, which indicates that you– Have received training– Have read the Test Security Statute and State Board Rule– Have read all applicable portions of the Test Administration

Manual(s)– Understand and agree to adhere to all test security and

administration policies and procedures

• Sign and return a Test Administrator Prohibited Activities Agreement

62


Special Documents • Test Administrators must familiarize themselves

with the information in the Special Documents section, including:– Test configurations and materials needed for testing– Scripts/instructions for students who test using special

documents– Student responses– Providing accommodations

63


Special Documents • Ensure that the correct procedures are followed for administering tests

to students using special documents.

• Student responses must be recorded properly in all special documents before they are submitted for scoring.

• Refer to the Special Document sections of the manual to ensure the proper handling of these materials.

64


• Communicate Testing Policies to Parents/Guardians and Students– Electronic Devices Policy—If students are found with ANY electronic

devices during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on the day of testing.

– Leaving Campus—If students leave campus before completing the test (for an appointment, illness, etc.), they WILL NOT be allowed to complete the test. Ensure that parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days.

– Testing Rules Acknowledgment—Before beginning a test, students will sign below a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.”

65

Test AdministratorDuring Testing

• Maintain your Security Log, seating chart, and a record of required administration information for your room during testing.

• Read the appropriate administration scripts VERBATIM to students. Please read the important information and adhere to the instructions between the SAY boxes.

• Keep accurate time for each test session and display times for students.

66

Test AdministratorDuring Testing• Supervise test administration and ensure the

following:– Students are using only No. 2 pencils – Students do not have books, notes, scratch paper, or

electronic devices of any kind (except approved four-function calculators, if applicable) during testing, even if they do not use them

– Students have signed the Testing Rules Acknowledgment– Students do not talk or make any disturbance– Students are working independently– Students are working in the correct session and recording

their answers in the appropriate area

67

Test AdministratorDuring Testing• It is not appropriate to use cell or classroom phones, grade papers, or work on

the computer during testing.

• While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.

• If students finish the test before the allotted time for the session has elapsed, you may encourage them to go back and check their work.

• You may not provide students with any information that would allow them to infer the correct answer, such as suggesting that they may want to check their work on specific items.

• Test materials may not be returned to students once the materials have been collected.

• You may not check through answer documents or discuss test items, passages, or answer with students, even after all test materials have been returned and testing has been completed.

68

Test AdministratorAfter Testing• Make sure that each student returns his or her test materials,

and indicate on your record of required administration information that all materials are returned.

• Report any missing test materials and/or test security irregularities to your school assessment coordinator immediately.

• Ensure that the box in the top left corner of the student grid sheet has been completed by each student and that the gridded or preidentified information is accurate and complete.

• Return all materials to your school assessment coordinator, as described on pages 239-240 of the manual.

• Complete a comment form, located at www.FLAssessments.com/SpringRMS. If you administered a computer-based test, also complete a separate CBT comment form for this administration.


69

School CoordinatorBefore Testing

• Receive Materials/Maintain Security– Box contents are listed on pages 241-242 of the manual.– Keep materials secure at all times.– Maintain an accurate Test Materials Chain of Custody Form– No more than three individuals may have access to the locked

storage area.– Do not open shrink-wrapped materials or begin preparing (e.g.,

applying student labels) more than one week prior to testing– Save the original boxes for returning special document

materials. – Ensure that an adequate supply of working calculators is

available prior to the beginning of test administration.– If you need additional materials or if you have questions,

contact your district assessment coordinator.

70


• Train Test Administrators and Proctors– You are responsible for training all test administrators and

proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates.

– Test Administrators must be certified educators. – Test administrators who will be administering the test to

students using large print, braille, and/or one-item-per-page materials must be trained in the use of these test materials.

– Make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.

71


• Train Test Administrators and Proctors– Distribute Test Administration Manuals and instruct administrators to

read all appropriate sections. Make sure they have manuals on each day of testing.

– Ensure that all test administrators are aware that they must maintain the following according to the requirements in the manual:o Records of Required Administration Informationo Seating Chartso Security Logs

– Review test security policy and procedures and collect the following:o Signed FCAT/FCAT 2.0 Test Administration and Security

Agreementso Signed Test Administrator Prohibited Activities Agreement

72


• Prepare for Testing– Distribute Test Group Codes to Test Administrators– Assign Proctors to test sessions

o Proctors are required for rooms where 31 or more students are tested

o It is strongly recommended that proctors be assigned to rooms where 30 or fewer students are tested

– Provide appropriate test settingso Ensure visual aids are covered or removedo There must be at least 3 feet between studentso Test in classrooms whenever possible

– Make arrangements to test special program students not enrolled in your school, if any

73

School CoordinatorDuring Testing

• Supervise Test Administration– Provide test administrators with additional materials during

testing, as necessary.– Monitor each testing room to ensure that test

administration and test security policies and procedures are followed.

– Be available during testing to answer questions from test administrators.

– Make sure that Security Logs, seating charts, and records of required administration information are being maintained in each testing room.

74

School CoordinatorAfter Testing

• Maintain Security– After ANY administration, initial OR make-up, materials

must be returned to you immediately.

– Materials must be placed in locked storage between test sessions.

– Secure materials should never remain in classrooms or be taken from the school’s campus overnight.

– Report any testing irregularities or security breaches to your district assessment coordinator immediately.

75


• Verify that all distributed secure materials have been returned. Notify your district assessment coordinator immediately if any secure materials are missing and complete the necessary investigation.

• Check for and remove any stray reference sheets or periodic tables from the test documents (Grades 5–8 and Retake Mathematics and Grade 8 Science).

• Ensure that the DNS bubble has been gridded on invalidated tests and place the tests with TO BE SCORED materials.

• Ensure that the DNS bubble has been gridded on any defective answer documents and return them with NOT TO BE SCORED materials.

School CoordinatorAfter Testing• Store any approved four-function calculators as directed by

your district assessment coordinator.

• File the FCAT/FCAT 2.0 Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements.

• Copy the seating charts, required administration information, and Security Logs, file the copies, and return the originals in the District Assessment Coordinator ONLY boxes.

77


• Document Count Forms– Verify that you have included all documents from make-up

sessions before you complete the forms.– Complete Document Count Forms by following the instructions

on the form. – For Grades 3–10 TO BE SCORED materials, complete a separate

Document Count Form for each grade level and document type. – Retake TO BE SCORED materials must be sorted by document

type ONLY (you may place materials for more than one grade level under one Document Count Form).

– Separate Document Count Forms must be completed for any special program student documents (Home Education, Virtual School, etc.).

78


• Document Count Forms– Do not copy blank count forms; however, once the count

forms are completed, you may copy them for your records. If you need additional count forms, contact your district assessment coordinator.

– Place each completed form on top of the first stack of corresponding TO BE SCORED answer documents.

– Inaccurate information on the Document Count Form may adversely affect the scoring process; therefore, it is vital that all information on this form be accurate.

– See pages 246-249 of the manual for more detailed instructions.

79

Ensure that the correct district and school numbers are gridded.

Grid the correct document type,number of documents under theform, and special documenttype, if applicable.

80


Paper Bands• Documents for each grade level and document type must be banded

separately. You may use more than one paper band per grade level and document type, if necessary.

• Follow these steps for each paper band you use:– In the space labeled District/School Number, write your district number and your

school number OR the special program school number. – Count the number of TO BE SCORED answer documents that will be banded in each

paper band. Write that number under Number of TO BE SCORED Documents Contained in This Paper Band.

– Under Number of Banded Stacks per Document Count Form, number the paper bands 1 of n, 2 of n, etc., where n is the total number of banded stacks per Document Count Form.

– Place a paper band around each stack of TO BE SCORED answer documents. The Document Count Form must be under the paper band on top of the stack labeled 1 of n.

– Seal the paper band and be sure that it securely holds the documents. Do not use staples, paper clips, or tape.

81


• Use this chart on page 10 of the manual when completing Document Count Forms and Paper Bands for special program documents.

82

School CoordinatorAfter Testing• Package Materials for Return

– Place Reading, Mathematics, and Science TO BE SCORED materials in the boxes according to the diagram on page 262 of the manual.

– You may place materials for more than one grade level in a box.

– Place the appropriate colored label in the square on the top of each box that reads “Apply return shipping label here.”

– Labels may be placed over any existing shipping labels (e.g., vendor or carrier labels). Do not copy labels.

– If you need additional return labels, contact your district assessment coordinator.

83


Return Labels

OLIVE LABELS

Grades 10 & Retake TO BE SCORED

Materials

BLUE LABELS

Grade 3 TO BE SCORED

Materials

84


Return Labels

RED LABELS

Grades 4-9 TO BE SCORED

Materials

YELLOW LABELS

All NOT TO BE SCORED Materials

(including special documents)

85


Return Labels

WHITE LABELS

Large Print and One-Item-Per-Page

TO BE SCORED Materials

PINK LABELS

Braille TO BE SCORED

Materials

86

School CoordinatorAfter TestingNEW INSTRUCTIONS FOR 2013• District Assessment Coordinator ONLY Boxes

– Follow your district assessment coordinator’s instructions for packaging and returning materials in the District Assessment Coordinator ONLY Boxes. Place the following materials in the boxes, checking off the label as you pack the boxes:o Test administration manuals, unused paper bands, unused count forms,

and unused shipping labels – box label MANUALS/NON-SECUREo Original Chain of Custody form - SECURITY ENVELOPEo Original records of required administration information – SECURITY ENVELOPEo Original Security Logs – SECURITY ENVELOPEo Original seating charts –SECURITY ENVELOPEo Copies of all Document count forms - SECURITY ENVELOPEo Pre-ID Rosters and unused pre-id labels – box label SECURE DC BOXo Authorization Tickets - - box label SECURE DC BOXo Work Folders (used and unused) - box label SECURE DC BOXo CBT Worksheets (used and unused) - box label SECURE DC BOXo All Reference sheets (used and unused) - box label SECURE DC BOX

School CoordinatorAfter TestingNEW INSTRUCTIONS!! Con’t…..District Coordinator ONLY Boxes – Please check off the items on the

label as they are placed in the ENVELOPE.

• SECURITY ENVELOPE– Supplied and labeled by Evaluation ServicesOriginal Chain of Custody formsOriginal records of required administration informationOriginal Security LogsOriginal seating chartsCopies of Missing Material ReportsCopies of Document Count Forms

87

School CoordinatorAfter TestingNEW INSTRUCTIONS!!….Con’tDistrict Coordinator ONLY Boxes – Please check off the items on the

label as they are placed in the boxes.

• MANUALS / NON-SECURE ONLY District Coordinator boxes—use your original manual boxes:

Test administration manualsunused ancillary materials (e.g.,

paper bands, count forms, shipping labels, etc.) 88

School CoordinatorAfter TestingNEW INSTRUCTIONS!! Con’t…..District Coordinator ONLY Boxes – Please check off the items on the

label as they are placed in the boxes.

• SECURE DISTRICT COORDINATOR’S BOX – Supplied and labeled by Evaluation Services. Write your School name and Cost Center number on the label.CBT workfolders and worksheets (used and un-used)

Pre-id = rosters and un-used labelsReference sheets and/or Periodic Tables (used and

un-used)

Authorization Tickets89

School CoordinatorAfter Testing• Fill out both copies of Return Receipt prior returning your materials

90

FCAT APRIL 2013 GRADE 03

RRREEETTTUUURRRNNN SSSHHHIIIPPPMMMEEENNNTTT RRREEECCCEEEIIIPPPTTT

SCHOOL NAME: SCHOOL COST CENTER NUMBER:

COMPLETE BOTH COPIES & RETURN WITH MATERIALS. NUMBER OF

BOXES

BBBLLLUUUEEE Grade 03 Reading and Math (To Be Scored)

WWWHHHIII TTTEEE All Large Print DOCUMENT (Grades 03 - To Be Scored)

FOR EVALUATION SERVICES USE ONLY: RECEIVED BY: DATE:

ALL OF THE ABOVE FCAT MATERIALS ARE DUE ON TUESDAY, APRIL 23,

BEFORE 2:00 PM TO

EVALUATION SERVICES

FFFCCCAAATTT AAAPPPRRRIIILLL 222000111333 GGGRRRAAADDDEEE 111000 AAANNNDDD RRREEETTTAAAKKKEEESSS




BOXES

OOOLLLIIIVVVEEE Grade 10 & Retakes PBT ONLY (To Be Scored)


ALL OF THE ABOVE FCAT MATERIALS ARE DUE ON FRIDAY, APRIL 19,

BEFORE 2:00 PM TO

EVALUATION SERVICES


91

FFFCCCAAATTT AAAPPPRRRIIILLL 222000111333 RRREEEAAADDDIIINNNGGG/// MMMAAATTTHHH/// SSSCCCIIIEEENNNCCCEEE




BOXES

RRREEEDDD Reading, Math & Science (Grades 04 thru 09 - To Be Scored)

YYYEEELLLLLLOOOWWW All Not To Be Scored

WWWHHHIII TTTEEE All Large Print DOCUMENT (Grades 04-09 - To Be Scored)

PPPIII NNNKKK (All Braille - To Be Scored)

SSSEEECCCUUURRREEE -- DDIISSTTRRIICCTT CCOOOORRDDIINNAATTOORR BBOOXX((EESS))

NNNOOONNN --- SSSEEECCCUUURRREEE -- DDIISSTTRRIICCTT CCOOOORRDDIINNAATTOORR BBOOXX((EESS))

SSEECCUURRIITTYY EENNVVEELLOOPPEE


ALL OF THE ABOVE FCAT MATERIALS ARE DUE ON FRIDAY, APRIL 26 BEFORE 2:00 PM

AT THE WAREHOUSE

ALL remaining Test Materials are due to the Warehouse onFriday, April 26, BEFORE 2:00 PM with completed Return Receipt.


MATERIALS INCLUDED LABEL COLOR DUE DATE/PLACE

Grade 10 and Retake TO BE SCORED PBT Answer Documents OLIVE

Friday, April 19/ Evaluation Services before 2:00 PM

Grade 03 ALL TO BE SCORED R & M Test and Answer Books BLUE

Tuesday, April 23/ Evaluation Services before 2:00 PM

Grades 4-9 TO BE SCORED RMS Answer Documents RED

Friday, April 26/ Warehousebefore 2:00 PM

ALL NOT TO BE SCORED Materials YELLOWFriday, April 26/ Warehousebefore 2:00 PM

Large Print TO BE SCORED ONLY WHITEFriday, April 26/ Warehousebefore 2:00 PM

Braille TO BE SCORED ONLY PINKFriday, April 26/ Warehousebefore 2:00 PM

MANUALS/NON-SECURE District Coordinators Boxes (Manuals, unused paper bands, unused Document Count forms, unused shipping labels, etc.

White (supplied by Eval Serv)


SECURE District Coordinators Boxes – CBT: Authorization Tickets, worksheets, work folders; PBT: Pre-id rosters and unused labels, ALL Reference Sheets and Periodic Tables

White (supplied by Eval Serv)


Administration Records, Rosters, Security Logs, Seating Charts, and Copies of all used Document Count Forms

SECURITY ENVELOPE


92

Appendices

Appendices:• Appendix A—Accommodations• Appendix B—Test Security Statute and Rule• Appendix C—Forms, Cover Sheets, Checklists,

Signs

93

94

Appendix A: Accommodations

• Appendix A (pages 269-302) of the manual contains detailed information regarding administration accommodations for students with disabilities and English language learners, as well as instruction for administering tests to students requiring special documents.

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

95

Appendix A:Special Documents• Appendix A contains specific information and instructions

regarding special documents (large print, braille, one-item-per-page). Each document type has its own section and set of instructions for test administrators.

• Appropriate personnel must familiarize themselves with the information in this appendix, including:– Test configurations and materials needed for testing– Special scripts/instructions for students who test using special

documents– Student responses– Providing accommodations– Preparing special documents for return

96

Appendix B:Test Security Statuteand Rule• Appendix B of the manual contains the following:

– Florida Test Security Statute (1008.24)– Florida State Board of Education Test Security Rule (6A-

10.042)

• All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix B prior to signing a Security Agreement.

97

Appendix C:Forms, Cover Sheets,Checklists, Signs

• Appendix C contains the following forms, cover sheets, checklists, and signs to be copied and used prior to, during, or after testing:– FCAT/FCAT 2.0 Test Administration and Security Agreement– Test Administrator Prohibited Activities Agreement– Test Materials Chain of Custody Form– FCAT/FCAT 2.0 Security Log– Administration Record/Security Checklist (blank)– Checklists

o Test Administratoro School Coordinatoro District Coordinator

– Signso Electronic Deviceso Do Not Disturbo Sessions 1 and 2

– Cover Sheets– Reference Sheets and Periodic Table

98

Comment Forms

• After testing, test administrators, school assessment coordinators, and district assessment coordinators are encouraged to complete an RMS comment form located at www.FLAssessments.com/SpringRMS.

• Test administrators and school assessment coordinators involved in administering a computer-based test should complete a separate CBT comment form.

• FDOE and Pearson appreciate feedback from district and school personnel.

http://www.flassessment.com/SpringRMS

Evaluation Services

• Raymond Bell -- Director• Tammy Cantrell – Administrative Aide• Karlene Collier – Administrative Clerk II• June Johnson – Test Scoring and Reporting Coordinator• Nate Hazewinkel – Specialist, Evaluation Services

• Telephone Numbers:469-5386 or 469-5385 or 469-5387

99

100

Thank you for ensuring a secure and successful Spring 2013 Reading, Mathematics, and Science test

administration.

Questions?

spring 2013 training materials

Documents

reading session

mathematics session

science session

computerbased tests

mathematics tests

computerbased fcat

single test session

reading retakeadministered