spreadsheets: part i creating a worksheet in ms excel 2010 1

Spreadsheets: Part I

Creating a Worksheet in MS Excel 2010

1

Creating a Worksheet in MS Excel 2010

• In this PowerPoint you will learn the essentials of creating a Microsoft Excel worksheet

• Excel provides a set of tools for simple or complex calculations such as:– Creating a budget– Estimating expenses– Creating an income and expense projection

2Practical Computer Literacy, 3rd edition Chapter 12

What’s in the Excel window?

• To start Excel:– Click Start– Point to All Programs– Click Microsoft Office– Click Microsoft Office Excel 2010

• Ribbon is similar to Microsoft Word• This chapter points out important features in Excel

that differ from features in Word



• A worksheet is grid of columns and rows– Columns labeled with letters– Rows labeled with numbers

• Excel worksheets saved in workbook• Workbook contains one or more worksheets represented by

tab at bottom of Excel window• When workbooks saved or opened, all work sheets saved or

opened• Click sheet tab to go to that sheet• Right-click tab to rename, insert, or delete sheet



• A worksheet cell or cell is a rectangle formed by intersection of column and row

• Each cell has unique name consisting of column letter followed by row number

• For example, cell B3 is located in second column of third row• The active cell, marked by black outline, is one you can

currently edit or modify• Click any cell to make it active, or use arrow keys• A range is series of cells, e.g., D3:D6 is range of all cells from

D3 through D6– Click and drag to select range of cells


How do I enter labels?


How do I enter values?

• Use the Fill handle to automatically enter values with technique called drag-and-fill

• Point to the bottom-right corner of a cell. When the pointer changes to a black cross shape, drag the pointer across or down other cells

• Displays the Auto Fill Options button– Fill with series of numbers– Fill with value of initial cell with or without

formatting– Fill with cell formatting without a value


How do I enter formulas?


How do I create complex formulas?


How do I use functions?


How do I use the AutoSum button?


Some useful functionsFunction’s name The purpose

SUM(range) It gives the total of the range

AVERAGE(range) It gives the average of the range

STDEV(range) It gives the standard deviation of the range

MIN(range) It gives the minimum value of the range

MAX(range) It gives the maximum value of the range

COUNTIF(range, criteria) It counts the number of cells within a range that meet a single criterion that you specify:

14Practical Computer Literacy, 3rd Edition

Equal to “=…..”

Not equal to “<>……”

Less than “< …..”

Less than or equal “<= ……..”

Greater than “> …..”

Greater than or equal “>= …….”

Some useful functions

Function’s name The purpose

Radians(cell) It gives the radian of the value of the cell.

Sin(cell) It gives the sine of the given angle in the cell. The angle must be in radians.

Cos(cell) It gives the cosine of the given angle in the cell. The angle must be in radians.

Tan(cell) It gives the tangent of the given angle in the cell. The angle must be in radians.

Randbetween(A, B) It returns the random number between A and B.

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How do I add borders and background colors?


How do I format worksheet data?


How do I use the Format Cells dialog box?


How do I adjust column and row size?

• A column too narrow will display as #####. The entire column width can be changed, but not just one cell

• To adjust the width, position the pointer between two column headings. When the shape changes to , press and hold the left mouse button while you drag to adjust the width of the column

• If a label is too long to fit into a cell, it will extend into the cell on the right if that cell is empty. If not, the label will be cut off


How do I adjust column and row size?


How do I center and align cell contents?


What happens when I copy and move cells?

• Label data is copied or moved without changing.• When you copy and paste cells containing a formula,

the copied formula is altered to work in the new location.

• A cell reference that changes when a formula is copied or moved is called a relative reference.

• Unless you specify otherwise, Excel treats all cell references as relative.

• A formula containing a relative reference changes when it is copied or moved.



• Example:– Assume cell B11 contains the formula =SUM(B5:B10). If

you copy and paste that formula to cell C11, the formula will be changed to =SUM(C5:C10)

– This is because the references B5 and B10 are relative references.

• When the formula was in cell B11, Excel interpreted it as:=SUM the numbers in the six cells above

• When it was copied to cell C11, Excel adjusted the formula so it retained the same relative references, making it =SUM(C5:C10)


When should I use absolute references?

• Sometimes, you do not want cell references to change when moved to a new location.

• An absolute reference will not change and always refer to the same cell.

• To create an absolute reference, insert a dollar sign ($) before the column reference and another dollar sign before the row reference.

• For example,– $C1 creates an absolute column and a relative row reference– C$1 creates a relative column and an absolute row reference

• The absolute identifier will not change, but the relative identifier will.


When should I use absolute references?


How do I delete and insert rows and columns?


Can I use styles?


spreadsheets: part i creating a worksheet in ms excel 2010 1

Documents

practical computer literacy

edition chapter

edition whats

ms excel

worksheet cell

microsoft wordthis chapter

cell b3

cell formatting