# spreadsheet fundamentals

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Spreadsheet FundamentalsModule 6 Lesson 1

What is a spreadsheet?

A program that allows you to use rows and columns of data to manage, predict, and present information.

Spreadsheets in BaseballSpreadsheets in EconomicsSpreadsheets in FinanceSpreadsheets in Nutrition

Click on BLUE hyperlinks to view examples. Websites will open in a new window. Be sure to come back when you are done.

Who uses spreadsheets?

SchoolsGrades, Payroll, Class Size, Budgets

Sports TeamsIndividual and Team Statistics, Budgets

BusinessesPayroll, Investments, Inventory, Sales, Delivery

FamiliesCheckbook, Expenses, Investments, Income Tax

GovernmentTaxes, Census, Loans, Investments, Budgets

Click on BLUE hyperlinks to view examples. Websites will open in a new window. Be sure to come back when you are done.

What can a spreadsheet do? Answer What is? Questions

students’ current grade (school)

individual athlete statistics (sports)

transportation schedules (business)

current $ available for spending

(personal)

census results (government)

What can a spreadsheet do? Answer What if? Questions

student population increases

(school)

win/loss record changes (sports)

product sales decrease (business)

hourly wage rate changes (personal)

population increases (government)

Why use a spreadsheet?

Fast—spreadsheets are created to automatically calculate

Accurate—the spreadsheet does the math for you

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Let’s break it down.

Spreadsheets are made of rows and columns

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Let’s break it down.

Columns are vertical and shown with Letters (A, B, C, etc.)

Rows are horizontal and shown with Numbers (1, 2, 3, etc.)

Cells are where the column and row intersect

ROW

COLUMN

CELL

Let’s break it down.

A cell address or cell reference is where a cell is located. The address is made of the Column Letter and the Row Number.

Module is in Cell A7

You try it! Write your answers on a piece of paper. What is the cell

address or cell reference for each of the following:

1. Module 62. Score3. 974. 915. 2nd Reporting

Period

Answers

What is the cell address or cell reference for each of the following:

1. Module 6 = A82. Score = B73. 97 = B114. 91 = B125. 2nd Reporting

Period = A1

Data types

There are three types of data you can enter in a spreadsheet

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Labels

Text, symbols, or numbers not used in calculations.

2nd Reporting PeriodJames DeanMay 24, 2010ScoreALL of column A

Labels are LEFT aligned

Values

A number that is used for calculations.

9285989791

Values are RIGHT aligned

Formula Equations with symbols

for math operations. The number 92.6 isn’t

really a number, but a formula =(B8+B9+B10+B11+B12)/5 that is calculating and displaying 92.6.

Formulas MUST begin with an equal sign =

=(B8+B9+B10+B11+B12)/5

Don’t worry, we cover writing formulas in the next lesson.

More about Formulas =(B8+B9+B10+B11+B1

2)/5 is a formula.

Pretty long, isn’t it? Has to be a better way, right?

There IS!!!

=(B8+B9+B10+B11+B12)/5

Functions Functions are shortcut

formulas.

Functions are made up of a short cut word and a range of cells.

Short Cut WordsSUM--additionAVG--averageMIN--minimumMAX--maximumCOUNT--count

Range of Cells—a block of adjacent cells that form a rectangle(B8:B12)

Can you tell the difference?Label, Value, Formula or Function?1. Sally Mae2. =B4*D73. Total of expenses4. $23.005. Sum of the range B4 thru E46. 6859 East Hill Street7. 34%8. 910.555.1212

Answers

Label, Value, Formula or Function?

1. Sally Mae--Label (text)

2. =B4*D7--Formula (equal sign and operators)

3. Total of expenses--Formula or Function (calculation)

4. $23.00--Value (dollars are most often values, but could be the result of a function or formula)

Answers

Label, Value, Formula or Function?

5. Sum of the range B4 thru E4--Function (use of shortcut word and a range)

6. 6859 East Hill Street--Label (address)

7. 34%--Value (percents will most often be used in a calculations)

8. 910.555.1212--Label (phone number, would not be used in a calculation

Label, Value, Formula or Function?

1. Cell A22. Cell A83. Cell A124. Cell B65. Cell B126. Cell D57. Cell D68. Cell D12

One more practice

Label, Value, Formula or Function?1. Cell A2 = Balance Sheet = Label2. Cell A8 = Accounts Receivable—Miller = Label3. Cell A12 = Total Assets = Label4. Cell B6 = 20500.00 = Value

Answers

Label, Value, Formula or Function?5. Cell B12 = 44200.00 (Total Assets) = Formula or Function6. Cell D6 = 6000.00 = Value7. Cell D8 = 10000.00 (Total Liabilities) = Formula or Function8. Cell D12 = 44200.00 (Total Liabilities and Owner’s Equity) =

Formula or Function

Answers

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Got it?

Here is a short review.