sport aesthetic group gymnastics (agg) afcge … sport aesthetic group gymnastics (agg) host...
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SPORT AESTHETIC GROUP GYMNASTICS (AGG) HOST ORGANIZATION
Organizers : AFCGE (IFAGG member A) in partnership with the club « les Etoiles de Louvres » Organizing committee : AFCGE / LES ETOILES DE LOUVRES EVENT MANAGERS : Mrs. Leyla TIMOFEEVA / Mrs. Véronique ROYER-EDEYER / Mrs. Chantal RAOULT Contact person : Véronique Royer-Edeyer 10 ALLEE DU BOIS 95380 PUISEUX-EN-France FRANCE Phone. +33 680 345 230 Email : [email protected] Website : https://ifagg-competitions-france.com/
LOCATION Eaubonne (Val d’Oise) for competitions
DATE October 25th - 28th 2018
VENUE Competition & warm-up Hall : CDFAS 64, rue des Bouquinvilles - 95600 Eaubonne – PARIS / FRANCE Website : http://www.cdfas.com/fr/decouvrir-cdfas
RULES AND REGULATIONS
All participants have to follow the IFAGG Rules and Regulations.
ORGANIZATIONS INVITED
Organization will invite all IFAGG members in good standing
JUDGES Register of judges for this competition by e-mail: [email protected] Deadline: 25.09.2018 Warning: No request will be accepted after the deadline. All judges must have a valid IFAGG judge license for 2018.
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EVENT FORMAT AGG Louvres Cup I Open : (C-category competition)
Senior Competition (no limit, finals 12 teams and 2 per country)
Junior Competition (no limit, finals 12 teams and 2 per country)
Children 12-14 (no limit, finals 12 teams and 2 per country)
Children 10-12 (no limit, finals 12 teams and 2 per country)
Children 8-10 (no limit, finals 12 teams and 2 per country)
Mixed competition (no limit, all groups in finals) NB! - The Organizing committee reserves the right to make any further changes whenever necessary in accordance with IFAGG rules.
DEADLINES FOR ENTRIES
Registration will be available only ONLINE (only official IFAGG members can register) : AGG Louvres Cup I Open : http://www.rgform.eu/event.php?id_prop=890
FORMS DEADLINES
Preliminary entry & Accommodations On July 15, 2018
Visa request On September 25, 2018
Judges registration On September 25, 2018
Travel Plan On September 25, 2018
Definite entry & Accommodations On September 25, 2018
List of participants will be published at the middle of September.
ENTRY FEES The non-reimbursable entry fees: AGG Louvres Cup I Open : 80€ / group The registrations after deadline will cost additional 50% per group (120€)
MEDICAL SERVICES Organizing Committee will provide a first medical aid service, a doctor and emergency medical transportation in the competition area.
DOPING IFAGG Code of Discipline It’s a condition of participation in IFAGG’s activities that gymnasts and their assistants and representatives will follow the national and international doping rules. All gymnasts and their assistants and representatives are obligated to know the doping rules. The information of the prohibited substances and methods can be found on the WADA (World Anti-Doping Agency), https://www.wada-ama.org/
VISA Delegations should check in time if they need visa for the entry to France. Visa requests should be made before the 25th of September to ONLINE: http://www.rgform.eu/event.php?id_prop=890 The request must include the function, full name, gender, date of birth, citizenship and passport number, passport expiry date, the arrival and departure dates of the Delegation Member, as well as the city the visa application support letter must be sent to.
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MUSIC Music will be sent in mp3 -files before the competition. Musics must be sent ONLINE before the 25th of September 2018 http://www.rgform.eu/event.php?id_prop=890
INSURANCE The Host Organization, the Organizing Committee and the IFAGG will not be held responsible for any liabilities in case of accidents, illness, repatriation and the like. IFAGG Technical Regulations foresee that all participating Delegations are responsible for making their own arrangements to have the necessary valid insurance coverage against illness, accidents and for repatriation for all the members of their Delegation. We also advise you to take a cancellation insurance in case of major force on your trip. The Organizing Committee will verify the insurance upon arrival of the delegation members (e.g. cover note or photocopy of the valid policy).
ACCREDITATION The delegations will be accredited upon their arrival. (The place will be communicated to you later in a future bulletin). At accreditation, Heads of Delegations must:
Check the correct names of their whole delegation Make passport control for all gymnasts Present proof of medical insurance of all the members of thedelegation Make necessary payments Present a CD with national anthem Collect the accreditation cards of the teams in the delegation
To create the accreditations, the delegations must send by e-mail one photo of each gymnast and delegation members Identified with the name, first name, date of birth of the gymnast and the name of the team before the September 25th 2018. Please tell us the number of VIP people who will be present, as well as their names, forenames and function. All this information must be sent by email to: [email protected]
LOCAL TRANSPORTATION
Shuttles will be offered to you.
Transfers Airport Paris Charles de Gaulle/Hotels : free from 5am to 10pm Outside of these hours, please contact us by email. Transfers Airport Paris Orly/Hotels : 45 € Transfers Hotels/Competitions : 55 €
INTERNATIONAL TRANSPORTATION
The invited participating Delegations must pay the travel costs of their delegation members. For reasons of overbooking, and room prices, for those who can, prefer an arrival on October 25th Travel Schedule Form must be returned to the rgform ONLINE before September 25th, 2018 : http://www.rgform.eu/event.php?id_prop=890 NB : For your flight reservations, you can make contact with a French travel Agency : Mr Antoine WEISS : [email protected]
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PROVISIONAL SCHEDULE
(Please note that this schedule is subject to change) Wednesday 24th October : Possibility of arrival of delegations Thursday 25th October
Arrival of teams & delegations Welcome meeting and draw for Louvres cup I Open on evening Welcome meeting and draw for WC III / CC III and Mediterranean
Countries AGG IV on evening Extra : Possibility of a visit to Paris (more details in a future bulletin) Friday 26th October
Judges meeting Opening ceremony for all categories (Children, Juniors, Seniors &
Mixed) Preliminaries for all categories (Children, Juniors, Seniors &
Mixed) Draw for finalist all categories (Children, Juniors, Seniors & Mixed)
Judges meeting
Opening ceremony for categories children & Children Mixed Preliminaries for categories Children & Children Mixed Draw for finalist for categories children & Children Mixed
Official training for WC III and CC III Official training for Mediterranean Countries AGG IV : Juniors,
Seniors & Mixed Saturday 27th October
Judge meeting for all categories (Children, Juniors, Seniors &
Mixed) Finals for all categories (Children, Juniors, Seniors & Mixed) Draw for finalist for all categories (Children, Juniors, Seniors &
Mixed) Awarding Ceremony for Louvres Cup I Open
Judge meeting for categories Children & Children Mixed Finals for categories Children & Children Mixed Draw for finalist for categories Children & Children Mixed Awarding Ceremony for Mediterranean Countries IV for
categories Children & Children Mixed
Judges meeting Opening ceremony for WC III / CC III and Mediterranean
Countries IV Preliminaries for WC III / CC III and Mediterranean Countries IV Draw for finalist
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PROVISIONAL SCHEDULE
Sunday 28th October
Judges meeting Opening ceremony for Finals Finals WC III / CC III and Mediterranean Countries IV Awarding and closing ceremony Banquet (more details in a future bulletin) Departures
Monday 29th October
Departures
Extra : Possibility of a visit to Paris (more details in a future bulletin)
MEALS
Teams/delegation can order lunch around the competition hall with additional payment. Lunch is served on Friday, Saturday and Sunday, with additional payment.
In a future bulletin will include more information.
ACCOMMODATIONS INFORMATIONS
The number of rooms is limited in some hotels, the 1st reserved will be the first served. IMPORTANT : As soon as you register for the competition, before July 15th, you must send an email at [email protected]. To indicate an approximate number of rooms, and which hotel you prefer. At reception, we will ask you a deposit of 30% that we must pay to the hotel Price for PERSON in the official hotels:
CROWNE PLAZZA CDG ***** 24-29/10/2018
Price for 1 person 2 nights 3 nights 4 nights 5 nights
Single room 240 360 480 600
Double room 147 221 294 368
NOVOTEL CDG ****
25-29/10/2018 Price for 1 person 2 nights 3 nights 4 nights
Single room 231 322 412
Double room 136 197 252
Triple room 99 147 190
RESIDHOME ROISSY PARK **** 25-29/10/2018 Price for 1 person 2 nights 3 nights 4 nights
Single room 226 340 453
Double room 137 206 275
RESIDHOME ROISSY VILLAGE *** 25-29/10/2018
Price for 1 person 2 nights 3 nights 4 nights
Single room 198 296 395
Double room 119 178 237
Triple room 114 170 227
Quadruple room 110 164 219
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ACCOMMODATIONS INFORMATIONS
B&B ROISSY **
25-29/10/2018
Price for 1 person 2 nights 3 nights 4 nights
Single room 117 176 235
Double room 71 107 143
Triple room 67 101 135
Quadruple room 63 95 127
IBIS CDG et IBIS STYLES CDG *** 25-29/10/2018
Price for 1 person 2 nights 3 nights 4 nights
Single room 215 323 430
Double room 126 189 253
Triple room 104 156 208
Quadruple room 98 147 196
In this both hotels, possibility overnight from 24 to 25, for a higher rate
Price for 1 person du 24 au 25
Single room 212,53 €
Double room 111,65 €
Triple room 81,65 €
Quadruple room 69,15 €
Price for PERSON in the official hotel includes breakfast. Prices are available for all gymnasts, coaches, judges and official members of the delegation. For better organization all participants will have to stay in the official hotels and book them by the organization committee In case some delegation books the accommodation from other place (not official hotels) the extra administration fee per each person will be 10€. The hotel area is very busy, for this reason the preliminary booking of the hotel will have to be made until 15 July 2018. We have to make pre-reservations. Booking the accommodation after this date can increase the price of the hotels. Please respect the deadline. All the hotels are located close to each other, in the town of Roissy in France, next to the airport of Paris Charles de Gaulle
TICKETS More Information in a future bulletin
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FINAL BANQUET
Will be held on October 28th 2018 in the evening after Finals.
Final banquet is open for all with an additional payment.
Coaches, judges, delegation’s members, gymnasts and volunteers.
More information will be announced in In a future bulletin. DEADLINES SUMMARY
All registrations must be done online by IFAGG members at http://www.rgform.eu/event.php?id_prop=890
REGISTRATIONS:
Preliminary Registration ONLINE (register delegation, estimated number of gymnasts, coaches, judges and other delegation members)
July 15th 2018
Nominative Registration ONLINE (register all groups and delegation members by name)
September 25th 2018
Judges ([email protected], [email protected])
September 25th 2018
ACCOMMODATION AND MEALS:
Preliminary hotel booking ONLINE (nr of hotel rooms per delegation)
July 15th 2018
Definitive registration ONLINE (nr of hotel rooms per team)
September 25th 2018
Nominative registration and meal request ONLINE (names of the participants and rooming lists)
September 25th 2018
PAYMENTS:
30% of the hotel at the pre-reservation Maximum July 29th
2018
30% of accommodation, 50% meals, transfer and entry fees
August 31st 2018
Remaining 40% of accommodation, 50% meals, transfer and entry fees
September 30th 2018
TRAVEL PLAN AND TRANSFER REQUEST: September 25th 2018
VISA REQUEST ([email protected])
September 25th 2018
UPLOAD MUSIC TO RG FORM (mp3) September 25th 2018
Mrs. Leyla TIMOFEEVA Mrs. Véronique ROYER-EDEYER Mrs. Chantal RAOULT