Speed Skating Canada 126th Annual General Meeting

University of Ottawa, Ottawa, Ontario Saturday June 22nd, 2013

Draft Minutes

Saturday June 22nd, 2013 – 13:30hrs

In Attendance: SSC Board of Directors: Marie Claire Rouleau (President), Tony Main (Treasurer), Susan Auch (Director), Jim Elliott (Director), Jim Allison (Director), Michelle Cassoni (Director), David Gilday (Director), Jean-Francois Monette (Athlete Director) SSC Branches: Blair Carbert (ASSA), John MacLennan (ASSA), David McQuaid (BCSSA), Christina Acton (BCSSA), Caroline Slegers-Boyd (MSSA), Trevis Boyd (MSSA), Ray Harris (SSNB), Paul Loparco (SSNB), Sharon Karn (NLSSA), Pam Dunbar (NTASSA), Amy Scott (SSNA), John Maurice (NSSA), Don Galloway (NSSA), David Stewart (OSSA), Sarah Leslie (OSSA), Carl Hill (OSSA), Jacky Shoebridge (OSSA), Graham Wilkins (OSSA), Cindy VanLierop (OSSA), Rob Binns (SSPEI), Gordon Rogers (SSPEI), Andre Beaulieu (FPVQ), Robert Dubreuil (FPVQ), Maryse Poudrier (FPVQ), Robert Bourassa (FPVQ), Frederic Tremblay (FPVQ), Denis Leclerc (FPVQ), Steven Krueger (SASSA), Tim Comfort (SASSA), Shawn MacLennan (SASSA), Malcolm Taggart (YASSA). SSC Committee Chairs: Gregg Planert (HPCLT), Andrew Lahey (HPCST), Ted Houghton (ODC), Sandra Chenard (CDC), Kathy Elliott (CMDC), Mike Rivet (CoachDC), Dennis Duggan (LTPADWG), Sean Maw (SIMEC) SSC Staff: Ian Moss (Ottawa), Mark Mathies (Ottawa), Mariamanda Espinoza (Ottawa), Pier Martin (Ottawa), Lindsay Macedo (Ottawa), Hannah Juneau (Ottawa), Dawn Currie (Ottawa), Sara Perron (Ottawa – Intern), Lisa Paglierello (Ottawa – Intern), Sean Ireland (Calgary), Scott Stefani (Calgary), Mike Marshall (Calgary), Janice Dawson (Calgary), Yves Hamelin (Montreal), Stephane Bronsard (Montreal), Robert Tremblay (Quebec City), Todd Landon (Halifax), Dave Morrison (Vancouver). Guests:

Ian Dalling (Sport Canada), Lynda Murch (OOOC), Catherine Humeny (OOOC), Shawn Holman (Olympic Oval – Calgary), Jean R. Dupre (Quebec), Laurie Murchison, Tom Conley (USSS).

1. Call to order The President, Marie-Claire Rouleau, called the meeting to order at 13h30.

2. Presidents Welcome Marie-Claire welcomed the delegates and guests to the Speed Skating Canada 126th AGM in Ottawa Marie-Claire introduced herself as the Chair of the Board, and then introduced the SSC Board of Directors: Tony Main, David Gilday, Susan Auch, Michelle Casoni, Jim Elliott, Jim Allison, Jean Francois Monette (Athlete Director) Marie-Claire introduced the Committee Chairs: Gregg Planert (High Performance Committee Long Track), Andrew Lahey (High Performance Committee Short Track), Ted Houghton (Officials Development Committee), Sandra Chenard (Competitions Development Committee), Kathy Elliott (Club and Membership Development Committee), Mike Rivet (Coaching Development Committee), Dennis Duggan (Long Term Participant Athlete Development Working Group), Glenn Holmes (Awards Committee) ABSENT. Ian introduced the National Office Staff: Ian Moss – Chief Executive Officer, Patricia Brennan – Director, Finance and Administration (Absent), Mark Mathies – Executive Director, Sport, Mariamanda Espinoza – Finance and Administration Assistant, Pier Martin – Marketing Coordinator, Aline Lafrèniere – Communications, Lindsay Macedo – Administrative Assistant, Hannah Juneau – Manager, Special Projects, Dawn Currie – SSC Special Projects, Sara Christine Perron – SSC Student Intern, Lisa Paglierello – SSC Student Intern CALGARY OFFICE: Sean Ireland – Long Track Program Director, Scott Stefani – Long Track Program Coordinator (Absent); Mike Marshall – Regional Development Mentor, Janice Dawson – Manager of Domestic Programs MONTREAL OFFICE: Yves Hamelin – Short Track Program Director, Jennifer Cottin – Short Track Program Coordinator (Absent), Stéphane Bronsard - Bureau national des événements de patinage de vitesse QUEBEC: Robert Tremblay

HALIFAX: Todd Landon – Canadian Sport Centre Atlantic Coach / Regional Development Mentor RICHMOND: David Morrison – Coach / Regional Development Mentor Marie-Claire introduces special guests: Lynda Murch – Organizing Committee Calgary, Catherine Humeny – Organizing Committee Calgary, Shawn Holman – Olympic Oval, Tom Conley – US Speedskating Protective Equipment Task Group Representative, Laurie Murchison – SSC Governance Committee

3. In Memoriam Marie Claire requested a moment of silence for members who passed away during the last season: Barry Krieck (BCSSA) Mark Collier (NWTSSA) Denise Grenier (FPVQ

4. Roll call of Delegates Ian Moss presented the delegates and asked for a show of hands. A total of 29 voting delegates and 25 proxies were held for a total of 54 votes. Voting cards were handed out accordingly. It is confirmed that a quorum is present as 50% of total votes is 27 votes, and 66% of total votes is 36 votes.

Branch Allowable

Votes Name Votes Proxies

Alberta Amateur Speed Skating Association

5 Blair Carbert (President) 1 2

John MacLennan 1 1

British Columbia Speed Skating Association

6 David McQuaid (President)

1 2

Christina Acton 1 2

Manitoba Speed Skating Association

3 Caroline Slegers-Boyd (President)

1 1

Trevis Boyd 1 0

Speed Skate New Brunswick

4 Ray Harris (President) 1 1

Paul Loparco 1 1

Newfoundland and Labrador Speed Skating Association

1 Sharon Karn (President) 1 0

Northwest Territories Amateur Speed Skating Association

3 Pam Dunbar (President) 1 2

Speed Skate Nova Scotia

3 Amy Scott (Executive Director)

1 2

Nunavut Speed 2 John Maurice 1 0

5. Approval of the SSC 126th AGM Agenda:

Marie Claire Rouleau presented the Agenda to the delegates, and asked for any additions. Hearing none, Marie Claire called for a motion to approve the SSC 126th AGM Agenda as presented: Motion: John Maurice (NSSA), Seconder: Maryse Poudrier (FPVQ) CARRIED

6. Approval of the SSC 125th AGM Draft Minutes:

Marie-Claire Rouleau noted the draft minutes of the SSC 125th Annual General Meeting in the delegates packages. Asking for additions or corrections, corrections were identified as follows:

The listing of the OSSA President in attendance should indicate Graham Wilkins, not Dave Stewart.

Hearing no more corrections, Marie Claire called for a motion to accept the SSC 125th AGM draft minutes with noted corrections: Motion: Graham Wilkins (OSSA), Seconder: Andre Beaulieu (FPVQ) CARRIED

Skating Association (President)

Don Galloway 1 0

Ontario Speed Skating Association

7

David Stewart (President)

1 1

Sarah Leslie 0 0

Carl Hill 1 1

Jacky Shoebridge 1 1

Graham Wilkins 1 0

Cindy VanLierop 0 0

Speed Skating Prince Edward Island

2 Rob Binns 1 0

Gordon Rogers 1 0

Fédération Patinage de Vitesse de Quebec

13

André Beaulieau (President)

1 2

Robert Dubreuil 1 2

Maryse Poudrier 1 1

Robert Bourassa 1 1

Frederic Tremblay 0 0

Denis Leclerc 1 2

Saskatchewan Amateur Speed Skating Association

4

Steven Krueger (President)

1 1

Tim Comfort 1 0

Shawn MacLennan 1 0

Yukon Amateur Speed Skating Association

1 Malcolm Taggart (President)

1 0

TOTAL VOTES 54 29 25

7. Reports

Marie-Claire addressed each of the reports that were distributed in the delegate’s package. President Report Motion: To receive the President’s Report as distributed. Moved by: Dave Stewart (OSSA) and seconded by John Maurice (NSSA) CARRIED National Office Report Motion: A motion of thanks to the Staff and particularly to the Management Team from Marie-Claire for the report and to accept the report as submitted. Moved: Malcolm Taggert (YASSA) and seconded by Pam Dunbar (NWTSSA) CARRIED SSC Committee Reports HPCST

HPCLT – Note by Gregg Planert that the North American Championships are being run in January 2014 Competition Development Committee Officials Development Committee Coaching Development Committee Club and Membership Development Committee Motion: To receive all the reports as distributed Moved: Gordon Rogers (PEISSA) and seconded by Carolyn Slegers-Boyd(MSSA) CARRIED Branch Reports AASSA BCSSA MSSA SSNB NL and LB NWTSSA SSNS NSSA – John Maurice thanked everyone for their ongoing support.

OSSA – Dave Stewart commented that OSSA has had a successful year, particularly with LTPAD implementation. As well, Dave highlighted the many changes to the OSSA Board this year.

PEISSA – Rob Binns thanked Board, Staff and Committees for their tireless work FPVQ – Andre Beaulieu also reported that FPVQ had a successful 2012 season, particularly in

respect to improvements to their competition circuits and networks.

SK YK Questions/Discussion:

MSSA asked if they can forward any questions regarding Branch reports, given that some were only submitted the day of the AGM. Motion: To accept the reports as distributed. Moved by: Denis Leclerc (FPVQ) and Seconded by Dave McQuaid (BCSSA) CARRIED Organizing Committee Calgary Report Katherine Humeny comments on the Report and noted that the Club Corner program implemented this year has been a real success, and that OOOC is looking to expand the program next year. SSC clubs can fundraise by selling World Cup tickets and will receive 50% of tickets sales in return. Motion: To accept the report as distributed. Moved: Maryse Poudier (FPVQ) and seconded by Pan Dunbar (NWTSSA) CARRIED In final discussions regarding the Report presentations, it was suggested that it would be good in future AGM’s to provide time for Branch Presidents to discuss topics of value amongst themselves; for instance, it would be ideal for Provinces to share information on their competition structures and challenges.

8. Elections Motion to designate Ian Moss as the Elections Monitor Moved by : Dave MacQuad (BCSSA) and seconded by : Dave Stewart (OSSA) CARRIED Motion to designate Catherine Humeny and Lynda Murch as Scrutineers for the Election Moved by Ray Harris (SSNB) and seconded by Pam Dunbar (NWTSSA) CARRIED ELECTION RESULTS: Director at Large - Jim Elliott (2 year term) By acclamation Director at Large - David Gilday By acclamation Director at Large - Jean R. Dupre By acclamation Tony Main – Treasurer By acclamation High Performance Committee - Long Track – Derrick Auch (3 year term) By acclamation High Performance Committee - Short Track – Annie Perreault (3 year term) By acclamation Ian Moss asked for acclaimed directors to Declare Conflict of Interest

Declaration of Conflict

Jim Elliott: Wife is chair of CMDC, son works at the Calgary Oval

David Gilday: Son (Michael) is part of the Short Track National Team

Tony Main: none

Jean R. Dupre: none Mark Mathies noted that Gaetan Boucher has being appointed to the High Performance Committee – Short Track to complete the term of Tom Overend.

9. Presentation of the 2012-2013 Audited Financial Statements The audited financial statement and supporting information was presented to the delegates by Tony Main (Treasurer). The PowerPoint presentation is attached to these minutes as Appendix 1. Tony thanked the Branch Presidents for their continued support. Motion to receive the 2012-2013 Audited Financial Statement as presented Moved by Ray Harris (SSNB) and seconded by Pam Dunbar (NWTSSA) CARRIED

10. Presentation of the 2013-2014 SSC Budget

Tony Main presented the Board approved 2013/14 SSC Budget to the membership for approval. Tony fielded questions as follows:

Is there a policy at the SSC Board to put money back into the contingency fund? Yes, but first SSC needs to build an annual surplus in the budget.

Sponsorship money needs to be used for specific marketing support? SSC always includes an element of servicing cost in the sponsorship contracts.

WAS SSC’s increase in budgets over the past 4 yrs mostly attributed to sponsorship (versus government funds) was that mostly sponsorship? Yes, but for 2013/14, the Board has indicated sponsorship funds based upon currently signed agreements – SSC will continue to work to attract further sponsorship – the budget will not change but the financial statements will reflect the changes.

Reserve Fund – what is a comfortable number? SSC’s goal is to have a one year operating reserve.

SSC Investments update – they have been removed from AEGON account and put into a GIC’s, as we were paying a significant management fee for the funds in the AEGON account.

Motion to receive the SSC 2013/14 budget: Andre Bouileau (FPVQ)/Jackie Shoebridge (OSSA) Carried

11. Recommendation and Approval of Auditors for 2013-2014 Motion to appoint McCay and Duff & Company as SSC auditors for the 2013-2014 financial year. Moved: Blair Carbert (AASSA), Seconded by Shawn MacLellan (SASSA) CARRIED

12 Presentation of Rule Changes A summary of the primary decisions from the rules workshop was presented by Ted Houghton. This is for information purposes as this was approved by the Branch representatives at the rules workshop. Rules Summary

Rule # Opposed Approved Carried

A2-201

B1-200

B2-200

B4-604

B4-700

B4-901

B5-203 As Amended

B5-301 As Amended

D3-200

01-100 As Amended

ODC Standards Operating Procedures

06-103

06-104 As Amended

Housekeeping Page 151

Housekeeping Page 153

Motion to accept the report by Ted Houghton for the rule changes approved at the rules workshop. Moved by Jackie Shoebridge (OSSA) and seconded by Amy Scott (NSSSA) CARRIED

13 SSC Business Items By Law Jim Elliott noted that the Governance Committee will have a call with SSC athlete reps in September to make them aware of the proposed bylaw changes. Jim will work with JF Monette to ensure that all bylaw changes are presented in both official languages. Jim proposes to the membership that SSC call a Special General Meeting in the fall to approve the bylaw changes – all changes will be distributed in advance. Once approved, SSC will then need to send the revised bylaws to Industry Canada for final approval. SSC Strategic Plan 2014-2018 Motion to accept the SSC Strategic Plan for 2014-2018 (as presented) Moved by: Pam Dunbar (NTASSA) and Seconded by Ray Harris (SSNB) CARRIED

14 Recognition Acknowledgement of Branch Presidents retiring from their posts:

Graham Wilkins - OSSA

Roger Zilowsky - NLSSA

Jim Allison - BCSSA

Laine Klassen - YASSA

Committee Members and Chairs retiring from their posts:

Tom Overend

Craig Dutton SSC Directors who are retiring from the Board:

Michelle Casoni Motion of appreciation for members leaving: Moved by Robert Dubreuil (FPVQ) , Seconded by Carolyn Boyd (MSSA) CARRIED

15 Announcement Marie-Claire announced the future site and dates of the Annual General Meeting: 2014 AGM – Ottawa June (last weekend) Motion of thanks for the following individuals and organizations:

Local sponsor, John Sands, John Sands and Associate Inc

Major Sponsors, Intact, Usana, Apogee, Samsung, Sports

Skater representatives , Philippe Riopel, and Muncef Ouardi

National Office staff

Olympic Oval,

OOOC

Sport Canada,

Gloucester Concordes, Sandra Chenard and her team

COC

AGM delegates, skaters, coaches, etc. Motion of thanks to individuals and organizations. Moved by Ted Houghton (ODC) ,Seconded by Robert Bourassa (FPVQ) CARRIED

16 Adjournment Marie-Claire Rouleau adjourned the meeting at 14h50PM