“SPEAR”WORKSHOP

PRESENTED BY:CATHERINE STRESING

SUSANNE STAMM

AWARDS

Awards

All awards are made to Florida State University.

Awards are made for a stated period of time (budget period vs. project period) and will usually name a principal investigator or project director.

PI’s or department personnel should never negotiate or sign documents on behalf of the university.

FSU’s Awards FY2014

BOA, 1, 0% Contract, 125, 14%

Cooperative Agreement, 21, 2%

Grant, 596, 66%

Purchase Orders, 35, 4%

Subgrant, 73, 8%Task Assignments, 48, 6%

Percentage of Award Types

Key: Award Type, Number of Awards, Percentage

Types of Awards

Awards can either be unilateral (no signature needed from FSU) or bilateral.

Most unilateral awards will be grants.Most bilateral awards will be contracts, cooperative

agreements, subcontracts, task orders, and task assignments.

All awards will have terms and conditions specific to the award document.

Types of Awards (2)

Some awards may have minimal restrictions or conditions (i.e. federal grants), while some may have more stringent conditions.

Subawards are generally required to adhere to the regulations and terms of the primary sponsoring agency.

Award Notification From Sponsor

Award notices are typically sent from the sponsor to Sponsored Research Administration (SRA); however, if the Principal Investigator (PI) receives the award notice, the award notice and all accompanying documents must be forwarded to SRA for review, negotiation, acceptance and processing.

No spending or work can occur until you have received a notification of budget activation along with the project number.

Award Notification AwardAmountTitlePerformance PeriodTerms & Conditions

Award Notification (2)

NOAA Specific Terms

Multi- Year Award

Funding period

Awardee

Reports

SRA Award Review Award notice wi l l be sent to the PI for review

and identification of any issues. SRA wil l review the award for problematic

administrative or legal issues. SRA wil l negotiate any problematic terms. SRA may recommend an advance whi le

negotiating the terms and conditions, i f necessary.

SRA wil l s ign the bi lateral award (contract) once al l terms are acceptable.

Award Set-Up I f the budget was awarded as proposed, the

budget summary form is created in accordance with awarded budget; i f not, PI needs to provide SRA with a budget summary form and approvals.

SRA prepares the internal project file and uploads al l related documents into OMNI.

Project file is forwarded to SRA QA for compliance review.

Project file is forwarded to project budget set-up in Post Award.

Award Activation

SRA Post Award Data Analyst wi l l review and activate the project budget in OMNI, then forward to Posts award Grants Accountant for PI notification and contract set-up.

Post Award Grants Accountant notifies PI/Dept Rep of budget activation.

Request for Advance

Absolutely no work is to be started until the agreement has been ful ly executed or project has been set-up in Advance.

HTTP: / /RESEARCH.FSU.EDU/RESEARCH-OFFICES /SRA/FORMS/

Requesting an Advance

Requirements for an Advance:Sponsor assurance (specific dates, amount)Department agrees to assume financial risk for project

and provides a valid fund code to cover the direct costs Detailed justification for the requestBudget