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10 Steps to 10 Steps to SuccessfulSuccessful

Project ManagementProject Management

Lou RussellRussell Martin & Associates 6326 Rucker Road * Suite E

Indianapolis, IN 46220(317) 475-9311

info@russellmartin.comwww.russellmartin.com

A presentation forHDI NE Indiana Chapter

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Presentation ContentsPresentation Contents

Step 1: Is it a project?Step 2: Why do it?Step 3: Establishing ScopeStep 4: Risk MitigationStep 5: Seek First to CollaborateStep 6: Build a ScheduleStep 7: Monitoring the ProjectStep 8: Negotiation and ConflictStep 9: Ending WellStep 10: Review and Learn

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Steps to Great Steps to Great ProjectsProjects

Dare toProperlyManageResources!

Define Plan Manage Review ENDSTART 1.Establish project

scope

2.Set initial objectives

3.List risks/constraints

4. Document assumptions

5.Evaluate alternatives

6.Choose a course of action

7. Establish change management plan

8. Plan communications

1.Create schedule

2.Assign resources

3.Create budget

1.Control work in progress

2.Provide feedback

3.Negotiate for resources

4.Resolve differences

1.Turn over deliverables

2.Hold Project Review

3.Release resources

4.Document successes and failures

5. Celebrate accomplishments

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Step 1: Is it a project?Step 1: Is it a project?

Answer the following questions: 1. Can you complete the activity in one sitting?2. Can you do the activity without anyone else’s

help?3. Can you complete the activity in less than four

hours?4. Has the activity been on your to-do list for less

than a month? 5. Can you clearly define how you will measure

that the task is done?

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Try it out…Try it out…

• Respond to a sales inquiry• Develop a one hour speech• Organize a baby shower• Flip your house• Move to a new building• Promote a staff member• Do yearly reviews• Facilitate a planning session

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Step 2: Why do it?Step 2: Why do it?

Business Objective

IRACIS

The museum will have increased attendance and donations through this exhibit.

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What is your What is your role? role?

Project Manager

Plans,

Organizes and

Controlsthe Project

STEWARD

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Step 3: Establishing Step 3: Establishing ScopeScope

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DEFINE:DEFINE:Establish Project ScopeEstablish Project Scope

Student Facilitator

SME

Course / learning

draft materials

learning objectives

Need to Know, standards

environmentteaching

notes

Intro to Project Mgmt

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Set Initial ObjectivesSet Initial Objectives

Project Objective

The attendees (AUDIENCE) will create a Project Plan (BEHAVIOR) before they start a project (CONDITION).

A B C

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Step 4: Risk Step 4: Risk MitigationMitigation

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Document RiskDocument Risk

Overall Project RiskAverage:SizeSize - How “big” is this project or how long will it

take relative to others you have done? What is its impact on the organization?

Rated 1(small) - 10(large)

StructureStructure - How stable are the requirements? Has this been done before?

Rated 1(fixed) - 10(undefined)

TechnologyTechnology - How understood is the technology?Rated 1(old) - 10(new)

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Document RiskDocument Risk

Risk Factors Likelihood Impact Action

People resources not available

Plan meetings for backup to PML H

H = High

M = Medium

L = Low

Detailed Project Risk

Project Manager gets transferred

Prioritize activities to cut if insufficient resources

M H

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Document Document ConstraintsConstraints

TIME

COST

QUALITY

# 1 # 2 # 3

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Step 7: Monitoring the Step 7: Monitoring the ProjectProject

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ManageManage

Project Task Project Manager

Task Owner

Helpers Due Comments Complete

ASTD Build Master

Lou Margie Carol 2/1/06 6 sessions total

X

ASTD Ship supplies

Lou Carol 2/21/06 Small boxes

ASTD Sessions Lou Margie 3/11/06 3 day per conf, 3 session

ASTD Followup Lou Lou Margie 3/21/06

ASTD Print certificates

Lou Carol 3/21/06 Cancelled – done by ASTD

X

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The Five Deadly Sins of The Five Deadly Sins of Project ManagementProject Management

1. Seek first to blame.2. I’m busy, I must be making

progress.3. We can do that.4. That will just take a minute.5. All projects are the same.

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The Five Deadly Sins of The Five Deadly Sins of Project Management Project Management (cont.)(cont.)

1. Seek first to blame collaborate.2. I’m busy on the things that are I must

be making progress.3. We can do that for a price.4. That will just take some planning

a minute.5. All projects are the same unique.

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Cliff NotesCliff Notes

Step 1: Is it a task or a project?Step 2: Why is the sponsor doing this project?Step 3: Do we have a shared understanding of the

Scope?Step 4: How can we anticipate and mitigate risk?Step 5: How can I model collaboration EVERY MOMENT

and demand it of my team?Step 6: Do I have a schedule and does every

stakeholder know what it is?Step 7: How will I monitor the project with flexibility and

structure?Step 8: How can I more effectively reduce conflict

through negotiation

Step 9: How will all the stakeholders measure ‘the end’?Step 10: What have I learned from this project which will

help me in the next?

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Thank You!Thank You!

Visit our Web Page www.russellmartin.com for more Project Management stuff or to order books.

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Books by Lou Russell:Books by Lou Russell:• The Accelerated Learning FieldbookThe Accelerated Learning Fieldbook• Project Management for TrainersProject Management for Trainers• IT Leadership AlchemyIT Leadership Alchemy• Infoline on LeadershipInfoline on Leadership• Leadership TrainingLeadership Training• Training Triage: Performance-based Solutions Amid Chaos, Training Triage: Performance-based Solutions Amid Chaos,

Confusion and ChangeConfusion and Change• 10 Steps to Successful Project Management10 Steps to Successful Project Management