south fork community development district board of supervisors · 2020-04-14 · richard waldron...
TRANSCRIPT
District Office: Meeting Location: 2654 Cypress Ridge Boulevard, Suite 101 ZOOM Wesley Chapel, Florida 813-991-1116
South Fork Community Development District
Board of Supervisors
□ Richard Waldron, Chairperson □ Mark Vega, District Manager
□ Kelly Barr, Vice Chairperson □ John Vericker, District Counsel
□ Jason Amato, Assistant Secretary □ Robert Dvorak, District Engineer
□ David Lowrie, Assistant Secretary □ Alba Sanchez, Field Manager
□ Nick Bozzuto, Assistant Secretary
Regular Meeting Agenda
Tuesday, April 14, 2020 – 6:30 p.m.
Meeting URL: https://zoom.us/j/161961433
Meeting ID: 161-961-433
Call in number: (929) 205-6099
Workshop Agenda
Tuesday, April 14, 2020 – 7:00 p.m.
1. Roll Call
2. Audience Comments on Agenda Items
3. Consent Agenda
A. Approval of Minutes of March 10, 2020 Meeting Page 2
B. Acceptance of Financial Statements Page 6
4. Staff Reports
A. Attorney
B. Engineer
C. District Manager
D. Field Manager
5. Supervisors’ Requests
6. Audience Comments
7. Adjournment
Next Meeting May 12, 2020
Page Number 1
MINUTES OF MEETING
SOUTH FORK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the South Fork Community
Development District was held Tuesday, March 10, 2020 at 7:12 p.m. p.m. at the South Fork HOA
Pool Building, 10952 Ambleside Drive, Riverview, Florida.
Present and constituting a quorum were:
Richard Waldron Chairperson
Kelly Barr Vice Chairperson
Jason Amato Assistant Secretary
David Lowrie Assistant Secretary
Nick Bozzuto Assistant Secretary
Also present were:
Mark Vega District Manager
John Vericker District Counsel
Robert Dvorak District Engineer
Alba Sanchez Field Manager
The following is a summary of the discussions and actions taken at the March 10, 2020
South Fork Community Development District’s Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Vega called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Audience Comments on the Agenda Items
None.
THIRD ORDER OF BUSINESS Consent Agenda
A. Approval of the Minutes of the February 11, 2020 Meeting
B. Acceptance of Financial Statements
On Motion by Mr. Bozzuto seconded by Ms. Barr with all in favor
the Consent Agenda was approved.
FOURTH ORDER OF BUSINESS Staff Report
A. Attorney
o Mr. Vericker noted prior to this meeting they had a Workshop reviewing the public records,
Sunshine Laws and disclosures.
Page Number 2
March 10, 2020 South Fork CDD
Unapproved 2
o He noted once you get a chance to read through the materials, if you want to contact us, we
can go through the details.
B. Engineer
o Mr. Dvorak noted regarding the trail project, we anticipate getting comments from the
County next week after their review. He will be able to report more on what they are
asking for at the next meeting.
o He spoke about the parking lot drainage improvement project. They received the Water
Management District permit.
o Mr. Dvorak discussed the 2020 pond project. BioMass wrapped up things successfully.
Rick, Field Inspector, has done a final walk through. He gave a good report.
o It rained the day after they placed the sod. They decided not to withhold any money.
o He discussed Bull Frog Creek project noting he met with the County. He asked about
access to the Creek on our side. That is County right of way.
o Mr. Waldron commented on a ditch/drain that goes from Pond 13.
o Mr. Vega noted that is the south side of Amberside.
o Mr. Dvorak noted he gave Mr. Vega a sketch.
o Mr. Vega discussed the drawing he received from Mr. Dvorak. He felt the work should
be done before rainy season begins. He met the vendors and told them he needs quotes
today before the 6:30 p.m. meeting. He received four quotes.
o Ameri-tree came in at $32,000. South County Landcare, our landscaper, came in at
$13,000. Steadfast and Environmental came in at $9,150. BioMass, who has done work
for us recently, came in at $6,853.
Ms. Barr MOVED to award the contract to BioMass for $6,853
subject to legal review and Mr. Waldron seconded the motion.
o Mr. Vega noted we should amend the motion to state a not-to-exceed amount of $7,500.
On VOICE vote with all in favor the prior motion was amended to
read in an amount not-to-exceed $7,500.
Let the record reflect, Ms. Barr left the meeting.
Page Number 3
March 10, 2020 South Fork CDD
Unapproved 3
C. District Manager
i. Presentation of Preliminary Budget Fiscal Year 2021
o The preliminary budget for Fiscal Year 2021 was presented. Mr. Vega noted it is a flat
budget.
o Mr. Vega stated there are no capital projects planned for next year.
o We are at $100,000 in Unassigned Funds.
ii. Tree Care Proposal – South County Landcare
iii. Tree Care Proposal – Brightview
iv. Tree Care Proposal – Ameri-Tree
o Two years ago, we trimmed the trees down the boulevard.
o We did a Level 2 Pruning. If we do that again this year, we have quotes from our landscaper
at $13,500. They could complete the work in 30 days.
o It is best to do this every two to three years.
o If you do not do this year, he strongly recommends you do it next year.
o Mr. Waldron asked Ms. Sanchez who were you getting to bid on our HOA trees?
o Mr. Vega noted Paul Urbanek of South County Landcare, Ameri-tree and Brightview
quoted on HOA trees. For the CDD trees, they quoted $14,000.
o South County Landcare quoted for HOA trees $33,500, which is higher than Ameri-tree
$31,900.
o The third quote received was from Brightview $34,224. Ameri-Tree quoted the least at
$31,900.
o On the CDD side, Brightview came in at $14,260.
On Motion by Mr. Waldron seconded by Mr. Lowrie with all in
favor the Board approved the Ameri-Tree proposal in the amount of
$14,000.
Let the record reflect Ms. Barr rejoined the meeting.
D. Field Manager
o None.
FIFTH ORDER OF BUSINESS Supervisors’ Requests
o None.
SIXTH ORDER OF BUSINESS Audience Comments
Page Number 4
March 10, 2020 South Fork CDD
Unapproved 4
o None.
SEVENTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Waldron seconded by Mr. Bozzuto with all in
favor the meeting was adjourned at 7:46 p.m.
____________________________
Richard Waldron, Chairman
The regular workshop of the Board of Supervisors of the South Fork Community Development
District was held Tuesday, March 10, 2020 at 7:46 p.m. at the South Fork HOA Pool Building,
10952 Ambleside Drive, Riverview, Florida.
Present and constituting a quorum were:
Richard Waldron Chairperson
Kelly Barr Vice Chairperson
Jason Amato Assistant Secretary
David Lowrie Assistant Secretary
Nick Bozzuto Assistant Secretary
Also present was:
Alba Sanchez South Fork HOA 2 CAM
During the HOA meeting Audience Comments were received on a CDD matter.
Meeting was adjourned.
____________________________
Richard Waldron, Chairman
Page Number 5
South Fork
Prepared by:
Community Development District
Financial Report
February 29, 2020
Page Number 6
SOUTH FORK
Community Development District
FINANCIAL STATEMENTS
Balance Sheet - All Funds ……………….……..…………...…………………… Page 1
Statement of Revenues, Expenditures and Changes in Fund Balance
General Fund ……………….……..…………...…………………… Page 2 - 3
Debt Service Funds ……………….……..…………...…………………… Page 4
Table of Contents
Page Number 7
February 29, 2020
South Fork
Community Development District
Financial Statements
(Unaudited)
Page Number 8
SOUTH FORK
Community Development District
Balance SheetFebruary 29, 2020
Governmental Funds
ACCOUNT DESCRIPTION
GENERAL
FUND
SERIES 2015
DEBT
SERVICE
FUND TOTAL
ASSETS
Cash - Checking Account 438,592$ -$ 438,592$
Assessments Receivable 710 824 1,534
Allow-Doubtful Collections (710) (824) (1,534)
Due From Other Funds - 268,591 268,591
Investments:
Certificates of Deposit - 36 Months 209,929 - 209,929
Money Market Account 5,929 - 5,929
Reserve Fund (A-1) - 38,408 38,408
Reserve Fund (A-2) - 8,507 8,507
Reserve Fund (A-3) - 28,424 28,424
Revenue Fund (A-1) - 59,455 59,455
Revenue Fund (A-2) - 53,838 53,838
Revenue Fund (A-3) - 48,530 48,530
Deposits 4,941 - 4,941
TOTAL ASSETS 659,391$ 505,753$ 1,165,144$
LIABILITIES
Accounts Payable 89,558$ -$ 89,558$
Other Current Liabilities 10,000 - 10,000
Due To Other Funds 268,591 - 268,591
TOTAL LIABILITIES 368,149 - 368,149
FUND BALANCES
Nonspendable:
Deposits 4,941 - 4,941
Restricted for:
Debt Service - 505,753 505,753
Assigned to:
Operating Reserves 73,651 - 73,651
Reserves- Irrigation/Landscape 50,725 - 50,725
Reserves - Signs/Monuments/Fence 19,710 - 19,710
Unassigned: 142,215 - 142,215
TOTAL FUND BALANCES 291,242$ 505,753$ 796,995$
TOTAL LIABILITIES & FUND BALANCES 659,391$ 505,753$ 1,165,144$
1
Page Number 9
SOUTH FORK
Community Development District General Fund
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD
REVENUES
Interest - Investments 1,529$ 637$ 55$ (582)$ 3.60%
Interest - Tax Collector - - 118 118 0.00%
Special Assmnts- Tax Collector 305,813 292,402 291,439 (963) 95.30%
Special Assmnts- Discounts (12,233) (11,571) (11,614) (43) 94.94%
Other Miscellaneous Revenues - - 6 6 0.00%
TOTAL REVENUES 295,109 281,468 280,004 (1,464) 94.88%
EXPENDITURES
Administration
P/R-Board of Supervisors 25,836 10,765 8,181 2,584 31.67%
ProfServ-Engineering 4,000 4,000 27,815 (23,815) 695.38%
ProfServ-Field Management 15,000 6,250 6,250 - 41.67%
ProfServ-Legal Services 11,000 4,600 3,385 1,215 30.77%
ProfServ-Mgmt Consulting Serv 33,776 14,073 14,073 - 41.67%
ProfServ-Trustee Fees 3,717 3,717 3,717 - 100.00%
Auditing Services 2,225 - 2,225 (2,225) 100.00%
Website Compliance - - 1,553 (1,553) 0.00%
Insurance - Risk Management 8,118 8,118 7,601 517 93.63%
Legal Advertising 2,000 - 506 (506) 25.30%
Misc-Bank Charges 150 63 6 57 4.00%
Misc-Assessmnt Collection Cost 6,116 5,617 5,597 20 91.51%
Misc-Web Hosting 1,000 417 281 136 28.10%
Annual District Filing Fee 175 175 175 - 100.00%
Total Administration 113,113 57,795 81,365 (23,570) 71.93%
Electric Utility Services
Utility - General 9,960 4,150 2,714 1,436 27.25%
Electricity - Streetlighting 11,760 4,900 8,331 (3,431) 70.84%
Total Electric Utility Services 21,720 9,050 11,045 (1,995) 50.85%
Flood Control/Stormwater Mgmt
Contracts-Janitorial Services 11,796 - - - 0.00%
Contracts-Aquatic Control - 4,915 4,775 140 0.00%
R&M-Lake 8,000 3,333 - 3,333 0.00%
Total Flood Control/Stormwater Mgmt 19,796 8,248 4,775 3,473 24.12%
Other Physical Environment
Contracts-Landscape 72,420 30,175 32,250 (2,075) 44.53%
Contracts-Mulch 10,000 - - - 0.00%
Insurance - Property 605 605 - 605 0.00%
R&M-Renewal and Replacement 15,600 - 3,600 (3,600) 23.08%
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending February 29, 2020
2
Page Number 10
SOUTH FORK
Community Development District General Fund
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending February 29, 2020
R&M-Irrigation 4,000 4,000 1,129 2,871 28.23%
R&M-Walls and Signage 1,000 1,000 - 1,000 0.00%
R&M-Shared Landsc Maint Fr Ent 2,400 - - - 0.00%
Reserve - Clubhouse 7,600 - - - 0.00%
Reserve - Irrigation/Landscape - 7,600 17,500 (9,900) 0.00%
Reserve - Ponds 7,000 - 74,511 (74,511) 1064.44%
Reserve-Signs/Monuments/Fences 3,000 - - - 0.00%
Total Other Physical Environment 123,625 43,380 128,990 (85,610) 104.34%
Field
Contracts-Security Services 11,427 4,761 4,761 - 41.66%
Misc-Contingency 5,000 2,083 1,933 150 38.66%
Total Field 16,427 6,844 6,694 150 40.75%
TOTAL EXPENDITURES 294,681 125,317 232,869 (107,552) 79.02%
Excess (deficiency) of revenues
Over (under) expenditures 428 156,151 47,135 (109,016) n/a
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance 428 - - - 0.00%
TOTAL FINANCING SOURCES (USES) 428 - - - 0.00%
Net change in fund balance 428$ 156,151$ 47,135$ (109,016)$ n/a
FUND BALANCE, BEGINNING (OCT 1, 2019) 244,107 244,107 244,107
FUND BALANCE, ENDING 244,535$ 400,258$ 291,242$
3
Page Number 11
SOUTH FORK
Community Development District Series 2015 Debt Service Fund
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD
REVENUES
Interest - Investments -$ -$ 1,403$ 1,403$ 0.00%
Special Assmnts- Tax Collector 327,561 313,194 312,163 (1,031) 95.30%
Special Assmnts- Discounts (13,102) (12,393) (12,440) (47) 94.95%
TOTAL REVENUES 314,459 300,801 301,126 325 95.76%
EXPENDITURES
Administration
Misc-Assessmnt Collection Cost 6,551 6,016 5,994 22 91.50%
Total Administration 6,551 6,016 5,994 22 91.50%
Debt Service
Principal Debt Retirement A-1 90,000 - - - 0.00%
Principal Debt Retirement A-2 20,000 - - - 0.00%
Principal Debt Retirement A-3 60,000 - - - 0.00%
Interest Expense Series A-1 65,473 32,737 32,916 (179) 50.27%
Interest Expense Series A-2 14,437 7,219 7,258 (39) 50.27%
Interest Expense Series A-3 53,273 26,637 26,782 (145) 50.27%
Total Debt Service 303,183 66,593 66,956 (363) 22.08%
TOTAL EXPENDITURES 309,734 72,609 72,950 (341) 23.55%
Excess (deficiency) of revenues
Over (under) expenditures 4,725 228,192 228,176 (16) n/a
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance 4,725 - - - 0.00%
TOTAL FINANCING SOURCES (USES) 4,725 - - - 0.00%
Net change in fund balance 4,725$ 228,192$ 228,176$ (16)$ n/a
FUND BALANCE, BEGINNING (OCT 1, 2019) 277,577 277,577 277,577
FUND BALANCE, ENDING 282,302$ 505,769$ 505,753$
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending February 29, 2020
4
Page Number 12