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SOUTH FLORIDA WORKFORCE INVESTMENT BOARD

Thursday, October 30, 2014 9:30 A.M.

Doubletree Hotel – Convention Center

711 NW 72nd Avenue, 2nd Floor Miami, Florida 33126

AGENDA

1. Call to Order and Introductions

2. Approval of Meeting Minutes

3. Chairman’s Report

4. Executive Director’s Report

a. Program Year 2014-15 1st Quarter Update

b. Workforce Innovation and Opportunity Act Presentation

5. Executive Committee

a. Information – Finance Reports

i. August 2014 Financial Report

b. Information – Cash Reconciliations

i. August 2014

ii. September 2014

c. Recommendation as to Approval to Accept PY 14-15 Refugee Employment Program Funds and Allocate the Funds to the Existing Service Providers.

d. Recommendation as to Approval to Accept and Allocate Supplemental Unemployment Compensation (UC) Program Funds

e. Recommendation as to Approval to Adjust the Carry-forward Budget for the purchase of Software license for Data Management System and Career Center Kiosks.

f. Recommendation as to Approval to allocate $80,316.52 from the budget reserve to operate the Miami Beach Center

6. Youth Council

a. Recommendation as to Approval to Allocate Temporary Assistance to Needy Families (TANF) Funding to Miami-Dade Public Schools

b. Recommendation as to Approval to Allocate Temporary Assistance to Needy Families (TANF) Funding to Florida Memorial University’s Black Male College

Explores Program

7. Workforce System Improvement Committee

a. Recommendation as to Approval of Ex-Offender Services Contractor

b. Recommendation as to Approval to Allocate Workforce Investment Act Adult Program Funds to Florida International University for First Generation Scholarship Fund Program

8. Economic Development & Industry Sector Committee

a. Recommendation as to Approval of Business Services Contractor

b. Recommendation as to Approval of New Training Vendors and Programs

c. Recommendation as to Approval of Allocation of Funds for a Construction Technology Program

CareerSource South Florida An equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. All voice telephone numbers on this document may be reached by persons using TTY/TDD equipment via the Florida Relay Service at 711.

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD AGENDA ITEM NUMBER: 2A AGENDA ITEM SUBJECT: MEETING MINUTES DATE: August 21, 2014 at 9:30AM Camillus 1603 NW 7th Avenue, 3rd Floor Miami, Florida 33136

SFWIB MEMBERS IN ATTENDANCE

1. West, Alvin, Chairperson

2. Piedra, Obdulio, Vice-

Chairperson 3. Adrover, Bernardo 4. Bridges, Jeff 5. Brown, Clarence 6. Chi, Joe 7. Clayton, Lovey 8. del Valle, Juan-Carlos 9. Ferradaz, Gilda 10. Gazitua, Luis 11. Huston, Albert Jr. 12. Manrique, Carlos 13. Perez, Andre 14. Quintana, Annette 15. Rod, Denis 16. Roth, Thomas 17. Scott, Kenneth 18. Socorro, Ivonne 19. Talbert, Gregg 20. Zewadski-Bricker,

Edith

SFWIB MEMBERS NOT IN ATTENDANCE

21. Arboleda, Carlos J. 22. Brecheisen, Bruce 23. Carpenter, Willie 24. Datorre, Roberto 25. Diggs, Bill 26. DuBois, Victoria

(non-voting) 27. Fils-Aime, Sr.,

Daniel 28. Gaber, Cynthia 29. Garza, Maria 30. Gibson, Charles 31. Jordan, Barbara 32. Ludwig, Philipp 33. Montoya, Rolando 34. Regueiro, Maria C 35. Russo, Monica 36. Walker, Wanda

SFW STAFF Beasley, Rick Almonte, Ivan Alonso, Gus Butkowski, Dennis Garcia, Christine Gomez, Maria Hernandez, Juan Jean-Baptiste, Antoinette Kavehersi, Cheri Morgan, Myria Smith, Marian Assistant County Attorney Shanika Graves - Miami-Dade County Attorney’s

office – SFWIB’s Legal

Counsel

SFWIB Meeting Minutes August 21, 2014 Page 2

Agenda items are displayed in the order in which they were discussed.

1. Call to Order and Introductions SFWIB Chairman, Alvin West called the meeting to order at 9:31a.m., began with introductions and noted that a quorum of members had been achieved.

2.a. Approval of SFWIB Meeting Minutes of June 19, 2014 Dr. Denis Rod moved the approval of June 19, 2014 meeting minutes. Motion seconded by Mr. Bernardo Adrover;. Motion Passed Unanimously

ATHER ATTENDEES Acosta, Octavio - AARP Barroso, City of Key West Fire Department Benavides, Vanessa – United Way of Miami-Dade Beatriz, Gavira – SER Jobs for Progress

Costas, Jorge – Youth Co-Op, Inc. Dallas, M. – Florida Career School Donovan, Delvin – UNIDAD of Miami Beach

Drosdowech, Laura – Miami Dade College

Hospitality Institute Farinas, Irene – Adult Mankind Organization Gavira, Beatriz – SER Jobs for Progress, Inc. Gilbert, David – City of Miami Girnun, Arnie – New Horizons

Gonzalez, Ana – City of Hialeah

Laguna, Connie – Miami Dade College Center for

Financial Training

Marieto, Fanny – ATTI

Roberts, Darrell - FAA

Rodances, Carlos – New Horizons, Inc.

Rodriguez, Luis – AARP

Scott, Don – KRC Corporation

Thomson, Nancy – Rescare Wright, Shauna - KRA


4. Executive Director’s Report 4a. Legislative Update

Executive Director Rick Beasley presented his report and each member received a copy. The report contained information regarding; (1) Federal – Workforce Innovation and Opportunity Act (WIOA); and (2) Local – Career Center Performance. Mr. Talbert inquired about CSSF’s relationship with online employment agencies, such as

monster.com, career builder and others. Mr. Beasley responded that the state has partnered with Monster.com and other employment agencies throughout the nation.

5. Executive Committee 5.a. Information – Financial Reports 5a.i May 2014 5a.ii June 2014

Vice-Chairman Piedra reviewed the financial (unaudited) reports ending May 31, 2014 and June 30, 2014:

Financial Report (Unaudited) For the Period of July 1, 2013 through May 31, 2014

Financial Report (Unaudited) For the Period of July 1, 2013 through June 30, 2014 Budget Adjustments: No adjustments

Explanation of Significant Variances o Refugee Services – 66.4% vs.100%

o Training and Support Services - low at 34.5% vs. 100%

o Other Programs & Contracts - low 35.6% vs. 100%

No further questions or discussions.

5.b. Information – Cash Reconciliation 5b.i June 2014 5b.ii July 2014

Vice-Chairman Piedra presented the above items and reviewed with the Board the cash reconciliation reports for the months of June and July.

Mr. Talbert inquired about the invoicing process and Mr. Beasley further explained.

Mr. Bridges asked whether there are any “use it or lose it” funds that would be returned. Mr. Beasley responded that only Temporary Assistance for Needy Family (TANF) funds would be returned. He further explained that all other funds would be carried over to the following year.


5c. Recommendation as to Approval to Accept Wagner-Peyser PY 13-14

Chairman West introduced the item and Mr. Beasley further discussed, noting the Executive Committee’s recommendation for the Board’s approval to accept $183,072 in Wagner-Peyser (WP) program funds: Mr. Jeff Bridges moved the approval to accept Wagner Peyser program funds. Motion Seconded by Dr. Denis Rod; Motion Passed Unanimously

5.d. Recommendation as to Approval to Accept and Allocate Supplemental SNAP Chairman West introduced the item. Mr. Beasley further discussed and read into record the Executive Committee’s recommendation for the Board’s approval to accept and allocate $11,666 in

Supplemental Nutrition Assistance Program (SNAP) funds:

Dr. Denis Rod moved the approval to accept and allocate supplemental (SNAP) funds. Motion seconded by Mr. Kenneth Scott; Further Discussion(s): Mr. Bridges requested additional information regarding allocations. He asked, “How are allocations

determined?” Mr. Beasley further explained.

Motion Passed with Unanimous Consent

5.e. Recommendation as to Approval to Renew UNIDAD In-School Youth Contract for three months and Release an In-School Youth Program RFP.

Chairman West introduced the item and Mr. Beasley further discussed the Executive Committee’s

recommendation for approval to renew UNIDAD in-school youth contract for three months and release an in-school youth program request for proposal. The following had been additionally recommended:

1. The ratification of a three month contract for UNIDAD of Miami Beach to provide services for the In-School Youth Program from July 1, 2014 to September 30, 2014.

2. Authorizing staff to release an In-School Youth Program RFP.

Mr. Joe Chi moved the approval to renew UNIDAD In-School Contract for three months and Release an In-School Youth Program RFP. Motion seconded by Mr. Bernardo Adrover; Further Discussion(s): Mr. Manrique requested additional explanation and Mr. Beasley provided further details.

Motion Passed Unanimously 6. Nominating Committee

Chairman West introduced the item. Mr. Bernardo Adrover further discussed on behalf of the Nominating Committee the recommended nomination of the future SFWIB Chairman. He announced that the Committee selected current vice-chairman Obdulio Piedra as future SFWIB Chairman. However, he further advised the Board that the nomination of SFWIB’s new Vice-Chairman had been tabled until the next scheduled board meeting in October.

Mr. Luis Gazitua moved the approval to nominate Vice-Chairman Obdulio Piedra as the new SFWIB Chairman. Motion seconded by Dr. Denis Rod; Motion Passed with Unanimous Consent


7. Youth Council 7.a. Recommendation as to Approval to Allocate Funds to Miami-Dade College Take Stock in Children Scholarship Program

Chairman West introduced the item and Youth Council Chairman, Clarence Brown further presented. He noted the Council’s recommendation for the Board’s approval to allocate funds to Miami-Dade College Take Stock in Children Scholarship Program. The Council additionally recommended an amendment to include a detailed budget be provided to the full board at a later date. The Council moreover approved staff’s recommendation to waive the competitive procurement process.

Council Chairman Brown moved the approval to allocate funds to Miami-Dade College Take Stock in Children Scholarship Program and a detailed budget report be provided to the full Board. Motion seconded by Mr. Juan-Carlos del Valle; Further Discussion(s): Mr. Manrique requested staff provide performance reports for Miami Dade College. Vice-Chairman Piedra also requested information on Return on Investments (ROI) and success rates.

Chairman West advised the Board that presentations had been conducted by representatives of Miami Dade College Take Stock in Children at prior Council meetings. He moreover, recommended that the same presentation be conducted at a future full board meeting.

Ms. Zewadski-Bricker inquired about allocations for Monroe County and Mr. Beasley responded

7.b. Recommendation as to Approval to Allocate Funding to the Future Banker’s Training Program Youth Council Chairman Clarence Brown presented the item and noted into record the Council's recommendation for the Board’s approval to allocate funding to the future banker’s training

program. He additionally noted into record the Council’s recommendation to waive the competitive procurement process.

Council Chairman Clarence Brown moved the approval to allocate funding to the future banker’s

training program. Motion seconded by Mr. Andy Perez; Motion Passed Unanimously

[Mr. Gregg Talbert stepped out of the meeting room]

[Ms. Edith Zewadski-Bricker stepped out of the meeting room]

7.c. Recommendation as to Approval to Allocate Funding to the City of Key West Fire Academy Training Program

Youth Council Chairman Clarence Brown presented the item and noted the Council’s

recommendation for the Board’s approval to allocate funds in an amount not to exceed $35,000 for the period of September 1, 2014 to June 30, 2015 to support the City of Key West Fire Academy Training Program. He additionally noted into record the Council’s recommendation to waive the

competitive procurement process.

Council Chairman Clarence Brown moved the approval to Approval to Allocate Funding to the City of Key West Fire Academy Training Program. Motion seconded by Jeff Bridges; Motion Passed with Unanimous Consent


7.d. Recommendation as to Approval to Allocate Funding to the National Flight Academy Youth Council Chairman, Clarence Brown presented and noted into record the Council’s request for

amendment to allocate only $110,000 in TANF funds to the National Flight Academy, reduce the number of classes scheduled for next year to one spring session, as well as reduce the number ofparticipants from Monroe County to 25 students. The Council also requested an additionalamendment be made to include that staff would first reach out to school districts for recruitingstudents. Should the recruitment process by school districts be unsuccessful, then staff willproceed with contacting other local youth service organizations to continue with the recruiting process. He additionally noted this item also required a waiver of the competitive procure-ment process.

Council Chairman Clarence Brown moved the approval to allocate funding to the National Flight Academyas amended. Motion seconded by Mr. Juan Carlos del Valle; Further discussion(s): Vice-Chairman Piedra requested Mr. Brown explain the reasons for amending this item. Mr. Brown further explained as well as Executive Director Rick Beasley.

Motion Passed Unanimously

9. Economic Development and Industry Sector (EDIS) 9.c Recommendation as to Approval of New Training Vendors and Programs 9.d Recommendation as to Approval to Allocate Funds for Hospitality Certification and Training Program 9.e Recommendation as to Approval to Allocate Funds for Culinary Skills Training Program 9.f Recommendation as to Allocate Funds for Entrepreneurial Training Program

EDIS Chairman Andy Perez presented and noted that the Committee did not have quorum. However, the consensus of the members present recommended the above items. He moreover requested that a block vote be made for item numbers 9B, 9C, 9D, 9E and 9F. Mr. Juan Carlos del Valle moved the approval for a block vote. Motion seconded by Mr. Andy Perez; Motion Passed Unanimously

[Mr. Joe Chi arrived]

EDIS Committee Chairman Perez read the above item numbers 9B, 9C, 9D, 9E and 9F into record for approval. EDIS Committee Chairman Perez moved the approval of the above items. Motion seconded by Mr. Juan Carlos del Valle: Further discussion(s): Mr. Scott inquired about item number 9B as he requested staff verify into record the contractor’s

name. He later opposed this item after staff confirmed that it was Associated Builders and Contractors (ABC) of Florida East Coast Chapter, Inc. EDIS Committee Chairman Perez rescinded his motion for a block vote. Motion had been seconded by Mr. del Valle; Motion Passed Unanimously Each item had been subsequently taken individually.

9.b Recommendation as to Approval to Allocate Funds for Construction Training Program EDIS Committee Chairman briefly presented the item.


Mr. Manrique requested Mr. Scott explain why he’d opposed item number 9B. Mr. Scott explained

that the entity lacked quality training. All in favor for item number 9B with the exception of three (3) oppositions; Mr. Kenneth Scott, Mr. Albert Huston, and Mr. Carlos Manrique; Motion Passed by the Majority

9.c Recommendation as to Approval of New Training Vendors and Programs

EDIS Committee Chairman presented, read the item into record, and then moved the approval of this item.

EDIS Committee Chairman Andy Perez moved the approval of new training vendors and programs. Motion seconded by Mr. Kenneth Scott; Motion Passed Unanimously

9.d Recommendation as to Approval to Allocate Funds for Hospitality Certification and Training Program


EDIS Committee Chairman Andy Perez moved the item. Motion seconded by Mr. Thomas Gregg Talbert; Further Discussion (s): Mr. Manrique asked whether the hospitality occupations are currently listed in the Targeted Occupation List (TOL). Mr. Beasley responded, “Yes”. ChairmanWest commented that the hospitality sector has been historically the highest in job creation in Miami-Dade County. Motion Passed with Unanimous Consent

9.e Recommendation as to Approval to Allocate Funds for Culinary Skills Training Program


EDIS Committee Chairman moved the approval for Culinary Skills Training Program. Motion seconded by Mr. Clarence Brown; Motion Passed Unanimously

9.f. Recommendation as to Allocate Funds for Entrepreneurial Training Program EDIS Committee Chairman presented the item. Mr. Joe Chi moved the approval to allocate funds for entrepreneurial training program. Motion seconded by Mr. Bernardo Adrover; Further Discussion(s): Mr. Roth inquired about the requirements of having a 2/3s vote of members to waive the competitive procurement process. Mr. Beasley further explained.

Vice-Chairman Piedra commented that this will be a great opportunity for those seeking entrepreneurial training.


Mr. Joe Chi also commented on the opportunities this program would provide to those seeking entrepreneurial training and he said that he is highly in support of it.

Motion Passed with Unanimous Consent 9.a. Information – Consumer Report Update

Vice-Chairman requested this item be discussed as he had questions regarding the total amount of outcomes for this reporting period. Mr. Beasley provided further details.

[Mr. Kenneth Scott left the meeting room]

Mr. Perez suggested providing information regarding performance outcomes for each program for the purpose of transparency.

Chairman West recommended providing ‘prospective and retrospective’ data as well.

[Mr. Bernardo Adrover left the meeting room]

8. Workforce Systems Improvement Committee 8.a. Information – Refugee Employment and Training Program Performance Overview 8.b. Information – Refugee Employment and Training Program Balanced Scorecard Update 8.c. Information - Workforce Services Regional Performance Overview 8.d. Information – Workforce Services Balanced Scorecard Job Placements Update

Mr. Albert Huston presented the above items on behalf of absent WSI Chairman Daniel Fils-Aime. Mr. Beasley briefly reviewed with the Board the current performances, balanced scorecards and job placement reports.

[Dr. Denis Rod left the meeting room]

Vice-Chairman Piedra inquired about placements that were over 90 days. Mr. Beasley provided further details.

Chairman West briefly introduced SFWIB’s newly appointed board member. Ms. Annette Quintana.

4b. Community Partnership – United Way of Miami-Dade Strategic Plan Ms. Annette Benavides and staff of the United Way appeared before the Board and presented.

Deferred Items: 3. Chairman’s Report

There being no further business to come before the Board, the meeting adjourned at 10:41am


DATE: 10/30/2014

AGENDA ITEM NUMBER: 3

AGENDA ITEM SUBJECT: CHAIRMAN'S REPORT

AGENDA ITEM TYPE: INFORMANTION

RECOMMENDATION: N/A

STRATEGIC GOAL: Strong, Timely Reporting Standards for End User Customers and Providers of Services

STRATEGIC PROJECT: : Raise the Bar/ One-Stop Performance Consistency BACKGROUND:

N/A

FUNDING: N/A

PERFORMANCE: N/A NO ATTACHMENT


DATE: 10/30/2014

AGENDA ITEM NUMBER: 4

AGENDA ITEM SUBJECT: EXECUTIVE DIRECTOR'S REPORT

AGENDA ITEM TYPE: INFORMANTION

RECOMMENDATION: N/A

STRATEGIC GOAL: Strong, Timely Reporting Standards for End User Customers and Providers of Services

STRATEGIC PROJECT: : Raise the Bar/ One-Stop Performance Consistency BACKGROUND:

N/A

FUNDING: N/A

PERFORMANCE: N/A ATTACHMENT

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 5A AGENDA ITEM SUBJECT: FINANCIAL STATEMENTS AGENDA ITEM TYPE: INFORMATION RECOMMENDATION: N/A STRATEGIC GOAL: Strong, Timely Reporting Standards for End User Customers and Providers of Services STRATEGIC PROJECT: Raise the Bar/ One-Stop Performance Consistency BACKGROUND: Per the amended SFWIB By-Laws approved at the Board’s January 5, 2012 meeting, the Executive Committee

subsumes the role of the Finance Committee. Accordingly, the attached un-audited financial report for the month of August 2014 are being presented to the Executive Committee. FUNDING: N/A PERFORMANCE: N/A ATTACHMENT

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 5B1 AGENDA ITEM SUBJECT: BANK RECONCILIATION AGENDA ITEM TYPE: INFORMATION RECOMMENDATION: N/A STRATEGIC GOAL: Strong, Timely Reporting Standards for End User Customers and Providers of Services STRATEGIC PROJECT: Raise the Bar/ One-Stop Performance Consistency BACKGROUND: Based on the Internal Control Procedures recommended by the State, the Finance Committee at its April 2, 2009, meeting requested a monthly cash reconciliation report be provided to it. Per the amended SFWIB By-Laws approved at the Board’s January 5, 2012, meeting, the Executive Committee subsumes the role of the Finance Committee. Accordingly, the reconciliation report for August and September 2014 is being presented to the Executive Committee. FUNDING: N/A PERFORMANCE: N/A ATTACHMENT

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/9/2014 AGENDA ITEM NUMBER: 5A2 AGENDA ITEM SUBJECT: BANK RECONCILIATION AGENDA ITEM TYPE: INFORMATION RECOMMENDATION: N/A STRATEGIC GOAL: Strong, Timely Reporting Standards for End User Customers and Providers of Services STRATEGIC PROJECT: Raise the Bar/ One-Stop Performance Consistency BACKGROUND: Based on the Internal Control Procedures recommended by the State, the Finance Committee at its April 2, 2009, meeting requested a monthly cash reconciliation report be provided to it. Per the amended SFWIB By-Laws approved at the Board’s January 5, 2012, meeting, the Executive Committee subsumes the role of the Finance Committee. Accordingly, the reconciliation report for August and September 2014 is being presented to the Executive Committee. FUNDING: N/A PERFORMANCE: N/A ATTACHMENT

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 5C AGENDA ITEM SUBJECT: APPROVAL TO ACCEPT AND ALLOCATE REFUGEE PROGRAM FUNDS AGENDA ITEM TYPE: RECOMMENDATION RECOMMENDATION: The Executive Committee recommends to the Board the acceptance and allocationof $10,722,250 in Refugee Employment and Training funds. STRATEGIC GOAL: Strong, Timely Reporting Standards for End User Customers and Providers of Services STRATEGIC PROJECT: Raise the Bar/ One-Stop Performance Consistency BACKGROUND: On June 20, 2014, the Board approved the 2014/15 SFWIB fiscal year. The budget included an allocation of $10,722,250 in Refugee Employment and Training Program (RETP) funds. The Department of Children and Families (DCF) has confirmed that the funding level for the program year 2014/15 will be $10,722,250. The Executive Committee recommends the approval for staff to accept the revised funding level and allocate the funds to the existing service providers as set forth in the attachment. FUNDING: Refugee Employment and Training Program PERFORMANCE: N/A ATTACHMENT

Allocations

Adults Mankind Organization, Inc. 2,048,795$

Arbor E & T, LLC 561,528$

Cuban American National Council, Inc. 720,533$

Community Coalition, Inc. 490,715$

City of Hialeah 109,869$

Lutheran Services of Florida, Inc. 1,958,843$

Miami Beach Latin Chamber of Commerce, Inc. 233,532$

UNIDAD of Miami Beach, Inc. 224,866$

Youth Co-Op, Inc. 2,870,187$

Training 28,000$

Intake Staff 242,391$

SFWIB 1,232,992$

Total 10,722,250$ -

REFUGEE EMPLOYMENT PROGRAM

PROVIDER ALLOCATIONS(Oct 2014 to Sept 2015)

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 5D AGENDA ITEM SUBJECT: ACCEPTANCE AND ALLOCATION OF UC PROGRAM FUNDS AGENDA ITEM TYPE: APPROVAL RECOMMENDATION: The Executive Committee recommends to the Board the approval to acceptand allocate $266,093 in Unemployment Compensation Program Funds, as set forth below. STRATEGIC GOAL: Strong, Timely Reporting Standards for End User Customers and Providers of Services STRATEGIC PROJECT: Raise the Bar/ One-Stop Performance Consistency BACKGROUND: On September 17, 2014, the SFWIB received a Notice of Funding Award (NFA) from the Department of Economic Opportunity (DEO) for an award of $266,093 in supplemental Unemployment Compensation Program (UC) funds. These funds are for use in a manner consistent with the UC program objectives and expenditure guidelines. SFWIB Staff recommneds acceptance and allocation of these supplemental funds as set forth in the attachment. FUNDING: UC PERFORMANCE: N/A ATTACHMENT

ALLOCATIONS

Career Centers

Carol City 17,488$

Career Center - Hialeah 18,831$

Homestead 13,911$

Little Havana 17,490$

Miami Beach 12,261$

North Miami Beach 22,870$

Northside 26,847$

Perrine 18,891$

West Dade 24,151$

City of Miami 14,669$

City of South Miami 3,947$

Opa Locka 9,654$

Total Miami Dade County 201,010$ Monroe County 15,324$

Total Providers 216,334$ SFWIB HQ 32,064$

SFWIB Facilty Costs 17,695$

Total Allocation 266,093$

Supplemental UC Funding Allocation

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 5E AGENDA ITEM SUBJECT: BUDGET ADJUSTMENT -- SOFTWARE LICENSE FOR DATA MANAGEMENT AND CAREER CENTER KIOSKS AGENDA ITEM TYPE: APPROVAL RECOMMENDATION: The Executive Committee recommends to the Board the approval to adjustthe budget for the purchase of Software license for Data Management System and Career Center Kiosks. STRATEGIC GOAL: Strong, Timely Reporting Standards for End User Customers and Providers of Services STRATEGIC PROJECT: Raise the Bar/ One-Stop Performance Consistency BACKGROUND: On May 7, 2014 the South Florida Workforce Investment Board placed an order for the purchase of software license for Atlas data management system and fifty seven (57) kiosks at a total cost of $366,570. The data management system enables SFWIB to automate the service delivery process. These kiosks are for use at the career centers to electronically track client arrivals, attendance and participation. The entire cost of the kiosks was included in the budget for the fiscal year that ended on June 30, 2014. Some of the equpment did not arrived before the end fiscal year and thus could not be booked in the accounting records of last fiscal year. The un-expended budgeted funds ($202,921) carried over to the current fiscal year and will be used to cover the cost of the equipment when it arrives. Staff recommneds that the fiscal year 2014/15 budget be adjusted by $202,921 to cover the cost of the kiosks that were orderd last fiscal year but which will arrive this fiscal year.. FUNDING: Cost Allocated among all funding streams PERFORMANCE: N/A

NO ATTACHMENT

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 5F AGENDA ITEM SUBJECT: MIAMI BEACH CAREER CENTER BUDGET AGENDA ITEM TYPE: APPROVAL RECOMMENDATION: The Executive recommends to the Board to recommend to Board the approval to allocate $80,316.52 from the PY14-15 budget reserve to operate the Miami Beach center as set forth below. STRATEGIC GOAL: Strong, Timely Reporting Standards for End User Customers and Providers of Services STRATEGIC PROJECT: Raise the Bar/ One-Stop Performance Consistency BACKGROUND: South Florida Workforce Investment Board (SFWIB) d/b/a CareerSource South Florida (CSSF) is seeking to become the lease holder of the second floor space of 3,262 sft. at the South Shore Community Center located at 833 6th Street, Miami Beach, Florida. The previous lease holder, Unidad of Miami Beach, Inc. failed to meet the SFWIB Request for Proposal (RFP) requirements for program year beginning July 1, 2014, and as a result, is no longer the provider for this location. The Unidad of Miami Beach, Inc. lease expired on September 30, 2014. At the September 23, 2014, City of Miami Beach Finance and Countywide Projects Committee meeting, SFWIB sought the approval to lease the facility at an annual rate of $1.20 and a common area maintainence rate of $15.86 sft. SFWIB will be required to pay the projected annual facility operational expenses totaling $80,316.52, which also includes (insurance, utilities, alarm,license/permiting and janitorial services, etc. The lease document will be submitted to the City of Miami Beach Commission on October 29, 2014, for approval. FUNDING: PY14-15 Budget Reserve PERFORMANCE: N/A NO ATTACHMENT

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 6A AGENDA ITEM SUBJECT: RECOMMENDATION AS TO THE APPROVAL TO ALLOCATE TEMPORARY ASSISTANCE TO NEEDY FAMILIES (TANF) FUNDS TO MIAMI-DADE COUNTY PUBLIC SCHOOLS (M-DCPS) AGENDA ITEM TYPE: APPROVAL RECOMMENDATION: The Youth Council recommends to the Board the approval to allocate an an amount not to exceed $200,000.00 in Temporary Assistance to Needy Families (TANF) funds to Miami-Dade County Public Schools (M-DCPS) to support and leverage funding to provide in-school youth program services through City Year Miami. STRATEGIC GOAL: Dedicated Commitment to Youth Participation in the 21st Century Economy; Celebrated Benchmark Leader in Best Practices; and State Leader in Collaborative Partnerships STRATEGIC PROJECT: The Age 14 to 24 Agenda BACKGROUND: Due to continued funding decreases under WIA and new regulations under Workforce Investment Opportunity Act (WIOA) requiring the majority of youth funding support out-of-school youth, CSSF is strategizing to ensure in-school youth continue to receive workforce services that results in receiving a high school diploma. Miami-Dade County Public Schools (M-DCPS) in partnership with City Year Miami supports the concept of volunteer services, which is also supported through President Barack Obama's AmeriCorps Service Initiative. M-DCPS and AmeriCorps have leveraged funds to support City Year Miami at 18 academically challenged schools at a cost of 2.5 million dollars each. City Year Miami is an education focused, non-profit national service organization, who has partnered with M-DCPS to provide academic related services to students. The services provided by City Year Miami are very similar to the Workforce Investment Act in-school youth program service delivery system. The main objective of City Year Miami is to assist in keeping students in school and on track to graduate from high school. Currently, City Year Miami deploys 212 highly skilled corps members who provide academic services in one elementary, seven middle and ten high schools (North Miami, Northwestern, Jackson, Booker T. Washington, Homestead, Southridge, Carol City, Norland, Central and Edison). City Year Miami support students by focusing on: attendance, behavior, academics, in-class tutoring, mentoring, being a role model, social connections, peer counseling, leadership development, after school programs, and more.

A representative from City Year Miami will provide a presentation detailing the history of the program, activities and services provided, impact of the program, partnerships and more. Information will be distributed at meeting. In following the procurement process of Miami-Dade County Administrative Order No. 3-38, it is recommended that SFWIB waive the competitive procurement as it is recommended by the Executive Director that this is in the best interest of SFWIB. A two-thirds (2/3) vote of the quorum present is required to waive the competitive procurement process and award to Miami-Dade County Public Schools (MDCPS) an allocation not to exceed $200,000.00 in Temporary Assistance to Needy Families (TANF) funds to leverage funds to provide in-school youth services. FUNDING: Temporary Assistance to Needy Families (TANF) PERFORMANCE: • Improved academics (specialized subjects, FCAT) • Increase in grade point averages • Increase in number of students transitioning to the next grade level • Improved school and class attendance • Increase in number of students becoming volunteers and performing community service NO ATTACHMENT

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 6B AGENDA ITEM SUBJECT: RECOMMENDATION AS TO THE APPROVAL TO ALLOCATE TEMPORARY ASSISTANCE TO NEEDY FAMILIES (TANF) FUNDING TO FLORIDA MEMORIAL UNIVERSITY - BLACK MALE COLLEGE EXPLORERS PROGRAM (BMCEP) AGENDA ITEM TYPE: APPROVAL RECOMMENDATION: The Youth Council ecommends to the Board the approval to allocate an amountnot to exceed $60,000 in Temporary Assistance to Needy Families (TANF) funds to Florida Memorial Universityto support the Black Male College Explorers Program. STRATEGIC GOAL: Dedicated Commitment to Youth Participation in the 21st Century Economy; Celebrated Benchmark Leader in Best Practices; and State Leader in Collaborative Partnerships STRATEGIC PROJECT: The Age 14 to 24 Agenda BACKGROUND: Florida Memorial University in partnership with Miami-Dade County Public Schools sponsor the Black Male College Explorers Program (BMCEP), which is designed as an at-risk prevention/intervention program specifically to prevent black males from dropping out of school, and to increase the amount of black males graduating from high school, facilitate their admission to college, and significantly increase their chances of earning a college degree. Schools participating in the program select the students to attend six weeks of highly concentrated developmental experiences during the summer to at-risk black males in grades 7th-12th, while the students live on campus. High school and college professors are hired to teach Science, Technology, Engineering and Mathematics (STEM) subjects. Personal growth and developmental activities are provided through weekly seminars and workshops. The Black Male College Explorers Program in the State of Florida is sponsored at Florida Memorial University (FMU), Edward Waters College (EWC), Bethune-Cookman University (BCU), and Florida A&M University (FAMU). A representative from Florida Memorial University will provide a presentation detailing the history of the program, activities and services provided, impact of the program, partnerships and more. Information will be distributed at meeting.

In following the procurement process of Miami-Dade County Administrative Order No. 3-38, it is recommended that SFWIB waive the competitive procurement as it is recommended by the Executive Director that this is in the best interest of SFWIB. A two-thirds (2/3) vote of the quorum present is required to waive the competitive procurement process and award to Florida Memorial University an allocation not to exceed $60,000 in Temporary Assistance to Needy Families (TANF) funds to support the Black Male Explorers Program. FUNDING: Temporary Assistance to Needy Families (TANF) PERFORMANCE: N/A NO ATTACHMENT


DATE: 10/30/2014

AGENDA ITEM NUMBER: 7A

AGENDA ITEM SUBJECT: WORKFORCE SERVICES TO EX-OFFENDERS CONTRACTOR

AGENDA ITEM TYPE: APPROVAL

RECOMMENDATION: The WSI committee recommends to the Board to authorize staff to negotiate contracts with Workforce Services to Ex-Offenders RFP respondents based on available funding.

STRATEGIC GOAL: (1) Premier National Provider of Employment and Career Training

STRATEGIC PROJECT: Raise the Bar One-Stop Performance and Consistency BACKGROUND:

The SFWIB at its June 19, 2014 meeting approved the recommendation to authorize staff to release another Request for Proposals (RFP) for Workforce Services to Ex-Offenders for program year 2014-2015. Staff released a Workforce Services to Ex-Offenders RFP to the public on August 13, 2014, soliciting proposals from organizations capable of providing Workforce Services to Ex-Offenders within region 23. One organization responded by the prescribed deadline. The proposal was reviewed based on the criteria detailed in the RFP. On September 25, 2014, CSSF held a Public Review Forum to reveal the respondent's scores. A total of one respondent met the 80-point threshold for the Workforce Services to Ex-Offenders program, but did not meet due diligence. A table is provided displaying the results of the Public Review Forum. CSSF staff recommends awarding a contract with the respondent that has satisfied the 80-point threshold contingent upon the respondent meeting the required due diligence. The respondent will have the opportunity to provide documentation to the Office of Continuous Improvement (OCI) to meet due diligence.

FUNDING: N/A

PERFORMANCE: N/A ATTACHMENT

Organizational

Experience/Capabilities

and Staffing Qualifications

(5 Points)

Service

Strategies/Scope of

Services

(70 Points)

Performance

(10 Points)

Budget (10

Points)

Cost Allocation

Plan

(5 Points)

Due Diligence:

(Pass/Fail)

Transition, Inc. 4.75 61.00 5.50 8.50 5.00 Fail 84.75

Requesting Organization

2014-15 Workforce Services (Ex-Offender) RFP

Final Rating Score

(Organizational Cap + Average

Score of Raters (Technical) +

Performance Budget & Cost

Allocation Plan)


DATE: 10-30-2014

AGENDA ITEM NUMBER: 7B

AGENDA ITEM SUBJECT: ALLOCATION OF WORKFORCE INVESTMENT ACT (WIA) ADULT

PROGRAM FUNDS FOR A FIRST GENERATION SCHOLARSHIP FUND PROGRAM


RECOMMENDATION: The WSI committee recommends to the Board the approval to allocate $135,000 in

WIA Adult program funds to Florida International University for the First Generation Scholaship Fund Program.

STRATEGIC GOAL: Dedicated Commitment to Youth Participation in the 21st Century Economy; Celebrated

Benchmark Leader in Best Practices; and State Leader in Collaborative Partnerships

STRATEGIC PROJECT: The Age 14 to 24 Agenda

BACKGROUND:

Florida International University (FIU) in collaboration with SFWIB will provide scholarships to students who are

primarily Juniors and Seniors that are enrolled in the First Generation Scholarship Fund Program. This program

allows those first in their families to pursue a college degree in the Science, Technology, Engineering, or

Mathematics (STEM) fields. The FIU First Generation Scholarship Fund is supported by an innovative matching

grant program established in 2006 by the Florida Legislature. Funds to this program will be matched 100% by the

state of Florida. Since the program’s inception in 2006, nearly 7,640 First Generation Scholarships were allocated

to FIU students providing a significant return on investment in the region's economy.

A grant of $135,000 from SFWIB will result in $125,000 for scholarships being matched by FIU for a total of

$250,000 in scholarship funds for the first generation FIU students pursuing a STEM education. The remaining

$10,000 towards the First Generation program will provide funds for student academic support, publications,

website development and maintenance, personnel, and other critical programmatic and administrative support.

The scholarship program is managed by FIU, which serves as the administrator and fiscal agent for all the First

Generation Scholarships. In following the procurement process of Miami-Dade County, Administrative Order No:

3-38, it is recommended that SFWIB waive the competitive procurement as it is recommended by the Executive

Director that this is in the best interest of SFWIB. A two thirds (2/3) vote of the quorum is required to waive the

competitive procurement process.

FUNDING: N/A

PERFORMANCE: N/A

NO ATTACHMENT

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 8A AGENDA ITEM SUBJECT: BUSINESS SERVICES CONTRACTORS AGENDA ITEM TYPE: APPROVAL RECOMMENDATION: The EDIS Committee recommends to the Board the approval to authorizestaff to negotiate a contract with a Business Services RFP respondent, based on funding availability,as outlined below. STRATEGIC GOAL: (1) Premier National Provider of Employment and Career Training STRATEGIC PROJECT: Raise the Bar One-Stop Performance and Consistency BACKGROUND: The SFWIB at its June 19, 2014 meeting approved the recommendation to authorize staff to release a Request for Proposals (RFP) for Business Services for PY 2014-2015. Staff released a Business Services RFP to the public on August 13, 2014, soliciting proposals from organizations capable of providing Business Services within region 23. One organization responded by the prescribed deadline. The proposal was reviewed by staff based on the criteria detailed in the RFP. On September 25, 2014, a Public Review Forum was held where the respondent's scores were disclosed. One respondent met the 80-point threshold and due diligence requirements for contract consideration. A table is provided displaying the results of the Public Review Forum. The EDIS Committee recommends to the Board the authorization for staff to negotiate a contract with the Business Services RFP respondent that met the 80-point threshold. FUNDING: N/A PERFORMANCE: N/A ATTACHMENT

Organizational Experience/Capabilities

and Staffing Qualifications (5 Points)

Service Strategies/Scope of

Services (70 Points)

Performance (10 Points)

Budget (10 Points)

Cost Allocation Plan

(5 Points)

Due Diligence: (Pass/Fail)

Arbor E&T, LLC 4.75 59.70 8.00 10.00 4.00 Pass 86.45

Requesting Organization

2014-15 Business Services RFP

Final Rating Score (Organizational Cap + Average Score of Raters (Technical) + Performance Budget & Cost

Allocation Plan)

SOUTH FLORIDA WORKFORCE INVESTMENT BOARD DATE: 10/30/2014 AGENDA ITEM NUMBER: 8B AGENDA ITEM SUBJECT: APPROVAL OF A NEW TRAINING VENDORS AND PROGRAMS FOR THE NEW VENDORS AGENDA ITEM TYPE: APPROVAL RECOMMENDATION: The EDIS Committee recommendS to the Board the approval of training vendor and requested program as set forth below. STRATEGIC GOAL: Premier National Provider of Employment and Career Training STRATEGIC PROJECT: Raise the Bar/One Stop Performance Consistency BACKGROUND: Federal and state law permit regional workforce boards to independently develop criteria for the selection and maintenance of Training Vendors and Programs. In Region 23, the current process to become an approved Training Vendor requires staff to evaluate an applicant’s programmatic capabilities. The Training Vendor program documentation passed SFWIB staff review process and is presented to the EDIS Committee for a recommendation for Board approval. Below is the request for the committee to review and approve. Request to be a Training Vendor and requested programs: Request to be a Training Vendor:

Med_Life Institute, Inc.

Request to Add Programs:

Practical Nursing, Diploma FUNDING: N/A PERFORMANCE: N/A ATTACHMENT


DATE: 10/30/2014

AGENDA ITEM NUMBER: 8C

AGENDA ITEM SUBJECT: RECOMMENDATION AS TO APPROVAL OF CONSTUCTION TECHNOLOGY TRAINING PROGRAM


RECOMMENDATION: The EDIS Committee recommends to the Board the approval of an acceleratedConstruction Technology Training Program and to allocate an amount not to exceed $75,000.00 in Workforce Investment (WIA) funds to train up to 100 participants.

STRATEGIC GOAL: Premier Florida Provider of Employment and Career Training

STRATEGIC PROJECT: SFWIB Staff Communicates/Collaborates with Key Trade Groups and Associations on Critical Talent Needs and Trends

BACKGROUND:

The construction industry is once again rebounding in South Florida with companies actively looking for skilled workers to employ. The number of projects entering the pipeline has grown significantly. This resurgence has created a need for qualified, skilled tradespersons; thereby generating opportunities for unemployed or underemployed individuals to move into a construction career with high earnings potential.

Miami-Dade County Public Schools (M-DCPS) has developed an accelerated program that provides participants the necessary skills for safe entry into the construction industry and apprenticable trades. MDCPS has the facilities and expertise to equip participants with the skills set that is consistent with industry needs and increased employment opportunities upon course completion.

M-DCPS has a long standing partnership with contractors in the various trades. These industry leaders act as guest speakers for the program and provide expert advice that ensures the program remains current with local industry standards. As a result, graduates of the program are hired by those same contractors to enter the local workforce.

The Construction Technology Program is a collaborative partnership between the South Florida Workforce Investment Board (SFWIB) and Miami Dade County Public Schools (M-DCSP) that will help address current and future labor shortages. The SFWIB will provide training and training-related funding; and M-DCPS will provide relevant training services.

Participants will learn the basic principles of Plumbing, Electrical, Carpentry, Welding, Masonry, Cabinet Making, and HVAC, blueprint reading, construction math, and OSHA 10. In addition, each participant will be provided with books and tools, and drug tested to increase employment opportunities. The program consists of

four, six-week sessions with 150 hours of instruction per session. Upon course completion, students mastering the competencies of the course will have certification from Miami-Dade County Public Schools, OSHA 10, the Core certificate in construction from the National Center for Construction Education and Research (NCCER) and have earned credit hours toward the first year of apprenticeship classroom instruction (hour vary by selected trade).

FUNDING: Workforce Investment (WIA)

PERFORMANCE:

• 100 WIA participants to receive Construction Technology training • 70% or 70 participants to be placed in permanent jobs • Return-On-Investment: $32.47 • Economic Impact to the Community: $1,704,599.40

ATTACHMENT

1

This proposal was prepared for Career Source South Florida in cooperation with Miami-Dade County Public Schools. The construction industry is once again enjoying a comeback in South Florida with the trades companies actively looking for qualified individuals to employ. Miami-Dade Schools has the facilities, personnel; equipment, tools, and expertise to provide the training needed to prepare individuals to safely enter the workforce. The school system is equipped to offer training to the residents in our community in the following skills:

Remediation – to raise the level of basic skills ESOL – English for Speakers of Other Languages OSHA – Certified 10 Hour Safety Training Air Conditioning Cabinetmaking Carpentry Electrician Masonry Plumbing

All classes are taught by certified instructors with an abundance of industry experience. Local contractors will address the class to talk about the opportunities available to students successfully completing the construction program. These courses will be offered in a contained classroom/laboratory to eliminate the loss of time due to weather conditions. The curriculum will be presented in multiple ways to facilitate the learning style of each participant with an emphasis on theory and hands-on activities to better prepare students for real world applications. Upon completion of this course, students will have the following options:

Find employment with entry-level skills Choose a career (Air Conditioning, Electrician, Plumber, etc.) Articulate to a post-secondary program (hours vary by program) Articulate to an apprenticeship program (hours vary by trade selected)

Program Offerings

Orientation Employability Skills Work Ethics Safety – OSHA 10 Certificates Tools

CONSTRUCTION TECHNOLOGY PROPOSAL

2

Fasteners Air Conditioning – Familiarization and Maintenance Cabinet Making – Assembly and Installation Carpentry – Framing and Layout Electrician – Basic Electricity Masonry – Forms and Finishing Plumbing – Leaks, Repairs and Clogs Welding – Oxyfuel and Arc

Schedule Follows the Miami-Dade County Public Schools approved calendar. Classes are offered Monday through Friday with day, afternoon, or evening hours. The program requires a minimum of 20 students per class for 6 weeks totaling 150 hours. Classes can begin when the first 20 students are identified with subsequent classes to follow or as needed. Certification Students mastering the competencies of the course will complete with certification from Miami-Dade County Public Schools, OSHA 10, and the Core certificate in construction from the National Center for Construction Education and Research (NCCER). Services Provided

Administration and Supervision Classroom and Laboratory Curriculum Certified Instructors Guest Speakers (Contractors/Inspectors) Drug Testing Registration Books M-DCPS Certificate OSHA Certification NCCER Certificate Basic Tool Set Materials and Supplies

Partnerships Miami-Dade County Public Schools has partnered with local contractors in the trade areas which provide us with guest speakers and expert advice in keeping each program up to date with local industry standards. They are also looking to hire graduates of these programs to enter the local workforce. Placement

3

Miami-Dade County Public Schools takes great pleasure in having a high percentage of its graduates entering the local workforce. The Florida Department of Education mandates that a 70 percent placement in their area of training to include industry certification. With our many partners participating in the training, growth, and placement of students, and with the many construction projects on-going in the Miami area, there should be jobs waiting for these individuals. Cost The total cost of the 150 hour construction class including all the books, certificates and other services previously listed will be $750 per student.

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