sons of the american legion detachment of new york … · 2021. 3. 25. · please mail all...

Commander Charles M. Depo Adjutant Robert J. Avery

SONS OF THE AMERICAN LEGION DETACHMENT OF NEW YORK

1304 Park Boulevard Troy, NY 12180 518.463.2215 www.sonsdny.org facebook.com/sonsdny twitter.com/sonsdny

Commander Dennis George Adjutant Raymond Jarvis

Date: March 25, 2021

RE: Official Communication from the Detachment Adjutant

CONSOLIDATED SQUADRON REPORT Attached you will find the Consolidated Squadron Report Form for 2020– 2021. Only minor changes were made to this year’s form. Remember that you only need to report on the programs that you worked on and/or contributed to. There is not a Squadron in the entire organization that can report in every category so do not be intimidated. All possible programs are on the form to make completion easier for you. There are also lines available for programs that are not specifically listed under the various areas. Every blank or line does not have to be completed. Responses may call for figures, such as the number of veteran home visits, or the number of hours donated to the Child Welfare Foundation. Other inquiries, such as The American Legion National Emergency Fund (NEF), request the number of dollars spent. There is a dollar sign ($) at the beginning of each blank space that requires a response in dollar amounts. Remember to round off all dollars spent to the nearest whole dollar. If there is a , it is a Yes/No question. A check mark will indicate that your Squadron participates in that program. All Squadrons in this Detachment are expected to complete this form. Here in New York our deadline to complete the report is April 30, 2021, so you will be covering your activities and donations for the 12-month period from May of 2020 through April of 2021. Note: Counties should report directly to their District, and the Districts should report directly to the Detachment. Upon completion of the report, Make 2 copies, send one report to Detachment Headquarters, and keep one copy for your Squadron. Annual Squadron Data Report (SDR) Attached you will find this new form for the Sons of The American Legion. This form will be produced annually starting this year. Please read and fill it out!!! With the start of the 2022 membership year, members will be able to pay their dues online. However, this can only happen if you fill this form out and send it in. You can also find this form on our website. This will help all our members. Please mail all completed forms to: The Detachment of New York 1304 Park Boulevard Troy, NY 12180

http://www.sonsdny.org/

The Consolidated Squadron Report (CSR) is perhaps the most critical document your squadron can complete. CSR information is combined with other squadrons in creating a final report used by The American Legion, forwarded to the U.S. Congress, and used to apply and verify awards.

Not all squadrons participate in every program; leave those fields blank. The key is to report on the activities your squadron participated in from June 1st to May 30th.

All detachment/district/squadron donations and activities should be reported individu-ally to your detachment adjutant. Report only the items specific to each entity (no roll-ups). The CSR will require inputs, such as the number of veteran homes visited or volun-teer hours contributed to a particular program. Other programs, such as The American Legion National Emergency Fund (NEF), enter the number of dollars donated or spent in whole numbers.

It is preferred CSR’s are filled out and submitted online; this saves time and money. CSRs are available for download at www.legion.org/publications & www.legion.org/sons/publications. Adjutants can complete and submit their CSR reports on www.mysal.org. If filing online, be sure to send copies to your detachment and other levels as directed.

For those who prefer mailing in your CSRs, you have two (2) options. You can fill out the CSR on your computer. Completing the first page will automatically populate all pages that would go to national and detachment. Or you can print out the form and complete each page by hand. Make sure it is legible. Once the CSR is complete, print it out and mail in your copies. Send one copy to national, one copy to your detachment and retain one copy for your squadron’s records. Check with your detachment for their deadline date; it may be different than the national deadline.

Detachments and districts should forward a copy by scanning and emailing their CSRs to [email protected] or by USPS to the address below.

CSR’s are due to national headquarters no later than the 3rd Friday in July of each year. Any CSRs received after the deadline will not be entered into the annual report and not considered for awards.

MAIL: THE AMERICAN LEGION ATTN: IT/DATA SERVICES P.O. BOX 1954 INDIANAPOLIS, IN 46206

SCAN & EMAIL: [email protected]

Sons of The American Legion Consolidated Squadron Report

Revised 01/2021 Artw

ork #

: 50I

A022

1

NATIONAL HEADQUARTERS COPYRevised 01/2021

Sons of The American Legion | CONSOLIDATED SQUADRON REPORT

JUNE 1, to MAY 31, .Please check one box indicating the reporting entity level: Detachment District Squadron

1 _______________________________________________ Detachment (State) 2 _____________ District

3 _____________ Squadron Number 4 ____________________________________________Squadron Name

5 _____________ Paid-to-Date Membership Count, Current Year 6 _____________ Paid-Up Final Membership Count, Prior Year

7 _______________________________________________________ City/Town 8 _____________ Zip Code

If the reporting entity is a District (or Detachment) the entity agrees that their report of dollars and hours ONLY INCLUDES those approved and expended by

Officers and Members of that entity, and ARE NOT cumulative of the Squadrons (or Squadrons and Districts) that they represent.

Please type or print all information clearly. For the program details below only mark lines for which you are reporting data (leave ‘0’ values blank).

AMERICANISM

1 _____________ Donations, Boys State / Girls State 2 _____________ No. of Hours, Boys State / Girls State

3 _____________ Donations, 5-Star / 10-Ideals Education 4 _____________ No. of Hours, 5-Star / 10-Ideals Education

5 _____________ Donations, Flags Presented (All Sizes/Events) 6 _____________ No. of Hours, Flags Presented (All Sizes/Events)

7 _____________ N/A 8 _____________ No. of Flags Presented (All Sizes/Events)

9 _____________ Donations, Flag Education Programs 10 _____________ No. of Hours, Flag Education Programs

11 _____________ Donations, Scholarships Awarded 12 _____________ No. of Hours, Other Educational Programs

13 _____________ Donations, Oratorical Contest 14 _____________ No. of Hours, Oratorical Contest

15 _____________ Donations, Color Guard 16 _____________ No. of Hours, Color Guard

17 _____________ Donations, Other Organizations 18 _____________ No. of Hours, Community Service

19 _____________ Donations, Scouting 20 _____________ No. of Hours, Scouting

21 _____________ Donations, Junior Shooting Sports 22 _____________ No. of Hours, Junior Shooting Sports

23 _____________ Donations, American Legion Baseball 24 _____________ No. of Hours, American Legion Baseball

25 _____________ Donations, Other Teams Sponsored 26 _____________ No. of Hours, Other Teams Sponsored

27 _____________ Donations, Blood Drives 28 _____________ No. of Hours, Blood Drives

29 _____________ Donations, National Emergency Fund 30 _____________ No. of Hours, National Emergency Fund

31 _____________ Donations, Legacy Scholarship Fund 32 _____________ No. of Hours, Legacy Scholarship Fund

33 _____________ Donations, Other Americanism Projects 34 _____________ No. of Hours, Other Americanism Projects

CHILDREN & YOUTH

1 _____________ Donations, Child Welfare Foundation 2 _____________ No. of Hours, Child Welfare Foundation

3 _____________ Donations, Special Olympics 4 _____________ No. of Hours, Special Olympics

5 _____________ Donations, Children’s Miracle Network 6 _____________ No. of Hours, Children’s Miracle Network

7 _____________ Donations, Ronald McDonald House 8 _____________ No. of Hours, Ronald McDonald House

9 _____________ Donations, Children’s Organ Trans. Assn. 10 _____________ No. of Hours, Children’s Organ Trans. Assn.

11 _____________ Donations, T.A.L. Vets. and Child. Found. 12 _____________ No. of Hours, T.A.L. Vets. and Child. Found.

13 _____________ Donations, Other C&Y Projects 14 _____________ No. of Hours, Other C&Y Projects

VETERANS AFFAIRS & REHABILITATION

1 _____________ Donations, V.A. Medical Ctrs. & Facilities 2 _____________ No. of Hours, V.A. Medical Ctrs. & Facilities

3 _____________ Donations, State Veterans Facilities 4 _____________ No. of Hours, State Veterans Facilities

5 _____________ Donations, Nat’l Veterans Assist. Day 6 _____________ No. of Hours, Nat’l Veterans Assist. Day

7 _____________ Donations, Operation Comfort Warriors 8 _____________ No. of Hours, Operation Comfort Warriors

9 _____________ Donations, Fisher House 10 _____________ No. of Hours, Fisher House

11 _____________ Donations, Other VA&R Projects 12 _____________ No. of Hours, Other VA&R Projects

VETERANS EMPLOYMENT & EDUCATION

1 _____________ Donations, VE&E Projects 2 _____________ No. of Hours, VE&E Projects

INTERNAL AFFAIRS

1 _____________ Other Donations, Not Covered Above 2 _____________ Other Hours, Not Covered Above

Signature________________________________________________________ Title __________________________________________ Date ____________

Contact Phone Number: (________)_________________________ Contact Email: ______________________________________________________________

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INTERNAL AFFAIRS




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DETACHMENT COPY

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SQUADRON COPY

Instructions

Throughout the year, it is necessary for National to contact squadrons regarding membership renewals, awards, and general

communications. In addition, National receives daily requests for post and squadron information from members and potential

new members or others who are looking for information about The American Legion at the local level. Maintaining your

squadron's current information with National Headquarters has become more important than ever.

Completing an annual Squadron Data Report (SDR) is necessary to inform your Detachment & National

Headquarters of pertinent information regarding your squadron and, most importantly, membership renewal information.

Complete an annual SDR even if your squadron information has not changed. Any information that has changed can be

indicated by checking either the “CHANGE OR CORRECTION” boxes.

Squadron information will be maintained with National’s records and published on the legion.org and mysal.org websites and

through the “Post Locator” feature. Members who are traveling or have moved, or simply want to transfer, frequently refer to

the Post Locator for assistance.

Remember to inform your Detachment & National Headquarters any time a change is made throughout the year.

Each question for the SDR requires specific information. Each question requires the following:

1) Enter the actual physical location of the squadron’s location.

2) Enter the mailing address of the squadron (if different than the physical address). This should be the address where

the squadron receives all mail and parcels.

3) Enter the dues mailing address that is to appear on the membership renewal notices. It may or may not be the same as

the regular mailing or physical address of the squadron.

4) Write the dues amount each member pays for the current membership year. If your dues are changing, write theeffective date of the new rate. Unless noted otherwise, an effective date of July 1st will be entered to coincide with the firstrenewal notice of the new membership year. Indicate your junior and dual dues rates, include the maximum age the junior rateis valid, i.e., 18, 19, 20, 21 years of age, etc. All district and or county per capita should be included in the annual squadron dues.The squadron will be responsible for paying any local district or county per capita dues directly.

5) Enter the business telephone number of the squadron. (Do not use a personal phone number of a member.)

6) Enter the fax telephone number of the squadron, if applicable.

7) Enter the squadron email address, if applicable. Enter the email address that is regularly monitored.

8) Enter the URL of the squadron website, if applicable.

9) Enter the name of the squadron Facebook page, if applicable.

10) Enter the date and time of your regularly scheduled squadron meeting. (Ex: 2nd Wednesday @ 7:00pm)

The Annual Squadron Data Report must be signed at the bottom of the page by the Squadron Adjutant or Commander. Unsigned

reports will be returned for an authorized signature.

The Annual Squadron Data Report must be forwarded to your Detachment & National Headquarters no later than

April 15th in order for squadron information to be processed in time for the first renewal notice.

If there is a subsequent change in the squadron's contact information or a change in the dues amount, the squadron must notify

their Detachment & National Headquarters immediately. National Headquarters will not be responsible for reporting

incorrect information if the proper notification was not received or if notification was not received in advance of the established

deadlines.

NOTICE TO DEPARTMENTS & DETACHMENTS: All annual SDRs must be received at National by April 15th in order to be

processed prior to printing the first renewal notices. Please forward as quickly as possible to IT/Data Services after

receipt from the squadron; this will help ease processing at National.

MAIL: THE AMERICAN LEGION

ATTN: IT/DATA SERVICES

PO BOX 1954

INDIANAPOLIS, IN 46206

SCAN & EMAIL: [email protected]

ANNUAL SQUADRON DATA REPORT (SDR)

20 __ Membership Year

Detachment ________________________ District/County ___________________________ Squadron # _______________

CHANGES ☐ (or) CORRECTIONS ☐

Please type or print in ink and forward to your Detachment and National Headquarters

1) Squadron’s Home (Physical) Address:

(Street address, city, state and zip code)

2) Squadron’s Mailing Address:

If different than physical address

3) Squadron’s Dues Mailing Address:

If different than physical address

Note: If the above address contains a member’s name or is being sent to a member’s home address as the contact,

please provide the member’s ID#.

4) Annual Squadron Dues for 20 _______

Junior member Effective Date

Month / Day / Year

5) Squadron Telephone Number:

Note: DO NOT use personal phone numbers of members

6) Squadron Fax Number:

7) Squadron Email Address:

8) Squadron Internet Website:

9) Squadron Facebook Page:

10) Squadron Meeting Day & Time:

_________________________________________

Squadron Adjutant or Commander Signature Date

IMPORTANT NOTICE

Complete and return this form to your Detachment and National Headquarters no later than April

15th. Failure to meet this deadline may prohibit your members from renewing their membership online through mysal.org and cause Renewal Notices to be mailed with incorrect information.

Regular member Dual memberMax. age

Note: Include all district and county per capita the squadron will be responsible for paying.

sons of the american legion detachment of new york … · 2021. 3. 25. · please mail all...

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