SMS Vendor Meeting

January 19, 2010(revised February 19, 2010)

New York State Education Department

SMS Vendor Meeting

• Vendor-State Communications• Vendor Website

• http://www.emsc.nysed.gov/irts/vendors/

SMS Vendor Meeting

• Update on SMS certification center• Maintain SIRS and other required data

elements• Create extracts consistent with requirements

of loading to Level 0/ODS• Comply with any State-adopted middle-ware

Standards• Incorporate advanced business rules and

edits

SMS Vendor Meeting

• Update on SMS certification center (cont.)• Participate in any State SIF initiatives• Enhanced System Capabilities• Implementation Timeline and Processes

• Race to the Top

• http://usny.nysed.gov/rttt/

• America Competes Act (IES grants)• http://www.ed.gov/programs/slds/factsheet.html

SMS Vendor Meeting

• America Competes Act (IES grants)• PRESCHOOL THROUGH GRADE 12 EDUCATION

AND POSTSECONDARY EDUCATION• (I) a unique statewide student identifier that does not permit a

student to be individually identified by users of the system;• (II) student-level enrollment, demographic, and program

participation information;• (III) student-level information about the points at which

students exit, transfer in, transfer out, drop out, or complete P–16 education programs;

• (IV) the capacity to communicate with higher education data systems; and

• (V) a State data audit system assessing data quality, validity, and reliability.

SMS Vendor Meeting

• America Competes Act (IES grants)• PRESCHOOL THROUGH GRADE 12 EDUCATION

• (I) yearly test records of individual students with respect to assessments under section 1111(b) of the Elementary and Secondary Education Act of 1965 (20 U.S.C. 6311(b));

• (II) information on students not tested by grade and subject;• (III) a teacher identifier system with the ability to match

teachers to students;• (IV) student-level transcript information, including information

on courses completed and grades earned; and• (V) student-level college readiness test scores.

SMS Vendor Meeting

• America Competes Act (IES grants)• POSTSECONDARY EDUCATION

• (I) information regarding the extent to which students transition successfully from secondary school to postsecondary education, including whether students enroll in remedial coursework; and

• (II) other information determined necessary to address alignment and adequate preparation for success in postsecondary education.

SMS Vendor Meeting

• 2010-2011 New Data Requirements• NYSSIS ID and Local ID

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)

• Federal Race/Ethnicity collection requirements

• http://www.emsc.nysed.gov/irts/sirs/2010-11/sirschanges2010-11.html

• Two-part question• Race code for student prior-coded as Hispanic• Race and Ethnicity codes for student prior coded

as Multiracial

SMS Vendor Meeting

• 2010-2011 New Data Requirements

(cont.)• Begin enrollment – 8294 (required in 2010-11)• End enrollment for 8294 (code 8316)

• If student ends residency or is no longer of compulsory age, as defined by district policy, [or returns to the same location]

• Grade – Full-day Kindergarten (KF), Half-day Kindergarten (KH)

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• Course – State and local code

• 3-8 ELA/math, 5/8 social studies, 4/8 science• Courses that end in a Regents exam

• Course grade (secondary)*• Teacher ID and teacher assignment*• Principal ID and principal assignment*

* Requirements anticipated to be set by July 2010

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• IEP or 504 Accommodations

• Flexibility in scheduling/timing• Flexibility in setting• Method of presentation (exclude Braille/large type)• Method of response• Other• Braille• Large type• Tests read (new)• Use of Calculator (new)• Use of spell-check/grammar check (new)• Deletion of spelling (new)

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• ELL Accommodations

• Time extension• Separate location• Bilingual dictionary/glossary• Oral translation• Responses written in native language• Translated edition (selected tests)

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• Title I – Part A: Improving Basic Programs School-

wide Program (other than 5533) (code 0411)• Applied for Supplemental Educational Services for

Schools in Improvement Status under Title I (code 5577)

• Title I – Part D: Prevention and Intervention Programs for Children and Youth who are Neglected (Code 8327)

SMS Vendor Meeting

• 2010-2011 New Data Requirements (cont.)• Assessment codes for Algebra component

retests (beginning with 2009-10)• Component Retest in Math, Component A • Component Retest in Math, Component G• Component Retest in Math, Component S

SMS Vendor Meeting

• 2010 – 2011 New System Capabilities• Flattened enrollment extracts

• School Enroll Template (current)• Each entry and exit is on a separate row

• School Entry/Exit Template (new)• Entry/Exit pairing on a single row

SMS Vendor Meeting

• 2010 – 2011 New System Capabilities• Student course enrollment extract*• Teacher/principal assignment extract*• Course and course grade extract – *

• Local codes

• Course and course grade extract*• State codes

• Import Student NYSSIS ID*• Import State Teacher ID**Requirements are anticipated to be set by July 2010, with implementation

expected in by October 2010

SMS Vendor Meeting

• 2010 – 2011 New System Capabilities (cont.)

• Access to update prior-year data• Student ID

• not reuse an ID once it has been assigned• when converting to a new system, not generate

new IDs for students who already have an ID

SMS Vendor Meeting

• Accountability and end-of-year data collection deadlines

SMS Vendor Meeting

• Other vendor submitted items

SMS Vendor Meeting

• Next Steps• Follow up meeting(s) and format• March 25, 2010 – 10 a.m. – 12 noon

(conference call)• Additional questions and specifications

SMS Vendor Meeting