SMEC NEWS January 2015

SMEC Malaysia Supports East Coast Flood VictimsIn November 2014, Malaysia suffered some of the worst floods in decades along the country’s east coast, with more than 100,000 residents forced to evacuate their homes.

SMEC Malaysia raised A$2,350 through employee contributions to help support flood victims. Many employees also made material donations, such as blankets, mats and canned food.

Chile Preschool CelebrationsOn 3 December 2014, employees from SMEC’s Chile office were invited to an end of year celebration at the Las Araucarias de Huechuraba Preschool.

The preschool has been supported by SMEC Chile through the Corporate Social Responsibility (CSR) Program since 2012.

SMEC employees and families of the preschool’s students enjoyed performances from the children, and Christmas carols sung by the preschool’s teachers.

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SMEC Presents Client of the Year AwardOn 17 December 2014, SMEC presented the Consult Australia Client of the Year Award to Brisbane City Council (BCC).

SMEC nominated BCC for the award in recognition of their long-standing relationship and outstanding delivery of joint projects.

BCC is the largest local government in Australia, covering a population of over one million residents. SMEC and BCC have worked in partnership since 1995, delivering more than 20 infrastructure projects nationwide, including the CLEM7 Tunnel (Brisbane, Queensland) and the Robinson Road Open Level Crossing Replacement (Geebung, Queensland).

In 1996, the relationship between SMEC and

BCC was further strengthened with the formation of Brisbane City Enterprises (BCE), a specialist consulting company providing governance, transport and traffic, water and wastewater, and environmental and waste management expertise to government and commercial clients. BCE is jointly owned by SMEC (80%) and BCC (20%).

We look forward to continue working collaboratively with BCC on future projects.

Nicole SmithBusiness Development Coordinator, Brisbane

L-R: Jared Cooke (Strategic Projects Manager – Transport, Brisbane), Alan Evans (BCC Executive Manager – City Projects Office) and Trevor Sullivan (Regional Director QLD and NT, Brisbane).

Gold Coast Christmas CelebrationsOn 12 December 2014, SMEC’s Gold Coast office celebrated the beginning of the festive season with a Christmas party on the 77th floor of the Q1 skyscraper in Surfers Paradise, Australia. Employees enjoyed their drinks and canapés with 360° panoramic views.

A ‘Secret Santa’ gift-giving was also held on 19 December 2014. Employees were randomly assigned a person for whom they anonymously brought a gift. Many thanks to Alex O’Dea (Team Administrator, Gold Coast) for standing in for Santa and distributing the presents.

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SMEC Malaysia’s End of Year Celebrations

SMEC Chile’s Family DayOn 21 December 2014, SMEC’s Chile office celebrated the end of the year with a family day at the Mahuida Park in Santiago, Chile. Employees and their families enjoyed meeting the park’s farm animals, and were invited to participate in horseback riding, farmyard activities and the preparation of homemade bread. A highlight of the day was a visit from Santa, who brought gifts for each of the children.

SMEC’s Malaysia office celebrated the end of 2014 with the exchange of gifts and the swapping of new years’ resolutions over pizza. During the celebrations, Zainal Abidin Othman (Managing Director of SMEC Malaysia) delivered a short speech on the importance of goal-setting. Following this, presents were distributed and several employees received additional gifts in a lucky prize draw.

Samantha LokeCivil Engineer, Kuala Lumpur, Malaysia

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SMEC Gold Coast Hosts a Children’s PartySMEC’s Gold Coast office hosted a party on 6 December 2014 for employees and their children. Despite the rain and thunderstorms,

everyone was kept entertained with games, craft activities and (for the brave) a temporary tattoo station.

Ulu Jelai Hydroelectric Team Celebrate in MalaysiaSMEC’s Ulu Jelai Hydroelectric Project Team celebrated the end of 2014 with a party at the Heritage Hotel in Pahang, Malaysia. SMEC employees, representatives from Tenaga Nasional Berhad (the client) and their families were invited to end the year on a high, with dinner, entertainment and performances from local employees.

Global Trends in HydropowerThe South African Institute of Electrical Engineers (SAIEE) hosted a meeting on 10 December 2014 to discuss the current power crisis in South Africa. The meeting was held at the request of Dr. Ian McRae, former CEO of Eskom, with several SMEC employees invited to attend.

Following the meeting, Saeed Soltani (General Manager Hydropower and Energy – Africa Division, Kenya) delivered a lecture to members of SAIEE’s Power Section.

The presentation, titled ‘Global Trends in Hydropower and African Perspectives’, focused on: global and African-specific hydropower trends, major African hydropower projects, funding options, operating models and options, and global challenges.

A discussion was then led by Chris Viljoen (Functional Head Hydropower and Dams, Johannesburg), focusing on projects, trends and challenges in South Africa’s hydropower sector.

The discussion focussed on

projects, trends and challenges

in South Africa’s hydropower sector.

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SMEC Bangladesh Establish an Environmental LaboratoryOn 19 January 2015, SMEC’s new Bangladesh Environmental Laboratory was officially opened by SA Jafar (Regional Director South Asia, Bangladesh).

The objective of the Environmental Lab is to provide onsite testing services for SMEC (and external clients) that may be used in developing quality environmental assessments.

Currently, the Environmental Lab has onsite testing instruments, safety equipment and accessories to provide basic testing of: soils (total petroleum hydrocarbons, pH and moisture); air (wind speed, wind direction, relative humidity, temperature and particles); surface and groundwater (pH, temperature, electrical

conductivity and turbidity); noise; and vibration.

In addition to this onsite laboratory service, the Safeguard Services Group has also signed a Master Service Agreement with Australian Laboratory Services (Malaysia) to improve the quality of offsite water testing.

Many thanks to the Safeguard Services Group for their hard work in establishing the laboratory.

Mehedi HasanEnvironmental Engineer, Bangladesh

L-R: Raisin Feroz (Jr Environmental Specialist, Bangladesh), Nazim Uddin (General Manager, Water and Environment, Bangladesh), Mazharul Islam (Deputy General Manager, HR and Administration, Bangladesh), and SA Jafar (Regional Director SA II, Bangladesh).

SMEC Malaysia Solves a Murder MysteryOn 17 January 2015, five employees from the SMEC Malaysia office participated in a Murder Mystery Escape Room activity. The team was locked in a classroom and given 50 minutes in which to solve a murder mystery and find the identity of the classroom killer, Mr. X. Participants searched the room for clues, solved puzzles and worked as a team to solve the mystery and escape the room in time. With a successful escape rate of only 50%, the SMEC Malaysia team should be congratulated for their quick thinking and detective skills.

Samantha LokeCivil Engineer, Kuala Lumpur, Malaysia

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Deepak Malik Presents in New Delhi

The IILM Institute for Higher Education hosted the International Conference on Responsible Management Education and Practice from 10-11 January 2015 at its campus in New Delhi, India. The conference brought together academics, senior corporate executives and social sector representatives to promote responsible management in business schools across India.

Deepak Malik (General Manager – Environment, India) presented a research paper titled ‘Environmental Management Plan for the Satellite Town of Gurgaon’. This paper focuses on establishing a baseline traffic and transport scenario to better understand the impact on ambient air quality (with seasonal variation) within

the urban limits of Gurgaon. Gurgaon is a satellite town in India which has experienced tremendous traffic growth over the last decade.

The paper seeks to establish a relationship between total vehicles and air pollutants at selected road corridors with different land use patterns. Based on the outcomes of the study, a suitable Environmental Management Plan was suggested.

The paper was recently published in the Management and Change Journal of the IILM Institute for Higher Education.

Deepak MalikGeneral Manager – Environment, India

Recent AchievementsSMEC Secures New Partnership in China

On 19 December 2014, SMEC signed a Memorandum of Understanding (MOU) with Jiangsu Transportation Institute (JSTI) in Beijing, China.

JSTI is a publically listed engineering consultancy company with an established network of more than 20 offices in China, Asia, Africa and Europe. JSTI provides planning, engineering design, project management, research and development services to transportation and urban development sectors.

In signing the MOU, SMEC and JSTI committed to establishing a long-term, cooperative partnership in which both companies share information, create opportunities for one another, and engage in joint projects in China and around the world.

L-R: Andy Goodwin (Chief Executive Officer) and Junhua Wang (JSTI President)

SMEC and JSTI will engage in joint

projects in China and around the

world.

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SMEC Manila’s Retro Christmas Party

Remembering Kofi Boakye DarfoorKofi Boakye Darfoor, Acting Country Manager for Ghana, sadly passed away on 30 November 2014.

Kofi joined SMEC in 2012 as a Civil Engineer, and was soon promoted to the position of Acting Country Manager for Ghana, overseeing operations in Benin, Sierra Leone and Liberia. Kofi held a Bachelor of Science (Civil Engineering) from the Kwame Nkrumah University of Science and Technology.

Kofi is survived by his wife, Jacqueline Darfoor, and son, Ezra Boakye Darfoor.

Kofi was a member of the Praying Family Church. His service will be held 31 January 2015.

Douglas ColemanCivil Engineer, Ghana

SMEC’s Manila office went back in time for its Christmas party on 12 December 2014.

The highlight of the night was a talent competition in which employees representing the 1960s, 1970s, 1980s and 1990s battled it out with performances featuring popular songs and dances from their era.

The 1970s team was announced as the winner, following an entertaining song and dance medley featuring imitations of local celebrities. Lance Bisares (IT/Administration Assistant, Manila) and Emmyrelle Realizan (Philippines Regional Reporting Manager, Manila) were awarded ‘Grooviest Male and Female of the Night’ for their fantastic performances.

Emma Ruth Jardeleza (Project Manager, Manila) and Rico Pacardo (Administration, Manila) received appreciation plaques commemorating 10 years of dedicated service to SMEC.

Nathalyn Jose (Country Manager, Philippines) discussed recent local project wins and was optimistic that SMEC Philippines would be able to sustain its improved performance in 2015. Phillip San Jose (Director Corporate Services APAC Division, Manila) thanked employees for their hard work and commitment.

Kalai Arumugam (COO APAC Division, Malaysia), in a message read by Phillip, stated that ‘today’s occasion is a good reminder that hard work has its moments of celebration, and this party is a well-deserved pat on the back for a year of hard work.’

Ferdinand O. LuceroSenior Technical Copywriter, Manila

Employees dressed up in their most creative outfits

under the theme ‘Flashback Friday’.

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Baby & Wedding NewsKayshav Tandon

Ritesh Tandon (Assistant Accountant, Melbourne) and his wife Preeti Tandon are delighted to announce the arrival of their son. Kayshav Tandon was born on 7 December 2014, weighing 3.7 kg.

Tiyamike Chisala

Wongani Chisala (Country Manager, Malawi) is pleased to announce the birth of his daughter. Tiyamike was born on 21 December 2014.

Isabel Molina Moreno

Congratulations to Javier Moreno (Human Resource Analyst, Chile) and Eduardo Molina on the birth of their first daughter. Isabel was born on 14 January 2015, weighing 3.3 kg.

Damia Ayra Bt. Mohd Aiman

Noor Diyana Bt. Baharin (Civil Engineer, Malaysia) and Mohd Aiman B. Romai Nar welcomed their daughter on 10 December 2014. Damia Ayra Bt. Mohd Aiman weighed 2.6 kg.

Ben Behdad and Sogul Shirazi

Congratulations to Ben Behdad (Business Analyst, Sydney) and Sogul Shirazi, who were married on 27 December 2014 in Sydney, Australia.

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Polkadraai Road Rehabilitation The rehabilitation of Polkadraai Road, located in the Western Cape province of South Africa, was completed in November 2014.

The 10.6 km road carries predominantly commuter traffic, and is the main transport route between Kuilsrivier and Stellenbosch.

SMEC was engaged by the Western Cape Government for design and supervision of the project. Works involved in situ recycling and stabilisation (using bitumen emulsion) of various sections of existing road surface to a depth of 200 mm. The entire road was then surfaced with a continuously-graded asphalt and a modified binder.

Project scope also included: alterations to existing stormwater structures; construction of new stormwater grid inlets, headwalls and drainage structures; concrete-lined side drains; and subsurface drainage.

A major challenge of the project was traffic accommodation. The Polkadraai Road Rehabilitation was one of three projects simultaneously underway to improve access roads into Stellenbosch. This required collaboration and coordination with other project works, to ensure minimal disruption to the public.

This was one of three projects

simultaneously underway to improve

access roads into Stellenbosch.

Alleviating Traffic CongestionSMEC South Africa has been engaged by the Manguang Metropolitan Municipality to assist in optimising the city of Bloemfontein’s arterial road network.

As part of this contract, SMEC completed a feasibility investigation to alleviate traffic congestion at critical intersections around the city, through grade separation. SMEC’s Roads and Highways Team took the opportunity to creatively conceptualise feasible grade separation solutions. This included the addition of a Furstenburg/Nelson Mandela Avenue road bridge, and three pedestrian bridges at Nelson Mandela Avenue, Elizabeth Drive and Melville Drive.

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Geological Support for Hydropower Projects in IndiaSMEC India is currently involved in several hydropower projects in the Himalayan mountain range.

In October-November 2014, Robert Goldsmith (Chief Technical Principal Engineering Geology, Melbourne) visited three hydropower sites to provide engineering geological support and project reviews.

Robert was accompanied by the Civil Infrastructure and Geological Team from the Gurgaon office, consisting of Neeta Arora (Hydropower & Dams Functional Manager), Prashant Agrawal (General Manager), Girish Kaistha (Senior Consultant Geotechnics), Rupak Sthapit (Senior Associate Geologist) and Ravi Kumar (Professional Geologist).

Tehri Hydropower Pumped Storage Project

Located on the Bhagirathi River in Northern India, this project involves the underground extension of the existing 1,000 MW Tehri Hydrpower Project. SMEC has been engaged by the Hindustan Construction Company to review all logging of rock exposures, rock classifications and support for tunnels, chambers and shafts in a tightly foliated sequence of phyllite and quartzite rock.

Parnai Hydroelectric Project

This project will involve construction of a 9 km long headrace tunnel for the 37.5 MW Parnai Hydroelectric Project, located on the Suran River near the India-Pakistan border. SMEC recently completed extensive geological mapping for M/S Patel Engineering that will be used to finalise project layouts and assist with design.

Shahpurkandi Dam Project

Located on the Ravi River in India’s Punjab State, the Shahpurkandi Dam is a concrete buttress with street gates and a concrete overflow spillway. The Soma-Bureya Joint Venture has contracted SMEC to provide detailed designs to assist in improving foundations, creating an effective seepage cutoff and stabilising abutments.

The SMEC India Civil Infrastructure and Geological Team often works in remote, challenging and difficult to reach sites with complex geological conditions. It is the team’s ability to understand the unique conditions of each project and geological environment that ensures these hydropower projects are a success.

Maintenance Procedure Development SMEC was engaged to assist in the development of documented procedures for pre-planned corrective maintenance for new onshore production facilities, located in Southern Texas, USA. Field studies were conducted to determine

all safety, step-by-step job instructions and resources required to safely and efficiently complete each maintenance activity. This information was then used to create SAP task lists.

SMEC India is currently involved in several hydropower

projects located in the Himalayan mountain range.

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Capacity Building in IndiaSMEC India is providing implementation support to the Assam Power Distribution Company Limited (APDCL), for social and environmental activities on the Assam Power Sector Enhancement Investment Program.

SMEC has been involved in the program since its inception in 2009.

Located in Assam, a north eastern state of India, this Asian Development Bank funded program seeks to: facilitate growing electricity demand; strengthen power transmission capacity; improve access to electricity; enhance the quality of power supply; reduce the intensity of greenhouse gas emissions; and ensure the financial health of the power sector through continued reform.

SMEC conducted a Training Needs Assessment to identify training gaps and areas for improvement under the program. Following this, SMEC conducted capacity training workshops on ‘Environmental and Social Safeguards – Planning, Implementation and Monitoring’ for managers of both the APDCL and the Assam Electricity Grid Corporation Limited (AEGCL).

Held on 22 November and 12 December 2014, these workshops were attended by more than 60 APDCL and AEGCL managers. Training was led by Deepak Malik (General Manager- Environment, India) and Khabilongtshup Khumujam (Senior Engineer- Environment, India), and was designed to encourage the managers in attendance to take responsibility for the implementation of social and environmental safeguard measures.

Many thanks to the Guwahati Project Office Team, led by Mridul Khakhalary (Branch Manager, Guwahati, India), for their support in delivering the training workshops.

Khabilongtshup KhumujamSenior Engineer – Environment, India

SAP Training at Peak Gold MineIn October 2013, SMEC’s Asset Management function conducted an audit of the Peak Gold Mine, located in central New South Wales, Australia.

The objective of the audit was to identify any deficiencies in the mine’s Systems Applications Products (SAP) system, and to determine if maintenance and supply teams were using the system correctly.

The initial audit concluded that while the system was operating as it should, several improvements could be made, including: development of master data, optimisation of processes and greater training support.

Based on these findings, SMEC has been engaged to conduct a Training Needs Analysis and develop a program to address the lack of systems knowledge.

Scope of work includes: SAP data (including maintenance and supply functions); work management processes; reporting; transactional security review; task list development; capturing and reporting contractor hours; warehouse operational improvements; purchasing process review and analysis; and warranty claims.

SMEC will also assist with a site Energy Efficiency Improvement Program and a Criticality Assessment at the mine.

SMEC was engaged to conduct a Training

Needs Analysis and develop a program to

address the lack of systems knowledge.

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Online, On-Demand Autodesk TrainingSMEC has partnered with Global e-Training (GeT Interactive) and Autodesk Consulting to provide online skills training for employees in Autodesk software.

GeT Interactive combines multiple learning styles (audio, video, e-text, expert tips and step-by-step processes) with hands-on experience to develop competence in Autodesk software. The online training platform is designed to replicate classroom experiences, offering a full training course for new users and a searchable reference tool for intermediate to advanced users.

This training will provide targeted learning outcomes and the necessary skills to maintain SMEC’s leadership position in the ever-changing engineering industry.

Many clients are now calling for Built Information Models (BIM), a process that involves creating and using an intelligent 3D model to communicate project decisions.

GeT Interactive provides training for BIM enabled software in the following areas:

• Civil 3D

• Plant 3D

• InfraWorks 360

• BIM 360 Field

• BIM Glue

• Navisworks

• Revit

The partnership, which commenced 1 July 2014, provides training for 150 SMEC employees each year, over a three year period. For employees who are enrolled in this training, we encourage you to log-in and complete the modules assigned.

Employees interested in completing this training should contact learning.development@smec.com, to be placed on the registration list for 2015.

Welcome to the New Training and Development Portal PageThe Training & Development page of the portal has been developed to provide access to a range of resources and information regarding training, education and development activities at SMEC.

These updates form part of a corporate commitment to provide improved training and development support, as identified in the 2014 Employee Survey. A range of information and resources is currently available on the portal site, with new sections to be updated progressively.

Key items you will find on the homepage include:

• Easy-access links to relevant policies, procedures and forms

• Shortcuts to Learning Seat, troubleshooting help and frequently asked questions

• An ‘HR Information and Reporting’ page containing employee statistics and support for completing tenders and proposals

• A ‘New to SMEC’ section with comprehensive information for new employees, managers and (where applicable) buddies.

• A ‘Graduates and Young Professionals’ page (currently under development) providing a range of information for employees starting out in their careers.

The site will continue to expand as new information and resources are developed. Regular updates on new information and changes to the site will be provided in future SMEC News issues.

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ANZ Division Launches New Opportunity Management SystemOver the last six months, the ANZ Division’s proposal management systems have undergone a thorough review.

As a result, a new Opportunity Management System (OMS) has been created to help manage proposals and locate the relevant information required.

System improvements include:

• A rigorous Go/No Go process

• Business Management System (BMS) updated to include the new OMS

• Streamlined, simplified process for smaller proposals

• Helpful tools and information for managing larger proposals

• Targeted training materials

• Simplified portal site for ease of use

• Effectively links to the CV Bank and Client Connect

Over the next few months, training in the new system will be provided to all Australian offices. Previous systems, tools and templates will progressively be phased-out, to encourage adoption of the new OMS.

For more information, visit the OMS Homepage.

Zero Harm UpdateSMEC aims to develop a workplace that eliminates the risk of serious harm to any person affected by SMEC’s business activities.

To achieve this, SMEC has implemented policies, procedures, guidelines, work instructions and reporting tools to measure progress towards Zero Harm objectives.

As of the 31 December 2014 we have achieved the following zero harm objectives for 2014.

Objective Target Actual

Zero incidents that cause a fatality 0 0

Zero incidents that cause a permanent disability 0 0

Zero incidents that cause permanent health issues 0 0

Zero long-term psychological injury due to the work environment 0 0

Zero long-term detrimental impact on the environment 0 0

Year-on-Year reductions in workplace injuries (Target is set against the previous rolling year statistics for First Aid, Medical and Lost Time Injuries reported)

27

Jan 2013 to Dec 2013

23

Jan 2014 to Dec 2014

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Occupational Health & Safety UpdateSafety in Offices

Offices tend to be safe workplaces. There are, however, certain issues which can arise in offices that may cause risks to health and safety. Such issues include:

• First Aid

• Ergonomics

• Fire Risk Management

• Electrical Hazards

• Chemical Safety

• Housekeeping

• Manual Handling

Ergonomics

The below guidelines may help to improve your day-to-day work life through better ergonomics.

• Posture and movement

– Maintain proper posture, paying careful attention to the positioning of your head, neck/spine, arms/wrists, hips/thighs and feet. Ensure the small of your back is supported, your shoulders are relaxed (not slumped and not elevated), and that there is no pressure under your thighs.

– When typing on your keyboard, use minimum force while striking the keys.

– Avoid reaching awkwardly for your telephone, mouse and reference materials.

– Take mini-breaks throughout the day to give muscles and joints a chance to rest and recover.

– Give eyes a break by closing them momentarily, gazing at a distant object and blinking frequently.

• Environment

– Maintain appropriate light levels for specific tasks. More illumination is usually needed to read a document than a computer screen.

– Adjust the contrast and brightness on your computer screen to a comfortable level.

– Clean the computer screen and other surfaces regularly.

– Reduce the number of dust-collecting items on your desk, such as paper and files.

– Be considerate to others working in the area and conduct meetings and conversations in appropriate areas.

• Work programming/planning

– Reduce stress by planning ahead and setting realistic expectations for what you can accomplish during each work day.

– Vary tasks to make the day more interesting.

– Avoid long periods of repetitive activity.

– Take mini-breaks that re-energise, invigorate and refresh.

Green IdeaGo Cold on LaundryWash clothes in cold water whenever possible. As much as 85% of the energy used to machine-wash clothes goes into heating the water.

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