smart cities strategic planningnorthernca.apwa.net/content/chapters/northernca... · smart city...

Presented by

Tom Jakobsen

SMART CITIES

STRATEGIC PLANNING

P r o p r i e t a r y – N o t f o r R e d i s t r i b u t i o n © 2 0 1 9 C l i e n t F i r s t C o n s u l t i n g G r o u p , L L C . A l l r i g h t s r e s e r v e d .

CLIENTFIRST OVERVIEW

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• National in Scope – With Local Presence

• We are local government-focused with clients

throughout the United States• Municipalities

• Counties

• Special Districts

• School Districts

• Utilities

Corona, CA Schaumburg, IL Charlotte, NCSan Antonio, TX


YOUR CONSULTING PARTNER

3

• Broad Breadth of Practices and Services

• Technology Planning Expertise

• Numerous projects

nationwide

• Set standards on

Master Technology Planning

Methodology

and Approach

• National speakers


Specialties include:

IT Operations Management

Contract and Interim CIO/IT Management

Infrastructure Design, Procurement,

Implementation, and Oversight

Cybersecurity

Disaster Recovery

Project Management

Assessments, Strategy, and Planning

Smart City Strategies

Mr. Jakobsen has over 35 years of experience in the

information technology arena. Working with agencies

throughout the US, he also currently serves as the IT Strategic

Advisor for several cities and counties.

Tom JakobsenIT Support and Infrastructure Practice Leader, ClientFirst

4


TODAY’S AGENDA

5

• Smart Cities

• Definitions

• Why Become SMART?

• The Basics

• Cybersecurity and

Privacy

• IoT

• What’s Next

• How to Get Started

Trends That

Are Here to

Stay

SMART CITIES: THE

DEFINITION


SMART CITY – DEFINITION – 20TH

CENTURY

7

Smart Cities utilize data analytics to make

decisions that increase efficiency and

improve services and transparency.


SMART CITY – DEFINITION – 21ST

CENTURY

8

Smart Cities integrate information and

communication technology (ICT), and

various physical devices connected to the

network (the Internet of Things, “IoT”), to

optimize the efficiency of city operations

and services and engage with citizens.


SMART CITY – SAMPLE DEFINITION

9

Smart Cities utilize information and

communication technology (ICT) to

improve resident quality of life and service

delivery.

Smart City applications will be justifiable,

sustainable, and “green”.


SMART CITY – DEFINITIONS (CONTINUED)

10

Components Aspect of City Life

Smart Economy Industry

Smart People Education

Smart Governance E-Government

Smart Mobility Logistics & Infrastructure

Smart Environment Sustainability

Smart Living Security & Quality


SMART CITY – MATURITY MODEL

Level 1:

Ad Hoc

Level 2:

Opportunistic

Level 3:

Purposeful and

Repeatable

Level 4:

Operationalized

Level 5:

Optimized

City Management

StatusSiloed

System

CollaborationSystem Integration Managed System

Sustainable and

Open ‘System of

Systems’

Smart City Status

*digital

technologies as an

enable

Operation focused

digital and data-

driven service

improvement

Holistic system

thinking and

emergent sharing of

data

Strategy-led and

outcome-driven;

enabled by system-

wide technology

investment

Technology- and

data-enabled

dynamic sense and

response systems

Continuously

adaptive citywide

‘smart’ deployment

Effect on Outcomes

Capturing evidence

and building

business case

Cross boundary

partnerships

emerging to focus on

shared outcomes

Shared

accountability for

outcomes and joint

system‐wide

investment program

Improved prediction,

prevention, and real-

time response

delivers improved

outcomes

Citywide open

‘system of systems’

approach drives

innovation that

enhances city

competitiveness


SMART CITY GOALS

(FROM CITY OF RIVERSIDE)

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• Improve quality of life through connected communities:

• Improve Public Safety and Health

• Improve Decision-Making and Convenience

• Financial Savings

“Connected communities as the transformative connections that can occur between data, systems, and people, ultimately leading to better citizen services and empirical, data-driven decision-making by all”

• “Smart cities” means something different to just about everyone


SMART CITY PROJECTS

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SMART CITY PROJECTS - CONTINUED

14



15

Smart Flood Monitoring Smart Lighting Controls Smart Fire Detection

15



16

• Key Points:

• There are lots of organizations trying to help solve problems in a “smart” way

• Every community has different goals and ambitions

• Many of the above projects are re-branded


SMART CITY GOALS

Smart City Emphasis City A City B City C City D

Education √ √

Digital Divide √ √

Green √ √

Health & Wellness √ √ √

Improved Decision

Making√ √ √ √

Parking √

Public Safety √ √ √

Recreation √

ROI √ √

Transparency √ √

Transportation √ √17


RECREATION

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• Mobile Apps

• Story Boards

• “Gamify”

• Sensors

• Air Quality

• Motion Detection

• Weather

• Bicycle and Pedestrian usage

• Smart:

• Irrigation

• Lighting

• Trash cans


IMPROVED DECISION-MAKING &

CONVENIENCE

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• Smart Community

• Sensors everywhere

• Smart meters

• Leak detection

• Automatic shut-off/on

• Usage

• Automated readings

• Open Data and Engagement

• Transparency, public participation,

and collaboration

• Internal to the agency – improved

analytics


TRANSPORTATION

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• Traditional Traffic

Management

• Cameras

• Loops

• Controller

• Management Console

• Occasionally staffed

• Overrides for incident

response and events

• Separate Fiber System


TRANSPORTATION

21

• Smart Traffic

Management

• Cameras

• Sensors replace loops

• “Smart” controller

• Management Console

• Automated and

self-sustained

• Overrides for incident

response and events

• Integrated IoT


TRANSPORTATION

22

Arterial Traffic Management

Trends That

Are Here to

Stay

THE BASICS


THE BASICS – GIS CAN BE KEY

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• Applications are geospatial

• GIS excels:

• As data repository

• Analytical tool for geospatial data sets

• Cool graphs!

• GIS can be a key smart city platform

• Information portal

• Inventory

• Conduit

• IoT

• Storyboards


THE BASICS - CONTINUED

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• Infrastructure as the

foundation

• Connectivity is key

• Wireless everywhere

• Reliability & resiliency

• Potential future enablers

• LoRa WAN

• Narrowband IoT

• 5G (it solves everything)

• Security, Security,

SECURITY


THE BASICS - CONTINUED

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Likewise, SMART Solutions need a purpose, not just because it’s cool!

• Organization Purpose

and Services

• DRIVE

• Applications and

Systems Needed for

Operations and Cit izen

Services

• DRIVE

• IT Infrastructure and IT

Operations

Trends That

Are Here to

Stay

HOW TO GET STARTED?


INFRASTRUCTURE INVENTORY

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• Connectivity is key - Inventory infrastructure

• Conduit

• Facilities

• External structures – Light poles are prized

• Reserve your place on Small Cell polls

• Fiber

• City-owned

• Vendor provided

• Shadow conduit

• Wireless


APPROACH

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• High-Level Approach• Identify goals

• Inventory applicable assets (fiber, light poles, etc.)

• Assess current network and capabilities

• Identify future requirements

• Develop alternatives and budgets

• Workshops – The fun part

• Create recommended project scope

• Presentations – Achieve funding approval

• Develop RFP(s) and bid documents based on SOW

and budget


DETAILED APPROACH

30

Ste

p

Smart City Readiness

Work Plan

Scheduled

Week

Total

Billable

Hours

Consultant

1

Consultant

2

Consultant

3

Consultant

4

Consultant

5

Phase 1: Project Coordination and Initiation 1-2

Phase 2: Inventory, Needs Assessment, Design Meetings, and Discussions 3-6

1 Core Infrastructure Review

2 LAN/MAN Network Review

3 Network Alternatives - Potential vendors, additional City-owned fiber, wireless, other

4 Wi-Fi Assessment

5Video Surveillance and Live Streaming Assessment - Identify requirements for

additional Parks

6

Sensor Networks - Determine general network hardware needed for the deployment

of iOT Sensors for video surveillance, lighting, traffic monitoring, and other

applications.

7Municipal Wireless System - Discussion of operational needs and City Direction

regarding public wireless network

8 Current Operations and Maintenance Costs


DETAILED APPROACH

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Phase 4: Workshops 11-12

12 Develop Workshop Materials

13 Workshop Project Team - Design Alternatives and Potential Costs

14 Revise Workshop Materials and Summary Presentation

15 Workshop - Executive Management

16 Revisions

Phase 5: Final Report 13-14

17 Develop Final Report

Phase 6: Presentations (Optional) 15-16

18 Develop Presentation Materials

19 Final Report Presentation - City Management

20 Final Report Presentation - City Council

Ste

p Smart City Readiness

Work Plan

Scheduled

Week

Total

Billable

Hours

Consultant

1

Consultant

2

Consultant

3

Consultant

4

Consultant

5


ROUGH PROJECT TIMELINE

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Ste

p Smart City Readiness

Timeline

Scheduled Week

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

Phase 1: Project Coordination and Initiation

Phase 2: Inventory, Needs Assessment, Design Meetings, and Discussions

Phase 3: Develop Design Alternatives and Budgets

Phase 4: Workshops

Phase 5: Final Report

Phase 6: Presentations (Optional)

Trends That

Are Here to

Stay

DIG ONCE


LEVERAGE DEVELOPMENT

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• Dig Once: Up to 80% of the cost of fiber

• City easements are a bargaining tool

• Negotiate rights for stuff

• Sensors

• Wireless

• Conduit

• Fiber


DIG ONCE

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• Possible Approaches

• Require notification before

digging and invite participation

• Localities with a “shadow

conduit” ordinance require

installation of excess conduit

for future use

• Other localities undertake a

longer-term process,

coordinating multi-year plans

with excavators


DIG ONCE (CONTINUED)

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• Consider the following steps in developing

an ordinance

• Develop a standard engineering specification

for dig-once conduit

• Develop a procedure to systematically track

and manage construction

• Create repository of existing infrastructure


New City Hall

Police

DepartmentNew Underground

Fiber Pathway and

Fiber

New Hand Hole

Locations

Existing

Underground

Fiber Pathway

with New Fiber

Existing Hand Hole

Locations

Senior

Center

Old City

Hall

Dig Once (continued)

Existing Conduit

Reduced Project Cost

by 35%37

In Summary

CONCLUSION


PICK A PROJECT

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• Key Pilot Project Characteristics:

• Resonates with the Community

• Solves an immediate problem

• Satisfies a key objective

• Has great ROI

• Utilizes existing assets:

• GIS?

• Wireless

• Traffic systems

• Fits within Smart City Framework

• Sustainable


PICK A PROJECT

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• Best Starting Point for SMART Projects:

• Existing Projects• Will the new parking meters have sensors?

• Public Safety• That’s what sells

• CM’s Office• Can safely translate elected official wants vs. needs

• The Community• Maybe everyone hates the

streetsweeper schedule

• Elected Officials• Be prepared to help them with the answer


KEY PILOT PROJECT ATTRIBUTES

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• Measurable

• Quantify the benefit

• Manageable

• Limit the resource commitment

• Secure

• Maybe leverage the project to

buy some cool tools?

• Self-sustaining

• Don’t sign-up for something

that is going to require lots of

maintenance

Questions?

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