Small Business Procurement Advisory

Council (SBPAC) Report to Congress

Fiscal Year 2016

2  

Small Business Procurement Advisory Council (SBPAC) Report to Congress for Fiscal Year 2016

The Small Business Procurement Advisory Council (SBPAC) was established by Section

7104(b) of the Federal Acquisition Streamlining Act of 1994 (15 U.S.C. 644 note). The SBPAC

is required by Section 7104(b)(5) to submit an annual report to the Committee on Small Business

of the House of Representatives and the Committee on Small Business and Entrepreneurship of

the Senate. The annual report must include:

1. comments submitted by SBPAC members to appropriate regulatory authorities reflecting

positions on proposed procurement regulations affecting the small business community during

the 1-year period ending on the date on which the report is submitted, including any outcomes

related to the comments;

2. results of reviews of each Office of Small and Disadvantaged Business Utilization

(OSDBU) established under section 644(k) of the Small Business Act to determine the

compliance of each Office with requirements under such section; and

3. best practices identified for maximizing small business utilization in Federal contracting

that may be implemented by Federal agencies having procurement powers during such 1-year

period.

As the Chairman of the SBPAC, the Small Business Administration provides the annual

report for Fiscal Year (FY) 2016.

During FY 2016, there were no comments submitted by SBPAC members to appropriate

regulatory authorities reflecting positions on proposed procurement regulations affecting the

small business community and consequently no reportable outcomes related to the comments.

For FY 2016, the SBPAC conducted peer reviews of each Office of Small and

3  

Disadvantaged Business Utilization established under section 644(k) of the Small Business Act

to determine the compliance of each Office with requirements under such section as “success

factors” in calculating the agency Small Business procurement scorecard. The results of reviews

of each agency OSDBU is summarized in Table 1 from agency self- reporting of the “success

factors” and the related SBPAC peer reviews of eight subsections of 15 U.S. Code § 644(k) and

a quick reference guide to the assessed 15 USC§ 644(k) subsections is provided in Table 2.

TABLE 1 – Results of Peer Reviews of OSDBU Compliance with 15 U.S. Code § 644(k)

AGENCY Compliance with 15 U.S. Code § 644(k) subsections (k) (1) (2) (3) (7) (8) (15) (16) Department of Agriculture YES YES NO1 YES NO YES YES YES Department of Commerce YES YES NO YES NO YES YES YES Department of Defense2 YES YES YES YES YES  YES  YES  YES Department of Education YES YES NO YES YES  YES  YES  YES Department of Energy YES YES YES N YES YES YES YES Department of Health and Human Services YES YES YES N YES YES YES YES Department of Homeland Security YES YES YES YES YES YES YES YES Department of Housing and Urban Development YES YES YES YES YES YES YES YES Department of Interior YES YES YES YES NO YES YES YES Department of Justice YES YES NO YES YES YES YES YES Department of Labor YES YES NO1 YES YES YES YES YES Department of State YES YES YES YES YES YES YES YES Department of Transportation YES YES YES YES YES YES YES YES Department of Treasury NO YES  YES  YES YES NO YES YES Department of Veteran’s Affairs YES YES YES YES YES YES YES YES Environmental Protection Agency YES  YES  YES  YES  YES  YES  NO YES General Services Administration YES YES YES YES YES YES YES YES National Aeronautical and Space Administration YES NO3 YES YES YES YES YES YES Nuclear Regulatory Commission NO  YES4  YES  NO4  YES  YES  NO YES National Science Foundation YES  YES  YES  NO  NO  NO  NO  YES Office of Personnel Management YES YES NO YES YES YES YES YES Small Business Administration5 N/A Social Security Administration YES NO6 NO6 YES YES NO6 YES YES US Agency for International Development YES  YES  YES  YES  YES  YES  NO YES

1 – At USDA and DOL, the Director, Small and Disadvantaged Business Utilization was Presidentially Appointed, Senate Confirmed (PAS) instead of an SES appointment in FY16 2 – At DoD, designations of the Director and the Office of Small Business Programs (OSBP) is established in lieu of OSDBU as an exception (10 U.S. Code § 144) to 15 U.S. Code § 644(k) 3 – At NASA, the position title is “Associate Administrator, Office of Small Business Programs” 4 – At NRC, Director is designated by Commissioner’s letter, reports to Executive Director, Ops 5– The OSDBU requirement does not apply to the Administration, 15 U.S. Code § 644(k)(17)C 6– At SSA, GS-15 exemption does not apply; Chief of Staff provides performance appraisal; SB technical advisors not hired

4  

TABLE 2 – Quick Reference Guide for 15 U.S. Code § 644(k) subsections

Subsection Requirement (k) Office of Small and Disadvantaged Business Utilization; Director

There is hereby established in each Federal agency having procurement powers an office to be known as the “Office of Small and Disadvantaged Business Utilization”. The management of each such office shall be vested in an officer or employee of such agency, with experience serving in any combination of the following roles: program manager, deputy program manager, or assistant program manager for Federal acquisition program; chief engineer, systems engineer, assistant engineer, or product support manager for Federal acquisition program; Federal contracting officer; small business technical advisor; contracts administrator for Federal Government contracts; attorney specializing in Federal procurement law; small business liaison officer; officer or employee who managed Federal Government contracts for a small business; or individual whose primary responsibilities were for the functions and duties of section 637, 644, 657a, 657f, or 657q of this title. Such officer or employee—

(1) shall be known as the “Director of Small and Disadvantaged Business Utilization” for such agency;

(2) shall be appointed by the head of such agency to a position that is a Senior Executive Service position (as such term is defined under section 3132(a) of title 5), except that, for any agency in which the positions of Chief Acquisition Officer and senior procurement executive (as such terms are defined under section 657q(a) of this title) are not Senior Executive Service positions, the Director of Small and Disadvantaged Business Utilization may be appointed to a position compensated at not less than the minimum rate of basic pay payable for grade GS–15 of the General Schedule under section 5332 of title 5 (including comparability payments under section 5304 of title 5);

(3) be responsible only to (including with respect to performance appraisals), and report directly and exclusively to, the head of such agency or to the deputy of such head, except that the Director for the Office of the Secretary of Defense shall be responsible only to (including with respect to performance appraisals), and report directly and exclusively to, such Secretary or the Secretary's designee;

(7) shall have supervisory authority over personnel of such agency to the extent that the functions and duties of such personnel relate to functions and duties under sections 8 and 15 of this Act

(8) shall assign a small business technical adviser to each office to which the Administration has assigned a procurement center representative— (A) who shall be a full-time employee of the procuring activity and shall be well qualified, technically trained and familiar with the supplies or services purchased at the activity; and (B) whose principal duty shall be to assist the Administration procurement center representative in his duties and functions relating to sections 8 and 15 of this Act,

(15) shall carry out exclusively the duties enumerated in this Act, and shall, while the Director, not hold any other title, position, or responsibility, except as necessary to carry out responsibilities under this subsection; and

(16) shall submit, each fiscal year, to the Committee on Small Business of the House of Representatives and the Committee on Small Business and Entrepreneurship of the Senate a report describing— (A) the training provided by the Director under paragraph (13) in the most recently completed fiscal year; (B) the percentage of the budget of the Director used for such training in the most recently completed fiscal year; and (C) the percentage of the budget of the Director used for travel in the most recently completed fiscal year.

5  

The SBPAC establishes a 2 year schedule for monthly best practice presentations to

provide each agency with an opportunity to discuss agency best practices that were implemented

by their agency and that might be implemented by other agencies having procurement powers. In

FY 2016, SBPAC members provided ten best practice presentations for maximizing small

business utilization in Federal contracting. A summary of the agency Best Practice presentations

is provided in Table 3 and copies of the presentations are provided as an Enclosure to this report.

TABLE 3 – Agency Best Practice Presentation Summary AGENCY PRESENTER BEST PRACTICE(S)

Department of Defense

Dr. James Galvin, Deputy Director, OSBP

Leadership: Commander support at component and subordinate commands; Strategy: Integrated into Military Decision Making Process and Mission Briefs; Organizational: Direct Report to OSD(AT&L) Staffing: Developed SB Professional Career Field (686 staff, including 21 SB Directors); Continuous Improvement: SB Participates in Procurement Management Reviews

Department of Commerce

LaJuene Desmukes, Director, OSDBU

Strategy: Align Strategic Sourcing with SB

Department of Health and Human Services

Teresa Lewis, Director, OSDBU

Strategy: Establish GWAC IDIQ contract vehicles with SB and socio-economic firms [NIH Information Technology Acquisition and Assessment Center (NITAAC)]

Department of Education

Janet Scott, Director, OSDBU

Strategy: Acquisition planning and review activities, goals established at program level; Leadership: Endorsement of OSDBU, SB Performance Dashboard; Outreach: Webinars, Events, Matchmaking for SB Subcontracts

Department of Housing and Urban Development

Karen Newton Cole, Director, OSDBU

Systems: Procurement system enables procurement planning and OSDBU review; Strategy: OSDBU participates in acquisition planning and review activities; participates on Acquisition Review Council; strengthens market research; Leadership: Monthly SB Performance Reports Outreach: Events, Industry Days, SB Marketing Managers at program offices, Monthly Forecast Updates

6  

TABLE 3 – Agency Best Practice Presentation Summary (continued) AGENCY PRESENTER BEST PRACTICE(S)

National Science Foundation

Graciela Narcho, Director, OSDBU

Resources: NSF Vendor Library for market research; Leadership: Senior management support for SB Improvement Initiative with program offices; Communication: Training, Meetings, Metrics; Outreach: Conferences, Contractor Direct Access to OSDBU, SB Liaison in Contracts, Website, Engagement with SBA

Office of Personnel Management

Desmond A. Brown, Director, OSDBU

Marketing: Promote SB as Best Value; Assistance: Orients, counsels and advises SB; Strategy: Market Research Reform Initiative and OSDBU coordination on draft requirement: Systems: FinTech business model to facilitate SB participation in financial sector.

Social Security Administration

Wayne McDonald, Director, OSDBU

Leadership: Commissioner is advocate for SB; Offices provide annual acquisition forecast to OSDBU; Meetings and SB Metrics Dashboard; Outreach: Monthly meetings and webinars; Annual SB Procurement Conference; Training

Department of Energy

Paul E. Ross, Acquisition Specialist

Leadership: DOE Secretary addressed annual SB Forum and Expo; aligned OSDBU Staff with Undersecretary offices.; Systems: Automated SB review form and SB Goaling Report; is advocate for SB; Offices provide annual acquisition forecast to OSDBU; Meetings and SB Metrics Dashboard; Communication: Training, Automated SB goaling metrics at program level; Strategic: Conversion of Large Business awards to SB awards Outreach: How to Do Business with DOE initiative via email and webpage

Department of Homeland Security

Kevin Boshears, Director, OSDBU

Strategic: Analysis to determine component contribution to meet prime and subcontracting; Leadership: Senior leaders disseminate component/bureau goals.

ENCLOSURE

Department of Defense (DoD)

27

Oct

ober

201

5

Dr. J

ames

Gal

vin

Depu

ty D

irect

or, P

ortfo

lio M

anag

emen

t O

ffice

of S

mal

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gram

s

Depa

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f Def

ense

O

ffice

of S

mal

l Bus

ines

s Pro

gram

s “B

est P

ract

ices

”

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s Rec

eive

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tar R

atin

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2

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ande

r driv

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all B

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aff

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follo

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suit

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attle

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thm

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man

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rate

gy d

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vanc

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lann

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brie

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indu

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l bus

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nfer

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AM

C FY

15: $

53B

in co

ntra

cts,

$5

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in R

&D

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B re

sults

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of 3

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(uno

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Arm

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and

PresenterPresentation NotesAUSA 2015: WASHINGTON -- Between transportation, supply and maintenance, great prospects exist for small businesses, Army Materiel Command's top leader told attendees at an Army-hosted Small Business Seminar, Oct. 14. ��"With $53 billion in contracts and $5.6 billion in research and development, we have tremendous opportunities," said Gen. Dennis L. Via. �AMC's commanding general added his comments to the two-day event during the Association for the Unites States Army Annual Meeting and Exposition. Panel discussions and presentations by Army Small Business leaders rounded out the seminar.��Via provided an overview of AMC and discussed the trials of doing business with an unpredictable budget and the threat of sequestration. ��"It's challenging to run a multi-billion dollar organization when you can't see past December," Via said. "But in this environment of uncertainty, there remains opportunity."��Understanding both the needs and capabilities is key to doing business with the Army, Via said. He encouraged small businesses to visit the Army's facilities, particularly those that make up the Organic Industrial Base. ��"I think there are opportunities small business has not tapped into yet," Via said, noting that those who visit the 23 facilities that make up the Organic Industrial Base usually come away surprised. ��"We've got 14 ammunition plants, two arsenals and the depots," he said. "I think you'll see things you didn't know the Army is doing. There may be something you can tap into."��To date, the Army has more than 200 partnerships with industry at these locations and the number continues to grow. Via noted the facilities are well built, have been improved with capital investment and meet federal safety and ISO standards. ��"We just need you to come partner with us," Via said. �He encouraged small businesses to build relationships and articulate their own unique capabilities. ��"Get the information you need and find out how you can get in the game," he said. �To do that, Via said, small businesses don't need to get in to see the general. Instead, he encouraged them to reach out to the small business offices and contracting officers.��"Invest good time up front," he said. "Small business is big business at AMC, and we are proud to put our efforts behind our talk." SOURCE: http://www.army.mil/article/157188/Small_business_still_big_business_at_AMC/

DoD

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PresenterPresentation NotesThe Command or Mission brief is primarily for the Small Business Director to educate the commander of the organization and convey the value of the Small Business office to internal and external audiences. Quantitative value of the OSBP may be from cost savings, improved efficiency or innovation. For example, the SB Director may show how SB contract awards are consistently lower than the independent government cost estimates. Contracting offices may be able to award SB contracts or contract modifications faster than with large businesses. Creative solutions from small business may provide new products or services that are more innovative than what large businesses have to offer.

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PresenterPresentation NotesDoD forecasts that FY16 will be similar to FY13 (CR, Sequestration). FY13 goal was 22.5%, FY13 performance was 21.09%.

SB P

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PresenterPresentation NotesMemo describes roles and responsibilities; key terms to describe the outcome of the review (significant finding, noteworthy accomplishment, medium risk, etc); results of the review determine when next review will occur (Highly Satisfactory = 36 months, Unsatisfactory = within 12 months)

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PresenterPresentation Notes

Example – GS 14-15 level course:Lesson 1. Leading People and TeamsTLO: Contribute to a collaborative environment by providing timely feedback to individuals and teams Lesson 2. Analysis and Solving ProblemsTLO: Apply critical thinking skills, problem solving tools and methods, leadership skills, and risk mitigation techniques to small business issues Lesson 3. Influence and PersuasionTLO: Apply knowledge of various techniques to advocate for small business opportunities with organizational leaders and key decision makers Lesson 4. Improving Program EffectivenessTLO: Apply tools and techniques to identify and improve processes and procedures that interfere with organizational growth and innovationLesson 5. Promoting Small BusinessTLO: Develop materials and presentations to improve small business and organizational understanding, awareness, and goodwill. Lesson 6. Identifying New Opportunities for Small Business TLO: Analyze research to determine optimum approaches for improving opportunities for small business Lesson 7. Policy and PlanningTLO: Apply an industry and senior government contracting leader perspective to an assigned contracting policy issue. Lesson 8. Capstone: Current Challenges in Small Business ProgramsTLO: Apply skills learned throughout the course to a series of small business issues.

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mailto:james.j.galvin.civ@mail.milmailto:shannon.c.jackson.ctr@mail.mil

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53 C

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SMA

LL B

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HSS

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H

HS

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ht

tp:/

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OSD

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ON

TACT

200

Inde

pend

ence

Ave

nue,

SW

Ro

om 5

37

Was

hing

ton,

DC

2020

1

Web

site

: w

ww

.hhs

.gov

/sm

allb

usin

ess

Ph

one:

202

.690

.730

0 Em

ail:

sbm

ail@

hhs.

gov

http://www.hhs.gov/smallbusiness

Department of Education (Education)

U.S

. Dep

artm

ent o

f Edu

catio

n O

ffice

of S

mal

l & D

isad

vant

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Bus

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all B

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al A

ssis

tanc

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d Su

ppor

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vice

s (E

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Sm

all B

usin

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lect

ion

Con

tract

s

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cur

rent

ly h

as p

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ased

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olle

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rvic

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ch 1

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e sm

all

busi

ness

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ay c

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rive

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cont

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col

lect

ions

on

defa

ulte

d ac

coun

ts.

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prox

imat

ely

50%

of t

he D

epar

tmen

t’s S

mal

l Bus

ines

s ac

hiev

emen

t com

es fr

om th

e Sm

all B

usin

ess

Deb

t C

olle

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n co

ntra

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Que

stio

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omm

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once

rns

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ease

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tact

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net D

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tt D

irect

or, O

SDBU

U

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t of E

duca

tion

550

12th

Stre

et, S

W -

Roo

m 1

0115

W

ashi

ngto

n, D

C 2

0202

Ja

net.S

cott@

ed.g

ov

(202

) 245

-621

6

mailto:Janet.Scott@ed.gov

Department of Housing and Urban

Development (HUD)

U.S

. D

epar

tmen

t of

Hou

sing

and

Urb

an D

evel

opm

ent

Sm

all B

usi

nes

s B

est

Pra

ctic

es

Mar

ch 2

2, 2

016

Off

ice

of S

mal

l an

d D

isad

van

tage

d B

usi

nes

s U

tili

zati

on

Kar

en N

ewto

n C

ole

Dir

ecto

r

U.S

. D

epar

tmen

t of

Hou

sing

and

Urb

an

Dev

elop

men

t – A

genc

y M

issi

on

HU

D's

mis

sion

is to

cre

ate

stro

ng, s

usta

inab

le, i

nclu

sive

com

mun

itie

s an

d qu

alit

y af

ford

able

hom

es fo

r al

l. H

UD

is w

orki

ng to

str

engt

hen

the

hous

ing

mar

ket t

o bo

lste

r th

e ec

onom

y an

d pr

otec

t con

sum

ers;

mee

t th

e ne

ed fo

r qu

alit

y af

ford

able

ren

tal h

omes

; uti

lize

hous

ing

as a

pl

atfo

rm fo

r im

prov

ing

qual

ity

of li

fe; b

uild

incl

usiv

e an

d su

stai

nabl

e co

mm

unit

ies

free

from

dis

crim

inat

ion,

and

tran

sfor

m th

e w

ay H

UD

do

es b

usin

ess.

2

Best

Pra

ctic

es

U

tiliz

atio

n of

an

auto

mat

ed p

rocu

rem

ent s

yste

m –

Pro

cure

men

t Req

uest

Info

rmat

ion

Syst

em M

anag

emen

t (PR

ISM

).

A

nnua

l Str

ateg

ic A

cqui

siti

on P

lan

Subm

issi

on d

evel

opm

ent p

roce

ss w

hich

incl

udes

OSD

BU

rev

iew

.

Pr

omot

ion

of c

olla

bora

tive

wor

king

rel

atio

nshi

ps s

uppo

rted

by

OSD

BU

part

icip

atio

n on

the

Inte

grat

ed A

cqui

siti

on T

eam

s (I

AT)

and

OSD

BU

mem

bers

hip

on th

e A

cqui

siti

on R

evie

w C

ounc

il (A

RC

).

St

rate

gies

for

Stre

ngth

enin

g M

arke

t Res

earc

h

Pr

omot

ing

univ

ersa

l acc

ess

to c

ontr

acti

ng o

ppor

tuni

ties

Sm

all B

usin

esse

s

M

onth

ly D

istr

ibut

ion

of S

mal

l Bus

ines

s Pe

rfor

man

ce R

epor

ts to

Sen

ior

Lead

ersh

ip.

3

Proc

urem

ent

Requ

est

Info

rmat

ion

Syst

em

Man

agem

ent(

PRIS

M)

HU

D s

hift

ed it

s au

tom

ated

pro

cure

men

t sys

tem

to a

sha

red

serv

ices

prov

ider

– A

dmin

istr

ativ

e R

esou

rce

Cen

ter,

Bur

eau

of th

e Fi

scal

Serv

ice,

Dep

artm

ent o

f the

Tre

asur

y.

The

new

aut

omat

ed p

roce

ss c

onti

nues

to fa

cilit

ate:

A

dvan

ce P

rocu

rem

ent P

lann

ing

A

utom

ated

Rou

ting

, to

incl

ude

rout

ing

to O

SDB

U

4

HU

D A

nnua

l Str

ateg

ic A

cqui

siti

on P

lan

Subm

issi

ons

(ASA

P) P

roce

ss

OC

PO is

sues

Cal

l Mem

o to

Pro

gram

Off

ices

.

Prog

ram

Off

ices

ent

er A

SAPs

in P

RIS

M a

nd r

oute

to

OSD

BU

for

revi

ew.

W

ork

sess

ions

are

hel

d w

ith

Prog

ram

Off

ice,

OSD

BU

an

d O

CPO

Con

trac

ting

Off

icia

ls.

Pr

ogra

m O

ffic

e D

esig

nee

subm

its

ASA

Ps P

ortf

olio

to th

e C

PO fo

r fin

al a

ppro

val

5

Inte

grat

ed A

cqui

siti

on T

eam

(IA

T)

R

equi

siti

on a

nd m

ilest

one

plan

s ar

e cr

eate

d in

PR

ISM

.

M

eeti

ngs

are

held

for

ever

y ne

w a

cqui

siti

on e

xcee

ding

the

sim

plifi

ed a

cqui

siti

on th

resh

old.

A

cqui

siti

on s

trat

egie

s an

d sm

all b

usin

ess

oppo

rtun

itie

s

are

disc

usse

d du

ring

mee

ting

s.

In

corp

orat

e al

l agr

eed

upon

sug

gest

ions

from

IA

T

mee

ting

into

acq

uisi

tion

str

ateg

ies.

6

Acq

uisi

tion

Rev

iew

Cou

ncil

(ARC

)

The

AR

C’s

pri

mar

y go

als

are

to e

nsur

e th

at c

ontr

acti

ng o

ffic

ers

use

the

mos

t ef

ficie

nt a

nd e

ffec

tive

acq

uisi

tion

str

ateg

ies

whe

n co

ntra

ctin

g fo

r H

UD

’s

prog

ram

and

mis

sion

sup

port

nee

ds a

nd th

at G

over

nmen

t-w

ide

and

Dep

artm

enta

l rul

es, p

olic

ies,

pri

orit

ies,

and

init

iati

ves

are

prop

erly

co

nsid

ered

. Th

e A

RC

Cha

ir is

the

Dep

uty

Chi

ef P

rocu

rem

ent O

ffic

er.

The

mem

bers

hip

incl

udes

, at a

min

imum

, a m

anag

er fr

om th

e O

ffic

e of

CPO

ope

rati

ons

(on

a ro

tati

ng b

asis

) and

OC

PO’s

Off

ice

of P

olic

y, S

yste

ms,

and

Ris

k M

anag

emen

t, an

d re

pres

enta

tive

s fr

om th

e O

ffic

e of

Gen

eral

Cou

nsel

, the

Acq

uisi

tion

Li

aiso

n U

nit,

and

the

OSD

BU

Dir

ecto

r.

The

AR

C r

evie

ws

prop

osed

acq

uisi

tion

s af

ter

the

init

ial I

nteg

rate

d A

cqui

siti

on

Team

(IA

T) m

eeti

ng is

hel

d an

d th

e co

ntra

ctin

g of

ficer

has

dev

elop

ed a

dra

ft

indi

vidu

al a

cqui

siti

on p

lan.

The

AR

C n

orm

ally

mee

ts b

i-w

eekl

y.

7

Acq

uisi

tion

Rev

iew

Cou

ncil

(ARC

) –

Purp

ose

of

Revi

ews

The

AR

C r

evie

ws

prop

osed

acq

uisi

tion

str

ateg

ies

for

new

con

trac

t and

task

ord

er a

war

ds to

ensu

re th

at:

Sm

all B

usin

ess

Con

cern

s ar

e pr

ovid

ed th

e m

axim

um p

ract

icab

le o

ppor

tuni

ty to

com

pete

for

Con

trac

ting

req

uire

men

ts.

H

UD

’s S

mal

l Bus

ines

s C

ontr

acti

ng g

oals

are

ach

ieve

d.

C

ontr

acts

are

out

com

e or

per

form

ance

-bas

ed to

the

grea

test

ext

ent p

ract

icab

le.

Th

e m

ost a

ppro

pria

te a

nd e

ffic

ient

con

trac

ting

met

hods

and

con

trac

t typ

es a

re u

tiliz

ed.

C

omm

erci

al it

ems

are

purc

hase

d w

hene

ver

prac

tica

ble

to m

eet H

UD

’s r

equi

rem

ents

.

St

rate

gic

sour

cing

is u

tiliz

ed.

G

over

nmen

t-w

ide

(e.g

., O

MB

/OFP

P) a

cqui

siti

on in

itia

tive

s ar

e ad

dres

sed

(e.g

., re

duci

ng

use

of r

isky

con

trac

t typ

es a

nd m

anag

emen

t sup

port

ser

vice

s co

ntra

cts)

.

8

Stre

ngth

enin

g M

arke

t Re

sear

ch

A

vaila

bilit

y of

a c

ompr

ehen

sive

gui

de

Pr

ovis

ion

of a

nnua

l tra

inin

g to

rei

nfor

ce q

ualit

y,

com

preh

ensi

ve m

arke

t res

earc

h to

sup

port

acq

uisi

tion

st

rate

gies

Po

stin

g So

urce

s So

ught

not

ices

U

se o

f the

Rul

e of

Tw

o in

bot

h O

pen

Mar

ket a

nd G

SA

sche

dule

acq

uisi

tion

s

IA

T an

d A

RC

mee

ting

s co

ntin

ue to

focu

s on

ach

ieve

men

t of

smal

l bus

ines

s se

t-as

ides

.

9

Prom

otin

g U

nive

rsal

Acc

ess

to C

ontr

acti

ng

Opp

ortu

niti

es

A k

ey e

lem

ent t

o in

crea

sing

the

utili

zati

on o

f Sm

all B

usin

ess

Con

cern

s is

mak

ing

HU

D a

cces

sibl

e to

the

vend

ors.

Indu

stry

Day

s (a

t bot

h he

adqu

arte

rs a

nd fi

eld

offic

es).

Gen

eral

ven

dor

outr

each

ses

sion

s an

d Pr

ogra

m O

ffic

e sp

ecifi

c ve

ndor

out

reac

h se

ssio

ns.

Pa

rtic

ipat

ion

in S

mal

l Bus

ines

s ev

ents

acr

oss

the

coun

try.

Des

igna

ting

Sm

all B

usin

ess

Mar

keti

ng M

anag

ers

for

each

of H

UD

’s

Prog

ram

off

ices

wit

h m

ajor

pro

cure

men

t act

ivit

ies.

Upd

atin

g th

e Fo

reca

st o

f Con

trac

ting

Opp

ortu

niti

es m

onth

ly

thro

ugho

ut th

e fis

cal y

ear

whi

ch is

pub

lishe

d on

the

HU

D O

SDB

U

web

site

, ww

w.h

ud.g

ov/s

mal

lbus

ines

s.

10

http://www.hud.gov/smallbusiness

Prog

ram

Office

Total

SB

Eligib

leDo

llars

Total

Actu

al SB

Dolla

rs%

Per P

rogr

am To

t%

Per G

rand

Tot

Porti

on o

f HUD

-wi

de S

B El

igib

le Ob

ligat

ions

ADMI

N34

,388,6

51.25

$

15

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15.28

$

45.39

44%

107.5

449%

236.9

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6,166

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8$

553,9

35.54

$

8.9

829%

3.816

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79,86

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$

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$

99

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MA29

0,743

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11

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03.00

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484,9

25,76

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$

306,8

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$

63.28

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2114

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2,706

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1,781

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65.83

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12.27

58%

18.64

72%

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,198,7

22.21

$

5,0

39,52

6.23

$

35

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7,203

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55

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20.82

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383.3

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0,445

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83

7,296

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87.17

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(174

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0)$

(1

74,76

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10

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(2

8,524

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149.2

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5,500

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5,500

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10

0.000

0%0.0

379%

0.037

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88,77

5.81

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1,4

35,64

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$

65

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15.07

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HC2,7

61,66

8.07

$

2,7

61,66

8.07

$

10

0.000

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26,21

6.88

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1,8

96,93

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$

20

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%13

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.5618

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EC2,4

42,48

0.15

$

2,0

17,08

9.92

$

82

.5837

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HC***

(72,8

03.28

)$

(7

2,803

.28)

$

100.0

000%

-0.50

16%

-0.50

16%

OSPM

9,866

,993.3

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5,500

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3$

55.75

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37.89

68%

67.97

63%

OTHE

R**

12,97

9,649

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10,46

8,947

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80

.6566

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.1233

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.4202

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,193,9

82.51

$

8,0

65,72

9.38

$

34

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H14

,515,3

46.65

$

13

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04.13

$

95.39

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95.39

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100.0

000%

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d Tota

l1,1

82,58

7,566

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44

8,397

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37

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11

HU

D F

Y15

Smal

l Bus

ines

s Pr

ime

Con

trac

ting

by

Prog

ram

Off

ice

12

Prog

ram O

ffice

New C

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New T

ask Or

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New S

AP New

IAA To

tal M

odific

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s

Mod: O

ption Mods:

(Non

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ns)

NONE

SELEC

TED

Total

APPs Total

Est. O

bs

New C

ontra

ct

New T

ask Or

der

New S

AP

New I

AA

Total

Mod

ificati

ons

Mod: O

ption

Mods:

(Non

-Optio

ns)

NONE

SELEC

TED Total

Eligib

le SB O

bs

Total

Est. S

B Obs

Perce

nt SB

CPD

10

00

22

00

3$1

,325,0

00.00

$50,0

00.00

$0.00

$0.00

$0.00

$1,27

5,000

.00$1

,275,0

00.00

$0.00

$0.00

$1,32

5,000

.00$1

,325,0

00.00

100.0

%FH

EO0

11

17

70

010

$4,35

2,000

.00$0

.00$6

90,00

0.00

$5,00

0.00

$30,0

00.00

$3,62

7,000

.00$3

,627,0

00.00

$0.00

$0.00

$4,32

2,000

.00$3

,770,0

00.00

87.2%

GNM

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40

015

150

027

$240

,076,3

60.29

$131

,713,9

30.51

$14,1

24,46

7.00

$0.00

$0.00

$94,2

37,96

2.78

$94,2

37,96

2.78

$0.00

$0.00

$240

,076,3

60.29

$15,3

29,90

9.51

6.4%

HOUS

ING

8657

6310

169

163

60

385

$1,36

8,799

,811.6

3$4

13,89

0,915

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9,217

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2$2

,292,7

48.00

$4,56

7,637

.25$9

18,83

1,439

.16$8

86,83

1,439

.16$3

2,000

,000.0

0$0

.00$1

,363,8

58,17

4.38

$876

,092,0

93.42

64.2%

MFH

2834

312

2929

00

124

$70,9

77,02

1.00

$26,7

63,07

4.00

$7,00

2,526

.00$1

,071,4

73.00

$2,05

0,000

.00$3

4,089

,948.0

0$3

4,089

,948.0

0$0

.00$0

.00$6

8,927

,021.0

0$6

5,375

,521.0

094

.8%SF

H24

1623

411

711

16

018

4$1

,225,2

46,14

6.63

$352

,216,0

63.40

$17,6

74,58

8.82

$933

,500.0

0$1

,410,0

62.25

$853

,011,9

32.16

$821

,011,9

32.16

$32,0

00,00

0.00

$0.00

$1,22

3,462

,084.3

8$7

58,22

0,506

.4262

.0%Ho

using

-Oth

er34

79

423

230

077

$72,5

76,64

4.00

$34,9

11,77

8.00

$4,53

9,957

.00$2

87,77

5.00

$1,10

7,575

.00$3

1,729

,559.0

0$3

1,729

,559.0

0$0

.00$0

.00$7

1,469

,069.0

0$5

2,496

,066.0

073

.5%OC

FO1

10

09

63

011

$5,35

8,913

.00$1

00,00

0.00

$1,20

0,000

.00$0

.00$0

.00$4

,058,9

13.00

$1,57

6,913

.00$2

,482,0

00.00

$0.00

$2,92

0,264

.00$1

,395,2

64.00

47.8%

OCHC

O14

1711

1576

688

013

3$6

8,401

,399.8

6$8

,903,8

34.44

$3,66

2,657

.00$8

62,92

0.00

$5,98

0,626

.80$4

8,991

,361.6

2$4

6,641

,361.6

2$2

,350,0

00.00

$0.00

$49,0

35,14

2.06

$20,3

98,07

2.57

41.6%

OCPO

14

10

66

00

12$2

,066,8

96.00

$0.00

$852

,947.0

0$5

0,000

.00$0

.00$1

,163,9

49.00

$1,16

3,949

.00$0

.00$0

.00$1

,966,8

96.00

$1,85

2,947

.0094

.2%OC

IO18

225

381

6615

012

9$3

21,54

2,485

.82$2

9,655

,756.9

6$6

6,681

,608.0

0$6

09,01

3.00

$1,28

5,000

.00$2

23,31

1,107

.86$2

05,00

5,291

.86$1

8,305

,816.0

0$0

.00$2

50,52

0,791

.63$1

23,76

0,225

.6349

.4%OD

EEO

00

00

1010

00

10$2

33,71

1.00

$0.00

$0.00

$0.00

$0.00

$233

,711.0

0$2

33,71

1.00

$0.00

$0.00

$218

,711.0

0$1

89,74

3.00

86.8%

ODOC

00

00

21

10

2$1

,091,0

00.00

$0.00

$0.00

$0.00

$0.00

$1,09

1,000

.00$4

41,00

0.00

$650

,000.0

0$0

.00$1

,091,0

00.00

$1,09

1,000

.0010

0.0%

OFPM

30

10

00

00

4$8

05,00

0.00

$745

,000.0

0$0

.00$6

0,000

.00$0

.00$0

.00$0

.00$0

.00$0

.00$8

05,00

0.00

$745

,000.0

092

.5%OG

C0

26

110

100

019

$1,17

2,525

.00$0

.00$2

09,55

0.00

$185

,000.0

0$7

5,000

.00$7

02,97

5.00

$702

,975.0

0$0

.00$0

.00$1

,097,5

25.00

$186

,845.0

017

.0%OH

HLHC

26

01

1111

00

20$3

,936,6

27.00

$152

,000.0

0$7

35,12

3.00

$0.00

$240

,000.0

0$2

,809,5

04.00

$2,80

9,504

.00$0

.00$0

.00$2

,711,6

27.00

$2,71

1,627

.0010

0.0%

OIG

00

00

00

00

0$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.000.0

%OP

A0

00

00

00

00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

0.0%

OSDB

U0

00

00

00

00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

0.0%

OSEC

03

10

33

00

7$2

88,00

0.00

$0.00

$171

,000.0

0$3

0,000

.00$0

.00$8

7,000

.00$8

7,000

.00$0

.00$0

.00$2

88,00

0.00

$241

,000.0

083

.7%OS

HC2

00

11

10

04

$603

,890.2

8$1

5,000

.00$0

.00$0

.00$5

,000.0

0$5

83,89

0.28

$583

,890.2

8$0

.00$0

.00$5

98,89

0.28

$598

,890.2

810

0.0%

OSPM

00

00

00

00

0$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.00$0

.000.0

%PD

&R0

206

721

156

054

$81,8

21,86

2.41

$0.00

$34,2

76,67

5.00

$420

,000.0

0$2

,463,9

30.00

$44,6

61,25

7.41

$6,12

9,259

.41$3

8,531

,998.0

0$0

.00$4

2,724

,932.4

1$8

,829,9

33.41

20.7%

PIH18

70

143

412

069

$60,0

85,18

2.44

$37,2

87,91

5.00

$3,31

7,623

.00$0

.00$7

4,977

.00$1

9,404

,667.4

4$1

6,135

,906.4

4$3

,268,7

61.00

$0.00

$60,0

85,18

2.44

$42,9

27,85

6.44

71.4%

OTHE

R0

00

00

00

00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

0.0%

HUD T

OTAL

154

144

9540

466

425

410

899

$2,16

1,960

,664.7

3$6

22,51

4,352

.31$1

55,13

8,721

.82$4

,514,6

81.00

$14,7

22,17

1.05

$1,36

5,070

,738.5

5$1

,267,4

82,16

3.55

$97,5

88,57

5.00

$0.00

$2,02

3,645

,496.4

9$1

,101,4

45,40

7.26

54.4%

FY 2

015

SPP

SUM

MA

RY

RE

POR

T

PALT Times

CONTRACTS IPT START DURATIONSIPT Start Duration

Commercial Acquisition using FAR Part 12 and full and open competition45Contracts

Commercial Acquisition using FAR Part 12 and other than full and open competition/ requires justification45Contracts

Commercial Acquisition using FAR Part 12 and other than full and open competition/authorized by statute45Contracts

Full and Open Competition FAR Part 15 (unrestricted-open to large and small businesses)45Contracts

Other Than Full and Open Competition (authorized by statute-includes all set aside programs)0*See Below

Other Than Full and Open Competition (requires justification under FAR Part 6)45Contracts

ORDER IPT STATR DURATIONS

GSA Multiple Award Schedule Task Order - competitive45Task Orders

GSA Multiple Award Schedule Task Order - noncompetitive (requires justification)0Task Orders

HUD IDIQ Task Order - Fair Opportunity competition0Task Orders

HUD IDIQ/Requirements Task Order award - Single contract0Task Orders

Other GWAC Task Order - Competitive 0Task Orders

Other GWAC Task Order - Noncompetitive(requires justification)0Task Orders

PURCHASE ORDER IPT START DURATION

Commercial Acquisition (less than $6.5M) FAR Part 12 and 13 - Competitive45Purchase Orders

Commercial Acquisition (less than $6.5M) FAR Part 12 and 13 - Noncompetitive45Purchase Orders

Simplified Acquisition FAR Part 13 (greater than $3000 and less than $150,000) - Competitive0Purchase Orders

Simplified Acquisition FAR Part 13 (greater than $3000 and less than $150,000) - Noncompetitive0Purchase Orders

IAA IPT START DURATION

IAAs0IAAs

MODIFICATION IPT START DURATION

Unilateral Modifications0Modifications

CONTRACT SMALL BUSINESS IPT START DURATIONS

Competitive 8(a) Set Aside45*Contracts

Economically Disadvantaged Woman Owned Small Business Set Aside45*Contracts

HUBZone Set Aside45*Contracts

Partial Small Business Set Aside45*Contracts

Service Disabled Veteran Owned Small Business Set Aside45*Contracts

Sole Source 8(a) Set Aside45*Contracts

Total Small Business Set Aside45*Contracts

Unrestricted - No Set Aside45*Contracts

Women-Owned Small Business45*Contracts

CONTRACT PALT TIMESPALT Times

Commercial Acquisition using FAR Part 12 and full and open competition80Cont