SiteManager OverviewSiteManager Overview• SiteManager is a jointly developed, comprehensive

construction management software product used by the g p yDOT’s that seamlessly covers the complete construction and materials management process from contract award through contract finalization.

• Joint Application with Construction, Technical Services, Finance, ITD, DQAB and Civil Rights

• 4-5 Year Implementation Schedule

• Replaces CEES, Contract Payment System (CPS) and will either interface with or replace LIMS and GSLA-LIMS.LIMS.

New York Trns*port Suite and FlowEstimation Lettings andProjects & Construction &

SiteManager

Estimation Lettings and Award

Projects & Proposals

CESCES

Construction & Materials

LASLASPESPES g- LIMS

CESCES LASLASPESPES

Comptroller

ExpediteExpediteEstimator Estimator

Electronic Bidding Contractor

BAMS/DSS Data Warehouse

Functional AreasFunctional Areas• Contract/Contractor Managementg

Contract (project, category, & item) & Reference Definition (item master, vendors, funding sources, & DOT offices), Contract Funding, Disputes/Claims, Stockpiles (Stored Materials), Subcontracts, Correspondence Log and many more functions

• Field CollectionDaily Work Reports (DWR) - incl. weather, contractor staff & equipment, extensive remark capabilities; Work item progress, DWR Templates; Sampling & Testing; Diaries

• Change Orders• Change OrdersQuantity Changes, Time Extensions, Scope of Contract; Automated Approval Work Flow

Functional Areas (cont’d)Functional Areas (cont’d)

• Contractor PaymentsAutomatic Estimate Generation based on Authorized Work; Stockpiles, Materials Deficiency, Fuel and Asphalt Adjustments; Full Manual Adjustment Capable; j ; j p ;Automated Approval Work Flow

M t i l M t• Materials ManagementMaterial Definition; Item Master & Automated Contract Material Associations; Approved Lists (inspectorsMaterial Associations; Approved Lists (inspectors, testers, calibrated equipment, welders, qualified labs, producers/suppliers ); Sampling and Testing Requirement Definition and Tracking (30 Std AASHTORequirement Definition and Tracking (30 Std AASHTO Tests & Unlimited User-Definable Templates)

SiteManager TeamSiteManager Team• Project Sponsors

NYSDOT – Jim Tynan, Anthony Torre, Nancy MulhollandInfo Tech –

Core Team• Core TeamConstruction – John IzzoTechnical Services – Daryl BushikaITD – Cheryl FalconeInfo Tech – Diane Menz

SiteManager Screens(Current Appearance)

SiteManager DWR aka IRg

DWR Header

DWR Items

Contractor Information

Change Orders (CO) aka OOCg ( )

Change Order Items

SiteManagerSiteManager--ConstructionConstructionStatus as of 01/2009Status as of 01/2009

Red – In ProductionBlue – License / Not In ProductionY ll Fi ldMYellow - FieldManager

Future Directions of AASHTOFuture Directions of AASHTO

• “Trns•port Web Enabling Proposal– Implement SM change order and estimate approval– Proposal in development; scheduled for TTF delivery 2012

Trns*port Site ManagerImplementation Status Report as of 09/26/2011

• Project “Official” Start Date: 08/02/2004• Materials in Production

Implementation Status Report as of 09/26/2011

• Materials in Production• All New Let Construction Projects in Production

as of September 2009 p• All Construction Projects in SiteManager by

2013• Business Objects Reporting for Materials• Business Objects Reporting for Materials• MS Access Reporting for Construction• Business Objects Reporting Phased ApproachBusiness Objects Reporting Phased Approach

for Construction to be Completed by Early 2012• Stand-Alone Training Environment

Key SiteManager Benefits• Together with the other Trns•port products, provides an integrated

“cradle to grave” solution for construction design and administration life-cycley

• Data availability via the NYSDOT Network (Project, CO and Estimate Tracking; Approved Lists, Sampling and Testing etc.)

• High speed access to Field Offices• Faster Change Order processing• Maintenance and continuing enhancements are the responsibility of

AASHTO• National user group of other DOTs results in sharing of solutions• National user group of other DOTs results in sharing of solutions

and costs• Promotes statewide standardization and greater accountability• Reduced risk of loss of institutional knowledge and supportg pp

Questions ???Questions ???

• E-Mail SiteManager@DOT State NY USE Mail SiteManager@DOT.State.NY.US

NYSDOT W b Sit• NYSDOT Web Site: http://www.dot.state.ny.us/trns-

t/ it ht lport/sitemgr.html

• Info Tech Web Site: http://www.cloverleaf.net/p