simple finance – the finance transformation at la trobe university greg hill director, enterprise...
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Simple Finance – the finance transformation at La Trobe University
Greg HillDirector, Enterprise Applications
• La Trobe University is a leading Australian university with metropolitan & regional campuses across Victoria and partnerships across Asia Pacific
• Global reach with over 35,000 students and 3,000 staff
• Asset base of $1.5B and annual revenue of $600M• Future Ready Implementation
• Integrated and coordinated planning with measurement of performance across the University
• Direct financial and human resources to agreed institutional priorities• Clearly defined measurable targets for each priority• Support clear management accountability
La Trobe University - Overview
• Excellence and creativity in the key world issues
• Attracting and retaining outstanding students and exceptional staff
• Digitally connected campuses• Game changing partners• Global ‘Top 500’ university• Sustainability - intellectual,
physical and financial resources
La Trobe University - 2017 objectives
La Trobe Future Ready - Four Key Pillars• Brilliant Basics• Graduate Employability• Enhanced Student Experience• Ranked in Top 500
External Factors• Higher Education Reform Proposal• Increasingly competitive marketplace• Domestic and International Demand
History of SAP @ LTU• SAP 4.0b implementation in
1999 (subsequent upgrades to 4.6, 4.7 and ECC6.0)
• FICO, Assets, HCM & Payroll• Further rollouts of ESS /
MSS, PS, GRC, SLcM• Reporting – BO (incl. BPC,
SSM), BW, PCM, Fiori apps
The need for change• Complex customisations progressively hindering
improvements• Over-reliance on Funds Management• LTU Organisational Change• Interdependency with other systems projects• Month-end and reporting improvements needed• New COA (Desire to use New GL)• Infrastructure refresh• Staff development
ICT VisionIn the next two years…
• Establish trusted partners• Deduplication and simplification • Focus on the application of IT, not
the implementation• Implement Digital/Cloud first
strategy• Move away from managing assets
to managing information and people with a strong focus on innovation and integration
Institutional ICT Caught in the Middle• Challenge:
• Filling the area between consumer innovation, business responsibility and diverse range of researcher and teaching and learning requirements … blending institutional uniqueness
Institution Demands
Compliance
HA/DR Strategies
Security
IP Protection
Robustness
Backup and Recovery
HR Integration
Student & StaffDemands“Dropbox is easy and it’s free …”
“I’m going to do it whether you supportit or not...”
“Why can’t I …”
“Fine - I’ll use XYZ”
ICT Planning Principles
• Develop value adding strategic partnerships across, industries, suppliers and institutions
• Interactive immersive real time video
• Collaboration supports cross campus federation
• • Tectonic Shift• Mobility, Big
Data Analytic, Cloud, Social
ERP in the
CLOUD
AGILE is the new NORMAL
STRATEGY determines STRUCTURE
Ubiquitous WIRELESS coverage
ICT Strategy based on creating time
ResearchStudent First Digital Future Cloud
• Provide integrated systems to support student experience For eg: Student portal
• Social Media Monitoring and Engagement Tool delivery
• Accelerated connectedness
• Mobile First
• Create time through simplification of business processes
• Enable trust for researchers to manage their own environment
• Leverage collaborative solutions
• eResearch enabled
• Support T&L digital strategy through administrative and research projects
• Support student success strategies (ie: AEWS)
• Focus shift from implementation to IT to application of IT
• Be bold, fail fast
• Delivery of meaningful information and decision support tools to the end user
• Managed services• Enable and support
staff & students to BYOD
• Tectonic shift
The journey so far…• Simple Finance
Global pilot• FI, CO, AA, PS, MM,
integrated with BPC and BW (Analysis for Office)
• Transition to NWBC for all users
• Integration to PO (Process Orchestration)
• SAP Learning Hub for LTU ICT team
Best practice & transformational
Drive quality & consistency
Simple & efficient process
Post it once Post it right
Simplified security
Self service reporting
Standardise where possible
Eliminate customised rpts
Principles
Benefits
Growth with flexibility
Simplified & meaningful
Overall…
• Exposure to HANA Cloud (incl. uptime) ✔• SFIN delivers business needs ✔• Business uptake of new solution ✔• Supports LTU strategy ✔• Integration back to on-premise ✔• Staff development ✔• Data Migration ✗• Initial Environmental setup ✗ (was) ✔ (is)• Roles & Responsibilities ✗ moving to ✔• Reporting ✗ moving to ✔
