signature of tender issuing officer
TRANSCRIPT
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Tender Document for
Design, Supply, Installation, Commissioning and annual
maintenance for Five year
Of
Solar powered fencing system
At
Village Paav jugpuda, Tok Paav (Chagal Pungra), Block
Ukhimath, Distt. Rudraprayag
NOTICE. No. 03/UREDA/RPG /SP/SOLAR FENCE/2021-22
Name of Firm……………………
SIGNATURE OF TENDER ISSUING OFFICER ………
UTTARAKHAND RENEWABLE ENERGY DEVELOPMENT AGENCY
(UREDA)
VIKAS BHAWAN, RUDRAPRAYAG (UTTARAKHAND). E-mail: [email protected]
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Uttarakhand Renewable Energy Development Agency
(UREDA)
Vikas Bhawan, Rudraprayag -246171 (Uttarakhand) Tel: 7351476411, E-mail: [email protected]
“Procurement Notice”
Tender Notice
NOTICE. No. 03/UREDA/RPG/SP/SOLAR FENCE/2021-22
Sealed and separate tenders are invited from the Experience firms who have
relevant experience with proven record in this field for Design, Supply, Installation,
Commissioning and annual maintenance for five years of solar powered fencing
system to control animals.
Sl.
No.
Name of site/Village Tentative
length of
Solar
fencing
EMD
(In Rs)
Date & time of
opening
Tender
Place of opening
Tender
1 Village Paav
Jugpuda Tok Paav
(Chagal Pungra),
Block Ukhimath,
Distt. Rudraprayag
1.0 KM No EMD
amount is
Required
05.08.2021
at 3.30 A.M. UREDA Office
Vikas Bhawan
Rudraprayag.
The tender document shall be issued to only those contractor/firms who have
done similar nature of minimum 05 km. work in the Last 3 years. Experience
certificates will have to be submitted at the time of issued of tender document.
The tender document can be obtained from the office of the undersigned on any
working day during office hours from 22.7.2021 to 05.08.2021 by paying Rs. 1500.00
+18% GST for each tender document, through Bank draft in favour of PROJET
OFFICER UREDA, RUDRAPRAYAG, payable at Rudraprayag. The tender shall be
received upto 11.00 A.M. Till the date of opening of the tender. The tender should be
submitted in two separate sealed envelopes i.e. Technical bid (part-I) and Financial
bid (part-II) with EMD decliearation as mentioned above in the form of F.D.R.
pledged to PROJET OFFICER UREDA, Rudraprayag. The technical bid shall be
opened on the due date and time. The financial bid shall be opened after technical bid
at the same date. The undersigned reserves the right to reject any or all the tenders
without assigning any reason.
PROJECT OFFICER
UREDA, RUDRAPRAYAG
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From,
(Full name and address of the Tenderer)
To,
The Project officer,
Ureda office
Vikas Bhawan, Rudraprayag.
Subject: Submission of Tender in response to tender notice no.
02/UREDA/RPG/SP/SOLAR FENCE/2021-22 Dated 08.16.2021
Sir,
I/We hereby submit our offer for the above-mentioned notice. We have
examined the nature, details & specifications of the work and have carefully noted the
instructions and conditions mentioned in the Tender document. The complete Tender
document is being submitted in original as issued by office of UREDA Rudrapryag.
Date
Yours faithfully,
(Signature of the tenderer with seal)
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PARTICULARS OF TENDER
1 Tender Notice 02/ UREDA/RPG/SP/Solar Fence/2021-22
2 Particulars of the work Design, Supply, installation, commissioning
and annual maintenance for Five year of
Solar powered fencing system at Village
Paav jugpuda Tok Paav (Chagal
Pungra), Block Ukhimath, Distt.
Rudraprayag
3 Period of rate contract One Year
4 Cost of Tender document Rs. 1500/- + 18% GST
5 Last date & Time of submission of
Tender
05.08.2021 upto 11:00 AM
6 Amount of Earnest Money deposit No EMD amount is Required
7 Period of validity of Tender for
acceptance
Six months
8 Date and Time of opening of Tender 05.08.2021 at 3:30 PM
9 Place of opening of Tender PROJECT OFFICE, UTTARAKHAND
RENEWABLE ENERGY AGENCY (UREDA),
VIKAS BHAWAN, RUDRAPRAYAG.
10 (a) Name and Address of Firm to
whom Tender document is issued
Signature of Officer Issuing Tender
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GENERAL PARTICULAR OF THE TENDERER
SCHEDULE –A
1 Name of the Firm/Tenderer :
2 Postal Address :
3 Telephone/E.mail ID :
4 Nature of the firm (Individual/partnership/ Pvt. Ltd/Public
Ltd.Co./Public Sector Undertaking) Attach attested copy of
certificate of Registration & Partnership deed/ Memorandum
Of Association.
:
5 Name and designation of the representative of the tenderer to
whom all references shall be made.
:
6 Bussiness of the firm :
7 Number of years for which business as mentioned At S.No. 6
is being carried out
:
8 Financial capacity to take up the work (Attach Balance Sheets
of last three years)
(Torn over above 30.0 Lakh Last in 3 Year)
:
9 Name & Address of the Indian/Foreign Collaboration, if any. :
10 Has the Tenderer any relative working in any Dept., if yes
state the name and designation.
:
11 Annexure: :
a) Earnest Money Deposit F.D.R. No. . . . . . . . . . . .
Dated ……… for Rs ........... (Rs......................................)
In favour of .Project officer ureda Rudraprayag.
:
b) Facility of Sales and service Centers/dealers In
Uttarakhand State. (Indicate Name of cities)
:
c) Copy of the latest Income Tax Clearance Certificate
(To be enclosed)
:
d) Copies of Registration Certificates Of Trade Tax/GST to be
enclosed (Write S.T/GST. Registration No.)
:
e) Reference or any other information attached by the tenderer
(Please mention No. Of pages & No. Of drawing)
:
f) Details of experience (To be enclosed at annexure 1 and 2) :
Signature of Tenderer
With seal
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INSTRUCTIONS TO TENDERER AND TERMS & CONDITIONS
(A) EARNEST MONEY AND VALIDITY OF TENDER:
1. Earnest Money shall be exempted only this offer as per rule and tenderer shall be provid bid
security decelaration.
2. Tender is liable to be disqualified and shall not be considered at all, if not accompanied by the
requisite Earnest Money in the form, as stated above.
3. No interest shall be payable on the amount of Earnest Money and the same will be released (after
the tenders has been decided) to those tenderres who fail to get the contract.
4. The Earnest Money of the accepted tenders shall be released after the completion of work.
5. Validity of the offer for acceptance will be six months from the date of opening of financial bid.
(B) SECURITY MONEY
1. A security money equivalent of the 3% of the total contract value shall be deposited by the firm
after signing of contract (If the firm fails to deposit the said money within a week after singing the
contract, it will stand cancelled). The amount should be deposited in the form of demand draft in
the favour of Project Officer UREDA, Rudraprayag, payable at Rudraprayag from any
Nationalised Bank.
2. Security money deposited by the contractor at the time of signing of contract agreement will
also be released after 5 years from date of testing & commissioning.
(C) CASTING AND OPENING OF TENDER
1. Each tender is a separate independent document and should not be combined with any other tender
in any matter/manner. Transfer of document purchased by one applicant to another is not
permissible.
2. The tender should be neatly filled-in with ink, preferably typed. Tenders filled in by pencil or
otherwise shall not be considered. Every page of the tender document should be signed with seal
by the tenderer under his signature and the tenderer under his signature should attest all cutting and
correction.
3. Project Officer UREDA may at his discretion, extend the deadline for submission of the tender.
4. Tender should be submitted complete in all respect with all schedules, document etc. of the tender
document issued by UREDA PROJECT RUDRAPRAYAG. None of the pages of the original
tender document issued should be removed.
5. The tender may be deposited by hand in the office premises or may be sending by registered post
so as to reach this office by due date and time. No tender shall be entertained after due date & time
and the delay on any account shall not be accepted. UREDA PROJECT RUDRAPRAYAG takes
no responsibility for delay, loss or non-receipt of document sent by post/courier or other means.
No separate receipt will be given on submission of the tender.
6. UREDA reserves the right to reject any or all the tenders or accept any tender in total or in parts or
work may be divided among various tenderers, without assigning any reason thereof.
7. UREDA reserves the right, to increase or decrease the quantity of goods without any change in
price or other terms and conditions, at the time of award of contract.
8. Before submission of the tender, tenderers are required to make themselves fully conversant with
the scope of the work, assumed requirements & specifications, terms and conditions as specified in
the tender document so that no ambiguity exists later on. Any applicant wishing to undertake visit
to sites, to become familiar with site conditions, may do so. All cost towards site visit shall be
borne by the contractor.
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9. All information in the tender shall be English. Information in any other language should be
accompanied with its translation in English.
10. The tender must contain the name, resident and places of the business of the person submitting the
Tender. The representative should bring an authority later from the tenderer having his signatures
attested.
11. In case of any doubt regarding the contents and meaning of the tender document, the tenderer may
contact UREDA for clarification of such doubt, prior to submitting the tender.
12. The tender must be complete in all technical and commercial aspects and should contain test
certificates, drawings, information etc. Any queries made by UREDA should be promptly replied
within the following time schedule.
a. Email- to be replied by Fax/Email. 04 days
b. Query by letter- to be replied by letter 10 days
13. Any approach from the tenderer, his representative or agent trying to influence the decision on the
tendering officials or otherwise shall make tender liable to be summarily rejected.
14. Any tender which deviates from terms and conditions and other details specified in the Tender
document shall be liable to be rejected.
15. The tender shall be opened on due date and time, in the presence of tenderers or their authorized
representative who choose to be present. Under any unavoidable circumstances the change in the
date of opening the tender will be communicated to the tenderer by Telephone/Email/ Letter.
16. Tender should be submitted in two separate envelopes. First sealed envelope, bearing tender notice
number and super scribed "Technical bid (Part-I)" should contain earnest money security, technical
specification, brochure literature etc. and all the paper of the tender document, duly signed except
price bid. The Second envelope, bearing tender notice number and super scribed "Price bid (Part-
II)" should contain price bid only. Anything in regard of financial conditions, payment terms, rebate
etc. in the price bid would make the tender invalid. Both these envelopes should be kept in one
envelope before submitting the tender. The name of site and Tender Notice No should be written on
this envelope.
17. The first envelope i.e. technical bid shall be opened at the time and date mentioned in the tender
notice.
18. UREDA will review the technical bid to determine whether the tenders are substantially responsive
to the requirement of the tender. Tender will be considered non-responsive and liable for rejection
for the following reasons:
� Tender is not received by the due date and time.
� Tender is not accompanied by bid security.
� Document has not been purchased by the bidder in his own name.
� Experience certificate is not attached with the offer.
� Detailed Drawings of Fencing and layout of proposed site are not enclosed with the offer
19. The financial bid (second envelope) shall be opened only of tenderer whose bid is found responsive
to the requirement of the tender. UREDA shall take up detailed evaluation of the responsive bid
only.
20. The procedure of opening of the Tender shall be as under:
a. The first envelope (part one) shall be opened at the time and date mentioned in the tender
notice or in the tender document.
b. The tenderer should be present or authorize a knowledgeable representative to discuss and
provide relevant information on any matter concerned with the tender.
21. Tenders of those firms or individuals, who are either themselves technically capable or who are
accredited representative technically expert firms and who give satisfactory evidence of such
experience shall only be considered.
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22. The tenderer may provide additional information separately regarding technology, design,
specification etc. Proposed to improve the utility, performance, efficiency or economy of the
system. Such information will not be binding on UREDA but may be considered on its merit.
23. The tenderer will declare the name of the employee of UREDA and his relationship with him, in
case any employee of UREDA is a relative of the tenderer.
24. On acceptance of the tender, the tenderer will execute an agreement which will be treated as
contract for the tender work on Non-judicial stamp paper of Rs. 100/- or as specified by UREDA PROJECT, RUDRAPRAYAG within the intimated period. All expenses and duties on this account
shall be born by the contractor.
25. Before award of work the contractor shall deposit the security money as specified in B.1
26. In the event, the successful tenderer fails to sign the contract with UREDA, RUDRAPRAYAG
within specified time or withdraws his offer within the validity period or fails to accept the order
for any reason what so ever, then the earnest Money deposited by him shall be forfeited by
UREDA, RUDRAPRAYAG.
27. The tender price will be in Indian rupees and inclusive of all taxed and duties and no extra claim
on this account will be entertained by UREDA, RUDRAPRAYAG. The tenderer will be totally
responsible for the complying with all rules and requirements concerning all taxes and duties.
28. The rates in Price bid will be valid for the period of one year and UREDA, RUDRAPRAYAG will
only issue work orders. Form time to time as per requirement of UREDA
RUDRAPRAYAG.
29. Preference will be given to the firm who are having experience in the construction, operation and
maintenance of such type of projects and having well past record, character and financial solvency.
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SCOPE OF WORK
The scope of work includes designing, supply, installation, testing, commissioning and five year
maintenance of solar power fencing system at Village Paav Jugpuda, Tok Paav (Chagal
Pungra), Block Ukhimath, Distt. Rudraprayag to protect from animals. The total distance of
the fence is about 1.0 KM.
The scope of work shall also include the following:
A. For design supply, installation and commissioning
1. Collection of all relevant site data which could be required of proper designing and successful
layout, installation and commissioning of the system.
2. Realistic and pragmatic engineering designing of all the necessary device/components and sub-
system that are required for system. This shall have to be carried out keeping in view the collected
field data, general technical requirements/specification.
3. The design detail should clearly indicate the number of wire/lines, distance between wires/lines,
number of section, number of post, number of corner, number pull through post, number of
intermediate post and other accessories, justify, effectiveness against each animal to be controlled.
4. Supply and transportation of all required material, components, device, sub-systems and
equipment to the site and arrangement of safe-keeping and storing them at site.
5. All the civil works related with installation, commissioning of system.
6. All arrangement at site, required tolls, labor work, engagement of laborer, civil construction work
etc all other required work for successful implementation of project on turnkey basis.
7. Supply installation of all essential signboards, markers etc and all essential and required documents
and manuals, clearly explaining the operation and maintenance and trouble shooting of various
portion of the system.
8. Imparting necessary training during installation, commissioning and after commissioning of the
plant to the technicians/users as well as classroom training in fault diagnosis and equipment repair.
9. The entire system must confirm to all the relevant national and international standards of safety.
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B. For Five years maintenance
The technician/trained staff of the contractor shall visit at least once every 3 month to the site of the power
fence and also as and when called by the authorized concerned officials of the department, in case of any
problem and there is no restriction to the number of visits.
During the visits the following shall be taken care of:
1. The entire fence will be inspected in the presence of the concerned officials.
2. Any defects or problem on the entire fence line will be noted and if possible rectified on the spot.
3. Any components/accessories needed to be replaced during the maintenance contract period shall
be borne by the contractor.
4. The technician/trained staff will check the fence voltage at various points and in all the section to
detect any leakage, check for shorts in the fence line. Replace any faulty insulators, tighten all
joints and connections.
5. The technician/trained staff will also check the battery and top it up with distilled water, check the
solar panel and clean the glass surface, check the connections to the battery and energizer, check
the battery voltage and apply petroleum jelly to the battery terminals after cleaning it.
6. The technician/trained staff will check all intermediate posts and corner posts and insure that they
are standing erect and correct if required, tighten all the fence lines and insure that the fence
maintains its shape. They will also check the earthing connection to super earth kits and tighten if
needed and watered in dry seasons.
7. The technician/trained staff will train the customer in maintenance of solar power fence system to
insure continuous working.
8. The technician/trained staff will record his inspection chart in the logbook, kept at the customers
place and also get signature of the concerned customer in his diary/inspection chart for the visit
and service rendered by him.
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Section – 5
General Technical Specification
Description Specification Remarks
Basic Units:
Energizer Switch to high, medium and low power settings.
Solar panel option to recharge 12-Volt battery.
Full and reduced power output terminal can be
operated at once or on different fences independently.
Output characteristic of the energizer should be as
follows:
Peak o/p voltage not more than 10 kv on 50k load.
O/p energy 3.5 J minimum.
Pulse duration 0.01- 300 milli-sec.
Pulse interval 1.1- 1.4 sec.
Peak current 7.0- 8.0 Amp. - High
RMS Current 3.4-2.8 Amp. -High
Charge 1.0-1.4 milli. -Col.-High
Fib. Energy 3.5-4.5 MCA- High
Must Conform to IEC
60335-2-76 and IS 8437
and all National and
International Standards
of safety.
Solar PV
Module
60 Watts, 12 Volts rating with minimum 20 years
warrantee against manufacturing defects.
Must be of reputed
company.
Module stand MS Hot dip galvanized to minimum of 30 microns
zinc coating thickness tilted to 13-15 degrees.
To suit PV module
Battery 12 Volts, 60 Ah low maintenance battery with 5 year
guarantee
Must be of reputed
company.
Lightening
diverter kit
Must be capable of diverting stray lighting. The
diverter assembly must be adjustable for spark gaps.
Adequate earthing to be provided.
With proper earthing
system
Accessories: Earthing
System
Must contain earth mixture capable of retaining
moisture.
8-mm. Diameter stainless steel rod- non-rusting
quality of at least 4 feet length.
Technical specification
must be provided.
Strain
Insulators
End strain insulator must be of Polycarbonate material
and should withstand 15 kv voltages.
Rainwater run-off should
be provided on the
insulator and UV
stabilized.
Reel
Insulators
Must be of virgin plastic material. Polypropylene or
equivalent.
UV stabilized.
High tensile
wire
2.5 mm. wire diameter High tensile wire with
minimum of 230-300 gms./sq.m zinc coated thickness.
UTS 140.5kg/mm2 Break strength of 740 kgs. Zn
purity above 99%.
Long life for more
Than 5 year to be
guaranteed
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14g Wire 14 g Wire for binding reel insulators. High quality Zn
Coating
Wire
Tighteners
In suit tightners for proper tensioning of wires should
be made from Al-alloy non-rusting quality.
Tension
springs
Spring steel capable of taking compression loads.
Galvanized.
Joining
clamps
Positive locking mechanism. Zinc coating of more
than 25 microns.
Warning signs Polyethylene plastic with statutory colour and signs. Yellow with black
lettering in local
language
Leadout cable Must be double insulated withstanding 15 KV
voltages. Inner core wire must be hot dip galvanized.
For under gate and base
unit connections.
Rope gate kit Steel rope with handle and spring assembly.
Handle made of polyethylene.
Length of rope to suit
gate width.
Tool kit Should contain: Wire tightener handle, Twisting tool,
Pliers, Double ended spanner for joining clamp
tightening.
Posts:
Corner/End/
Pull through
posts
50NB Class ‘B’ pipe-8.5 feet long Hot dip galvanized
to more than 60 microns. Stay support 25-mm.
diameters with brackets also hot dip galvanized.
Must include fasteners.
Intermediate
posts
25X25X3 mm. ‘T’ post hot dip galvanized more than
60 microns 8.5 feet long.
Testers:
Digital volt
meter
Must display fence voltage digitally upto 12 kv only.
Made of non-shocking plastic.
Xenon flash
tube
Xenon tubes capable of flashing with each pulse to
monitor the fence working. Must be visible from a
distance of 1000m.
Neon tester 5 Neon light measuring the fence for excellent, very
good, good and poor marking.
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Annexure-1
Schedule of experience (for Supply and installation)
sl. no. Detail of work
carried out
Name of
site and
adress
Year Depart/Agency
for which work
carried out
Cost of
work.
Signature
(Name & Seal of the Tenderer)
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Annexure-2
Format for monthly maintenance Report.
1 Name of the site :
2 Report pertains to plantation :
3 Date of maintenance; check up:
4 Length of the fence (meters) :
5 No. of stands :
6 Average distance between posts :
7 Date of installation :
8 Installed by :
9 Energizer used :
10 Serial no. :
11 Distance from the shed
Base unit:
12 Energizer working Yes/No
13 Energizer Voltage(with fence disconnected) : Kv
14 Battery voltage(use millimeter not DVM) : Volts
15 Specific gravity (with battery disconnected) : Volts
16 Solar panel voltage(with battery disconnected) : Volts
17 Connections from control unit : satisfactory/ not satisfactory
18 Condition of solar panel : satisfactory/ not satisfactory
19 Remark on base unit condition: : satisfactory/ not satisfactory
Fence Condition
20 Corner posts
: satisfactory/ not satisfactory
21 Main post ( grouting and vertical position):
: satisfactory/ not satisfactory
22 Support post (grouting and condition ) :
: satisfactory/ not satisfactory
23 Intermediate post
: satisfactory/ not satisfactory
Condition of insulators
24 PP insulators (If any has been replaced mention the exact
number replaced.)
: satisfactory/ not satisfactory
25 Super strain insulators (If any has been replaced mention
the exact number replaced.)
satisfactory/ not satisfactory
Signature
(Name & Seal of the Tenderer)
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FINANCIAL BID
TENDER NO:- . 03/UREDA/RUDRAPRAYAG/SP/SOLAR FENCE/2021-22
Design, supply, installation, testing and commissioning and annual maintenance for five
years, of solar powered fencing system at Village Paav Jugpuda, Tok Paav (Chagal
Pungra), Block Ukhimath, Distt. Rudraprayag.
(A) For the Item Rate
S.N, Items Quantity Unit Rates( in `) Amount (in `) 1 Energizer B250 1 Nos
2 Console Box (With Post) 1 Nos
3 Lightning Divertor - Regular /
Imported
1 Nos
4 Solar PV 60 W 1 Nos
5 Solar PV Stand with Post 1 Nos
6 Super Earth Kit 202 1 Nos
7 Battery 60 AH 1 Nos
8 H.T. Wire in Mtr. 8200 Mtrs
9 14G Wire 500 Mtrs
10 PP Reel Insulator 1050 Nos
11 Super Strain Insulator 350 Nos
12 Permanent Wire Tightener 94 Nos
13 Tension Spring 45 Nos
14 Joint Clamp 220 Nos
15 DI Cable 80 Nos
16 Warning Sign Board - Hindi 15 Nos
17 Rope Gate Kit 16 Ft 40 Nos
18 Neon Tester 1 Nos
19 Xenon Flash Tube 1 Nos
20 Section/Corner/Post 50 Nos
21 Iron Angle for Inter mediate
Posts/Corner/ Post - Length 6'6''
120 Nos
22 Tool Kit 1 Nos
23 Cut out Switch 1 Nos
24 DVM3 1 Nos
Total :-
GST @ 5%:-
Total Material cost :-
Note:
(a) Certified that rates quoted above are as per specification, terms and condition mentioned in the
tender.
(b) The rates are inclusive of all taxes & duties what so ever.
(Signature of Tenderer)
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GENERAL CONDITION OF CONTRACT
1. DEFINITIONS:
1.1 In the deed of contract unless the context otherwise requires:-
a) UREDA PROJECT, RUDRAPRAYAG shall mean The Director or his representative of UREDA and
shall also include its successors in interest and assignees. The contractor shall mean the person whose
tender has been accepted by UREDA and shall include his legal representatives, successor in interest
and assignees.
b) The contractor shall be deemed to have carefully examined all the papers, drawings etc., attached to
the contract deed. If he shall have any doubt, as the meaning of any portion or any
condition(s)/specifications etc., he should before signing the contract set forth the particulars thereof
and submit them to UREDA PROJECT, RUDRAPRAYAG in order that doubt(s) may be removed.
c) An agreement shall be entered between UREDA PROJECT, RUDRAPRAYAG and the firm for the
execution of the project with in six months from the date of the signing of the agreement. However the
supplier may be asked to supply the systems earlier, in case of some urgency and suppliers are bound
to fulfill the requirements. In case the contractor fails to execute the said supply/work within stipulated
time, UREDA PROJECT, RUDRAPRAYAG will be at liberty to get the work executed from the open
market without calling any tender and without any notice to the contractor, at the risk and cost of the
contractor. Any additional cost incurred by UREDA PROJECT, RUDRAPRAYAG shall be recovered
from the contractor. If the cost of executing the work as aforesaid shall exceed the balance due to the
contractor and the contractor fails to make good the additional cost, UREDA PROJECT,
RUDRAPRAYAG may recover it from the contractor's pending claims against any work in UREDA
PROJECT, RUDRAPRAYAG or in any other lawful manner.
(d) The rates decided for various items/sub-components/works/services, etc. shall remain valid for a
period of one year from the date of signing the agreement. This period may further be increased by
UREDA PROJECT, RUDRAPRAYAG, after receiving the consent of contractor, in case he is willing
to work on the same rates, even after expiry of the validly period of rates. UREDA PROJECT,
RUDRAPRAYAG, may issue work order for the other sites/villages on the same rates, till the validity
period of rates or during any such extended period. 2. LIQUIDATED DAMAGE:
2.1 If the contractor fails to complete the work/ perform the services within the time period
specified in the agreement, the UREDA PROJECT, RUDRAPRAYAG shall without prejudice
to its other remedies under the contract, deduct from the contract price as liquidated damage, a
sum equivalent to 1% of the contract price for delay of each week or part of week, until actual
completion, up to a maximum deduction of 10% of the contract price. Once the maximum is
reached, the UREDA PROJECT, RUDRAPRAYAG may consider termination of the contract.
2.2 This excludes delay in the completion of the work due to unforeseen causes beyond the control
and without fault and negligence of the tenderer including (but not restricted to) act of God, or
public enemy, action of Govt. in its sovereign capacity etc. In the event of any of the aforesaid
contingencies, UREDA PROJECT, RUDRAPRAYAG will be promptly kept informed by the
tenderer by telegram/telex/fax, followed by confirmation in writing with documentary proof
within 15 days of the commencement of force major circumstances. Under such circumstances
reasonable extension of time shall be granted by UREDA PROJECT, RUDRAPRAYAG.
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3. The contractor shall have to comply with all the rules, regulations, laws and bylaws for the time being
in force and the instructions if any, of the organization, in whose premises the work has to be done.
UREDA PROJECT, RUDRAPRAYAG shall have no liability in this regard.
4. The contract shall not without the consent of UREDA PROJECT, RUDRAPRAYAG, in writing
transfer, assign or sublet the work under this contract or any substantial part thereof to any other
party.
5. UREDA PROJECT, RUDRAPRAYAG shall have at all reasonable time, access to the works being
carried out by the contractor under this contract. All the work shall be carried out by the contractor to
the satisfaction of UREDA PROJECT, RUDRAPRAYAG
6. IF any question, dispute or difference what so ever shall arises between UREDA PROJECT,
RUDRAPRAYAG and the contractor in connection with this agreement except as to matters, the
decisions for which have been specifically provided, either party may forthwith give to the other,
notice in writing of existence of such question, dispute or difference and the same shall be referred to
the sole arbitration of the Director, UREDA, Uttarakhand or a person nominated by him. This
reference shall be governed by the Indian Arbitration Act, 1996 and the rules made there under. The
award in such arbitration shall be final and binding on both the parties. Work under the agreement
shall continue during the arbitration proceedings unless the UREDA PROJECT, RUDRAPRAYAG or
the arbitrator directs otherwise.
7. UREDA PROJECT, RUDRAPRAYAG may at any time by notice in writing to the contractor, either
stop the work all together or reduce or cut it down. If the work is stopped all together, the contractor
will only be paid for work done. If the work is stopped all together, the contractor will only be paid for
work done and expenses distinctly incurred by him as on preparation or the execution of the work upto
he receives the date on which such notice. Such expenses shall be assessed by UREDA PROJECT,
RUDRAPRAYAG, whose decision shall be final and binding on the contractor. But in neither case,
the contractor will be paid any compensation what so ever for the loss or profit, which he might have
made if, he had been allowed to complete all the work included in the contract.
8. INSPECTION AND TESTS
8.1 The UREDA PROJECT, RUDRAPRAYAG, his duly authorized representative shall have at all
reasonable times access to the suppliers premises or works and shall have the power at all reasonable
time's to inspect and examine the materials and workmanship of the works during its manufacture.
8.2 The supplier shall give UREDA PROJECT, RUDRAPRAYAG 15 day's written notice of any material
being ready for testing. The UREDA PROJECT, RUDRAPRAYAG Inspector, unless witnessing of
the tests is virtually waived, will attend such tests within 7(seven) days of the date on which the
equipment is notified as being ready for test /inspection. All the traveling and other expenses shall be
borne by the contractor. No material shall be dispatched without the inspection of UREDA PROJECT,
RUDRAPRAYAG. The material sent without UREDA PROJECT, RUDRAPRAYAG inspection shall
not be accepted by UREDA PROJECT, RUDRAPRAYAG.
8.3 The UREDA PROJECT, RUDRAPRAYAG will give notice in writing to the contractor, of any
objection to any drawings, equipment and workmanship, which is his opinion, is not in accordance
with the contract.
8.4 The contractor shall give due consideration to such objections and shall either remove such objection
or shall either make the modification that may be necessary to meet the said objection or shall confirm
in writing to the purchaser/Inspector, giving reasons therein that no modifications are necessary to
comply with the contract.
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8.5 The inspection by UREDA PROJECT, RUDRAPRAYAG and issue of dispatch instruction there on
shall in no way limit the liabilities and responsibilities of contractor in respect of the agreed quality
assurance as per contract Nothing in clause 9 shall in any way release the supplier from any guarantee
or other obligations under this contract.
9. WATTANTY
(a) Quality: The supplier shall warrant as per standards for quality, that anything to be furnished shall be
free from all defects and faults. Material, workmanship and manufacture, shall be of the highest grade
and consistent with established and generally accepted standards. Materials of the type ordered, shall
be in full conformity with the specifications, drawing or samples, if any and shall operate properly (if
operable).
(b) Performance of Equipment: In addition to the warranty as already provided, the supplier shall
guarantee satisfactory performance of the equipment and shall be responsible for the period or up to
the date specified in sub-clause (C) thereof after the equipment has been accepted by the UREDA
PROJECT, RUDRAPRAYAG to the extent for any defects that may develop. Such defects shall be
removed at his own cost when called upon to do so by the UREDA PROJECT, RUDRAPRAYAG
(c) The Guarantee period shall be 24 months after commissioning of the project. The contractor shall
rectify defects developed in the system within guarantee period promptly. In case the contractor does
not rectify the defects within 10 days of the receipt of the complaint, UREDA PROJECT,
RUDRAPRAYAG shall have full liberty to restore the system in working condition. The expenditure
so incurred by UREDA PROJECT, RUDRAPRAYAG shall be deducted from the contractor pending
claims, security deposit or in any other law full manner.
10. Notice statement and other communication sent by UREDA PROJECT, RUDRAPRAYAG through
registered post or telegram or fax to the contractor at his specified addresses shall be deemed to have
been delivered to the contractor.
11. Any work which is not covered under this contract but is essentially required for the completion of job
(to the satisfaction of UREDA PROJECT, RUDRAPRAYAG ) shall be carried out by the contractor,
as extra item for which payment shall be made separately at the rates decided by UREDA PROJECT,
RUDRAPRAYAG.
12. The work shall be carried out by the contractor as per design and drawings approved by UREDA
PROJECT, RUDRAPRAYAG. The contractor shall submit relevant designs and drawings for
approval of UREDA PROJECT, RUDRAPRAYAG, well in advance. Work carried out without
UREDA PROJECT, RUDRAPRAYAG’s approval shall not be accepted and the UREDA PROJECT,
RUDRAPRAYAG shall have right to get it removed and to recover the cost so incurred from the
contractor.
13. The contractor shall provide five copies of Operation & Maintenance manual for each project
installed. This shall be in Hindi, English or in both. The manual must contain-
* Details about solar power fence
* Clear instruction about maintenance and troubleshooting etc
* DO's and DON'T's
* Relevant details and drawing for regular maintenance
* Name and address of the contact person in case of non-functionality of systems
14. The contractor shall not display the photographs of the work and not take advantage through publicity
of the work, without written permission of UREDA PROJECT, RUDRAPRAYAG.
15. In case there is any reduction in excise duty or other Government levies during the contract period,
such benefits should be passed on to UREDA PROJECT, RUDRAPRAYAG by the tenderer.
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16. Any expenditure incurred by UREDA PROJECT, RUDRAPRAYAG due to breach of contract on the
part of the tenderer will be realized out of the earnest money retained or security deposit or/and from
pending dues of the tenderer.
17. The bills will be submitted at the concerned project office(s) for payment.
18. No price escalation or increase in cost will be paid by UREDA PROJECT, RUDRAPRAYAG for the
specified supply/work.
19. In case the contractor executes the supply/work through his authorized dealer or agent, the name
address and bonifide credentials of such a dealer or agent must be certified by the contractor and
mentioned clearly. The matters regarding delivery of material, submission of bills and receiving
payments in such cases should also be clearly explained. The acceptance by the dealer/agent to this
effect should also be attached herewith.
20. The contract price is inclusive of the all taxes and duties and no extra claim on this account will be
entertained by UREDA PROJECT, RUDRAPRAYAG. The tenderer will be totally responsible for
compliance with all rules and requirement concerning all taxes and duties.
21. PATENT RIGHT AND ROYALTIES
The tenderer shall indemnify the UREDA PROJECT, RUDRAPRAYAG against all third party claims
of infringement of patent, royalties, trademark or industrial design rights arising from use of the goods
or any part thereof.
22. PACKING FOR WARDING
22.1 Contractors, wherever applicable, shall properly pack and crate all equipment in such manner as to
protect them from deterioration and damage during rail and road transportation to the site and storage
at the site till time of installation. The contractor shall be held responsible for all damage due to
improper packing/storage.
22.2 The contractor shall inform the UREDA project offices, of the date of each shipment from his
works, and the expected date of arrival at the site at least 7 days in advance.
23. DEMURRAGE, WHARFAGE, ETC
All demurrage, wharfage and other expenses incurred due to delayed clearance of the material or any
other reason shall be to the account of the contractor.
24. INSURANCE
Insurance of materials against loss or damage incidental to manufacture or acquisition, transportation,
shall be the responsibility of contractor. No additional claims for insurance will be paid by UREDA.
25. SPARE PARTS
The supplier should make arrangement of sufficient spare parts at site, for the proper maintenance and
smooth running of the system.
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26. TERMINATION FOR CONVENIENCE
The UREDA PROJECT, RUDRAPRAYAG, may, by written notice sent to the supplier, terminate the
contract in whole or in part at any time for its convenience. The notice of termination shall specify that
termination be for the purchaser's convenience in the interest of UREDA PROJECT,
RUDRAPRAYAG
28. APPLICABLE LAW
The contractor shall be interpreted in accordance with the laws of the purchaser's country i.e. India.
The High court of Judicature at Nainital shall alone have jurisdictions to the exclusion of all other
courts.
29. NOTICE
29.1 Any notice given by one party to the other, in pursuant to the contract shall be sent in writing or by
telegram or fax / cable and confirmed in writing to the address specified for that purpose in the
special condition of contract.
29.2 A notice shall be effective when delivered or on the notice's effective date, which ever is later.
30. TAXES AND DUTIES
A supplier /contractor shall be entirely responsible for all taxes, duties, license fees, etc.
OTHERS
31. The contractor in consultation with concerned project officer of UREDA PROJECT,
RUDRAPRAYAG will conduct One Training programme for each site, for beneficiaries and
UREDA PROJECT, RUDRAPRAYAG'S field staff etc, focusing on main features, operation and
maintenance of the systems. Such training programme will be organized by the firm at the nearest
possible venue to the beneficiaries in consultation with concerned project officer of UREDA
PROJECT, RUDRAPRAYAG.
32. PAYMENTS: The payments shall be made as per the following terms and conditions.
32.1 80% amount of the work value shall be paid after installation and commissioning of the Solar
Power Fencing at site.
32.2 10% amount of the work value shall be paid after 6 months from the date of installation and
commissioning of Solar Power Fencing at site. 32.3 Balance 10% of the contract value shall be treated as performance security & AMC and shall be
paid against satisfactory performance and maintenance of the Solar Power Fencing during
warrantee period. This amount shall be paid in 5 equal annual installments, starting from
completion of one year from the date of installation at site. Security money deposited by the
contractor at the time of signing of contract agreement will also be released after 5 years from
date of testing & commissioning.
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DECLARATION BY THE TENDERER REGARDING TENDER
I/We (Here in after referred to as the Tenderer) being desirous of Tendering for the work under the
above mentioned registration form having fully understood the nature of the work and having carefully
noted all the terms and conditions, specification etc. as mentioned in the Tender document. DO HEREBY
DECLARE THAT:
1. The Tenderer is fully aware of all the requirements of the Tender document and agree with all
provisions of the Tender document.
2. The Tenderer is capable of executing and completing the work as required in the tender.
3. The Tenderer accepts all the risks and responsibilities directly or indirectly connected with the
performance of the Tender.
4. The contractor has no collusion with the other contractor any employee of UREDA or with any person
or firm in the preparation of Bid.
5. The Tenderer has not been influenced by any statements or premises of UREDA or any of its
employees but only by the Tender document.
6. The Tenderer is financially sound to execute the Tenderd work.
7. The Tenderer is minimum 5 Km. in last three years experienced in UREDA or other Department of
Uttarakhand and competent to perform the contract to the satisfaction of UREDA or other Department
of Uttarakhand.
8. The information's and the statements submitted with the Tender document are true.
9. The Tenderer is familiar with all general and special laws, acts ordinances rules and regulations of the
Municipal, District, State and Central Government that may effect the work, its performance or the
personnel employed there in.
10. The Tenderer has not been debarred from similar type of work by UREDA and other Government
Undertaking/Department.
11. This offer shall remain valid for acceptance for eight months from the date of opening of tender.
12. The Tenderer has not attached herewith the Earnest Money exempted as required bid security
declaration in the Tender document.
13. The Tenderer accepts that the Earnest money be absolutely taken by UREDA if the Tenderer fails to
incorporate the work or sign the contract within the stipulated period.
14. The Tenderer gives the assurance to execute the Tender work as per terms and conditions and in exact
configuration of this sample submitted (where ever applicable) on award of work.
SIGNATURE OF TENDERER AND ADDRESS