sierras of evergreen ocp#0510913 board meeting minutes … · 2020. 6. 18. · board meeting...

Board Meeting Thursday, June 15, 2017

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SIERRAS OF EVERGREEN OCP#0510913

Board Meeting Minutes – June 15, 2017

Present: Reg Earle, Darlene Curzon, Bob Darrah Bob Swanberg, Karen Dandie-Walks, Leslie LeRouge Marion Rodriguez (Diversified Management Southern) DMS

Meeting Called to Order at 6:37 pm. (Dinner Meeting Bob Swanberg last meeting)

Approve Agenda: Motion Carried

Approval of Minutes: May 18, 2017

Motion to approve: Bob Darrah Second: Darlene Curzon Motion Carried

FINANCIAL REPORT - DMS

Budget Surplus - $ 58.32 (one month into new fiscal year) Reserve Fund balance - $ 1,645,674. Retained Earnings - $ 222,916.

Outstanding Invoices/Income

No outstanding A/R accounts.

Investment Maturity and Re-Investment

Reserve Fund:

Line Item 1267 VANC GIC Due June 20, 2017

GIC to be re-invested for 2 years at the best available rate.

Motion: Reg Earle Seconded: Bob Darrah Motion Carried

Operating Budget

No investments due for June 2017.

Motion to accept May 2017 Financial Report: Moved: Leslie LeRouge Seconded: Darlene Curzon

Motion Carried

MANAGER’S REPORT – DMS

Item (A) – Window Shine (McKevitt Sloan) cleaned windows June 5th to 10th. Work well received.

The use of an unknown exterior tap on Everton Drive resulted in water seeping into Unit #123-B possibly

due to a split in the pipe. Follow up with owner required.

Item (B) - Pool will be closed on June 16th to allow for acid washing of existing tile floors.

Item (C) - Adler has quoted on the re-insulation of pipes in boiler room $440. Inca GST. 60 day quote.

Adler Item Deferred.

Item (D) - Horn Alarm Suite 174 - Board approved PO issue to Mircom to investigate cause.

Item (E) - A draft copy of the audited financial statements was approved by email on June 6, 2017.

Item (F) – Board approved via email the installation of a ceiling fan in kitchen of Evergreen Room, PO

issued to Crew Electrical to install.


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Building Maintenance

Perimeter fencing will be touched up with Matte Black Exterior by Tony with help from Keith Martin &

Cam LeRouge. Necessary repairs will also be done.

Rain gutters and downspout issues – possible solutions being investigated.

Guest Suites & Craft Room filter frames being installed to allow for use of proper filters.

Issues with the Boiler will be investigated by Trotter & Morton.

Repairs to 6 leaks on riser isolation valve repairs will not be charged ($1,600.), should have been part of

original pipe replacement.

Pool Liner Replacement – meeting held with River City Pools to go over all requirements & servicing.

The approved kitchen fan for Evergreen Room has been installed.

The automatic door openers between Building “E” and amenities became operational on June 1, 2017.

The Maintenance Committee is taking a summer recess however will cover any emergencies.

Next Maintenance Meeting will be September 13, 2017.

Note: Trotter & Morton has a program to warranty Boilers. Further information required.

Trotter & Morton will also install a fan in the garbage room at no charge. Follow Up

Landscaping

Sprinkler System on May 19th our service company Sierras Sprinkler Systems was here for 2 days

repairing/replacing sprinkler heads, burying exposed water hoses, and adjusting water flows for best

available coverage.

The new #1 Controller was installed and the 2 new Rain Hunt Click sensors to reduce watering during

periods of rain.

Cleaning Patio Gardens and Courtyard Gardens

Tony & I have completed the north perimeter and 3 gardens in courtyard. Bushes also trimmed at 2

entrances on 162 Ave.

Storm damage – 1 limb ripped off Oak tree by ‘B’ entrance and other smaller branches off trees on 162

Ave.

Holes Under Units and Patios – On Sunday, June 12th, 15 flags were tied on 13 patios railing so Personal

Touch could fill the holes made by animal’s likely skunks and rabbits. As this is the 4th year filling these

holes, Personal Touch is recommending foam injection as a more permanent solution. I have a contact

for this service.

New Earth & Mulch

Board approved Karen’s request to order bags of earth and mulch estimated at $1,500. This is a start to

replenish the garden areas. Motion: Karen Dandie-Walks Seconded: Leslie LeRouge Carried.


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Landscaping (continued)

Renovation to 2 Courtyard Gardens and 5 Patio Areas

The Board agreed to consider a proposal from Tony & Karen to upgrade and repair ongoing issues. Tony

& Karen will make recommendations and provide costs for each area. It is important that any upgrades

and repairs are completed prior to the next Reserve Fund Study in 2018 so that Landscaping may be

included in RF, which it currently is not. For specific areas refer to Landscape Report June 15, 2017.

Landscaping Still to be Started and Completed

West & South perimeters – 18 patio gardens

South Perimeter – inside wall lower level – 8 patio gardens

Inside fence south side – upper level – approx. 90 feet of garden

Courtyard – 10 garden areas

Everstone Drive – 2 & 3 levels of shrubs & bushes North & South of driveway entrance

Upper Level garden at North East corner

Back Pack Blower – Tony has requested a specific blower for year-round use cost $682.45 incl. GST

Board deferred to meeting of new Board in July.

Owners Request for Motion Sensor Lighting – due to size and positioning request was not approved.

Owners Request for Stairs outside gate at North East raised garden area – due to length of meeting not

discussed. On agenda for July meeting.

By-Law Situations – reference Landscape Report June 15, 2017

Pool Liner Replacement

MDH Pool Service quote to acid wash existing pool area flooring is $900 and was approved vial email.

SHAW Cable Contract for Building

The current five (5) year contract ends on December 31st, 2017. The Corporation organized information

meetings put on by Shaw and Telus to provide information and pricing for owners. Owners will be

asked to vote so Board will know which company to negotiate a new contract with.

Rules and Regulations Review

A first draft by the committee has been received for Directors to review. Discussion at the next meeting.

Carpet Cleaning – quotes were received from 3 cleaning companies. Motion: Bob Darrah Seconded:

Leslie LeRouge to hire Pro Clean at $6,000 & GST

Furniture in Plus 15


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Request received from owners to replace furniture in this room as many pieces are worn thread bare.

Darlene will order a chair to see how well it is received.

Expenses/Items Approved by Board Emails During Month

Crew Electrical estimate E170252 Evergreen Kitchen Fan

Changes in AGE LEGISLATION by Alberta Human Rights

A petition to exempt Sierras of Evergreen will be prepared and made available for owners to add their name at the Annual General Meeting. The petition will later be presented to our MLA during a meeting to be arranged by the Board. This age change deals with all multi family accommodations in Alberta. 15% of condominiums in Alberta are age exempt such as designation of “40 Plus”.

Elevators – Framing to Post Notices Board members discussed re-installing frames in the elevators for posting important information to owners. Many people do not read the bulletin boards, especially those who go directly from their suite to the garage. Bob Darrah will look into company in Guelph, ON who supplies magnetic units. Janitorial Services – Jovana will be taking vacation from June 24 to July 14. Approval was given to cover

expenses of a temporary service provider during her absence.

Request to Install Display Case The Woodshop has asked to place a display case in the elevator entrance in Amenities Building. This was declined as the area is a fire exit and corporation would be subject to fine for obstruction of access.

Meeting Adjourned at 9:27 pm. Next meeting scheduled for Thursday, July 20, 2017

Respectfully Submitted:

Karen Dandie-Walks, Secretary

Approved: By Directors Accepted: ____________________

On Date: Thursday, July 20, 2017 Board Chair – Reg Earle


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sierras of evergreen ocp#0510913 board meeting minutes … · 2020. 6. 18. · board meeting...

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