sierra sands unified school district board of …...student member hannah ponek members absent:...

SIERRA SANDS UNIFIED SCHOOL DISTRICT

Board of Education Special Meeting

May 7, 2009

Ridgecrest City Council Chambers 100 West California Avenue

www.ssusd.org

A G E N D A

CALL TO ORDER AND PLEDGE TO THE FLAG 6:30 P.M. Amy Covert Judy Dietrichson William Farris Tim Johnson Tom Pearl Kurt Rockwell, Vice President/Clerk Michael Scott, President Joanna Rummer, Superintendent MOMENT OF SILENCE 1. ADOPTION OF AGENDA 2. CLOSED SESSION

The board will confer in closed session to discuss: 2.1 Negotiations with Chapter 188 of the California School Employees Association 2.2 One case of potential litigation

3. ADJOURNMENT

We, the members of the Board of Education of the Sierra Sands Unified School District, are committed to providing the highest quality education in a safe environment to all K-12 students. We believe the school shares with the family, church, and community the responsibility for developing life-long learners who are responsible, productive citizens.

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Board of Education Regular Meeting

May 7, 2009

Ridgecrest City Council Chambers 100 West California Avenue

www.ssusd.org

A G E N D A

CALL TO ORDER AND PLEDGE TO THE FLAG 7:00 P.M. Amy Covert Judy Dietrichson Bill Farris Tim Johnson Tom Pearl

Kurt Rockwell, Vice President/Clerk Michael Scott, President Student Member Hannah Ponek Joanna Rummer, Superintendent MOMENT OF SILENCE 1. ADOPTION OF AGENDA

Welcome to a meeting of the Board of Education. Because we believe you share our concern for the education of the youth of our community, we appreciate and welcome your participation. Copies of the agenda, along with a procedural handout, are available on the wall at the back of the room to assist with your participation in the meeting.

2. APPROVAL OF MINUTES of the regular and special meetings of April 16, 2009 and the

special meetings of April 9 and April 23, 2009 3. PROGRAMS AND PRESENTATIONS

• Recognition of Laura Hickle and the Sierra Sands Unified School District from the League of California Afterschool Providers for exemplary practice in the delivery of af-ter-school program services

• Burroughs High School: The College Tour–Promoting Student Interest in Attending a Four-Year College

We, the members of the Board of Education of the Sierra Sands Unified School District, are committed to providing the highest quality education in a safe environment to all K-12 students. We believe the school shares with the family, church, and community the responsibility for developing life-long learners who are responsible, productive citizens.

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4. PUBLIC HEARING 5. REPORTS AND COMMUNICATIONS

5.1 Student Member's Report 5.2 Reports from Members of the Board 5.3 Superintendent's Report

• Open enrollment timeline and process • Scheduling of date for the board’s self-evaluation • Eighth month enrollment report • Other activities and items of interest

5.4 Communications

• Publications from schools

5.5 Communications from the public The board will provide time during the discussion of each agenda item for members of the public to comment. At this time, members of the public may address the board on an item not on the agenda. Comments should relate to items of public interest within the board’s jurisdiction. The law prohib-its the board from taking action on items not on the agenda. If appropriate, your comments will be referred to staff for response. When addressing the board, please state your name and address at the podium and limit your remarks to three minutes. In accordance with the board bylaws, the board will limit the total time for public input to 30 minutes. Those wishing to address the board beyond the 30-minute time limit may do so at the end of the scheduled meeting agenda.

6. EDUCATIONAL ADMINISTRATION 7. POLICY DEVELOPMENT AND REVIEW 8. PERSONNEL ADMINISTRATION

8.1 Certificated Employment, resignation, retirement, leave of absence, change of status, termination

8.2 Classified Employment, resignation, retirement, leave of absence, change of status, termination

8.3 Adoption of Resolution #36 0809, Elimination of Classified Service Adoption of this resolution will authorize elimination of certain classified positions and directs the su-perintendent to give notice of termination of employment to the affected employees pursuant to district rules and regulations and applicable provisions of the Education Code.

8.4 Presentation of Initial Contract Proposal for Reopeners for 2009-10 from the Desert Area Teachers Association to the Board of Education

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9. GENERAL ADMINISTRATION

9.1 Gifts to the District 9.2 Appointment of Replacement Member to the Citizens’ Oversight Committee (Goal #4)

A provision of Proposition 39 is the establishment of a Citizens’ Oversight Committee. The purpose of the committee shall be to inform the public concerning expenditures of general obligation bond pro-ceeds as a result of the passage of Measure “A”. One of the statutorily required members of the com-mittee has resigned and a replacement is required.

9.3 Adoption of Board Meeting Calendar for the 2009-10 School Year In accordance with board bylaws, the board must adopt its regular meeting calendar for the year.

9.4 Establishment of Board Travel Budget for 2009-10 and Protocol for Approval of Board Travel (Goal #3, #5)

9.4 Adoption of Resolution #40 0809, Classified Employee Week (Goal #5) This resolution declares the week of May 17-23, 2009, as Classified Employee Week in recognition of the valuable contributions of classified employees to the programs and students of the district.

10. CONSTRUCTION ADMINISTRATION

10.1 Report to the Board: Measure “A” and Other Construction Activities and Issues (Goal #3, #4)

11. BUSINESS ADMINISTRATION

11.1 Approval of Contract Extension with Program Management and Owner Advocacy (Bruce Auld) to Provide Comprehensive Owner Advocacy to the District during the District’s Modernization and Construction Programs (Goal #3, #4)

11.2 Approval of Blanket Authorization to Utilize the California Multiple Award Schedule (CMAS) for District Purchases for 2009-10 (Goal #3, #4)

The Office of the Kern County Superintendent of Schools has altered its procedures, which now re-quire each board to annually authorize blanket approval for the use of the CMAS contracts.

12. CONSENT CALENDAR

12.1 Approval of Contract with the Accounting Firm of Brown, Armstrong, Paulden,

McCowan, Starbuck, Thornburgh, & Keeler, Accountancy Corporation (Brown Arm-strong) for Auditing Services for the 2009-10 Fiscal Year (Goal #3)

12.2 Approval of Contract Renewal with Susan Stuart & Associates to Provide Professional Services in Reserving School Facilities Program Funds for Modernization and New Construction Projects

12.3 Appointment of 2009-10 California Interscholastic Federation (CIF) League Represen-tatives for Burroughs High School (Goal #2)

12.4 Approval of Waivers of the California High School Exit Exam for Students with Dis-abilities, CAHSEE Waivers #1 0809 through #9 0809 (Goal #1, #5)

12.5 Approval of Recommendation for Expulsion, Expulsion Cases #15 0809 through #18 0809

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13. FUTURE AGENDA 14. ADJOURNMENT The next regular meeting of the Board of Education will be May 21, 2009. Any materials required by law to be made available to the public prior to a meeting of the Board of Education of the Sierra Sands Unified School District can be inspected during normal busi-ness hours at the district office located at 113 Felspar, Ridgecrest, CA. These materials can also be viewed on the district’s internet website at www.ssusd.org. Note: Individuals who require special accommodation, including but not limited to an American sign language interpreter, accessible seating or documentation in accessible formats, should contact the Superintendent’s Office at least two days before the meeting date.

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Minutes of the Special Meeting of the Board of Education

DATE OF MEETING: April 9, 2009 TIME OF MEETING: 6:45 p.m. PLACE OF MEETING: District Office Conference Room “A” MEMBERS PRESENT: Covert, Dietrichson, Farris, Pearl, Rockwell, Scott MEMBERS ABSENT: Johnson STAFF PRESENT: Joanna Rummer, Superintendent PLEDGE OF ALLEGIANCE was recited in unison, led by Mr. Rockwell. MOMENT OF SILENCE was observed. 1. ADOPTION OF AGENDA

The agenda was adopted by consensus as amended.

2. CLOSED SESSION

The board adjourned to closed session at 6:46 p.m. to discuss one case of potential litigation. They reconvened in open session at 7:05 p.m.

3. GENERAL ADMINISTRATION

3.1 Discussion Regarding Board Member Compensation and the Reduction of Expenses

The members of the board discussed each expense incurred by the board over which they had control. This included health and welfare benefits, stipends, and travel. Discussion focused on how these expenses could be reduced proportionally to other groups in light of the current budget shortfall. At the end of the discussion, it was agreed by consensus that the travel budget would be reduced by 15% for next year and that all board travel would be brought to the board for approval based on the necessity and benefit of the travel and availability of funds. Individual members will also assess their personal situations with regard to their stipend and benefits with the intent of reducing the budget for these two items by a minimum of 15 percent. Formal action on the travel approval budget and process will be considered at a future meeting.

4. ADJOURNMENT was at 7:55 p.m.

THE BOARD OF EDUCATION

_________________________________________ ________________________________________ Kurt Rockwell, Vice President/Clerk Joanna Rummer, Secretary to Board recorder: Jane Brooks

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DATE OF MEETING: April 16, 2009 TIME OF MEETING: 6:00 p.m. PLACE OF MEETING: Ridgecrest City Council Chambers MEMBERS PRESENT: Covert, Dietrichson, Farris, Pearl MEMBERS ABSENT: Johnson, Rockwell, Scott STAFF PRESENT: Joanna Rummer, Superintendent PLEDGE OF ALLEGIANCE was deferred to the beginning of the regular meeting. MOMENT OF SILENCE was observed. 1. ADOPTION OF AGENDA

The agenda was adopted by consensus as posted. 2. CLOSED SESSION

The board met in closed session to discuss negotiations with district bargaining units. 3. ADJOURNMENT was at 6:55 p.m.


_________________________________________ ________________________________________ Tom Pearl, Acting Vice President/Clerk Joanna Rummer, Secretary to Board

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Minutes of the Regular Meeting of the Board of Education

DATE OF MEETING: April 16, 2009 TIME OF MEETING: 7:00 p.m. PLACE OF MEETING: Ridgecrest City Council Chambers MEMBERS PRESENT: Covert, Dietrichson, Farris, Pearl Student Member Hannah Ponek MEMBERS ABSENT: Johnson, Rockwell, Scott STAFF PRESENT: Joanna Rummer, Superintendent In the absence of Mr. Scott and Mr. Rockwell, Mrs. Dietrichson and Mr. Pearl served as acting president and acting vice president/clerk respectively. PLEDGE OF ALLEGIANCE was recited in unison, led by student member Hannah Ponek. MOMENT OF SILENCE was observed. 1. ADOPTION OF AGENDA

With the recommendation to pull items 8.3 and 12.3, the agenda was adopted by consensus as amended.

2. APPROVAL OF MINUTES

Hearing no comments, the minutes of the regular and special meetings of March 19, 2009 were adopted by consensus as written.

3. PROGRAMS AND PRESENTATIONS

Mrs. Rummer was pleased to introduce Bonnie Kaufman, assistant principal of James Monroe Middle School. She was recently named Region XI ACSA Co-secondary Administrator of the Year. The district has just received notification that she has received state recognition as Co-secondary Administrator of the Year. Following an introduction by new Las Flores School principal Michelle Acosta and recognition of Carla Christianson for putting the program together, students and staff and parents of Las Flores School shared a video presentation that highlighted the 19 years that Ron Carter served as principal of the school. Following the video, one student from each grade level gave him a gift containing class work. Then, a binder was presented that contained an expression from each student about why they love Mr. Carter. Mr. Carter was in attendance and very appreciative of the many expressions of gratitude and love.

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4. PUBLIC HEARINGS

4.1 Tentative Agreement between the Desert Area Guidance Association and the Board of Education Regarding Settlement of Contract Reopeners for 2009-10

Mrs. Dietrichson opened the public hearing at 7:21 p.m. regarding the tentative agreement between the Desert Area Guidance Association and the Board of Education. Hearing no comments, the public hearing was closed at 7:22 p.m.

5. REPORTS AND COMMUNICATIONS 5.1 Student Member’s Report

Hannah reported that STAR testing has been a student focus at all schools with an emphasis on good preparation and positive effort. At the middle schools, students were also preparing for the Junior Olympics. James Monroe students participated in an exciting career day and Murray students enjoyed the school’s Touch of Class activities. At Mesquite, students held an Arbor Day celebration and are preparing for a Cinco de Mayo dinner. April 6-9 was Spring Rally Week at Burroughs. The drama students will be preparing their production of Anything Goes, and ASB was sponsoring a babysitting night so that staff members could enjoy an evening out.

5.2 Reports from Members of the Board

Mrs. Covert thanked James Monroe for hosting the most recent meeting of the Superintendent’s Council. Mrs. Dietrichson reported that at a special workshop conducted by the board on April 9, the board agreed to reduce its budget by a minimum of 15 percent and to set its travel budget for 2009-10 at the next meeting.

5.3 Superintendent’s Report

Mrs. Rummer introduced Ron Bennett, president and CEO of School Services of California, to provide an overview of the state budget. His report included revenue projections, information on the May 19 special election, the impact of the economic downturn on Proposition 98, what Sierra Sands stands to loose, and information on the federal stimulus package. Mr. Bennett also responded to questions following his presentation. Mrs. Rummer reported that secondary enrollment was down according to the seventh month enrollment report, even though elementary enrollment continues to grow.

5.4 Communications

A calendar of open house dates and publications from schools were distributed for information.

5.5 Comments from the public on items not on the agenda

Randy Coit, president of CSEA Chapter 188, expressed appreciation to the district for their cooperative effort in resolving issues relative to addressing the budget shortfall. Four library employees expressed concern regarding cuts to library services. Barb Walls expressed concern regarding cuts to English and math programs.

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6. EDUCATIONAL ADMINISTRATION

6.1 Approval of Vocational Education Application for Funding, 2009-10 School Year (Goal #1, #2, #3, #4, #5)

The Vocational Education Application provides for funding under the Carl D. Perkins Vocational and Applied Technology Act for secondary vocational education programs. Motion passed to approve the application for funding for the 2009-10 school year as presented. COVERT/FARRIS AYES: Covert, Dietrichson, Farris, Pearl ABSENT: Johnson, Rockwell, Scott

7. POLICY DEVELOPMENT AND REVIEW 8. PERSONNEL ADMINISTRATION 8.1 Certificated Employment, resignation, retirement, leave of absence, change of status, termination 8.2 Classified Employment, resignation, retirement, leave of absence, change of status, termination

Motion passed to adopt the personnel actions as presented. PEARL/COVERT AYES: Covert, Dietrichson, Farris, Pearl ABSENT: Johnson, Rockwell, Scott These actions are made a part of the minutes by reference and are filed in the Board Record Book identified as pages 1-3 of the 4/16/09 agenda.

8.3 Deleted from agenda 8.4 Approval of Tentative Agreement between the Desert Area Guidance Association and the

Board of Education Regarding Settlement of Contract Reopeners for 2009-10

Motion passed to approval of the tentative agreement between the Desert Area Guidance Association and the Board of Education regarding settlement of contract reopeners for 2009-10 as presented. COVERT/PEARL AYES: Covert, Dietrichson, Farris, Pearl ABSENT: Johnson, Rockwell, Scott

9. GENERAL ADMINISTRATION 9.1 Gifts to the District

Motion passed to accept the following gifts: from Dr. Timothy Dawson on behalf of Area 51 Alien Aviators #4292, $100 each for the Faller School Junior Olympics and Camp Keep programs and $900 in supplies to Faller School; and from Staples, $200 in supplies to Faller School. PEARL/COVERT AYES: Covert, Dietrichson, Farris, Pearl ABSENT: Johnson, Rockwell, Scott

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9. GENERAL ADMINISTRATION (continued)

9.2 Report to the Board: Superintendent’s Update on Progress Toward Meeting District Goals and Objectives (Goal #1, #2, #3, #4, #5)

Mrs. Rummer presented an update on progress toward meeting the district goals and objectives.

9.3 Report to the Board: Nature and Resolution of Complaints with Regard to Deficiencies Related to Instructional Materials, Emergency or Urgent Facilities Conditions that Pose a Threat to the Health and Safety of Pupils or Staff, Teacher Vacancy or Misassignment, and Provision of Intensive Instruction and Services to Students Who Did Not Pass the California High School Exit Examination (CAHSEE) by the End of Grade 12, as Required by the Williams Act

(Goal #1, #2, #3, #4, #5)

In compliance with California Education Code Section 35186 that requires all school districts to report summarized data quarterly on the nature and resolution of all complaints related to instructional materials, teacher vacancy and misassignment, condition of facilities, and service to students who did not pass the CAHSEE prior to the end of grade 12, no complaints were filed in any of the designated areas for the period of time covering January 1 to March 31, 2009.

9.4 Adoption of Revisions to the 2009-10 Academic Calendar and Minimum Day Schedule (Goal #1, #2, #3, #5)

Motion passed to adopt revisions to the 2009-10 academic calendar as presented. The revisions will eliminate two staff development days as a result of budget reductions. Additional minimum days were being added to the high school schedule to allow staff time to address WASC recommendations. COVERT/PEARL AYES: Covert, Dietrichson, Farris, Pearl ABSENT: Johnson, Rockwell, Scott

9.5 Adoption of Resolution #38 0809, Teacher Appreciation Week and Day of the Teacher (Goal #5) Motion passed to adopt Resolution #38 0809, Teacher Appreciation Week and Day of the Teacher. This resolution declares the week of May 3-9, 2009, as Teacher Appreciation Week in a salute to district teachers and their contributions to student success. COVERT/FARRIS AYES: Covert, Dietrichson, Farris, Pearl ABSENT: Johnson, Rockwell, Scott

10. CONSTRUCTION ADMINISTRATION

10.1 Report to the Board: Measure “A” and Other Construction Activities and Issues (Goal #3, #4)

Mr. Auld’s report focused on “that which you cannot see”, such as electrical wiring, new pipes, new sewer lines, and mold-retardant drywall. He also updated the board on state funding issues. Updates on the status of modernization at Faller, Pierce, and Inyokern were included in his report and are also available at the district office upon request.

11. BUSINESS ADMINISTRATION

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12. CONSENT CALENDAR

12.1 Approval of “A” and “B” Warrants “A” warrants in the amount of $2,534,659.02; “B” warrants in the amount of $1,090,917.55

12.2 Authorization to Pay Conference Expenses for Southern Sierra Boys and Girls Club Employee (Sandy Goldstein) to Attend the Best Out of School Time (BOOST) Conference (Goal #2, #5)

12.3 Deleted from agenda 12.4 Approval of Recommendation for Expulsion, Expulsion Cases #13 0809 and #14 0809

Motion passed to adopt the consent calendar as presented. PEARL/COVERT AYES: Covert, Dietrichson, Farris, Pearl ABSENT: Johnson, Rockwell, Scott

13. FUTURE AGENDA 14. ADJOURNMENT was at 9:05 p.m.


_________________________________________ ________________________________________ Tom Pearl, Acting Vice President/Clerk Joanna Rummer, Secretary to Board recorder: Jane Brooks

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DATE OF MEETING: April 23, 2009 TIME OF MEETING: 6:00 p.m. PLACE OF MEETING: District Office Conference Room “A” MEMBERS PRESENT: Covert, Dietrichson, Farris, Pearl, Rockwell, Scott MEMBERS ABSENT: Johnson STAFF PRESENT: Joanna Rummer, Superintendent PLEDGE OF ALLEGIANCE was lead by Mr. Rockwell. MOMENT OF SILENCE was observed. 1. ADOPTION OF AGENDA

The agenda was adopted by consensus as posted. 2. CONSENT CALENDAR

2.1 Adoption of Resolution #39 0809 Regarding Submission of a Preschool Licensing Application for Leapin’ Lizards, Inc. and the Sierra Sands Unified School District for

Operation of the Inyokern State Preschool Program (Goal #1, #2, #5) 2.2 Approval of Out-of-State Travel for Burroughs High School Thespian Students to Attend the

International Thespian Festival in Lincoln, Nebraska on June 22-27, 2009 (Goal #2)

Motion passed to adopt the consent calendar as presented. ROCKWELL/PEARL AYES: Covert, Dietrichson, Farris, Pearl, Rockwell, Scott ABSENT: Johnson

3. CLOSED SESSION

The board adjourned to closed session at 6:15 p.m. to conduct an evaluation of the superintendent.

4. ADJOURNMENT was at 7:45 p.m.


_________________________________________ ________________________________________ Kurt Rockwell, Vice President/Clerk Joanna Rummer, Secretary to Board

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Sierra Sands Unified School District . 8th Month Attendance 2008-2009

Elementary K - 5 08-09 07-08 08-09 07-08 08-09 07-08

SCHOOL % % K 1 2 3 4 5 6 7 8 9-12 SDC TOTAL TOTAL CHANGE Regular -

FALLER 96.1% 96.1% 78 90 88 77 68 83 484 472 12 K 436 371

GATEWAY 95.0% 95.9% 94 78 92 87 80 76 507 495 12 1 - 3 1232 1233

INYOKERN 95.6% 95.4% 38 31 43 27 30 32 6 207 172 35 4 - 5 726 741

LAS FLORES 94.2% 95.4% 97 77 71 87 70 71 473 474 -1 Special Education -

PIERCE 95.2% 95.6% 68 55 61 67 53 59 8 371 378 -7 SDC 86 95

RAND 95.5% 88.6% 3 1 2 2 8 5 3 RSP 123 107

RICHMOND ANNEX 89.4% 92.9% 72 72 82 -10 Middle 6-8

RICHMOND 94.8% 95.8% 58 68 70 58 47 57 358 362 -4 Regular 1138 1149

TOTAL K -5 94.9% 95.6% 436 400 427 405 348 378 86 2480 2440 40 Special Education -

MONROE 96.1% 94.8% 177 166 158 32 533 522 11 SDC 54 61

MURRAY 95.3% 94.7% 205 219 213 22 659 688 -29 RSP 73 79

TOTAL 6 -8 95.7% 94.7% 382 385 371 54 1192 1210 -18 High School 9 - 12

BURROUGHS 94.4% 94.7% 1462 65 1527 1590 -63 Regular 1462 1525

MESQUITE ----- 129 129 133 -4 Continuation 129 133

COMMUNITY DAY 1 1 1 12 15 17 -2 Comm Day School 15 17

TOTAL 9 - 12 94.4% 94.7% 1603 65 1671 1740 -69 ROP 319 375

08-09 TOTAL 95.0% 436 400 427 405 348 378 383 386 372 1603 205 5343 --- --- Special Education -

07-08 TOTAL 95.1% 371 440 435 358 375 366 387 373 399 1665 221 5400 --- SDC 65 65

CHANGE -0.10% 65 -40 -8 47 -27 12 -4 13 -27 -62 -16 --- --- -57 RSP 92 92Adult 745 779

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SIERRA SANDS UNIFIED SCHOOL DISTRICT MAY 7, 2009 8. PERSONNEL ADMINISTRATION

8.1 CERTIFICATED PERSONNEL

8.11 RESIGNATION, TERMINATION*, SEPARATION**, RETIREMENT***

8.12 LEAVE OF ABSENCE

8.13 EMPLOYMENT

8.14 CHANGE OF STATUS

RECOMMENDED ACTION: To approve certificated personnel actions as presented. 8.2 CLASSIFIED PERSONNEL

8.21 RESIGNATION, TERMINATION*, SEPARATION**, RETIREMENT***

8.22 LEAVE OF ABSENCE

8.23 EMPLOYMENT

8.24 CHANGE OF STATUS

RECOMMENDED ACTION: To approve classified personnel actions as presented.

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8.1 CERTIFICATED PERSONNEL

8.11 RESIGNATION, TERMINATION*, SEPARATION**, RETIREMENT*** 8.12 LEAVE OF ABSENCE

8.13 EMPLOYMENT

Substitute Teachers for 08-09 year

Coleen Clementson Valerie Kompier Lynn Wade 8.14 CHANGE OF STATUS

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8.2 CLASSIFIED PERSONNEL

8.21 RESIGNATION, TERMINATION*, SEPARATION**, RETIREMENT*** Sandra Alonge*** 8 hr. Administrative Secretary II – Business Office Effective 07-01-09 Ann Carson*** 8 hr. Library Specialist, Elementary – Richmond Elementary Effective 06-30-09 Jennifer Keep Director of Finance and Budget – Business Office Effective 05-02-09 Shellie Moore 5½ hr. Paraprofessional – Burroughs High School Effective 06-04-09 Julie Nalley 5½ hr. Paraprofessional – Richmond Elementary Effective 04-13-09 8.22 LEAVE OF ABSENCE 8.23 EMPLOYMENT Classified Substitutes for the 2008-2009 School Year Luis Maguina Student Food Service Workers for the 2008-2009 School Year Gabriela Fernandez Student Workability Workers for the 2008-2009 School Year Ryan Bedlington Luis Lopez

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8.2 CLASSIFIED PERSONNEL (continued)

8.24 CHANGE OF STATUS Veronica Avina From: 2½ hr. Custodian – Business Office And: 5½ hr. School Bus Driver I – Transportation To: 8 hr. Custodian – James Monroe Middle School Effective 06-08-09 Dorothy Cutting From: 8 hr. Custodian – Burroughs To: 8 hr. Custodian - Murray Middle School Effective 06-15-09 Charla Breitigam From: 5½ hr. Paraprofessional – Community Day School To: 5½ hr. Paraprofessional – SELPA Effective 07-01-09

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SIERRA SANDS UNIFIED SCHOOL DISTRICT MAY 7, 2009 8. PERSONNELL ADMINISTRATION

8.3 Adoption of Resolution #36 0809, Elimination of Classified Service

BACKGROUND INFORMATION: The budget crisis faced by the State of California has created serious implications for school districts statewide. Mid-year cuts, along with subsequent year budget reductions, are forcing districts to identify, plan, and im-plement a wide range of cost savings measures. This deficit requires that Sierra Sands take immediate action in planning for the 2009-10 school year, and with the size of the deficit, programs will be affected and staff reductions will be required. CURRENT CONSIDERATIONS: Staff has been intent on looking at all options avail-able to them in addressing the budget deficit. Community forums and staff meetings have generated many ideas on how the district might mitigate costs. Even though a va-riety of cost savings measures have been identified that can be implemented immedi-ately and in the near future, the district is faced with having to make staff reductions at all levels. Additionally, identified actions must be governed by the parameters and guidelines imposed by the state budget, and unfortunately, portions of the specifics of the state budget are yet to be clarified. Some of these identified cost-saving measures will require elimination of services of classified staff. District staff have had several meetings with site leaders to discuss re-ductions and how they would affect programs, students, and staff. Some vacant posi-tions and some positions occupied by substitutes will not be filled. Other considera-tions were given to reduction of work, maintenance of programs, reduction of differen-tials, energy maintenance, scheduling, and the consideration of partial positions instead of total elimination of a position. California Education Code sections 45101, 45114, 45117, and 45308 authorize a school district to layoff classified employees due to a lack of work and/or lack of funds upon forty-five (45) days prior notice. Resolution #36 0809 calling for elimination of classi-fied services for the 2009-10 school year is presented for adoption. Adoption of Reso-lution #36 0809 will allow staff to proceed with the determination of which employees’ services may not be required for the 2009-10 school year and authorize the district to layoff classified employees due to a lack of work and/or a lack of funds. Layoffs will become effective after June 30, 2009. FINANCIAL IMPLICATIONS: The district estimates that it may be able to save as much as $863,000 with the elimination of positions identified in Resolution #36 0809. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the Board of Education adopt Resolution #36 0809 eliminating classified services for the 2009-10 school year, as presented.

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BEFORE THE BOARD OF EDUCATION OF THE SIERRA SANDS UNIFIED SCHOOL DISTRICT

RESOLUTION #36 0809

Reduction of Classified Service WHEREAS, Education Code sections 45101, 45114, 45117 and 45308 authorize the dis-trict to layoff classified employees for lack of work and/or lack of funds upon forty-five (45) days prior notice; and WHEREAS due to lack of work and funding, certain classified services now being pro-vided by the district must be eliminated effective June 30, 2009; NOW, THEREFORE, BE IT RESOLVED that as of the 30th day of June, 2009, the fol-lowing positions be eliminated:

Supervisor of Custodial Services One 8-hour position (Business Office) Bond Clerk One 8-hour position (Business Office) Clerk II One 8-hour position (Murray) One 6-hour position (PSS) One 2-hour position (Gateway) Custodian One 1-hour position (Inyokern) One 2-hour position (Pierce) One 2½-hour position (Business Office) One 8-hour position (Burroughs) One 8-hour position (Faller, Gateway, Monroe) Duplicating Tech/Repair Tech One 8-hour position (Business Office) Food Service Assistant I One 2½-hour position (Pierce) Library Media Center Assistant One 8-hour position (James Monroe) Library Specialist, Secondary One 8-hour position (Murray) Paraprofessional One 1-hour position (Faller) One 1-hour position (Pierce) One 3-hour position (Gateway) Two 5½-hour positions (Community Day School) One 5-hour position (Mesquite/CalSAFE) One 5½-hour position (Pierce) One 5½-hour 4 days p/week position (Gateway) One 5½-hour position (Burroughs) Paraprofessional Bi-Lingual One 1.8 hour position (Murray) One 2-hour position (Burroughs) Paraprofessional/Student Supervisor Two 8-hour positions (Burroughs) Senior Skilled Craftsperson One 8-hour position (Maintenance) Skilled Craftsperson One 8-hour position (Maintenance)

State Certified Bus Driver Instructor One 8-hour position (Transportation) Transportation Monitor One 8-hour position (Transportation) One 1¼-hour position (Transportation)

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BE IT FURTHER RESOLVED that the District Superintendent be authorized and di-rected to give notice of termination of employment to the affected employees of this district pur-suant to district rules and regulations and applicable provisions of the Education Code not later than forty-five (45) days prior to the effective date of such reduction or discontinuance as set forth above. BE IT FURTHER RESOLVED that the District Superintendent be authorized and di-rected to take any other actions necessary to effectuate the intent of this resolution. The foregoing resolution was adopted at the regular meeting of the governing board of the Sierra Sands Unified School District on the seventh day of May, 2009 by the following vote: AYES: NOES: ABSENT:

Joanna Rummer, Secretary to the Board of Education

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SIERRA SANDS UNIFIED SCHOOL DISTRICT MAY 7, 2009 8. PERSONNELL ADMINISTRATION

8.4 Presentation of Initial Contract Proposal for Reopeners for 2009-10 from the Desert Area Teachers Association to the Board of Education

BACKGROUND INFORMATION: The current contract between the Desert Area Teachers Association and the Board of Education provides that both parties may reopen up to two agreement articles for 2009-10. CURRENT CONSIDERATIONS: The Desert Area Teachers Association will submit its initial contract proposal for reopeners for 2009-10 at the meeting. FISCAL IMPLICATIONS: Unknown. SUPERINTENDENT’S RECOMMENDATION: Receive the initial contract proposal for reopeners for 2009-10 from the Desert Area Teachers Association and set the next regular meeting date as the date for the public hearing on the proposal.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT MAY 7, 2009 9. GENERAL ADMINISTRATION

9.1 Gifts to the District

CURRENT CONSIDERATIONS: The following gifts have been received: Cash donations to the Burroughs High School girls’ softball program have been made as follows: $100 from C & L Aluminum, $100 from the Plancencia family, $100 from T & T Alignment, $100 from Motion Tire, $250 from EZ Rentals and Sales, $100 from Pinchem Plastering, $250 from Ridgecrest Autoworks, $100 from Teresa’s Auto Body, $100 from Pearson’s Recycling, $100 from Carl Stoffel, $100 from Guild Mortgage, $100 from Cindy & Company Hair Design, $250 from Windows. Walls ’N Floors, $100 from Saaty Investments, $250 from Frey’s Gun Shop, $100 from Alonge’s Sports World, $250 from Desert Garage Door, and $100 from Gary Charlon Insurance. Roxann Gibbs has donated an HP Office Jet printer to the Burroughs High School math department. The purchase price of the printer was $229.98. FINANCIAL IMPLICATIONS: Donations provide support to the district and have a positive financial impact.

SUPERINTENDENT’S RECOMMENDATION: Accept the gifts as described and send appropriate letters of appreciation.

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9.2 Appointment of Replacement Member to the Citizens’ Oversight Committee (Goal #4)

BACKGROUND INFORMATION: In anticipation of the successful passage of Measure “A”, the Proposition 39 bond for modernization and improvement of Sierra Sands Unified School District facilities, the board on January 19, 2006 authorized the establishment of a Citizen’s Oversight Committee. The committee is required by Edu-cation Code 15278 (a) for the purpose of informing the public concerning expenditures of general obligation bond proceeds. The committee is to engage in the following ac-tivities: • actively review and report on the proper expenditure of taxpayer’s money for

school construction • advise the public as to whether the Sierra Sands Unified School District is in com-

pliance with the requirements of the California Constitution; and • convene to provide oversight for, but not limited to:

1. ensuring that bond proceeds are expended only for the construction, reconstruc-tion, rehabilitation or replacement of school facilities, including the furnishing and equipping of school facilities, the acquisition or lease of real property for school facilities; and

2. ensuring that funds are not used for any teacher or administrative salaries or other school operating expenses.

CURRENT CONSIDERATIONS: Members of the Citizens’ Oversight Committee were appointed by the board at their regular meeting of September 7, 2006. A vacancy was created on the committee when committee member Gary Charlon resigned his po-sition. Mr. Charlon’s position as business representative on the committee was filled by current committee member Curtis Kelly. That left the position of “parent or guard-ian of a child enrolled in the district” vacant. The district advertised for applicants to fill the vacant position through press releases, parent and school groups, and word of mouth. Subsequently three qualified individuals made application to become a mem-ber of the committee. A subcommittee of the Citizens’ Oversight Committee will complete the screening process on Tuesday, May 5. Their recommendation for board appointment will be forwarded to the board and posted on the district website at that time. Providing a placeholder on this agenda will allow the new committee member to be appointed prior to the next meeting of the Citizens’ Oversight Committee. FINANCIAL IMPLICATIONS: None. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board approve the recommendation for membership on the Citizens’ Oversight Committee as submitted by the membership subcommittee following their interviews on May 5.

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9.3 Adoption of Board Meeting Calendar for the 2009-10 School Year

BACKGROUND INFORMATION: In accordance with Board Bylaw 9320, regular meetings of the board shall be held on the first and third Thursday of each month or as designated on the board meeting calendar. During those months when only one meet-ing is held, the first or third Thursday is selected dependent upon which date best meets the needs of the board. The December meeting is an exception as the meeting date must fall on or after the first Friday in December. The meetings are also desig-nated by board bylaw to be held at 7:00 p.m. in the Ridgecrest City Council Chambers. CURRENT CONSIDERATIONS: It is recommended that regular board meetings for the 2009-10 school year be conducted on the following dates:

July 16, 2009 January 21, 2010 August 20, 2009 February 4, 2010 February 18, 2010 September 3, 2009 September 17, 2009 March 4, 2010 March 18, 2010 October 1, 2009 October 15, 2009 April 15, 2010 November 19, 2009 May 6, 2010 May 20, 2010 December 10, 2009 June 17, 2010

FINANCIAL IMPLICATIONS: None. SUPERINTENDENT’S RECOMMENDATION: Adopt the board meeting calendar for the 2009-10 school year as presented.

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9.4 Establishment of Board Travel Budget for 2009-10 and Protocol for Approval of Board Travel (Goal #3, #5)

BACKGROUND INFORMATION: At a special meeting of the board on April 9, 2009, the board, in an effort to do their part in responding to the current budget short-fall, discussed a variety of options over which they could control spending specific to the board. One focus of discussion was on the reduction of travel expenses. CURRENT CONSIDERATIONS: During discussion, the board agreed by consensus to reduce their travel budget by a target amount of fifteen percent. The board has ex-pended approximately $22,000 per year for travel over the last three years. If that amount were reduced by fifteen percent for the 2009-10 school year, the board’s travel budget would be set at $18,700. In addition, the board agreed by consensus that the board itself would evaluate and ap-prove all board travel and that a protocol would be set for this approval process. It is suggested that the following process be followed: • Each member wishing to participate in a travel activity will submit a request to the

superintendent’s office to be included on an upcoming board agenda. The request should detail the nature of the travel, the purpose of the trip, the dates, the destina-tion, estimated cost of the travel, and any other information the board deems neces-sary to make a decision. District staff would be happy to develop a form for this purpose.

• Each travel request will be placed on board agenda requesting board approval. • The board will consider the value of the travel and the status of the board’s travel

budget when evaluating each request. • Board approval will be required in order for a member to travel at district expense.

FINANCIAL CONSIDERATIONS: Reducing the board travel budget by fifteen per-cent would represent a cost savings of $3,300 annually. This is in addition to other voluntary cuts taken individually by members of the board to reduce the cost of board stipends and benefits. SUPERINTENDENT’S RECOMMENDATION: The board may consider establish-ment of a reduced travel budget for the 2009-10 school year and set a protocol for the approval process, either as suggested or as the board determines through discussion of this item.

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9.4 Adoption of Resolution #40 0809, Classified Employee Week (Goal #5)

BACKGROUND INFORMATION: Each May classified employees throughout Cali-fornia are recognized for their service to students and the educational community.

CURRENT CONSIDERATIONS: Resolution #40 0809 declares the week of May 17-23, 2009 as Classified Employee Week in the Sierra Sands Unified School District. Adoption of this resolution provides an opportunity for schools and departments across the district to plan events that recognize the accomplishments and contributions of our classified staff. FINANCIAL IMPLICATIONS: None.

SUPERINTENDENT’S RECOMMENDATION: Adopt Resolution #40 0809 as pre-sented and approve May 17-23, 2009 as Classified Employee Week in the Sierra Sands Unified School District.

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BEFORE THE BOARD OF EDUCATION OF THE SIERRA SANDS UNIFIED SCHOOL DISTRICT

County of Kern, State of California IN THE MATTER REGARDING ) CLASSIFIED EMPLOYEE WEEK ) RESOLUTION #40 0809

WHEREAS, Education Code 45460 encourages recognition of the valuable contributions classified employees make to the programs and students in the Sierra Sands Unified School Dis-trict; and

WHEREAS, classified employees participate in countless activities that contribute to and support a positive instructional environment; and

WHEREAS, classified employees are an integral part of the educational team which pro-vides beneficial learning experiences for the students in the Sierra Sands Unified School District; and

WHEREAS, classified employees serve a vital role in providing for the welfare and safety of Sierra Sands Unified School District students; and

WHEREAS, classified employees have continuously maintained an exceptional level of service to the entire educational community;

NOW, THEREFORE, BE IT RESOLVED that the Sierra Sands Unified School District Board of Education hereby recognizes classified employees for the many services they perform and declares the week of May 17-23, 2009, as CLASSIFIED EMPLOYEE WEEK in the Sierra Sands Unified School District.

* * * * * * * * * *

I, Kurt Rockwell, Vice President/Clerk of the Governing Board, certify that the above resolution, proposed by ____________________ and seconded by __________________, was duly passed and adopted by the Governing Board of the Sierra Sands Unified School District of Kern County, California, at an official and public meeting thereof held on May 7, 2009. AYES: ______ NOES: _______ ABSTENTIONS: _______ ABSENT: _______ DATED: ______________________ GOVERNING BOARD OF THE SIERRA SNDS UNIFIED SCHOOL DISTRICT BY: _____________________________________ TITLE: Vice President/Clerk of the Board

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SIERRA SANDS UNIFIED SCHOOL DISTRICT MAY 7, 2009 10. CONSTRUCTION ADMINISTRATION

10.1 Report to the Board: Measure “A” and Other Construction Activities and Issues (Goal #3, #4) BACKGROUND INFORMATION: The purpose of this item is to keep the board, administration, and especially the community informed as to the progress of the dis-trict’s Measure “A” and other construction efforts. Seismic Study at Burroughs High School: The Mission GeoScience follow-up to the California Geological Survey’s (CGS) concern letter was hand-delivered to the CGS last week. Dr. Ashby and Dr. Rocquemore (now a signatory on the report) are confi-dent that they have addressed all issues. Nonetheless, the district awaits a response, which will likely come as a fax to the superintendent without additional telephone/e-mail interaction. It is hoped that the consistent practice of personal delivery results in priority attention to this project. Fortunately, the district’s request for a deadline extension for the CTE building has been officially accepted and documented by OPSC correspondence. Once the CGS hurdle is cleared, the district will go back to DSA to complete the structural approval. When approved by DSA and CGS, the funding will be released. It is hoped that the project can be launched in September. The board will need to take a CEQA “exemp-tion” action prior to the start of construction. Likely, more than a year will be required to complete the project. A complication and departure from current district practice is the legal prohibition to using lease/lease-back for this project due to the fact that this is a new building on federal property. The district will work with legal counsel on how to proceed on a construction management basis for this project. Infrastructure Project at Burroughs: The design is not yet complete on this project, which is on a very tight timeline. The district expects to have the Guaranteed Maxi-mum Price for a special board meeting at noon on May 22. There will only be 50 days to complete this work, which actually is very straightforward. Due to revenue issues, the district will not attempt the parking improvements this summer. Given that the CTE building project will consume much of the parking west of the baseball field, ad-ditional parking is being created along the interior drive and by consolidation of fac-ulty and staff parking. In addition, some “Murphy’s Law” issues have come to light on this project: Fire Fighting Water Pressure: DSA has a minimum water pressure threshold, but the NAWS flow analysis falls short by over one-half the requirement. NAWS is appar-ently not willing to make the infrastructure improvements to increase the flow. The Kern County Fire Department is satisfied with their own analysis, yet the NAWS

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Item 10.1, Construction Administration 2 MAY 7, 2009 Construction Activities

number is the primary source for DSA approval. The nearest IWV water connection is at McDonald’s, which is a long run! The district continues to work this issue with de-sign experts and may circumvent it with a booster pump ($125,000). Electrical Conversion: The CTE building overloads SCE’s ability to feed the school as currently supplied. The nearest new service is located behind the loading dock at K-Mart, a two-mile run down Drummond at as much as $1,000,000 per mile. Again, options are being explored with design experts and SCE. Phase I & II Projects: Faller Modernization: This is now a robust project! The HVAC installation issues have been corrected. The HVAC units are scheduled to be craned back on the build-ings and completion of the roof will immediately follow. Of significant interest is the discovery by PVC Plumbing (a local contractor) that the original seismic structural components of Building B were not completed according to design. This circumstance can be readily corrected. Interior work is progressing according to a revised schedule. Optimistically, Building B will be complete by May 31 and the entire project will be complete by July 31. All of the older relocatable buildings will have carpet and tack-able wall surface improvements over the summer. Pierce Modernization: Again, a robust project! The HVAC retrofit appears to be less complicated than Faller. Because this is a “vacant” campus (Vieweg is a phenomenal asset), the entire campus is active. Of note is the multi-generational participation by local contractors (Chuck Griffin, SR. & JR, operating backhoes and Jason doing tile), and Boysten is digging up Gold Canyon! The new relocatable buildings have been in-stalled. A July 31 completion is anticipated here as well. Inyokern Modernization: Design continues on this project. Counter to previous thought, this project will not be conducted over the summer, due primarily to the HVAC issues. Launch is planned for September. Originally, this was considered to be a $1.8 million project, but now more likely $3 million. Regarding “budgets,” the estimates in the Westberg + White master plan were developed conceptually and prior to opening any walls. Unforeseen existing conditions universally drive costs up. Las Flores and Richmond Modernization: Currently under design. Richmond: The remaining asphalt play surfaces will be replaced beginning in June. Funding: The district is well into the application process for Faller and Pierce. With the demolition and replacement of four classrooms at Faller and one at Pierce, OPSC will discount district eligibility as the result of this approach. The district will appeal the discount. However, the initial appropriation from OPSC will be less than the ac-tual eligibility.

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Item 10.1, Construction Administration 3 MAY 7, 2009 Construction Activities

Validation Process: The district has received the summons. The posting/challenge pe-riod will expire on May 31. Bridge Financing: The district had an initial conversation with staff from its financial counsel last week. Since the release of the new assessed valuations is quickly ap-proaching, the district may want to wait to see those numbers, as there is a possibility the district may be able to sell another series of bonds, although likely significantly less than the latest series. This will be assessed before considering the best approach to bridge financing. SUPERINTENDENT’S RECOMMENDATION: This item is presented for informa-tional purposes and no action is required.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT MAY 7, 2009 11. BUSINESS ADMINISTRATION

11.1 Approval of Contract Extension with Program Management and Owner Advocacy (Bruce Auld) to Provide Comprehensive Owner Advocacy to the District during the District’s Modernization and Construction Programs (Goal #3, #4)

BACKGROUND INFORMATION: In June 2008, through experience with facilities and modernization projects and evaluation of various construction management pro-grams, the district identified the scope of its needs with respect to oversight and man-agement of all aspects of its modernization projects. Essential to this scope of duties and abilities was knowledge to identify opportunities to improve efficiencies, avoid potential problems, negotiate fees, manage timelines and budgets, increase funding sources, and meet additional demands on staff without duplicating services. At that time, the district identified and contracted with Program Management and Owner Advocacy to meet the specific needs of the district. The owner, Bruce Auld, had extensive experience in modernization and new construction projects. He had experience in serving as a district liaison to construction and architectural firms and had coordinated the modernization of multiple campuses. In addition, he had exten-sive experience in school and program management at all levels. He had also previ-ously served as a consultant to Sierra Sands in providing direction and guidance through the preliminary phases of the current modernization program. This included identification and coordination of the team players for the program, including the ar-chitect, legal counsel, and financial consultants to guide the district. He also assisted the district through the successful general obligation bond election.

CURRENT CONSIDERATIONS: The contract with Mr. Auld has proved to be very productive with his knowledge and management, problem solving, and communica-tion skills proving invaluable to the district. His efforts have enhanced the district’s construction programs and resulted in a more efficient and cost effective use of dis-trict construction dollars. As a result of this positive relationship, the district would like to renew the current contract with Mr. Auld with a modification that the contract will expire upon completion of the construction program, unless sooner terminated as provided in the contract, or no later than four years after the effective date the con-tract renewal of July 1, 2009. FINANCIAL CONSIDERATIONS: In light of the current budget crisis, Mr. Auld has offered to reduce the cost of his contract by ten-percent of the current rate for the 2009-10 fiscal year. Program Management and Owner Advocacy will be paid at a monthly rate of $9,000. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board approve renewal of the contract with Program Management and Owner Advocacy as presented.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT MAY 7, 2009 11. BUSINESS ADMINISTRATION

11.2 Approval of Blanket Authorization to Utilize the California Multiple Award Schedule (CMAS) for District Purchases for 2009-10 (Goal #3, #4)

BACKGROUND INFORMATION: California Public Contract Code 10290 allows school districts to utilize the State Department of General Services’ California Multi-ple Award Schedule (CMAS) to acquire information, technology, goods, and services without further competitive bidding. CURRENT CONSIDERATION: The district has used this contracting process to good effect for over 20 years. Use of CMAS provides a streamlined procurement process. It also provides the advantage of obtaining goods and services for a com-petitively negotiated low price while satisfying all statutory and regulatory require-ments pertaining to contracting in the public arena. This year, the Office of the Kern County Superintendent of Schools has altered its process to require each board to an-nually authorize blanket approval for the use of the CMAS contracts.

FINANCIAL IMPLICATIONS: Use of the CMAS process has allowed the district to move forward expeditiously while acquiring goods and/or services at competitively negotiated prices. SUPERINTENDENTS’ RECCOMENDATION: It is recommended that the board provide blanket authorization for the district to utilize the CMAS process where ap-propriate for the 2009-10 fiscal year as presented.

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SIERRA SANDS UNIFIED SCHOOL DISTRICT MAY 7, 2009 12. CONSENT CALENDAR

12.1 Approval of Contract with the Accounting Firm of Brown, Armstrong, Paulden, McCowan, Starbuck, Thornburgh, & Keeler, Accountancy Corporation (Brown

Armstrong) for Auditing Services for the 2009-10 Fiscal Year (Goal #3)

BACKGROUND INFORMATION: In accordance with California Education Code all school districts as public entities must be audited annually by a qualified independ-ent external auditing firm. CURRENT CONSIDERATIONS: Last year the district contracted with the firm of Brown, Armstrong, Paulden, McCowan, Starbuck, Thornburgh & Keeler, Certified Public Accountants, as the principle audit firm for the 2007-08 fiscal year. The district staff was pleased with the services provided by Brown Armstrong and wishes to con-tinue its relationship for audit services through June 30, 2010. FINANCIAL IMPLICATIONS: Brown Armstrong will honor the terms and condi-tions of last year’s contract with the district. The anticipated cost for audit services for the 2008-09 fiscal year remains at the current rate of $28,000.00. This includes billing for additional work outside the scope of the contract at the rate of $125.00 per hour. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board approve the contract with Brown Armstrong to perform auditing services for the 2008-09 fiscal year as presented.

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12.2 Approval of Contract Renewal with Susan Stuart & Associates to Provide Professional Services in Reserving School Facilities Program Funds for Modernization and New Construction Projects (Goal #3, #4)

BACKGROUND INFORMATION: The district has utilized the services of Susan Stuart & Associates regarding various district facilities issues since 2006. CURRENT CONSIDERATIONS: The current state of BRAC implementation dic-tates that the district continue with its plans for obtaining additional funds. It is im-perative that the district make every effort to reserve its fair share of Schools Facilities Program funds (Proposition 55) to accommodate the anticipated enrollment growth potentially resulting from the current BRAC commission recommendations as well as other issues related to anticipated growth. Susan Stuart & Associates has continued to work with the district in determining whether current law will allow for revision to State Allocation Board regulations to reserve funds for the district, as well as look for other avenues for obtaining additional funding related to growth requirements. Susan Stuart & Associates will explore every possible option of reserving State Facilities Program funds, including assisting in facilitating the introduction of legislation. Susan Stuart & Associates also continues to facilitate the district’s efforts on increasing dis-trict eligibility for state funds, increasing the geographic index factor for Sierra Sands, as well as providing advice on district facilities issues. FINANCIAL IMPLICATIONS: The contract for services by Susan Stuart & Associ-ates will continue to be $1,000 per month for the period ending June 30, 2009. In rec-ognition of the ongoing budgetary problems experienced by the district as a result of the state’s negative fiscal situation, Susan Sstuart & Associates has agreed to decrease its monthly fee by ten-percent for the period of July 2009 through June 2010. Devel-oper fee monies is an appropriate funding source for this contract. SUPERINTENDENT’S RECOMMENDATION: It is recommended that the board approve renewal of the contract with Susan Stuart & Associates for services as pre-sented.

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AGREEMENT

THIS AGREEMENT is entered into this first day of February 2009, by and between the Sierra Sands Unified School District ("District") and STUART & ASSOCIATES, ("Consultant") with respect to the following recitals:

A. The District desires to obtain professional consulting and informational services relating to school facilities issues, and

B. Consultant desires to provide services to the District;

SCHOOL FACILITIES

The Consultant will monitor and advocate for the following:

• Represent the District to achieve a higher “Geographical Index” for school facilities projects.

• Work with the District to maximize state funding towards all school

facilities projects.

• Represent the District in discussions and deliberations regarding the State Facilities Bond Legislation and subsequent regulation deliberations at the State Allocation Board Implementation Committee to ensure the needs of the District are represented when legislation and regulations are developed.

• Represent the District on critical legislation and development of regulations

in relation to issues such as Joint Use Funding, the use of portable buildings, and other issues as they arise.

• Provide reports on pending and approved education legislation and facilities-

related legislation

• Provide State Allocation Board meeting update reports

• Provide SAB Implementation Committee meeting update reports

In order to accomplish this the Consultant will work with:

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Agreement 2008 Sierra Sands USD Page 2

STATE ALLOCATION BOARD (SAB)

• Familiarize SAB members with impact of changes in rules and regulations on the district

• Inform the district of any SAB actions and Implementation Committee

recommendations affecting the District OFFICE OF PUBLIC SCHOOL CONSTRUCTION (OPSC)

• Work with OPSC staff towards any administrative solution to school facilities issues

• Work with OPSC staff in monitoring each phase of the application process

to ensure timely processing of data

• Advise the District of changes in policy proposed by OPSC

• Enlist the help of OPSC staff to assist in administrative adaptations of procedure and policy to meet the needs of the District

LEGISLATION

• Advise the District of pending legislation that would affect the district

• Prepare testimony and written materials in support or opposition to

legislation

• Coordinate testimony at legislative hearings on pertinent legislation or State Budget Issues

• Meet with District’s Legislators and arrange meetings with district personnel

when appropriate

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TERMS

The Consultant’s services described above shall commence on February 1, 2009 and end on June 30, 2009.

INDEPENDENT CONTRACTOR/ ENTITLEMENT Consultant, and any and all agents and employees of Consultant, are agreed to be independent contractors in their performance under this Agreement and are not officers, employees or agents of the District. Consultant agrees that it has no entitlement to any future contracts or work from the District or to any employment or fringe benefits from the District. INDEMNITY Consultant shall indemnity, defend, save and hold harmless the District, its Board of Trustees, officers, agents and employees from any and all claims, damages, losses, causes of action and demands, including reasonable attorney's fees and costs, incurred in connection with the processing or defense of any matter, claim, lawsuit or contest arising out of Consultant's performance of, or failure to perform the work required by this Agreement. COMPENSATION For the services outlined above, Consultant shall be compensated $1000 monthly, beginning February 1, 2009 and ending June 30, 2009. Consultant shall provide invoices of $1000 due and payable upon receipt of the invoice, provided on the first of each month. Consultant will not charge for normal office expenses such as telephone, fax, copying, etc. However, District shall reimburse Consultant for any other district-approved expenses, such as travel. This agreement will be re-negotiated in writing in the event district-specific legislation or an appeal to the State Allocation Board is necessary. TAXES Payments to Consultant pursuant to this Agreement will be reported to Federal and State taxing authorities as required. District will not make any deductions nor withhold any sums from compensation payable to Consultant.

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TERMINATION District or Consultant may terminate this Agreement by written notice to the other, thirty (30) days prior to the date of termination. Dated:_____________ _____________________________________

Sierra Sands Unified School District Dated:______________ ______________________________________ Susan L. Stuart, STUART & ASSOCIATES

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12.3 Appointment of 2009-10 California Interscholastic Federation (CIF) League Represen-tatives for Burroughs High School (Goal #2) BACKGROUND INFORMATION: As required by the California Interscholastic Federation (CIF), the governing board of each school district must annually appoint league representatives for each school under its jurisdiction. CURRENT CONSIDERATIONS: It is recommended that Dave Ostash, as principal of Burroughs High School, be appointed to serve as league representative for Burroughs High School for the 2009-10 school year and that athletic director Anthony Barnes be appointed as the principal’s designee in his absence. FINANCIAL CONSIDERATIONS: None. SUPERINTENDENT’S RECOMMENDATION: It is recommended that Dave Ostash, as principal of Burroughs High School, be appointed to serve as league repre-sentative for Burroughs High School for the 2009-10 school year and that Anthony Barnes be appointed to serve as the principal’s designee.

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12.4 Approval of Waivers of the California High School Exit Exam for Students with Dis-abilities, CAHSEE Waivers #1 0809 through #9 0809 (Goal #1, #5)

BACKGROUND INFORMATION: All students must satisfy the California High School Exit Examination (CAHSEE) requirement, as well as all other state and local requirements, to receive a California public high school diploma. Students can satisfy the CAHSEE requirement by either passing the exam or, for students with disabilities, receive a waiver of the CAHSEE requirement pursuant to Education Code Section 60851 c. Students with disabilities who take the CAHSEE using modifications and re-ceive the equivalent of a passing score may be eligible to receive a waiver of the CAHSEE requirement for the part(s) of the exam on which a modification was used if the following requirements are met: • An individualized education program or Section 504 plan is in place that requires a

modification to be provided to the student when taking the CAHSEE. • The equivalent of a passing score has been obtained on the CAHSEE using a modi-

fication. • Sufficient high school-level coursework has been either satisfactorily completed or

is in progress in a high school-level curriculum sufficient to have attained the skills and knowledge otherwise needed to pass the CAHSEE.

CURRENT CONSIDERATIONS: Students with disabilities who have not passed both parts of the CAHSEE graduation requirement were reviewed by a committee consisting of site administration, counselors, the special education department chair, assistant superintendent of curriculum and instruction, and the SELPA director to de-termine which students qualify for the CAHSEE waiver. Students who have satisfied all criteria are being recommended for a waiver to the CAHSEE and will receive a California high school diploma.

Waiver #1 0809: Student satisfied criteria for the mathematics portion in February 2007. Student is requesting a waiver for the English Language Arts portion taken in October 2007. Waiver #2 0809: Student is requesting a waiver for the mathematics portion of the CAHSEE taken in October 2007. Student satisfied the English Language Arts portion taken in February 2009. Waiver #3 0809: Student is requesting a waiver for both the mathematics and English Language Arts portions of the CAHSEE. The student passed the mathematics portion in May 2008 and the English Language Arts portion in November 2008.

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Item 12.4, Consent Calendar MAY 7, 2009 CAHSEE Waivers

Waiver #4 0809: Student is requesting a waiver for both the mathematics and English Language Arts portion of the CAHSEE. The student passed the mathematics portion in February 2009 and the English Language Arts portion in October 2007. Waiver #5 0809: Student satisfied criteria for the mathematics portion in February 2007. Student is requesting a waiver for the English Language Arts portion taken in October 2007. Waiver #6 0809: Student is requesting a waiver for both the mathematics and English Language Arts portions of the CAHSEE. The student passed both portions in Novem-ber 2007. Waiver #7 0809: Student satisfied criteria for the mathematics portion in February 2007. Student is requesting a waiver for the English Language Arts portion taken in October 2007. Waiver #8 0809: Student is requesting a waiver for the mathematics portion of the CAHSEE taken in February 2009. Student satisfied the English Language Arts por-tion taken in November 2008. Waiver #9 0809: Student is requesting a waiver for the mathematics portion of the CAHSEE taken in February 2009. Student satisfied the English Language Arts por-tion taken in November 2008.

FINANCIAL IMPLICATIONS: None.

SUPERINTENENT’S RECOMMENDATION: Approve the recommendations with regard to a waiver for the CAHSEE for cases #1 0809 through #9 0809 as presented.

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12.5 Approval of Recommendation for Expulsion, Expulsion Cases #15 0809 through #18 0809

BACKGROUND INFORMATION: Education code requires the board to take final action on recommendations for expulsion. CURRENT CONSIDERATIONS: Board approval is requested for the following ex-pulsion cases: Expulsion Case #15 0809: As stated in a stipulated expulsion agreement, student is expelled for the remainder of the spring semester of 2008-09 and the fall semester of 2009-10, suspending the expulsion for the fall semester and allowing the student to apply for readmission to Burroughs High School in August 2009 under the terms of a contract. During the period of expulsion, the student is referred to the Sierra Sands Community Day School. Expulsion Case #16 0809: As stated in a stipulated expulsion agreement, student is expelled for the remainder of the spring semester of 2008-09 and the fall semester of 2009-10, suspending the expulsion for the fall semester and allowing the student to apply for readmission to Burroughs High School in August 2009 under the terms of a contract. During the period of expulsion, the student is referred to the Sierra Sands Community Day School. Expulsion Case #17 0809: As stated in a stipulated expulsion agreement, student is expelled for the remainder of the spring semester of 2008-09 and the fall semester of 2009-10, suspending the expulsion for the fall semester and allowing the student to apply for readmission to Burroughs High School in August 2009 under the terms of a contract. During the period of expulsion, the student is referred to the Sierra Sands Community Day School. Expulsion Case #18 0809: As stated in a stipulated expulsion agreement, student is expelled for the remainder of the spring semester of 2008-09 and the fall semester of 2009-10, suspending the expulsion for the fall semester and allowing the student to apply for readmission to Burroughs High School in August 2009 under the terms of a contract. During the period of expulsion, the student is referred to the Sierra Sands Community Day School. FINANCIAL CONSIDERATIONS: None. SUPERINTENDENT’S RECOMMENDATION: Approve the recommendations for expulsion, Expulsion Cases #15 0809 through #18 0809, as presented.

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AgendasMinutesEnrollment Report8.1 Certificated Personnel8.2 Classified Personnel8.3 Classified Layoff8.4 DATA Proposal to Board9.1 Gifts9.2 COC Member9.3 Board Calendar9.4 Board Travel9.5 Classified Recognition10.1 Construction Activities11.1 Auld Contract11.2 CMAS Authorization12.1 Audit Contract12.2 Susan Stuart Contract12.3 CIF Representatives12.4 CAHSEE Waivers12.5 Expulsions

sierra sands unified school district board of …...student member hannah ponek members absent:...

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