shire of mt magnet...announcements by presiding person without discussion . the shire president, cr...

MINUTES

ORDINARY MEETING OF COUNCIL

7 NOVEMBER 2014

SHIRE OF MOUNT MAGNET Minutes for the Ordinary Meeting of Council

In Council Chambers, Lot 163 Hepburn Street, Mount Magnet 7 November 2014 at 1:00pm

TABLE OF CONTENTS

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS .................... 3

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ................. 3

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ........... 3

4. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC .... 3

4.1 Public Question Time ............................................................................. 3 4.2 Address by Members of the Public ......................................................... 3

5. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS ....................................... 4

6. APPLICATIONS FOR LEAVE OF ABSENCE ...................................................... 4

7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ................................ 5

7.1 Minutes of the Ordinary Meeting held on 3 October 2014 ....................... 5

8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION.......... 5

9. PETITIONS .......................................................................................................... 5

10. DECLARATIONS OF INTEREST ......................................................................... 5

11. BUSINESS DEFERRED FROM PREVIOUS MEETING ...................................... 5

12. REPORTS ........................................................................................................... 6

12.1 Monthly Report - Chief Executive Officer to 30 September 2014 ............ 6 12.2 Monthly Report - Works Manager to 30 September 2014 ..................... 15 12.3 Monthly Report - EHO/Building Surveyor to 30 September 2014 ......... 17 12.4 Monthly Report - Financial Activity Statement to 30 September 2014 .. 19 12.5 Monthly Report - Accounts for Payment to 30 September 2014 ........... 49 12.6 Ordinary Meetings of Council - 2015 Meeting Dates ............................ 53 12.7 Windimurra Station - Outstanding Rates .............................................. 55

13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ....................... 61

14. NOTICE OF MOTIONS FOR THE NEXT MEETING .......................................... 61

15. CONFIDENTIAL BUSINESS .............................................................................. 61

16. LATE AGENDA ITEMS ...................................................................................... 61

17. ELECTED MEMBER MATTERS ........................................................................ 61

18. NEXT MEETING ................................................................................................ 62

19. CLOSURE OF MEETING .................................................................................. 62

Ordinary Meeting of Council Minutes - 7 November 2014 2 of 62

SHIRE OF MOUNT MAGNET Minutes for the Ordinary Meeting of Council

In Council Chambers, Lot 163 Hepburn Street, Mount Magnet 7 November 2014 at 1:00pm

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS The Shire President, Cr Ashley Dowden, opened the meeting at 1:00pm.

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE Attendance Shire President Cr Ashley Dowden Deputy President Cr Jorgen Jensen Member Cr Kevin Brand (until 3.00pm) Member Cr Jason Homewood Member Cr Wendy McGorman (from 1.18pm) Member Cr Bob Ford Member Cr Carole Minney Member Cr Joe O'Brien Member Cr Eliz Morris Staff Chief Executive Officer Mr Warren Olsen Works Manager Mr Patrick O’Brien Apologies Nil. Visitors Resident Ms Karen Williams

3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil.

4. PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC 4.1 Public Question Time

Ms Karen Williams Sought information in respect of an NRMA application concerning the Southern

Rangelands that was mentioned in the minutes of the Council’s August minutes. Spoke about funding for Creek beautification works. Tabled a program in respect of Seniors Week, and invited all Councillors to

participate. The Shire President congratulated Ms Williams on the Seniors Week Program.

4.2 Address by Members of the Public

Nil.


5. DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Cr Jason Homewood Reported briefly on the Murchison Regional Vermin Council meeting, and

advised that the fencing contract had been issued. Cr Eliz Morris Reported briefly on various events that she had attended including a Royalties

for Regions workshop and morning tea, the Race Club AGM, and the Mount Magnet fun day.

Cr Carole Minney Reported briefly on the fun day, and the disappointment expressed by visitors

from Yalgoo. Reported briefly on her involvement in the indigenous walkways project. Reported on her attendance at the regional blueprint presentation. Cr Ashley Dowden Reported that he had travelled to Perth where he had met with the Department of

Agriculture and with industry groups concerning the proposed Vermin Cell. Reported that he had been to Karratha where he met with Agriculture Minister

Hon Ken Baston and the Treasurer Hon Dr Mike Nahan. Cr Joe O'Brien Reported on the mid west regional roads group meeting held on 24th October,

which he had attended by a telephone. He found the meeting a little difficult to follow because:

The distribution of the Agenda had been untimely, leaving delegates little time to familiarise themselves with material before the meeting; and

It is often difficult to follow proceedings from the other end of a telephone connection. The Chief Executive Officer suggested that meetings of the Regional Roads Group were sufficiently important to warrant special effort to attend in person. He would work with Councillor O’Brien to make sure that we were better prepared for future Regional Roads Group meetings.

Cr Wendy McGorman entered the meeting at 1.18pm.

6. APPLICATIONS FOR LEAVE OF ABSENCE Cr Wendy McGorman advised she wished to apply for leave of absence for the Council’s December 2014 ordinary meeting.


7. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

7.1 Minutes of the Ordinary Meeting held on 3 October 2014

In response to a question, Cr Wendy McGorman confirmed that she had not tendered an apology in respect of the meeting held on 3 October 2014.

COUNCIL RESOLUTION

Moved: Cr Jason Homewood Seconded: Cr Jorgen Jensen That: 1. The minutes of the Ordinary Meeting held on 3 October 2014 as circulated be

amended by deleting the apology recorded for Cr McGorman; and 2. Subject to the above amendment, the minutes be confirmed as a true and correct

record of proceedings. RESOLUTION 2014-11-01 CARRIED 9/0

8. ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION The Shire President, Cr Ashley Dowden, reminded Councillors and officers of the requirement at council meetings to speak through the Chair, and to refer to Councillors and officers by their proper titles.

9. PETITIONS Nil.

10. DECLARATIONS OF INTEREST The Shire President, Cr Ashley Dowden, declared an interest as applicant in item number 12.7 on the agenda.

11. BUSINESS DEFERRED FROM PREVIOUS MEETING Nil.


12. REPORTS

12.1 Monthly Report - Chief Executive Officer to 30 September 2014

File: AD-REP Officer: Geoff Brooks - CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 7 November 2014

Voting Requirements Simple Majority Current Personnel Based on the Organisation Structure, personnel as at 7 November 2014 are as follows: Administration Chief Executive Officer Warren Olsen Finance Manager Maureen Murat Administration Manager Vacant Finance Assistant Helga Goerigk Administration Assistant Ronella Kelly Customer Service Officer Amber Seivwright Library Officer Monica Watson Tourism Promotions &

Development Officer Karen Morrissey

Youth & Community Events Officer

John McKrill (Casual) Cecilia Kelly (Casual) Jessica Killick (Casual) Rebecca Dudley (Casual)

Works Department Works Manager Patrick O'Brien Works Supervisor Peter Lethborg (Acting) Works Leading Hand Vacant Plant Operator Noel Curley

Neville Kelly Gardener/Labourer Brian Hawkins

John Yates Cleaner Sophie Singh

Kathy Shaw Swimming Pool Manager JJ Amella Caravan Park Manager Bill Moses

Kate Hutchison Ranger Contract Peter Smith EHO/Building Surveyor Contract Bill Atyeo Grant Writing & Administration Services

Contract Grants Empire

Financial & Accounting Services

Contract RSM Bird Cameron


Aerodrome Statistics for the Bluey Osmond Aerodrome for 2013/2014 and YTD are as follows:

2013/2014 BLUEY OSMOND AERODROME STATISTICS

MONTH Landings Revenue

($) Inbound Outbound

Revenue ($)

Total Revenue

($)

July 105 17,168 1,235 1,247 18,981 36,149 August 109 15,934 1,147 1,180 18,087 34,021 September 99 14,850 1,064 1,042 16,574 31,424 October 103 16,368 1,111 1,105 17,487 33,855 November 94 15,556 992 1,037 16,063 31,619 December 87 15,366 1,054 1,076 17,082 32,448 January 94 15,408 1,119 1,144 17,999 33,407 February 86 14,238 896 973 14,761 28,999 March 73 11,624 989 999 9,366 20,990 April 65 10,632 652 630 9,965 20,597 May 70 11,158 671 680 10,546 21,704 June 67 10,678 673 630 9,732 20,410 TOTAL 1052 168,981 11,603 11,743 176,643 345,623

2014/2015 BLUEY OSMOND AERODROME STATISTICS

MONTH Landings Revenue

($) Inbound Outbound

Revenue ($)

Total Revenue

($)

July 57 10,127 551 620 9,579 19,706 August 61 10,341 582 578 9,430 19,771 September 53 9,454 458 411 7,102 16,556 October November December January February March April May June TOTAL 171 29,922 1,591 1,639 26,111 56,033


Public Library Patronage statistics for the Library for 2013/2014 and YTD are as follows:

2013/2014 PUBLIC LIBRARY STATISTICS

MONTH Patrons Enquiries Issues ILL's Internet Access

Revenue ($)

July 89 1 15 0 45 127 August 96 3 4 4 42 97 September 76 4 8 2 20 41 October 77 4 1 4 26 53 November 51 1 10 1 14 67 December 50 0 12 0 14 29 January 68 11 12 5 16 30 February 43 5 1 4 14 53 March 34 14 9 5 10 20 April 48 135 13 12 16 42 May 79 75 39 6 30 71 June 76 364 36 10 27 76 TOTAL 787 617 160 53 274 706

2014/2015 PUBLIC LIBRARY STATISTICS

MONTH Patrons Enquiries Issues ILL's Internet Access

Revenue ($)

July 58 932 20 3 14 42 August 63 281 22 4 23 83 September 59 118 27 20 14 34 October November December January February March April May June TOTAL 180 1,331 69 27 51 159


Memorial Swimming Pool Statistics for the Swimming Pool for 2013/2014 are as follows:

2013/2014 MEMORIAL SWIMMING POOL STATISTICS

MONTH Adult Child Season Adult

Season Child

Under 4 yrs

School Total Revenue

($)

July August September October 217 530 46 83 55 12 943 2,894 November 218 324 173 123 67 28 933 2,055 December 251 333 145 169 74 10 982 1,369 January 226 580 241 323 129 1 1,500 1,594 February 149 241 128 117 61 0 696 1,019 March 93 138 39 94 22 132 518 489 April May June TOTAL 1,154 2,146 772 909 408 183 5,572 9,420


Fitness Centre Statistics for the Fitness Centre for 2013/2014 and YTD are as follows:

2013/2014 FITNESS CENTRE STATISTICS

MONTH Activity (Hours) Memberships

Patrons Revenue

($) Month % Week Month Annual

July 39 7 7 3 0 47 153 August 41 7 4 11 1 45 710 September 43 8 1 6 0 42 199 October 61 11 3 4 0 62 152 November 51 9 15 4 1 76 561 December 33 6 1 4 0 48 135 January 27 5 1 5 1 28 495 February 19 4 2 4 0 23 144 March 29 5 8 11 0 37 415 April 69 13 3 7 0 66 247 May 94 17 1 10 0 99 263 June 52 10 3 3 1 49 447 TOTAL 558 9 49 72 4 573 3,921

2014/2015 FITNESS CENTRE STATISTICS

MONTH Activity (Hours) Memberships

Patrons Revenue

($) Month % Week Month Annual

July 23 4 6 3 0 32 147 August 38 7 8 2 0 54 142 September 39 7 4 4 0 47 300 October November December January February March April May June TOTAL 100 6 18 9 0 113 589


Caravan Park Statistics for the Caravan Park for 2013/2014 and YTD are as follows:

2013/2014 CARAVAN PARK STATISTICS

MONTH

Cabins (8) (Ensuite)

Cabins (9) (No Ensuite)

Sites (36) Visitors

Revenue ($)

Nights % Nights % Nights %

July 91 37 120 43 711 64 1,246 36,773 August 64 26 100 36 674 60 996 29,190 September 80 33 98 37 623 58 844 30,453 October 90 36 61 22 322 29 573 24,432 November 69 29 44 16 138 13 260 11,759 December 70 28 36 13 88 8 248 13,750 January 38 15 6 2 48 4 173 6,412 February 44 20 20 8 60 6 141 6,380 March 70 28 35 13 94 8 203 8,579 April 96 40 56 21 311 29 472 22,641 May 119 40 37 21 391 29 643 21,701 June 90 38 25 9 536 50 736 28,002 TOTAL 921 31 638 20 3,996 30 6,535 240,072

2014/2015 CARAVAN PARK STATISTICS

MONTH

Cabins (8) (Ensuite)

Cabins (9) (No Ensuite)

Sites (36) Visitors

Revenue ($)

Nights % Nights % Nights %

July 107 43 51 18 733 66 1,399 35,512 August 126 51 67 24 758 68 1,231 35,828 September 91 38 42 16 618 57 1,002 28,625 October November December January February March April May June TOTAL 324 44 160 19 2,109 64 3,632 99,965


Visitor Centre Patronage statistics for the Visitor Centre for 2013/2014 and YTD are as follows:

2013/2014 VISITOR CENTRE STATISTICS

MONTH

Visitors (Total)

Visitors (Museum)

Museum Entry

Revenue ($)

Visitor Centre

Revenue ($)

Commission ($)

Adult Child Adult Child

July 637 25 296 19 1,480 2,470 387 August 664 11 305 3 1,525 3,206 596 September 592 3 248 1 1,240 1,757 363 October 436 40 215 17 1,075 1,248 191 November 43 0 25 0 125 713 176 December 30 4 19 4 95 890 127 January 11 4 7 4 35 64 9 February 14 2 7 0 35 145 25 March 46 0 19 0 95 405 80 April 225 5 45 2 225 1,306 233 May 430 7 149 4 745 1,681 283 June 450 0 169 0 845 1446 237 TOTAL 3,578 101 1,504 54 7,520 15,331 2,707

2014/2015 VISITOR CENTRE STATISTICS

MONTH

Visitors (Total)

Visitors (Museum)

Museum Entry

Revenue ($)

Visitor Centre

Revenue ($)

Commission ($)

Adult Child Adult Child

July 756 54 340 27 1,700 4,368 825 August 937 5 355 0 1,775 2,931 557 September 726 12 300 5 1,500 2,741 581 October November December January February March April May June TOTAL 2,419 71 995 32 4,975 10,040 1,963


Animal Control Statistics for Ranger services for 2013/2014 and YTD are as follows:

2013/2014 RANGER STATISTICS

MONTH Enquiries Licenses Seizures Impounds Complaints Revenue

($)

July 4 2 4 0 0 180 August 0 1 1 0 1 18 September 6 1 4 1 0 90 October 22 15 4 4 0 365 November 12 20 0 0 3 780 December 7 0 9 0 1 0 January 3 0 0 0 0 64 February 2 0 1 0 0 0 March 3 1 0 1 0 180 April 3 0 4 0 0 40 May 3 0 6 3 1 0 June 3 0 1 0 0 0 TOTAL 68 40 34 9 6 1,717

2014/2015 RANGER STATISTICS

MONTH Enquiries Licenses Seizures Impounds Complaints Revenue

($)

July 2 19 0 0 0 641 August 6 4 0 0 3 58 September 1 7 5 0 2 94 October November December January February March April May June TOTAL 9 30 5 0 5 793

I attended Mount Magnet on Sunday 31 August, Monday 1 and Friday 5 September 2014: Patrols were conducted of the townsite and surrounding areas and license

enquiries made. Registration files were checked for compliance. No new complaints were received.

I also attended Mount Magnet on Monday 22 and Tuesday 23 September 2014. On this visit patrols were conducted of the townsite and surrounding areas and

license enquiries made. Registration files were checked and updated to the new registration years. No new written complaints were received but two verbal complaints had been received regarding a pack of dogs.

Based on the information from the verbal complaints, trapping cages were set in the vicinity of the pack sightings. As a result, five dogs were trapped. The owner was located and stated he did not want the dogs. He requested that the dogs be euthanized. A further five unwanted and unregistered dogs were handed in by their owner for euthaising.

Two more dogs were registered and microchipped. Two feral cats were also caught and destroyed.


Grants Project Grant Grant Amount Total Cost Status Close Date Result

Rectifying Runway Deformities Regional Airport Development Scheme $25,000 $50,000 Submitted 22/02/2013 Successful Replace Wind Indicator & Lighting Regional Airport Development Scheme $7,500 $15,000 Submitted 22/02/2013 Successful Replace Cones and Gables Regional Airport Development Scheme $10,000 $20,000 Submitted 22/02/2013 Successful Install Non-Potable Water Supply to Terminal Building Regional Airport Development Scheme $7,500 $15,000 Submitted 22/02/2013 Successful

Extend Apron Regional Airport Development Scheme $75,000 $150,000 Submitted 22/02/2013 Unsuccessful Mount Magnet CCTV System National Crime Prevention Fund $23,156 $39,789 Submitted 29/05/2013 Unsuccessful Mount Magnet Seniors Centre Community Spaces (Lotterywest) $25,480 $77,480 Submitted N/A Successful

Mount Magnet Seniors Centre Building Multicultural Communities (Dept Immigration & Citizenship) $26,000 $77,480 Submitted 28/06/2013 Fund retracted

Recreation Precinct & Skatepark Upgrade Community Spaces (Lotterywest) $22,000 $929,100 Submitted N/A Resubmitted

due to change in scope

Recreation Precinct & Skatepark Upgrade Mid West Investment Plan (Mid West Development Commission) $228,160 $929,100 EOI Submitted 27/09/2013

Resubmitted due to change

in scope

Recreation Precinct & Skatepark Upgrade Community Sporting & Recreational Facilities (Department of Sport & Recreation) $281,064 $929,100 Submitted 27/09/2013 Partially

Successful Conserving the Rural Transaction Centre Conserving Cultural Heritage (Lotterywest) $85,600 $173,600 Submitted 25/10/2013 Successful Main Street CCTV System Upgrade Community Crime Prevention Fund (WA Police) $25,000 $39,485 Submitted 31/10/2013 Successful Astro Rocks Fest 2014 Community Events (Lotterywest) $11,297 $33,467 Submitted NA Successful Astro Rocks Fest 2015 Regional Events Scheme (Eventscorp) $8,232 $46,982 Submitted 20/01/2014 Successful

Astro Rocks Fest 2014 Community Sponsorships (Horizon Power) $5,000 $33,467 Submitted NA Partially successful

Federation Tourist Park Community Garden Community Garden (Dept Local Government & Communities) $9,500 $46,500 Submitted 27/02/2014 Unsuccessful

Recreation Precinct & Skatepark Upgrade Mid West Investment Plan (Mid West Development Commission) $139,700 $475,874 EOI Submitted NA EOI retracted

by Shire Recreation Precinct & Skatepark Upgrade Community Spaces (Lotterywest) $53,900 $475,874 Submitted N/A Successful Astro Rocks Fest 2015 Small Grants for Small Communities $3,439 $51,705 Submitted 28/03/2014 Unsuccessful Mount Magnet Memorial Park Upgrade Anzac Centenary Local Grants Program $8,342.55 $8,342.55 Submitted 30/04/2014 Successful

Community Pool Revitalisation Community Pool Revitalisation Program (Department of Sport & Recreation) $30,000 $30,000 Submitted 15/08/2014 Successful

Rectify Runway Lighting Regional Airports Development Scheme (Department of Transport) $161,209 $322,419 Submitted 16/09/2014 Pending

Construction of Leisure Pool Community Sporting & Recreation Facilities Fund (Department of Sport & Recreation)

$250,000 (including

development bonus)

$540,650 Submitted 19/09/2014 Pending

COUNCIL RESOLUTION

Moved: Cr Joe O'Brien Seconded: Cr Jason Homewood That Council receives the Chief Executive Officer’s report. RESOLUTION 2014-11-02 CARRIED 9/0


12.2 Monthly Report - Works Manager to 30 September 2014

File: AD-REP Officer: Patrick O'Brien – Works Manager Amended by: Nil Disclosure of Interest: Nil Meeting Date: 7 November 2014 PREVIOUS BUSINESS

SAM Trailer SAM Trailer repairs have been completed, returned to town and is being utilised daily at the moment, northern & southern approaches into town.

Town Dam Rear damaged fence at the town dam has been replaced in order to improve over all security around the dam.

RURAL ROAD WORKS

Water Bores - Rural Road Networks

Water sourcing and drilling works are nearing completion around rural road network, with two roads left to try and source water bore supplies.

Flood Damage Works Flood damage works are progressing along with Wogarno/Yowergabbie Road completed, currently on Palmers Well Road, then progressing to Wondinong Road.

AERODROME WORKS

IWI New unit installation is imminent, contractor awaiting parts for 600mm auger, will progress shortly, ongoing work.

Weed Spraying Weed spraying is ongoing as required in order to keep runway strips and fence vegetation in check.

TOWNSHIP WORKS IN PROGESS Mosquito Fogging Mosquito fogging is ongoing on a weekly basis at the

moment as per demand enquiry. Lot 225 Watson Street Lot 225 Watson Street - Pavers have been ordered and

have arrived with works well under way in having them laid. Window treatments/light fittings etc have been ordered.

Street Sweeping Street sweeping and litter control is ongoing and constantly monitored for tidiness.

Shire Administration Building

Limestone blocks have been installed on the Northern side of building on edge of lawn to limit water run-off towards foundations of building and assist in damp control. Limestone block/Garrison style fence is envisaged to be erected along the front of lawn towards the transit house.

Lawns Soil conditioner/wetting agent has arrived to apply to town oval and various lawn areas around town, also sprinkler patterns & volumes are being checked on oval to try to ensure lawn is maintained coming into summer.

Memorial Swimming Pool

Pool was opened to public on the 2nd of October , and proving popular cleaning of tiles is progressing, water loss is currently minimal and monitored for any significant increases.

MAJOR PLANT MAINTENANCE

Service schedules are ongoing & up to date. SAM Trailer is in daily use in town. New Toyota Hilux tray back is ready for delivery & Ford courier from caravan park has been sent down as trade in vehicle. WORKS STAFF TRAINING

Performance is constantly monitored/ongoing, striving for a productive team environment.


Voting Requirements Simple Majority The Works Manager advised that vandalism appeared to be on the increase. The Recreation Centre had been broken into; there was a need to replace the security cameras at the Recreation Centre. Cr Carole Minney suggested that the vandalism was mainly due to “out-of-town” kids. Cr Eliz Morris reported that kids have got hold of blue lasers. Cr Kevin Brand also reported an increase in crime, with the Masonic Lodge being broken into. It had been reported to him that the magistrate in Meekatharra was sending people on good behaviour bonds to Mount Magnet. It was recommended that these matters be discussed at an Interagency Meeting to be held at 10 AM on 11th November. It was also suggested that the OIC of Mount Magnet Police be requested to attend future Council meetings.

COUNCIL RESOLUTION

Moved: Cr Eliz Morris Seconded: Cr Jason Homewood That Council receives the Works Manager’s report. RESOLUTION 2014-11-03 CARRIED 9/0


12.3 Monthly Report - EHO/Building Surveyor to 30 September 2014

File: AD-REP Officer: Bill Atyeo - EHO/Building Surveyor Amended by: Nil Disclosure of Interest: Nil

Meeting Date: 7 November 2014 I was in attendance at the Shire from the 13th to the 17th October 2014. Building Permits There was Two (2) Building Permits issued in this timeline. BP14-003 was issued to McGrath Homes for the construction of the dwelling to

be owned by the University of WA and located at Lot 136 Laurie Street – Mount Magnet.

BP14-004 was issued to Helga Goerigk for the addition of a front verandah and a back Patio/Porch to the dwelling located at Lot 430 Dowden Place - Mount Magnet.

Statistics

The statistics as required by the ABS and WorkSafe, and others were submitted at the end of last month in the format as is required by the ABS.

Demolition licenses There were Nil (0) Demolition Permits issued during this period. General Matters Controlled Waste Disposal Site - Mount Magnet I filled out the necessary paperwork to be lodged seeking Class 61 waste

(increased allowance for septage waste) be added to our existing license. The Works Manager has organised and the works have been started to renovate the existing trenches and remove all weeds from the site.

Housing Inspections A number of houses were inspected and updates on these will be forthcoming on

my next attendance at the Shire. A follow-up is needed on three and contact with the owners will be required in order to finalise outstanding issues and works as are required.

Inquiries Again I have handled a number of phone calls in relation to

Industrial/Commercial Lots and what is permitted on various sites. Also there were a number of people wishing to purchase cheap residential lots and establish commercial businesses on them. Unfortunately I had to inform them that their proposal would not be looked on favourably under the Town Planning Scheme, but that they were permitted to make application to Council.

Mount Magnet Caravan Park Issues have been raised in regards to the initial septic tank and other items. The

issue in regards to the initial septic tank will require further investigation but it is obvious that the tank is damaged (crimped) at the inlet to the tank which may be affecting its operation. The photos at the stage of installation show no defect, whereas the photos taken after the problems arose show a pronounced crimping at the top of the tank adjacent to the inlet.


This matter will need to be further looked at, as it is also obvious that we will need to raise the outlets/inspection openings to within a reasonable distance of the surface of the land. This will afford easy and quick access to the tanks instead of having to remove 800 mm of soil and disrupting the lawn and surface. This matter is ongoing.

Thus ends my report to Council.

W.V.Atyeo (M.E.H.A.A.) Principal Environmental Health Officer Building Surveyor

Cr Jorgen Jensen left the meeting at 2.00pm.

COUNCIL RESOLUTION

Moved: Cr Bob Ford Seconded: Cr Jason Homewood That Council receives the EHO/Building Surveyor’s report. RESOLUTION 2014-11-04 CARRIED 8/0


12.4 Monthly Report - Financial Activity Statement to 30 September 2014

File: FI-REP Officer: Travis Bate – Financial Consultant Amended By: Nil Disclosure of Interest: Nil

Meeting Date: 7 November 2014 Application To consider the Financial Reports for the period ending 30 September 2014, attached. Background Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity

reporting on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail – (a) Annual budget estimates, taking into account any expenditure incurred for

an additional purpose under section 6.8(1)(b) or (c); (b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the

month to which the statement relates; (d) Material variances between the comparable amounts referred to in

paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing- (a) an explanation of the composition of the net current assets of the month to

which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-

regulation (1)(d); and (c) Such other supporting information as is considered relevant by the local

government. (3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification, (b) By program; or (c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to in sub-regulation (2), are to be – (a) presented to the council –

(i) at the next ordinary meeting of the council following the end of the month to which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and

(b) recorded in the minutes of the meeting at which it is presented. (5) Each financial year, a local government is to adopt a percentage or value,

calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.

(6) In this regulation –} committed assets~ means revenue unspent but set aside under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.] [35. Repealed in Gazette 31 Mar 2005 p. 1050.]


Comment A monthly financial report is to be presented to Council at the next Ordinary Meeting following the end of the reporting period. Statement of Financial Activity Significant Accounting Policies Graphical Representation Net Current Funding Position Cash and Investments Major Variances Budget Amendments Receivables Grants and Contributions Cash Backed Reserves Capital Disposals and Acquisitions Trust Consultation Travis Bate - Accountant - RSM Bird Cameron Bradley Solly - Accountant - RSM Bird Cameron Statutory Environment Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

Cr Jorgen Jensen re-entered the meeting at 2.02pm.

COUNCIL RESOLUTION

Moved: Cr Joe O'Brien Seconded: Cr Carole Minney That the Financial Report for the period ending 30 September 2014 be received. RESOLUTION 2014-11-05 CARRIED 9/0


RSM Bird Cameron

Level 1, 12 Bayly Street Geraldton WA 6530

PO Box 61 Geraldton WA 6531

T +61 8 9920 7400 F +61 8 9920 7450

www.rsmi.com.au

L:\2 - Clients\Shire of Mt Magnet (Non-Audit)\2015\EOM\3 - Sep 2014\FOF\Mt Magnet Compilation Report Sep 14.docx

Liability limited by a scheme approved under Professional Standards Legislation

Birdanco Nominees Pty Ltd ABN 33 009 321 377 Practising as RSM Bird Cameron ABN 65 319 382 479

Major Offices in: Perth, Sydney, Melbourne, Adelaide and Canberra

RSM Bird Cameron is an independent member firm of RSM International, an affiliation of independent accounting and consulting firms. RSM International is the name given to a network of independent accounting and consulting firms each of which practices in its own right. RSM International does not exist in any jurisdiction as a separate legal entity.

Compilation Report

To the Council

Shire of Mount Magnet Scope

We have compiled the accompanying special purpose financial statements for the period ended 30 September

2014.

The specific purpose for which the special purpose financial report has been prepared is to provide information

relating to the financial performance and financial position of the Shire that satisfies the information needs of the

Council and the Local Government Act 1995 and associated regulations.

The responsibility of the Shire

The Shire is solely responsible for the information contained in the special purpose financial report and have

determined that the accounting policies used are consistent and are appropriate to satisfy the requirements of the

Council and the Local Government Act 1995 and associated regulations.

Our responsibility

On the basis of information provided by the Shire, we have compiled the accompanying special purpose financial

statements.

Our procedures use accounting expertise to collect, classify and summarise the financial information, which the

Management provided, into a financial report. Our procedures do not include any verification or validation

procedures. No audit or review has been performed and accordingly no assurance is expressed.

To the extent permitted by law, we do not accept liability for any loss or damage which any person, other than the

Shire of Mount Magnet, may suffer arising from negligence on our part. No person should rely on the report

without having an audit or review conducted.

This report was prepared for the benefit of the Council of the Shire of Mount Magnet and the purpose identified

above. We do not accept responsibility to any other person for the content of the report.

Signed at GERALDTON RSM BIRD CAMERON

Chartered Accountants

Date 23 October 2014 RSM BIRD CAMERON


Shire of Mount Magnet

MONTHLY FINANCIAL REPORT

For the Period Ended 30 September 2014

Local Government Act 1995

Local Government (Financial Management) Regulations 1996

Table of Contents

Statement of Financial Activity by Nature and Type

Statement of Financial Activity by Statutory Reporting Program

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust


Note

Full Year

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-(a)/(b) Var.

Operating Revenues $ $ $ %

Grants, Subsidies and Contributions 8 1,757,631 426,429 526,213 99,784 18.96% �

Profit on Asset Disposal 10 26,461 0 1,000 1,000 100.00%

Fees and Charges 844,129 322,447 306,044 (16,403) (5.36%)

Service Charges 0 0 0 0

Interest Earnings 133,720 33,430 23,062 (10,368) (44.96%)

Other Revenue 16,817 4,204 0 (4,204) (100.00%)

Total (Ex. Rates) 2,778,758 786,510 856,319 69,809

Operating Expense

Employee Costs (1,590,604) (397,182) (337,605) 59,577 17.65% �

Materials and Contracts (1,151,261) (295,877) (347,410) (51,533) (14.83%) �

Utilities Charges (201,066) (43,353) (39,073) 4,280 10.95%

Depreciation (Non-Current Assets) (1,022,789) (255,697) (290,074) (34,377) (11.85%) �

Interest Expense (18,683) (9,603) (1,686) 7,917 469.57%

Insurance Expense (162,514) (88,040) (87,566) 474 0.54%

Loss on Asset Disposal 10 (1,267) 0 0 0

Other Expenditure (108,018) (45,521) (45,071) 450 1.00%

Total (4,256,202) (1,135,273) (1,148,485) (13,212)

Funding Balance Adjustment

Add back Depreciation 1,022,789 255,697 290,074 34,377 11.85% �

Adjust (Profit)/Loss on Asset Disposal 10 (25,194) 0 (1,000) (1,000) 100.00%

Adjust Provisions and Accruals 0 0 0 0

Adjust Movement Deferred Pensioner Rates 0 0 (5,931) (5,931) 100.0%

Rates Setting Adjustment

Net Operating (Ex. Rates) (479,849) (93,066) (9,023) 89,974

Capital Revenues

Grants, Subsidies and Contributions 8 3,542,785 572,985 583,583 10,598

Proceeds from Disposal of Assets 10 58,000 0 11,000 11,000 100.00%

Proceeds from New Debentures 0 0 0 0

Proceeds from Sale of Investments 0 0 0 0

Proceeds from Advances 0 0 0 0

Self-Supporting Loan Principal 0 0 0

Transfer from Reserves 9 191,561 0 0 0

Total 3,792,346 572,985 594,583 21,598

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (883,568) (247,429) (320,431) (73,002) (22.78%) �

Plant and Equipment 10 (137,000) (12,500) (9,000) 3,500 38.89%

Furniture and Equipment 10 (11,000) 0 (1,618) (1,618) (100.00%)

Infrastructure Assets - Roads 10 (2,854,000) 0 (2,719) (2,719) (100.00%)

Infrastructure Assets - Other 10 (600,100) (753) 0 753 100.00%

Purchase of Investments 0 0 0

Repayment of Debentures (35,089) (17,283) (17,283) 0 0.00%

Advances to Community Groups 0 0 0

Transfer to Reserves 9 (497,885) (397,885) (413,744) (15,859) (3.83%)

Total (5,018,642) (675,850) (764,795) (88,945)

Net Capital (1,226,296) (102,865) (170,212) (67,347)

Total Net Operating + Capital (1,706,145) (195,931) (179,235) 22,627

Rate Revenue 1,079,785 1,079,785 1,087,016 7,231 0.67%

Opening Funding Surplus(Deficit) 495,655 495,655 443,498 (52,157) (11.76%) �

Closing Funding Surplus(Deficit) 3 (130,705) 1,379,509 1,351,279 (22,299)

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. �

�


STATEMENT OF FINANCIAL ACTIVITY

(Nature or Type)


Please refer to Compilation Report.Ordinary Meeting of Council Minutes - 7 November 2014 23 of 62

Note

Full Year

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-(a)/(b) Var.

Operating Revenues $ $ $ %

Governance 17,827 12,403 8,279 (4,124) (49.81%)

General Purpose Funding 1,779,151 444,788 442,015 (2,773) (0.63%)

Law, Order and Public Safety 23,397 5,816 793 (5,023) (633.42%)

Health 3,787 1,200 0 (1,200) (100.00%)

Education and Welfare 0 0 0 0

Housing 18,786 4,697 11,817 7,120 60.25%

Community Amenities 107,235 100,309 101,681 1,372 1.35%

Recreation and Culture 24,617 2,476 22,737 20,261 89.11%

Transport 438,114 107,628 152,289 44,661 29.33% �

Economic Services 292,707 106,202 111,984 5,782 5.16%

Other Property and Services 73,137 991 4,724 3,733 79.02%

Total (Ex. Rates) 2,778,758 786,510 856,319 69,809

Operating Expense

Governance (218,233) (55,185) (76,833) (21,648) (28.18%)

General Purpose Funding (52,929) (13,296) (28,942) (15,646) (54.06%)

Law, Order and Public Safety (65,066) (18,669) (26,038) (7,369) (28.30%)

Health (31,088) (7,824) (13,340) (5,516) (41.35%)

Education and Welfare (3,220) (947) (1,708) (761) (44.56%)

Housing (144,117) (38,041) (30,664) 7,377 24.06%

Community Amenities (331,444) (84,365) (71,397) 12,968 18.16%

Recreation and Culture (784,297) (208,092) (194,707) 13,385 6.87%

Transport (1,328,926) (349,372) (410,347) (60,975) (14.86%) �

Economic Services (591,037) (152,662) (195,043) (42,381) (21.73%) �

Other Property and Services (705,845) (206,820) (99,466) 107,354 107.93% �

Total (4,256,202) (1,135,273) (1,148,485) (13,212)

Funding Balance Adjustment

Add back Depreciation 1,022,789 255,697 290,074 34,377 11.85% �

Adjust (Profit)/Loss on Asset Disposal 10 (25,194) 0 (1,000) (1,000) 100.00% Adjust Provisions and Accruals 0 0 0 0Adjust Movement Deferred Pensioner Rates 0 0 (5,931) 100.0% Rates Setting Adjustment

Net Operating (Ex. Rates) (479,849) (93,066) (9,023) 89,974

Capital Revenues

Grants, Subsidies and Contributions 3,542,785 572,985 583,583 10,598Proceeds from Disposal of Assets 10 58,000 0 11,000 11,000 100.00% Proceeds from New Debentures 0 0Proceeds from Sale of Investments 0 0Proceeds from Advances 0 0Self-Supporting Loan Principal 0 0Transfer from Reserves 9 191,561 0 0 0

Total 3,792,346 572,985 594,583 21,598

Capital Expenses

Land Held for Resale 0 0Land and Buildings 10 (883,568) (247,429) (320,431) (73,002) (22.78%) �

Plant and Equipment 10 (137,000) (12,500) (9,000) 3,500 38.89% Furniture and Equipment 10 (11,000) 0 (1,618) (1,618) (100.00%)Infrastructure Assets - Roads 10 (2,854,000) 0 (2,719) (2,719) (100.00%)Infrastructure Assets - Other 10 (600,100) (753) 0 753 100.00% Purchase of Investments 0 0 0 0Repayment of Debentures (35,089) (17,283) (17,283) 0 0.00% Advances to Community Groups 0 0 0 0Transfer to Reserves 9 (497,885) (397,885) (413,744) (15,859) (3.83%)

Total (5,018,642) (675,850) (764,795) (88,945)

Net Capital (1,226,296) (102,865) (170,212) (67,347)

Total Net Operating + Capital (1,706,145) (195,931) (179,235) 22,627

Rate Revenue 1,079,785 1,079,785 1,087,016 7,231 0.67% Opening Funding Surplus(Deficit) 495,655 495,655 443,498 (52,157) (11.76%) �

Closing Funding Surplus(Deficit) 3 (130,705) 1,379,509 1,351,279 (22,299)

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold. �

�


STATEMENT OF FINANCIAL ACTIVITY

(Statutory Reporting Program)


Please refer to Compilation Report.Ordinary Meeting of Council Minutes - 7 November 2014 24 of 62

1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement of

financial activity are:

(a) Basis of Accounting

This statement is a special purpose financial report, prepared in accordance with applicable Australian

Australian Accounting Standards, other mandatory professional reporting requirements and the Local

Government Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have been included in

this statement.

In the process of reporting on the local government as a single unit, all transactions and balances

between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those

monies appears at Note 11.

(c) Rounding Off Figures

All figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions

Rates, grants, donations and other contributions are recognised as revenues when the local government

obtains control over the assets comprising the contributions. Control over assets acquired from rates is

obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax

In accordance with recommended practice, revenues, expenses and assets capitalised are stated net

of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash Equivalents

Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readily

convertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash

equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included as

short-term borrowings in current liabilities.

(g) Trade and Other Receivables

Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and

subsequently measured at amortised cost using the effective interest rate method, less any allowance

for uncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible

are written off when identified. An allowance for doubtful debts is raised when there is objective evidence

that they will not be collectible.


NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY


Please refer to Compilation ReportOrdinary Meeting of Council Minutes - 7 November 2014 25 of 62

1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) Inventories

General

Inventories are valued at the lower of cost and net realisable value. Net realisable value is the estimated

selling price in the ordinary course of business less the estimated costs of completion and the estimated

costs of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12

months.

Land Held for Resale

Land purchased for development and/or resale is valued at the lower of the cost and net realisable value.

Cost includes the cost of acquisition, development and interest incurred on the financing of that land during

its development. Interest and holding charges incurred after development is complete are recognised as

expenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of

signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council's

intentions to release for sale.

(i) Fixed Assets

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as

consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal

consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets

constructed by the local government includes the cost of all materials used in the construction, direct

labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materially

different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure

the carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current Assets

All non-current assets having a limited useful life are systematically depreciated over their useful

lives in a manner which reflects the consumption of the future economic benefits embodied in

those assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting

period. Major depreciation rates and periods are:

Buildings 2%

Furniture and Equipment 10-25%

Plant and Equipment 15-25%

Motor Vehicles 25%

Roads - Aggregate 25 years

Roads - Unsealed - Gravel 35 years

Drains and Sewers 75 years

Airfield - Runways 12 years






(k) Trade and Other Payables

Trade and other payables are carried at amortised cost. They represent liabilities for goods and services

provided to the local government prior to the end of the financial year that are unpaid and arise when the

Shire becomes obliged to make future payments in respect of the purchase of these goods and services.

The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee Benefits

The provisions for employee benefits relates to amounts expected to be paid for long service leave,

annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)

The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to

be settled within 12 months represents the amount the Shire has a present obligation to

pay resulting from employees services provided to balance date. The provision has been calculated at

nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

The liability for long service leave is recognised in the provision for employee benefits and measured as the

present value of expected future payments to be made in respect of services provided by employees up to

the reporting date using the project unit credit method. Consideration is given to expected future wage

and salary levels, experience of employee departures and periods of service. Expected future payments

are discounted using market yields at the reporting date on national government bonds with terms to

maturity and currency that match as closely as possible, the estimated future cash outflows. Where the

Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is

recognised as a current liability.

(m) Interest-bearing Loans and Borrowings

All loans and borrowings are initially recognised at the fair value of the consideration received less

directly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised

cost using the effective interest method. Fees paid on the establishment of loan facilities that are

yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer

settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs

Borrowing costs are recognised as an expense when incurred except where they are directly attributable

to the acquisition, construction or production of a qualifying asset. Where this is the case, they are

capitalised as part of the cost of the particular asset.

(n) Provisions

Provisions are recognised when: The council has a present legal or constructive obligation as a result of

past events; it is more likely than not that an outflow of resources will be required to settle the obligation;

and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement

is determined by considering the class of obligations as a whole. A provision is recognised even if the

likelihood of an outflow with respect to any one of item included in the same class of obligations may be

small.

(o) Current and Non-Current Classification

In the determination of whether an asset or liability is current or non-current, consideration is given to the

time when each asset or liability is expected to be settled. The asset or liability is classified as current

if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the

case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,

such as vested long service leave, the liability is classified as current even if not expected to be settled

within the next 12 months. Inventories held for trading are classified as current even if not expected to be

realised in the next 12 months except for land held for resale where it is held as non current based on

Council's intentions to release for sale.






(p) Nature or Type Classifications

Rates

All rates levied under the Local Government Act 1995. Includes general, differential, specific area

rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude

administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and Contributions

Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and Contributions

Amounts received specifically for the acquisition, construction of new or the upgrading of non-current

assets paid to a local government, irrespective of whether these amounts are received as capital grants,

subsidies, contributions or donations.

Profit on Asset Disposal

Profit on the disposal of assets including gains on the disposal of long term investments.

Losses are disclosed under the expenditure classifications.

Fees and Charges

Revenues (other than service charges) from the use of facilities and charges made for local government

services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale

of goods or information, fines, penalties and administration fees.

Service Charges

Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54

of the Local Government (Financial Management) Regulations 1996 identifies these are television

and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude

rubbish removal charges. Interest and other items of a similar nature received from bank and investment

accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings

Interest and other items of a similar nature received from bank and investment accounts, interest on rate

instalments, interest on rate arrears and interest on debtors.

Other Revenue / Income

Other revenue, which can not be classified under the above headings, includes dividends, discounts,

rebates etc.

Employee Costs

All costs associated with the employment of persons such as salaries, wages, allowances, benefits such

as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,

worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,

fringe benefit tax, etc.

Materials and Contracts

All expenditures on materials, supplies and contracts not classified under other headings. These include

supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication

expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,

postage and freight etc.

Utilities (Gas, Electricity, Water, etc.)

Expenditures made to the respective agencies for the provision of power, gas or water. Exclude

expenditures incurred for the reinstatement of roadwork on behalf of these agencies.






(q) Nature or Type Classifications (Continued)

Insurance

All insurance other than worker's compensation and health benefit insurance included as a cost of

employment.

Loss on asset disposal

Loss on the disposal of fixed assets.

Depreciation on non-current assets

Depreciation expense raised on all classes of assets.

Interest expenses

Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft

accommodation and refinancing expenses.

Other expenditure

Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade

Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set of

operational and financial objectives. These objectives have been established both on an overall

basis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientated

activities/programs:

GOVERNANCE

This includes those income and expenses relating to Councillors, and Council's Governance role,

and a portion of Administration which cannot be reliably allocated or linked to other programs.

GENERAL PURPOSE FUNDING

This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on

Investments. It also includes expenses related to Rating functions.

LAW, ORDER, PUBLIC SAFETY

Includes items of Bushfire prevention actions; Ranger services & Animal control, SES Items;

as well as supervision, related costs & enforcement of Local Laws.

HEALTH

Involved food inspection, control and licensing of food outlets, food hygiene and promotion,

Mosquito Control & other Health issues including Aboriginal Health issues.






(r) STATEMENT OF OBJECTIVE (Continued)

EDUCATION AND WELFARE

The program includes Prizes/Donations applicable to School events; & certain Youth related items.

HOUSING

This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIES

This includes Rubbish\Sanitation collection & disposal items; Flood Mitigation works; Town Planning;

Public Toilets & Cemeteries.

RECREATION AND CULTURE

Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;

The Recreation\Physical Activities Officer & related expenses; the Rec Centre & Oval; other

Recreation items; Library operations; as well as TV & Radio broadcasting.

TRANSPORT

Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;

verge & tree maintenance; large plant & machine replacements.

ECONOMIC SERVICES

Tourism operations; Building control matters; Community Development Officer & Caravan Park.

OTHER PROPERTY & SERVICES

Private works; Administration; Public works overheads, Plant operating costs & various other Unclassified

Services. This section also includes Administration costs in gross terms, which have been reallocated

to the other Functions\Programs via an allocation system known as Activity Based Costing 'ABC allocated'.








Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes - Operating Expenses

Comments/Notes - Operating Revenues

0

500000

1000000

1500000

2000000

2500000

3000000

3500000

4000000

4500000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Am

ou

nt

$ (

'0

00

s)

Month ending

Budget Operating Expenses -v- YTD Actual

Budget 2014-15

Actual 2014-15

0

500000

1000000

1500000

2000000

2500000

3000000

3500000

4000000

4500000


Am

ou

nt

$ (

'0

00

s)

Month ending

Budget Operating Revenues -v- Actual

Budget 2013-14

Actual 2014-15





Note 2 - Graphical Representation - Source Statement of Financial Activity

Comments/Notes - Capital Expenses

Comments/Notes - Capital Revenues

0

200000

400000

600000

800000

1000000

1200000

1400000

1600000

1800000


Am

ou

nt

$ (

'0

00

s)

Month ending

Budget Capital Revenue -v- Actual

Budget 2014-15

Actual 2014-15

0

500000

1000000

1500000

2000000

2500000

3000000


Am

ou

nt

$ (

'0

00

s)

Month ending

Budget Capital Expenses -v- Actual

Budget 2014-15

Actual 2014-15


Note 3: NET CURRENT FUNDING POSTION

Note This Period Last Period

Same Period

Last Year

$ $ $

Current Assets

Cash Unrestricted 4 824,781 419,492 947,240

Cash Restricted 4 2,090,290 2,079,102 2,215,496

Investments 4 0 0 0

Receivables - Rates and Rubbish 7 796,477 1,548,584 1,052,230

Receivables - Sundry Debtors 7 91,970 50,242 93,411

Deferred Pensioners Rate 7 42,477 39,993 0

Provision for Doubtful Debts (41,846) (41,846) 0

Inventories 6,588 9,230 10,900

3,810,739 4,104,797 4,319,276

Less: Current Liabilities

Payables (205,246) (176,095) (171,698)

Provisions (163,924) (163,924) (134,930)

(369,170) (340,019) (306,629)

Less: Cash Restricted 4 (2,090,290) (2,079,102) (2,215,494)

Net Current Funding Position 1,351,279 1,685,676 1,797,153

Comments - Net Current Funding Position

2014-15




Positive=Surplus (Negative=Deficit)

0

500

1,000

1,500

2,000

2,500


Am

ou

nt

$ (

'0

00

s)

Note 3 - Liquidity Over the Year2012-132013-142014-15


Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Investments Total Institution Maturity

Rate $ $ $ $ Amount $ Date

(a) Cash Deposits

Bank Account - Municipal 71,843 71,843 CBA Call

Cash on Hand 1,380 1,380 N/A

35416107 2.45% 251,559 251,559 CBA Call

651210125468 7,494 7,494 CBA

(b) Term Deposits

35416107 3.06% 500,000 500,000 CBA 14/10/2014

36129101 3.22% 2,090,290 2,090,290 CBA 31/12/2014

36980304 3.48% 419,133 419,133 CBA Call

37074510 0 0 CBA

(c) Investments

Total 824,781 2,090,290 426,627 0 3,341,699

Comments/Notes - Investments





Note 4A: CASH INVESTMENTS

Comparative rate

Maturity

Date Up to 30 30-60 60-90 90-120 120+

Average

Interest

time of

deposit

Interest

Rate at

time of

Report

Annual

Budget

Year to

Date Actual Var.$ General MunicipalBank Account - Municipal - 71,843 71,843 Cash on Hand - 1,380 1,380

35416107 Call CBA 31 2.45% 523 251,559 251,559 2.45%

35416107 12/09/2014 14/10/2014 CBA 32 3.06% 1,341 500,000 500,000 3.06%

Subtotal 523 824,781 - - - - 824,781 13,378 1,293 12,085

Restricted

36129101 30/09/2014 31/12/2014 CBA 92 3.22% 16,965 2,090,290 2,090,290 3.22%

Subtotal 16,965 - 2,090,290 - - - 2,090,290 20,052 15,859 4,193

Trust Fund

10125468 CBA 0.00% - 7,494 7,494 0.00%

36980304 30/09/2014 31/12/2014 CBA 92 3.48% 3,676 419,133 419,133 3.48% -

Subtotal 3,676 7,494 419,133 - - - 426,627 - - -

Total Funds Invested 21,165 832,276 2,509,423 - - - 3,341,699 33,430 17,152 16,278

Maturity

Date

CBA

Bank Account - Municipal 0 0.00% 71,843 2.1%

Cash on Hand 0 0.00% 1,380 0.0%

35416107 Call 31 2.45% 251,559 7.5%

35416107 12/09/2014 14/10/2014 32 3.06% 500,000 15.0%

36129101 30/09/2014 31/12/2014 92 3.22% 2,090,290 62.6%

10125468 0 0 0 0.00% 7,494 0.2%

36980304 30/09/2014 31/12/2014 92 3.48% 419,133 12.5%

37074510 01/08/2014 30/09/2014 60 0.00% - 0.0%

Total Funds Invested 3,341,699 100.0%

Total

Budget v Actual

Deposit Ref

Deposit

Date

Term

(Days)

Invested

Interest

rates

Amount

Invested

Percentage

of Portfolio


Monthly Investment Report


Deposit

Ref

Deposit

Date

Institutio

n

Term

(Days)

Invested

Interest rates

Expected

Interest

Amount Invested (Days)

Portfolio Diversity

CBA

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

Up to 30 30-60 60-90 90-120 120+

Investment Maturity Timing



Note 5: MAJOR VARIANCES

Comments/Reason for Variance

5.1.1 GRANTS SUBSIDIES AND CONTRIBUTIONSTiming variance

5.2.1 EMPLOYEE COSTSVariance caused by vacant positions

5.2.2 MATERIALS AND CONTRACTSFlood Damage Works yet to be included in the Budget

5.2.4 DEPRECIATION (NON-CURRENT ASSETS)Permanent timing variance

5.2.9 ADD BACK DEPRECIATIONPermanent timing variance

5.4.2 LAND AND BUILDINGSPermanent timing variance - See Note 10

5.5.2 OPENING FUNDING SURPLUS (DEFICIT)Variance due to adjustment of budget following audit

5.4 CAPITAL EXPENSES

5.5 OTHER ITEMS

Shire of Mount Manget

For the Period Ended 30 June 2014

5.1 OPERATING REVENUES

5.2 OPERATING EXPENSE


Note 6: BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

GL

Account

Code Description

Council

Resolution Classification

Non Cash

Adjustment

Increase in

Available

Cash

Decrease in

Available Cash

Amended

Budget

Running

Balance

$ $ $ $

Surplus/(Deficit) on Budget Adoption 14,178

14,178

1221506 Flood Damage - WANDRRA Grant - Water Bores 220,000 234,178

1221506 Flood Damage - WANDRRA Grant - Flood Damage Works 1,950,000 2,184,178

1211503 Flood Damage - Water Bores (220,000) 1,964,178

1211503 Flood Damage - Flood Damage Works (1,950,000) 14,178

1332055 Caravan Park - Upgrade Power Outlets & Main Switchboard Stage 1 (69,608) (55,430)

1332055 Caravan Park - Replace Amenities (72,960) (128,390)

1332055 Caravan Park - Irrigation (2,315) (130,705)

Amended Budget Closing Funding Surplus (Deficit) 0 2,170,000 (2,314,883) (130,705)





Note 7: RECEIVABLES

Receivables - Rates and Rubbish Current Previous Total Receivables - General Current 30 Days 60 Days 90+Days

2014-15 2013-14 $ $ $ $

$ $ $ Receivables - General 77,487 7,824 443 6,216

Opening Arrears Previous Years 462,116 307,993 462,116

Recovery Costs 34,700 33,860 34,700 Accrued Income 0

Rates Levied this year 1,087,016 1,092,700 1,087,016 Total Receivables General Outstanding 91,970

Interest outstanding 61,057 0 61,057

Excess on rates 301 0 301

Back Rates 13/14 9,565 9,565

Instalment Surcharge 52 0 52

Medical Service Fee 272 0 272

Domestic Sanitation 33,081 0 33,081

Sanitation Commercial 9,420 0 9,420

Sanitation Pensioner Disc 1,846 0 1,846 Amounts shown above include GST (where applicable)

Emergency Levy 20,054 0 20,054

Less Collections to date (880,524) (382,323) (880,524)

Equals Current Outstanding 838,955 1,052,230 838,955

Net Rates Collectable 838,955

% Collected 55.59%

Comments/Notes - Receivables General




0

10

20

30

40

50

60

70

80


Am

ou

nt

%

Note 7 - Rates % Collected

2013-14

2014-15

Current

84%

30 Days

9%60 Days

0%90+Days

7%

Note 7 - Accounts Receivable

(non-rates)


Program/Details Grant Provider Approval 2014-15 Variations Revised Recoup Status

GL Budget Additions Grant Received Not Received

(Deletions)

(Yes/No) $ $ $ $ $

GENERAL PURPOSE GRANTS

LGGC Financial Assistance Grant Government of WA Yes 1,321,476 332,485 988,991

LGGC Local Road Grant Government of WA Yes 305,874 77,002 228,872

LAW, ORDER, PUBLIC SAFETY

Fire Prevention Grant DFES Yes 11,000 0 11,000

Upgrade CCTV in Mainstreet WAPOL Yes 25,000 0 25,000

EDUCATION & WELFARE

Youth Centre CLGF Yes 216,785 216,785 0

RECREATION AND CULTURE

Recreation Precinct/Skatepark CLGF Yes 181,100 181,100 0

Recreation Precinct/Skatepark DSR Yes 100,000 0 100,000

Recreation Precinct/Childrens Playground Lotterywest Yes 53,900 0 53,900

Old Hospital Conservation Plan Lotterywest Yes 2,156 (2,156)

TRANSPORT

MRWA Direct Grant MRWA Yes 61,500 61,500 0

Street Lighting Subsidy Grant MRWA Yes 7,600 0 7,600

Roads to Recovery Grant Dept Infrast & Transport Yes 92,000 0 92,000

BS Paynesville/Wondinong Road (SLK 4.2 & 18)

Realign, relocate fence, replace grid MRWA Yes 201,000 73,600 127,400

RRG Paynesville/Wondinong Road MRWA 100,000 40,000 60,000

WANDRRA Flood Damage Contribution Dept Infrast & Transport 140,000 0 140,000

Illuminated Wind Indicator RADS Yes 22,500 0 22,500

Non Potable Water Supply RADS 4,000 0 4,000

Flood Damage - Water Bores WANDRRA 220,000 220,000

Flood Damage - Works WANDRRA 1,950,000 1,950,000

ECONOMIC SERVICES

Consturct 2 Highway Entry Statements 150,000 0 150,000

Energy Grants Credit Scheme 1,594 (1,594)

Caravan Park Amenities Upgrade Austrade 52,500

OTHER PROPERTY & SERVICES

Shire Office Conservation Lotterywest Yes 9,285 (9,285)

Senior Centre Upgrade Lotterywest Yes 25,000 8,156 16,844

Other Contributions, Reimbursements And Donations 111,681 53,633

5,300,416 0 0 1,109,796 4,185,072




Note 8: GRANTS AND CONTRIBUTIONS


Note 9: Cash Backed Reserve

2014-15

Name

Opening

Balance

Budget

Interest

Earned

Actual

Interest

Earned

Budget

Transfers

In (+)

Actual

Transfers In

(+)

Budget

Transfers Out

(-)

Actual

Transfers

Out (-)

Transfer out

Reference

Budget

Closing

Balance

Actual YTD

Closing Balance

$ $ $ $ $ $ $ $ $

Leave Reserve 34,620 414 283 35,034 34,903

Airport Reserve 158,065 1,891 1,293 0 0 159,955 159,358

Building Reserve 489,512 5,855 4,005 495,366 493,517

Plant Reserve 126,762 1,516 1,037 128,278 127,799

Community Bus Reserve 42,312 506 346 42,818 42,658

Road Reserve 155,030 1,854 1,268 156,884 156,298

Infrastructure Reserve 666,436 7,971 5,453 674,407 671,889

Housing Construction Reserve 3,810 46 31 0 3,856 3,842

CLGF Recreation Precinct/Youth Centre 0 0 2,141 397,885 397,885 397,885 400,026

1,676,546 20,052 15,859 397,885 397,885 0 0 0 2,094,483 2,090,290




0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

Leave Reserve Airport Reserve Building Reserve Plant Reserve Community Bus

Reserve

Road Reserve Infrastructure

Reserve

Housing

Construction

Reserve

CLGF Recreation

Precinct/Youth

Centre

Note 9 - Year To Date Reserve Balance to End of Year Estimate Budget Closing Balance

Actual YTD Closing

Balance


Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

Cost Accum Depr Proceeds

Profit

(Loss)

Annual Budget

Profit/(Loss)

Actual

Profit/(Loss)

Variance

(Under)Over

$ $ $ $ $ $ $

0 0 0 0 Property, Plant & Equipment 25,194 1,000 (24,194)

0 0

0 0

0 0

0 0

0 0

0 0

00 0 0 0 Totals 25,194 1,000 (24,194)

Comments - Capital Disposal/Replacements



Actual YTD Profit/(Loss) of Asset Disposal

Disposals

Current Budget

YTD For the Period Ended 30 September 2014







Grants Reserves Borrowing Total Annual Budget Actual

Variance

(Under)Over

$ $ $

Property, Plant & Equipment

0 0 0 0 Land for Resale 0 0 0

0 0 0 0 Land and Buildings 883,568 320,431 (563,137)

0 0 0 0 Plant & Equipment 137,000 9,000 (128,000)

0 0 0 0 Furniture & Equipment 11,000 1,618 (9,382)

Infrastructure

0 0 0 0 Roadworks 2,854,000 2,719 (2,851,281)

0 0 0 0 Drainage 0 0 0

0 0 0 0 Bridges 0 0 0

0 0 0 0 Footpath & Cycleways 0 0 0

0 0 0 0 Parks, Gardens & Reserves 311,100 (311,100)

0 0 0 0 Airports 33,000 0 (33,000)

0 0 0 0 Sewerage 0 0

0 0 0 0 Other Infrastructure 256,000 0 (256,000)

0 0 0 0 Totals 4,485,668 333,768 (4,151,900)

Comments - Capital Acquisitions

Contributions Information

Summary Acquisitions

Current Budget







Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $

0 Airport - Replace Illuminated Wind Indicator 27,000 0 (27,000)

Airport - Water Supply Renew Tank/Stand 6,000 0 (6,000)

0 0 0 0 Capital Totals 33,000 0 (33,000)


Airport Infrastructure

Current Budget








Variance

(Under)Over

$ $ $

RTC - Upgrade Youth Centre 216,785 0 (216,785)

0 Lot 225 Watson Street - Construct Two Units 200,000 197,751 (2,249)

Lot 225 Watson Street - Landscaping/Window

Treatments 25,000 0 (25,000)

0 Recreation Precinct Playground 53,900 0 (53,900)

Museum - Install Security Cameras - Main Shed 5,000 0 (5,000)

Museum - Install Guttering - Main Shed 6,000 0 (6,000)

0 Moses Street - Industrial Subdivision - 7 Lots 75,000 0 (75,000)

Caravan Park - Upgrade Power Outlets & Main

Switchboard Stage 1 69,608 18,182 (51,426)

0

Caravan Park - Upgrade Power Outlets & Main

Switchboard Stage 2 25,000 0 (25,000)

0 Caravan Park - Replace Amenities 72,960 50,431 (22,529)

Caravan Park - Irrigation 25,315 24,782 (533)

Caravan Park - Extend Verandah Camp Kitchen 12,000 0 (12,000)

Caravan Park - Replace Treated Pine Barriers 12,000 0 (12,000)

0

Shire Office - Water Ingress - Repair External

Walls, Roofing and painting 25,000 28,614 3,614

0 Shire Office - Replace Blinds 5,000 0 (5,000)

0

Shire Office - Install Additional Archive Storage

Container 5,000 671 (4,329)

Shire Office - Replace External Fence 15,000 0 (15,000)

Shire Office Lot 162 - Refurbish Bathroom &

Kitchen 25,000 0 (25,000)

Depot - Erect Sheds 10,000 0 (10,000)0 0 0 0 Capital Totals 883,568 320,431 (563,137)


Land and Buildings

Current Budget








Variance

(Under)Over

$ $ $

0

Purchase Computers (Tablets) - Elected

members 7,000 0 (7,000)

0 Replace Office Computers 4,000 1,618 (2,382)

0 0 0 0 Capital Totals 11,000 1,618 (9,382)

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $

0 Upgrade Irrigation Water Supply 30,000 0 (30,000)

Recreation Precinct & Skatepark 281,100 0 (281,100)

0 0 0 0 Capital Totals 311,100 0 (311,100)


$ $ $

0 Race Course - Install Generator 25,000 0 (25,000)

0 As per Plant Replacement Program 112,000 9,000 (103,000)

0 0 0 0 Capital Totals 137,000 9,000 (128,000)

Contributions InformationPlant & Equipment

Current Budget



Furniture & Equipment

Current Budget


Contributions InformationParks & Gardens

Current Budget








$ $ $

WANDRRA Flood Damage Contribution

(Yoweragabbie/Wogarno, Nalbarra and

Wondinong Roads 140,000 0 (140,000)

WANDRRA Flood Damage - Water Bores 220,000 0 (220,000)

WANDRRA Flood Damage - Works 1,950,000 0 (1,950,000)

0

RRG Paynesville/Wondinong (SLK 0.015 to

SLK 3.45) Reform 150,000 2,719 (147,281)

0

BS Paynesville/Wondinong Road (SLK 4.2 &

18) Realign, relocate fence, replace grid 302,000 0 (302,000)

0 Urban Roads Reseal 92,000 0 (92,000)

0 0 0 0 Capital Totals 2,854,000 2,719 (2,851,281)


$ $ $

0 0 0 0 Capital Totals 0 0 0

Contributions InformationFootpaths & Cycleways

Current Budget

This Year

Contributions InformationRoads

Current Budget








Variance

(Under)Over

$ $ $

0 Construct Entry Statement 150,000 0 (150,000)

0 Senior Centre - Toilets, Kitchen & Storage 71,000 0 (71,000)

Main Business Area - Install CCTV Cameras 35,000 0 (35,000)

0 0 0 0 Capital Totals 256,000 0 (256,000)


Other Infrastructure

Current Budget



Note 11: TRUST FUND

Funds held at balance date over which the Shire has no control and which are

not included in this statement are as follows:

Opening

Balance Amount AmountClosing

BalanceDescription 1-Jul-14 Received Paid 31-Jul-14

$ $ $ $History Books 0 0 0 0

Future Directions Committee 390 0 0 390

Mt Magnet Chamber of Commerce 924 0 0 924

Tennis Club 185 0 0 185

Safer WA Committee 549 0 0 549

Shire Practice 0 0 0 0

Other Deposits 5,096 350 0 5,446

Mt Magnet Gold Pty Ltd 255,880 713 (256,593) (0)

Midwest Vanadium Pty Ltd 415,612 3,521 0 419,133

678,636 4,584 (256,593) 426,627





12.5 Monthly Report - Accounts for Payment to 30 September 2014

File: FI-APAY Officer: Maureen Murat - Finance Manager Amended By: Nil Disclosure of Interest: Nil Meeting Date: 7 November 2014 Application Accounts for payment totalling $ 410,757.52 Represented by- EFT’s 5029 to 5106 $ 404,501.82 Municipal Account Cheques 13447 to 13448 $ 6,255.70 Municipal Account Total $ 410,757.52 Background Nil Comment Nil Consultation Nil Statutory Environment Local Government Act 1995 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

COUNCIL RESOLUTION

Moved: Cr Joe O'Brien Seconded: Cr Jason Homewood That Council note the payment of accounts for payment totalling $ 410,757.52. Represented by- EFT’s 5029 to 5106 $ 404,501.82 Municipal Account Cheques 13447 to 13448 $ 6,255.70 Municipal Account Total $ 410,757.52 RESOLUTION 2014-11-06 CARRIED 9/0


List of Accounts submitted to the Ordinary Meeting of Council held on 7 November 2014. Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer.

ACCOUNTS AUTHORISED FOR PAYMENT

Voucher No

Date Payee’s Name Particulars Amount of Payment

Other Funds Trust

EFT5029 02/09/2014 AUSTRALIAN TAXATION OFFICE

BAS - July 2014 -52486.00

EFT5030 02/09/2014 WESTNET PTY LTD Internet Account 01/09/2014 to 01/10/2014

-424.64

Direct 03/09/2014 PAYROLL PPE 02/09/14 -29888.34 EFT5031 03/09/2014 M2 COMMANDER PTY LIMITED Network Charges Contract -

August 2014 -137.98

EFT5032 03/09/2014 TROY LITTLE Bond Refund - Anzac Hall Hire 30/08/2014 -1050.00

13447 11/09/2014 JONELLEN PTY LTD Rates Refund -600.39 13448 12/09/2014 HORIZON POWER Town Street Lighting - Electricity

Account August 2014; Various Properties

-5655.31

EFT5033 12/09/2014 MITCHELL & BROWN Lot 43 Hepburn Street - Wall Oven

-1150.00

EFT5034 12/09/2014 RELIANCE PETROLEUM/CENTREL PTY LTD

Fuel & Oils Account - August 2014

-500.39

EFT5035 12/09/2014 VIDGUARD SECURITY SYSTEMS

Security Monitoring Fees - September 2014 - Pool & Lot 618 - Mining & Pastoral Museum

-77.00

EFT5036 12/09/2014 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits - July 2014

-58.19

EFT5037 12/09/2014 AUSTRALIA POST Postage - August 2014 -309.76 EFT5038 12/09/2014 CALTEX SWAGMAN

ROADHOUSE MOUNT MAGNET

Catering - Council Meeting 01/08/2014

-225.00

EFT5039 12/09/2014 CANINE CONTROL Ranger Duties - Tuesday 22/07/14 and Saturday 26/07/14

-1937.53

EFT5040 12/09/2014 CHILD SUPPORT AGENCY Payroll Deductions -972.89 EFT5041 12/09/2014 COURIER AUSTRALIA Freight -23.51 EFT5042 12/09/2014 FLINDERS MINES LIMITED Rates Refund -6503.97 EFT5043 12/09/2014 GREENFIELD TECHNICAL

SERVICES Professional Services - Engineering Consultant - Flood Damage Works - 28/07/14 to 25/08/14

-10772.27

EFT5044 12/09/2014 HILLSBOROUGH SUPER FUND Superannuation Contributions -1314.26 EFT5045 12/09/2014 LANDGATE GRV & Mining Tenement

Schedule -215.65

EFT5046 12/09/2014 MAXIMUS RESOURCES LTD Rates Refund -390.95 EFT5047 12/09/2014 MOMAR AUSTRALIA PTY LTD Depot - Cleaning Products -475.20 EFT5048 12/09/2014 MOUNT MAGNET MEATS Catering - Lunches - 16th & 17th

August 2014 - NAF Assessment & Asset Management; Youth Group (WACHR) - Consumables

-260.00

EFT5049 12/09/2014 MT MAGNET WASTE DISPOSAL

Town Rubbish Collection - August 2014; Caravan Park - Pump Out Septic

-10524.89

EFT5050 12/09/2014 MURCHISON HARDWARE Hardware Account - August 2014 -403.70 EFT5051 12/09/2014 MURCHISON MECHANICAL

SERVICES MA 2155 - Road Sweeper - Fit New Alternator and Ignition Switch

-1099.53

EFT5052 12/09/2014 ORICA AUSTRALIA PTY LTD Pool - Chlorine Gas Cylinder Service Fee - August 2014

-42.28

EFT5053 12/09/2014 OUTBACK GEMS Visitor Centre - Merchandise -749.70 EFT5054 12/09/2014 HESPERIAN PRESS Visitor Centre - Merchandise -363.95 EFT5055 12/09/2014 REMA TIP TOP AUSTRALIA

PTY LIMITED Plant & Equipment - Tyre & Tube Patches, Glue and Patch Roller

-244.96

EFT5056 12/09/2014 RSM BIRD CAMERON Professional Services - Accounting - August 2014

-5532.36

EFT5057 12/09/2014 SADLEIRSNEXUS LOGISTICS Freight -35.98 EFT5058 12/09/2014 SIGMA CHEMICALS Pool - Chemicals -255.50 EFT5059 12/09/2014 STAPLES AUSTRALIA PTY LTD Photocopying Charges - 20/07/14

to 20/08/14 -591.15

EFT5060 12/09/2014 STEVEN PAUL UPHAM Rates Refund -1873.50 EFT5061 12/09/2014 THE LUSCOMBE SYNDICATE Consumables -56.92 EFT5062 12/09/2014 TOLL IPEC PTY LTD Freight -41.17 EFT5063 12/09/2014 TRACKSPARES MA 2170 - Assorted Grader Parts -1884.85 EFT5064 12/09/2014 WESFARMERS KLEENHEAT

GAS PTY LTD Yearly Facility Fees - Gas Bottles - Lot 453 Jensen Close, Lot 452 Dowden Place, Lot 226 Watson Street, Caravan Park; Caravan Park - Bulk LPG & Decant 412L

-963.62


Voucher

No Date Payee’s Name Particulars

Amount of Payment

Other Funds Trust

EFT5065 12/09/2014 CAROLINE MCCARTHY Bond Refund - Fitness Centre Access Card -50.00

Direct 18/09/2014 PAYROLL PPE16/09/14 -30,303.79 EFT5066 19/09/2014 ALEXANDER INSTALLATION

SERVICE PTY LIMITED Bore Pump - Golf Club Reserve - Disconnect/Reconnect Flow Switch

-132.00

EFT5067 19/09/2014 BLUE DIAMOND MACHINERY PTY LTD

Racecourse - 1 x 25 KVA Diesel Generator

-9900.00

EFT5068 19/09/2014 CHILD SUPPORT AGENCY Payroll Deductions -926.14 EFT5069 19/09/2014 GRANTS EMPIRE Grant Application - Regional

Airport Development Scheme (RADS) - Upgrade Runway Lighting - Payment 2 of 2

-44.00

EFT5070 19/09/2014 HILLSBOROUGH SUPER FUND Superannuation Contributions -1314.26 EFT5071 19/09/2014 LONG NECK CREEK

HOLDINGS Flood Damage - Water Drilling, Develop Bores on Burnerbinmah-Nalbarra Access Road & Iowna-Meeline Access Road

-37881.69

EFT5072 19/09/2014 MOUNT MAGNET HISTORICAL SOCIETY INC

Museum Entry Fee - August 2014

-1613.64

EFT5073 19/09/2014 MTF SERVICES Refuse Site Maintenance - Excavator Hire - Dig New Trenches

-2816.00

EFT5074 19/09/2014 NORDIC HOMES PTY LTD Lot 225 Watson - Construction of Duplex Unit - 2 Bedroom 2 Bathroom - Nordic Ref: 5114B1/5114B2 Milestone 7 Siteworks and Installation

-105284.40

EFT5075 19/09/2014 WA LOCAL GOVERNMENT ASSOCIATION

Advertising - MRVC - Tender MRVC/11 Clearing & Grading; Change of Meeting Date & Audit Committee

-369.93

EFT5076 19/09/2014 WELLINGTON ELECTRICAL Caravan Park - Electrical Upgrade Works Stage 1 - Progress Claim 1

-20000.00

EFT5077 26/09/2014 ANDERSON MUNRO & WYLLIE Professional Services - Final Audit Visit for the Year Ended 30 June 2014 plus Disbursements

-5460.63

EFT5078 26/09/2014 AERODROME MANAGEMENT SERVICES PTY LTD

Airport - Landing Data - August 2014

-706.16

EFT5079 26/09/2014 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits - August 2014

-30.03

EFT5080 26/09/2014 AT THE FLOWER POT Wreath for the Late Hazel Little -105.00 EFT5081 26/09/2014 ATYEO'S ENVIRO HEALTH

SERVICES EHO/BS Attendance - 20/08/2014 to 17/09/2014

-5383.14

EFT5082 26/09/2014 AUSTRALIAN TAXATION OFFICE

BAS - August 2014 -3980.00

EFT5083 26/09/2014 CANINE CONTROL Ranger Duties - Sunday 31/08/14, Monday 01/09/14 & Friday 05/09/14

-1937.53

EFT5084 26/09/2014 COURIER AUSTRALIA Freight - Various -60.89 EFT5085 26/09/2014 FLOSS & POPCORN SUPPLY

COMPANY 2014 'Young At Heart Family Day' - Consumables

-227.50

EFT5086 26/09/2014 GERALDTON MOWER & REPAIRS SPECIALIST

Parks & Gardens - Other Plant - Parts

-312.20

EFT5087 26/09/2014 GERALDTON MURCHISON FREIGHT

Freight - Various -330.00

EFT5088 26/09/2014 GRANTS EMPIRE CSRFF Grant Application, Department of Sport & Recreation - Upgrade Childrens Pool - Payment 2 of 2

-440.00

EFT5089 26/09/2014 GREAT NORTHERN RURAL SERVICES

General Weed Control - Chemicals

-314.16

EFT5090 26/09/2014 IMERKATE HAULAGE CO MA 3054 - SAM - Freight to AD Engineering International

-330.00

EFT5091 26/09/2014 JR & A HERSEY PTY LTD Public Works - Minor Tools, Health & Safety Expenditure, Consumables

-1196.58

EFT5092 26/09/2014 LANDGATE Visitor Centre - Merchandise -140.90 EFT5093 26/09/2014 MOUNT MAGNET DISTRICT

HIGH SCHOOL Basketball Courts - Electricity Account to 15/09/2014

-53.63

EFT5094 26/09/2014 MT MAGNET WASTE DISPOSAL

Bin Purchase - 240L Sulo Bins -1584.00

EFT5095 26/09/2014 NORDIC HOMES PTY LTD Lot 225 Watson - Construction of Duplex Unit - 2 Bedroom 2 Bathroom - Nordic Ref:5114B1/5114B2 - Practical Completion (5%)

-26321.10


Voucher

No Date Payee’s Name Particulars

Amount of Payment

Other Funds Trust

EFT5096 26/09/2014 PAUL MALCOLM NOBLE Hepburn Street - Reinstate Traffic Island and Concrete Kerbing in Front of Administration Office; Caravan Park - Kerbing; Federation Park - Community Garden - Install Reticulation

-1250.00

EFT5097 26/09/2014 ROY CRIDDLE Visitor Centre - Merchandise -68.00 EFT5098 26/09/2014 SADLEIRSNEXUS LOGISTICS Freight - Various -385.82 EFT5099 26/09/2014 STAPLES AUSTRALIA PTY LTD Printing and Stationery Supplies -762.51 EFT5100 26/09/2014 STATE LIBRARY OF WA Recoveries of Lost & Damaged

Book & Recording -4.40

EFT5101 26/09/2014 TENDERLINK MRVC Advertising - MRVC/12 Construction of Fencing

-165.00

EFT5102 26/09/2014 THE LUSCOMBE SYNDICATE Consumables & Hygiene Products

-396.89

EFT5103 26/09/2014 TOLL IPEC PTY LTD Freight -77.31 EFT5104 26/09/2014 WESTSIDE PAINTING SERVICE Shire Administration Building -

Remedial Works for Exterior Surfaces; External Painting - Final Claim

-6302.16

EFT5105 26/09/2014 TELSTRA Mobile Phone Accounts - September/October 2014

-183.68

EFT5106 26/09/2014 TELSTRA tPhone Account September/October 2014

-2619.16

EFT5107 26/09/2014 ELLIOT SHAW Bond Refund - Fitness Centre Access Card -50.00

EFT5108 26/09/2014 MENA MEGALAA Bond Refund - Fitness Centre Access Card -50.00

Municipal Fund -$410,757.52 -$ 1,200.00

Trust Fund Accounts 0.00 Loan Capital Accounts 0.00 0.00

Trading Fund Accounts 0.00 0.00 Other Fund Accounts 0.00 0.00

TOTAL -$410,757.52 -$ 1,200.00


12.6 Ordinary Meetings of Council - 2015 Meeting Dates

File: CR-GEN Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 7 November 2014 Application To consider dates for Ordinary Meetings in 2015. Background Shire of Mount Magnet Ordinary Meeting dates are currently the first Friday of the month excluding January. On this basis Ordinary Meeting dates for 2015 are as follows: Friday 6 February Friday 6 March Friday 3 April Friday 8 May Friday 5 June Friday 3 July Friday 7 August Friday 4 September Friday 2 October Friday 6 November Friday 4 December Please note the May Ordinary Meeting has been scheduled for Friday 8 May 2015 to avoid Cue Parliament which is to be held on Friday 1 May 2015. Consultation Nil Statutory Environment Local Government Act 1995 – Part 5, Division 2, Subdivision 1 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority


The Chief Executive Officer, Mr Warren Olsen, suggested that the Council consider meeting on the third Friday of each month rather than the first Friday of each month; this would enable the accounts for the preceding month to be prepared in time for inclusion in the agenda for the subsequent month’s Council meeting. This matter had been raised with the CEO by the Council’s financial consultant, Mr Travis Bates of RSM Bird Cameron. The current meeting schedule allows insufficient time for the previous month’s accounts to be prepared and presented, so the Council is presently considering financial reports that are already more than a month old. The Chief Executive Officer advised that the accounts (particularly the creditors subsidiary ledger) would have to be closed promptly at the end of each month; nevertheless, most other councils in W.A. meet during the third week of the month and have no trouble having the previous month’s financial statements presented at their meetings, and he sees no problems in the same being achieved in the Shire of Mount Magnet.

COUNCIL RESOLUTION

Moved: Cr Jason Homewood Seconded: Cr Eliz Morris That Ordinary Council Meeting dates for 2015 are determined as follows:

Friday 20 February Friday 20 March Friday 17 April Friday 22 May Friday 19 June Friday 17 July Friday 21 August Friday 18 September Friday 16 October Friday 20 November Friday 11 December RESOLUTION 2014-11-07 CARRIED 9/0

COUNCIL RESOLUTION

Moved: Cr Carole Minney Seconded: Cr Jorgen Jensen That the meeting now be adjourned for five minutes. RESOLUTION 2014-11-08 CARRIED 9/0

The meeting adjourned at 2.17pm.

The meeting resumed at 2.22pm with all Councillors present except for Cr Ashley Dowden who had previously declared an interest in the next item on the agenda.

The Deputy President, Cr Jorgen Jensen, assumed the Chair.

COUNCIL RESOLUTION

Moved: Cr Eliz Morris Seconded: Cr Carole Minney That the meeting now be resumed. RESOLUTION 2014-11-09 CARRIED 8/0


12.7 Windimurra Station - Outstanding Rates

File: P-PSTL Officer: Geoff Brooks – CEO Amended by: Nil Disclosure of Interest: Nil Meeting Date: 7 November 2014 Application To consider a request from Ashley and Debbie Dowden, potential purchasers of the Windimurra Station pastoral lease, for the Shire of Mount Magnet to waive outstanding rates. Background On 16 June 2014, at the request of the Department of Lands, the Deputy President of the Shire of Mount Magnet and CEO met with the Manager Pastoral Lands to be briefed on the Department’s position with respect to Windimurra Station. Broadly the position is as follows: Windimurra Station has been mismanaged for a period of at least ten years with

significant overgrazing that has resulted in severe land degradation. In 2011 a destocking order was imposed on the property and the Department of

Agriculture and Food arranged for the removal of stock from the pastoral lease. The company in whose name the Windimurra Pastoral Lease is held has been

deregistered, owing substantial sums to creditors including the ANZ Bank, the Shires of Mount Magnet and Sandstone, the Murchison Regional Vermin Council, the Department of Lands and the State treasury..

The existing Windimurra Pastoral Lease is in limbo as the Bank holding the mortgage on the property is not intending to “take possession”. If this situation is not rectified and new lease arrangements entered into prior to 30 June 2015 the land on which Windimurra Station is situated will revert to Unallocated Crown Land (UCL) and hence then become the responsibility of the State. Native Title considerations would then become an issue for any future use of the land.

Reverting to UCL in effect means that the land would be unmanaged, a result that would have significant negative consequences for the four adjoining pastoral properties and the communities of Mount Magnet and Sandstone.

Reverting to UCL also means that future fence rental income is foregone as the crown does not have liability in this regard.

The Department of Lands do not wish to see the Windimurra Station pastoral lease revert to UCL. The Department’s preferred option is to divide up the Windimurra lease area and incorporate the resultant parts in the adjoining pastoral leases.

Current Position It is understood that Ashley and Debbie Dowden are negotiating with the ANZ Bank to purchase the pastoral lease. Attached is a letter seeking to have the outstanding rates (currently $25,000 approx) owed to the Shire waived and the reasons for making this request. Also attached is an email dated 15 October 2014 from the Department of Lands updating the current position and confirming that the Government agrees to waiving outstanding pastoral lease charges/declared pest rates and reaffirming the importance of Windimurra Station remaining a pastoral property. Consultation Manager Pastoral Lands, Department of Lands


Statutory Environment Land Administration Act 1997 Policy Implications The potential to set a precedent for the future Financial Implications Failure to collect rates outstanding of approximately $25,000 Strategic Implications Nil Voting Requirements Absolute Majority Councillors were generally concerned at the concept of waiving rates, and were of the view that the integrity of the rating system should be protected. However, there was some sympathy toward the applicants and toward the concept of retaining the subject property as a pastoral station within the Shire. As a compromise, it was suggested that the applicants be given an extended period to pay the currently outstanding arrears of rates as at the date of settlement (if the transfer of the property proceeds).

COUNCIL RESOLUTION

Moved: Cr Wendy McGorman Seconded: Cr Jason Homewood That: 1. The request for waiving of the outstanding rates in respect of Windimurra Station

be refused, but: a) Subject to subparagraph b) hereof, the applicants be given five years to

pay currently outstanding rate arrears as at the date of settlement by payment of at least one fifth of the outstanding balance per annum;

b) All current rates imposed from settlement date must be paid up-to-date by the due dates.

2. The CEO be authorised to remove the caveat to allow the sale to proceed, subject to the purchasers signing a payment agreement in accordance with this resolution.

RESOLUTION 2014-11-10 CARRIED 8/0

Cr Ashley Dowden re-entered the meeting at 2:45pm, and resumed the Chair.


13. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

At the Ordinary Meeting on 3 October Cr Minney gave notice of the following motion: That the Shire of Mount Magnet adopted an Acknowledgement of Country at the beginning of each Council Meeting, as this is protocol in all Government Departments. That the wording of the acknowledgement is as follows: "We would like to acknowledge the traditional owners of the land on which we meet. We pay respect to the Elders and to the knowledge embedded forever with the Aboriginal Custodianship of Country".

COUNCIL RESOLUTION

Moved: Cr Carole Minney Seconded: Cr Eliz Morris That the Shire of Mount Magnet expresses an Acknowledgement of Country at the beginning of each Ordinary Council Meeting with wording as follows: "Council acknowledges the traditional owners of the land on which we meet, the Badimia People. Council pays respect to the Elders and to the knowledge embedded forever with the Aboriginal Custodianship of Country." LOST 4/5

14. NOTICE OF MOTIONS FOR THE NEXT MEETING Cr Carole Minney advised that, at the Council’s December meeting, she would move a motion about flying the Aboriginal flag.

15. CONFIDENTIAL BUSINESS Nil.

16. LATE AGENDA ITEMS The CEO pointed out that the Cue Parliament was scheduled to be held on 28 November and, unless both delegates were able to attend, it would be prudent to appoint a proxy delegate.

Cr Kevin Brand left the meeting at 3.00pm.

17. ELECTED MEMBER MATTERS Mr Richardson, new owner of Wanarie Station, needs to be reminded that he

cannot close Shire roads. There is some cracking seal in Naughton Street that needs to be inspected

and/or remediated. Motorbikes on the western side of town are creating a dust nuisance. Moved: Cr Jason Homewood Seconded: Cr Carole Minney That Cr Joe O'Brien be endorsed as the Shire of Mount Magnet’s proxy delegate to the Murchison Country Zone. RESOLUTION 2014-11-11 CARRIED 8/0


18. NEXT MEETING

5th December 2014.

19. CLOSURE OF MEETING

There being no further business, the Shire President closed the meeting at 3:20pm.


shire of mt magnet...announcements by presiding person without discussion . the shire president, cr...

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