shire council - central darling shire · recommendation . that the minutes of the ordinary meeting...

Mission Statement

To promote the Central Darling Shire area by encouraging development through effective leadership, community involvement and facilitation of services

Any public discussion of Council or Committee reports and recommendations is on the basis that such reports or recommendations do not have effect until adopted by a full meeting of Council.

CENTRAL DARLING

SHIRE COUNCIL

Agenda For the Ordinary Meeting

9:00am Tuesday 20th December 2011 at

Wilcannia

Council dedicated to serving its Communities.

Central Darling Shire Council – Ordinary Meeting – 20th December 2011

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The above-mentioned Meeting of Council will be held in the Council Chambers, Wilcannia on Tuesday 20th December 2011 commencing at 9:00am.

Morning Tea is scheduled to be served at 10:30am .Refreshments will be served in the Council Chambers.

Ms Georgia Tacey from Safe the Children will address Council regarding the proposed playground for the Mallee in Wilcannia.

Mr Graham Hill from JLT will address Council regarding Council insurances.

Mr Jeff Shanks from Morse & Co will address Council regarding the 2010-2011 Annual Financials.

ORDER OF BUSINESS

SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE ................................................ 5

SECTION 2. PUBLIC ACCESS – QUESTIONS AND COMMENTS FROM THE PUBLIC .................................................. 6

SECTION 3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING ....................................................................... 7

3.1 Business Arising from Minutes ..................................................................................................................... 7

3.2 Status of Council Resolutions – November 2011 ......................................................................................... 7

SECTION 4. DISCLOSURES OF INTEREST – PECUNIARY AND NON PECUNIARY ..................................................... 13

SECTION 5. MAYORAL MINUTES OR REPORT ....................................................................................................... 14

SECTION 6. NOTICE OF MOTIONS ......................................................................................................................... 15

SECTION 7. NOTICE OF RESCISSION MOTIONS ..................................................................................................... 18

SECTION 8. GENERAL MANAGER’S REPORT ......................................................................................................... 19

8.1 INFORMATION ITEMS .......................................................................................................................... 19

8.1.1 PBP REVIEW ACTION PLAN PROGRESS & UPDATE ATTACHMENT 1 ............................ 19

8.1.2 INTEGRATED PLANNING & REPORTING/COMMUNITY STRATEGIC PLAN PROGRESS REPORT ATTACHMENT 220

8.1.3 LATE REPORTS................................................................................................................................ 20

8.1.4 GENERAL MANAGER ACTIVITY/MEETING SCHEDULE ........................................................... 21

8.2 IVANHOE GOLF CLUB SUPPORT ATTACHMENT 3 .................................................................. 23

SECTION 9. MANAGER TECHNICAL AND ENGINEERING SERVICES REPORT .......................................................... 25

9.1 Information Items Attachment 4 .............................................................................................. 25

9.1.1 INTERGRATED WATER MANAGEMENT PLAN...................................................................................... 25


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9.1.2 TOWN ENTRANCE SIGNS ..................................................................................................................... 25

9.1.3 CDSC SEALING TENDER ....................................................................................................................... 25

9.1.4 Roads FINANCIAL ASSISTANCE GRANT – LOCAL ROADS ..................................................................... 25

9.1.5 Roads Report ....................................................................................................................................... 25

9.1.6 Services Report ................................................................................................................................... 29

9.1.7 Projects Report ................................................................................................................................... 30

9.2 2011/12 Plant replacement Program ATTACHMENT 5 ........................................................................ 32

SECTION 10. MANAGER ENVIRONMENTAL SERVICES REPORT ............................................................................ 34

10.1 Information Items .................................................................................................................................... 34

10.1.1 DRUMMUSTER .................................................................................................................................. 34

10.1.2 WILCANNIA LOCAL ABORIGINAL LAND COUNCIL – CLEANUP PROJECT ........................................... 34

10.1.3 RECONCILIATION PARK - FENCE ........................................................................................................ 34

10.1.4 STANDARDS INSTRUMENT LEP- PANEL APPOINTMENTS ................................................................. 34

10.1.5 SWIMMING POOLS UPDATE ............................................................................................................. 35

10.1.6 HERITAGE SIGNS – APPLICATION FOR FUNDING .............................................................................. 35

10.2 environmental services department statistics for November 2011 ......................................................... 35

10.3 Development applications ....................................................................................................................... 36

10.4 opal pioneer caravan & camping tourist park – fees changes ................................................................. 38

10.5 temporary licence – r, e, m & k holdaway, extension to temporary common, menindee ...................... 39

10.6 ALCOHOL FREE ZONES – Menindee and ivanhoe ..................................................................................... 40

10.7 SHEPHERDING WATER FOR THE ENVIRONMENT ATTACHMENt 6 ...................................................... 42

10.8 REVIEW OF PAROO RIVER INTERGOVERNMENTAL AGREEMENT ATTACHMENT 7 ................ 44

10.9 Development Application – 34-36 Reid street, Wilcannia attachment 8 .................................. 45

Development Conditions ..................................................................................................................................... 51

SECTION 11. FINANCE MANAGER’S REPORT ........................................................................................................ 55

11.1 INVESTMENTS ...................................................................................................................................... 55

11.2 RATES COLLECTION STATEMENT ATTACHMENT 9 .............................................................. 55

11.3 OUTSTANDING DEBT PAID ................................................................................................................ 56

11.4.1 FUNDING AGREEMENTS WITH DEPARTMENT OF TRANSPORT RE COMMUNITY ACCESS BUS SERVICES................................................................................................................................................ 56


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11.4.2 SERVICE CONTRACT WITH BUS OPERATORS UNDER THE COMMUNITY ACCESS HEALTH RELATED TRANSPORT PROGRAM ............................................................................................................. 56

SECTION 12. CORRESPONDENCE .......................................................................................................................... 58

12.1 Media Releases ........................................................................................................................................ 58

12.2 Circulars/Newsletters ............................................................................................................................... 59

SECTION 13. THE RECEPTION OF REPORTS FROM COMMITTEES ......................................................................... 60

SECTION 14. DELEGATE’S REPORTS ...................................................................................................................... 83

SECTION 15. QUESTIONS WITH NOTICE ............................................................................................................... 84

15.1 Cr Brown ................................................................................................................................................... 84

15.2 Cr Reid ...................................................................................................................................................... 85

SECTION 16. URGENT BUSINESS ........................................................................................................................... 87

SECTION 17. CONFIDENTIAL MEETING ................................................................................................................. 88

SECTION 18. DATE AND VENUE FOR NEXT MEETING ........................................................................................... 90


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SECTION 1. RECEIPT OF APOLOGIES AND THE GRANTING OF LEAVE OF ABSENCE

RECOMMENDATION That the apologies be received and noted and leave of absence be granted.


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SECTION 2. PUBLIC ACCESS – QUESTIONS AND COMMENTS FROM THE PUBLIC

Councils policy in regards to public access to Council Meetings states:

• Public access to meetings of the Central Darling Shire Council are to be listed on the agenda following the Mayoral Minute.

• Each member of the public who wishes to address Council is to register with Management prior to the commencement of the meeting, listing their name and the general topic or topics they wish to raise. Those that register will have precedence.

• Each address will be limited to five (5) minutes at the discretion of the Chair.

• All matters raised by members of the public will be recorded and actioned within one month of the meeting.


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SECTION 3. CONFIRMATION OF MINUTES OF PREVIOUS MEETING

RECOMMENDATION

That the minutes of the Ordinary Meeting of the Council held on the 15th November 2011, copies of which were circulated to all Councillors, be taken as read and confirmed as a correct record of the proceedings of the meeting.

3.1 BUSINESS ARISING FROM MINUTES

3.2 STATUS OF COUNCIL RESOLUTIONS – NOVEMBER 2011

Status of Council Resolutions - December 2011 Minute

# Required action from

Resolution Responsible

Officer Secondary Support Due Date Action Taken

4-9-11 Extend Appointments of Independent Members of Audit Committee and Internal Auditor till 31/12/2011

GM nil Letters sent to internal auditor and independent members 11 October 2011. COMPLETE

13-9-11 Place Public Interest Disclosures Act: Internal Reporting Policy on public exhibition for 28 days

GM EM 26/09/2011 Public Notice distributed & placed on website 26/9/2011. Submissions close 7/11/2011. COMPLETE

Council to adopt Public Interest Disclosures Act: Internal Reporting Policy subject to Community feedback

Council GM 15/11/2011 Report to November Council meeting. COMPLETE

Inform Councillors and Staff of the changes and Council's new policy

GM EM 18/11/2011

Place Statement of Business Ethics on public exhibition for 28 days

GM EM 26/09/2011 Public Notice distributed & placed on website 26/9/2011. Submissions close 7/11/2011. COMPLETE


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Council to adopt Statement of Business Ethics subject to Community feedback

Council GM 15/11/2011 Report to November Council meeting. COMPLETE

14-9-11 Review of Internal Audit Committee

GM 18/10/2011 Report to December Council meeting.

15-9-11 Liaise with Summit Employment re removal of Reconciliation Park fence

MES COMPLETE

Oversee the flood restoration works behind the Wilcannia Post Office

MES Correspondence sent 27/9/2011, No action from CDEP.

Oversee the repainting of the tables and chairs in Wilcannia

MES Correspondence sent 27/9/2011, No action from CDEP.

Present designs for the Wilcannia Community Hall mural to Council

MES 18/10/2011 Correspondence sent 27/9/2011, No action from CDEP

Present designs and locations of graffiti boards to Council

MES Correspondence sent 27/9/2011, no action from CDEP.

16-9-11 September 2012 LG Elections report to Council

GM 18/10/2011 Awaiting further information from LGSA since meeting with Premier and Minister on 19 September.

17-9-11 Seek external support for Murray Darling Foundation fund

GM Not commenced.

19-9-11 A proposal for the development of PCYC Clubs for Menindee and Ivanhoe be developed

GM 18/10/2011 Not commenced.

21-9-11 Web Accessible Disclosure Log and Register of Contracts be developed

GM IT Not commenced.

22-9-11 Request to the Minister for Local Government and the Minister for Far Western NSW for financial and professional assistance with the implementation of the project plan

GM EM Letters sent 11 October 2011.


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IPRL Project Plan form part of the GM's performance agreement

Council GM

That Council staff be fully appraised on the contents of the Project Plan - Community Strategic Plan report and IPRL Project Plan

GM

25-9-11 Seek information from Office of Water on affects of the draft water sharing plan for the Lachlan Unregulated and Alluvial Water Sources on Council's operations in Ivanhoe

MTES Proj Eng 18/10/2011 Letter completed and submitted to Office of Water.

34-9-11 Town Entrance Sign Project MTES EM 31/12/2011 DA Approved, sign installation in progress.

36-9-11 CDSC Draft Strategic Companion Animal Management Plan 2011-2014 be placed on public exhibition for 28 days

MES AO-Env 23/09/2011 COMPLETED

Report be presented to Council re Draft SCAMP

MES 15/11/2011 COMPLETED

48-9-11 Insert Asset Management Policy into Policy Register

EM 30/09/2011 Policy added to register 26/10/2011.

7-10-11 Request for 4 week extension for Ward Boundary Review

EM 15/11/2011 Request sought 25/10/2011. Report to November Council meeting. Extension granted to 31/1/2012.

Conduct Ward Boundary review

EM 15/11/2011 Public consultation process has commenced.

8-10-11 Payment of Expenses and Provision of Facilities to Councillors Policy follow up and review

GM EM 15/11/2011 Report to November Council meeting. COMPLETE

15-10-11

Signs 2011/2012 RTA Regional Road Block Grant

GM MTES 21/10/2011 COMPLETE

18-10-11

Implement emergency steps to ensure the Victory Caravan Park remains open and operational

MES COMPLETE


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Advertise for EOI for future leasing of the park for 30 days

MES AO-Env COMPLETE

Report to Council following closing for EOIs

MES 20/12/2011 COMPLETE

20-10-11

Enter into a temporary licence with Mr T Woodman for use of part of the Menindee Common for a further 12 month period with the inclusion that the land not be stocked for at least 12mths


21-10-11

A temporary licence between Mr W Marsden and the Menindee Racecourse Reserve Trust be renewed for a period of 12 months


22-10-11

Inform the NSW Primary Industries that Council will not continue as Trust Manager of the Sunset Strip - Lake Menindee Plantation Reserve Trust


23-10-11

Prepare and implement a proposal to reinstate the Alcohol Free Zones in Menindee and Ivanhoe in the same locations as the expired zones and the extension areas


27-10-11

Sign the Statement by Council and Management for the Annual Financial Reports

GM FM 18/10/2011 COMPLETE

Present the 2010-2011 Annual Financial Reports for external audit

FM COMPLETE

40-10-11

Correspondence to ICAC re Operation Jarek - ICAC Inquiry into Public Agencies

GM 28/10/2011 Letter sent 11 November. COMPLETE

41-10-11

Follow through with Statement of Claim - Former Employee, Rebecca Shillingsworth

GM Matter progressing with Council's solicitor. Update included in December agenda.


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6-11-11 Place Payment of Expenses and Provision of Facilities to Councillors Policy on public exhibition for 28 days

GM EM 22/11/2011 On Public Exhibition, closes 20/12/11.

Report to Council following closing of public submissions

GM Feb-12

Publish Policy on website upon final adoption

GM IT Mgr Feb-12

8-11-11 Engage NSW Electoral Committion to conduct 2012 Local Government Election

GM EM 25/11/2011 Correspondence sent to NSWEC 23/11/11 - COMPLETE

10-11-11

Arrange Staff & Elected Member Christmas function

GM Admin Staff

ASAP In progress.

11-11-11

Correspondence to Menindee Central School re "Coalition for Cultural Affirmation and Connectedness" MOU

GM 25/11/2011 Letter sent 14 December.

12-11-11

Establish S355 Committee for the Wilcannia Weir

GM Feb-12 Report to December Council meeting.

16-11-11

Place Ward Boundary Changes on public exhibition for 28 days

GM EM 21/11/2011 On public exhibition, closes 22/12/11

Report public submissions on ward boundary changes to council

GM Jan-12

21-11-11

Review all Shire airstrips to determine current status

MTES Feb-12 In progress

22-11-11

Purchase Hitachi excavator MTES ASAP COMPLETE

28-11-11

Prepare Lease - Part Old Shire Depot, Wilcannia for Mr John Schofield for 1 year


30-11-11

Correspondence to Ms Colleen Ross for Menindee Pool donation


31-11-11

Correspondence to Dept of Primary Industries (Fisheries) for use of Baker Park sign placement


35-11-11

Engage Council's External Auditor to address December 2011 Meeting of Council

FM 25/11/2011 Auditor's visit arranged.


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42-11-11

Arrange for quote for removal of asbestos from Knox & Downs site

MES IO 2/12/2011 In progress


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SECTION 4. DISCLOSURES OF INTEREST – PECUNIARY AND NON PECUNIARY

RECOMMENDATION

That the Disclosures of Interest – Pecuniary and Non Pecuniary be received and noted.


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SECTION 5. MAYORAL MINUTES OR REPORT

RECOMMENDATION

That the Mayoral Report be received and noted.


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SECTION 6. NOTICE OF MOTIONS

Councillor Ron Page has submitted five Notice of Motions pursuant to Council’s Code of Meeting Practice.

Motion 1


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Motion 2

Motion 3


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Motion 4

Motion 5


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SECTION 7. NOTICE OF RESCISSION MOTIONS

Nil


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SECTION 8. GENERAL MANAGER’S REPORT

8.1 INFORMATION ITEMS

8.1.1 PBP REVIEW ACTION PLAN PROGRESS & UPDATE ATTACHMENT 1

This report provides Council with a detailed update on the implementation of the recommendations of the Promoting Better Practice Review.

It is intended that this report will be a standing item for Council agendas until delivery of the project is complete. The project plan and actions taken are provided as an attachment to this report.

Most action items remain on schedule, with the major work undertaken in the last month relating to policy development. Consultant, Glenn Inglis, has developed the following policies:

• Fraud & Corruption • Risk Management • Disposal of Assets • Human Resources • Secondary Employment

These policies are presented to Council for its initial consideration at this meeting, however, it is not expected that Council will adopt those policies until early in the new year, following time for proper consideration and review by Councillors.

The Fraud and Corruption Policy and the Risk Management Policy will be referred to the Audit Committee for consideration.

Actions regarding tendering were due to have been completed in December, but have been deferred until the new year, as it has not been possible to properly consider these issues in the short time frame available over the last month.

Similarly, there are a range of actions relating to Councillor and staff training that were due to be undertaken by December, but which also have to be deferred until the new year. It is expected that all actions will be back on schedule early in the new year.

Due to the already heavy workload of the General Manager, senior managers and other staff within Council, as well as the resignation of the Executive Manager and changed employment arrangements for the Finance Manager, additional consulting support will be required to ensure that Council remains on target to achieve its action plan timetable. The costs of this support will need to be included Council’s second quarter budget review.

Consultants will be sourced prior to the Christmas break so that activities can be appropriately planned and delivered in 2012.


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8.1.2 INTEGRATED PLANNING & REPORTING/COMMUNITY STRATEGIC PLAN PROGRESS REPORT ATTACHMENT 2

Council has been receiving regular updates on the implementation of the Integrated Planning and Reporting (IP&R) process, including the development of Council’s Community Strategic Plan (CSP). Activity during the last month focused on the community forums and key stakeholder meetings for the CSP, which took place from 5-10 December. Dynamic HRM facilitated both the community forums and the key stakeholder meetings, which were generally well attended.

The community forums took place according to the following schedule:

Monday 5th December White Cliffs Tuesday 6th December Tilpa Wednesday 7th December Wilcannia Friday 9th December Ivanhoe Saturday 10th December Menindee Saturday 10th December Sunset Strip

Participation by the community was positive, with a high degree of interest shown and many worthwhile contributions made. In addition to the community forums, a series of key stakeholder meetings were also held, which enabled more focused discussions to draw out industry or sector specific issues.

Following this round of community consultation, significant effort will need to be focused on the development of the workforce management plan (WMP) and the consultation required with staff for this to occur. Many of the actions required for the development of the WMP were due to be completed from October to December, however the effort required to undertake the CSP consultation has not allowed for these timeframes to be met.

Due to the already heavy workload of the General Manager, senior managers and other staff within Council, as well as the resignation of the Executive Manager and changed employment arrangements for the Finance Manager, additional consulting support will be required to ensure that Council remains on target to achieve its action plan timetable. The costs of this support will need to be included Council’s second quarter budget review.

Consultants will be sourced prior to the Christmas break so that activities can be appropriately planned and delivered in 2012.

8.1.3 LATE REPORTS

Due to the week involving community strategic plan activities having taken a considerable amount of time out of the General Manager’s schedule, a number of reports have not been completed in time to be included in this agenda.

These reports include the following items: • Council meeting schedule • Murray Darling Basin plan • Sunset Strip Progress Association • City of Ryde partnership agreement • Division of Local Government meeting – Mayor and General Manager • Audit Committee review • Weir Committee terms of reference


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• One Association – LG&SA • Bourke Shire Council: Social reform in less advantaged communities • Menindee-Pooncarie Road Committee

The reports will be submitted as late items and distributed to Councillors after this agenda is produced. It is not expected that the submission of late reports will become a regular feature of future Council meeting agendas.

8.1.4 GENERAL MANAGER ACTIVITY/MEETING SCHEDULE

This schedule is provided for information purposes to keep councillors informed of the meetings and activities that undertaken each month by the General Manager.

Activities during the last month focused heavily on the Community Strategic Plan public forums and key stakeholder meetings. Additionally, there is much discussion on a regional level regarding skills development, training and industry development.

Date Meeting participants/location Subject

9 November Candela Alvarez, Wings Drop In Centre; Zoe Dobson, Remote Service Delivery – Wilcannia

Wilcannia swimming pool

9 November Zoe Dobson, Remote Service Delivery; range of other community stakeholders – Wilcannia

Wilcannia community skills shed service stakeholder meeting

10 November MTES; Zoe Dobson, Remote Service Delivery; Jack Beetson, CEO, Wilcannia Aboriginal Lands Corporation – Wilcannia

Aboriginal Land Corporation – clean up project

10 November Scott Howe, Westpac – Wilcannia Westpac Bank agency issues

11 November CAMM Management Solutions – Adelaide Integrated Planning and Reporting; Performance Management Systems

14 November Manex Fortnightly meeting

15 November Council meeting – Wilcannia Ordinary Council meeting

15 November RDA Far West – teleconference Industry and skills development

16 November ABC Radio Broken Hill – phone interview Regular monthly discussion following Council meeting

17 November Inland NSW Tourism – phone conference AGM

17 November ABC Radio Broken Hill – phone interview Menindee Central School MOU

18 November Division of Local Government with Mayor– Sydney

Progress on IPR, PBP review recommendations; future


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Date Meeting participants/location Subject governance structure options for Council.

18 November City of Ryde with Mayor – Sydney Partnership agreement, resource sharing, staff training and development.

22 November Department of Broadband, Communications and the Digital Economy teleconference with Mayor, Executive Manager, IT Support Officer

Satellite Subsidy Scheme for Ivanhoe - Teleconference

23 November Chris Elliott, Jorge Rebolledo Flying Padre services

23 November Geoff Caldbeck, Far West Rural Financial Counselling Service – Wilcannia

Rural Financial Counselling Service

25 November LGMA General Managers Convention and Workshop – Sydney

Current issues relevant to GMs.

28 November Manex Fortnightly meeting

28 November TAFE NSW Western Institute Launch – Menindee

Launch of new courses

29 November Far West Academy of Sports – Wilcannia Transition taking place from Office of Communities (Sport & Rec) to independent community based organisation

29 November TAFE Western NSW; Zoe Dobson, Remote Service Delivery - Wilcannia

Teleconference to discuss Wilcannia training and employment proposal.

30 November Bushfire Management Committee with Cr. Linnett, Manager Environmental Services – Wilcannia

Current issues, planning

1 December Afternoon tea – Wilcannia Farewell for Executive Manager and Finance Manager

1 December Wilcannia weir committee, informal meeting – Wilcannia

Meeting to discuss proposed public meeting

2 December ABC Radio Broken Hill – Broken Hill Interview promoting CSP meetings

2 December RDA Far West, TAFE and other Education service providers and agencies – Broken Hill

Industry and skills development

3 December 2BH Broken Hill Radio interview promoting CSP meetings

5 December Community Forum & Stakeholder meetings – White Cliffs

Community Strategic Plan


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Date Meeting participants/location Subject

6 December Community Forum & Stakeholder meetings – Tilpa


7 December Community Forum & Stakeholder meetings – Wilcannia


8 December Wilcannia Safehouse opening with Mayor, Cr. Brown, Manager Finance

Opening of new Safehouse facility.

8 December Candela Alvarez, Wings Drop In Centre Wilcannia swimming pool

9 December Community Forum & Stakeholder meetings – Ivanhoe


9 December NSW Police, Mayor, Cr. Linnett, Cr. Brown, Cr. Reid

Community Safety Precinct

10 December Community Forum & Stakeholder meetings – Menindee


RECOMMENDATION

That the Information Items report be received and noted.

8.2 IVANHOE GOLF CLUB SUPPORT ATTACHMENT 3

Summary

The Ivanhoe Golf Club has written to Council, seeking funding assistance to help alleviate its current financial difficulties.

Commentary

The Ivanhoe Golf Club is currently experiencing financial difficulty, due in part to increasing costs such as insurance, electricity and Council rates. Whilst not referred to in the correspondence received, the club has also indicated that its difficulties are due in part to the low number of current members and an inability to attract new members.

The Club is seeking $1,400 to overcome its current situation. Council’s 2011/12 Operational Plan made allowance for a financial assistance grant of $1,000 to the Ivanhoe Golf Club for the repair and maintenance of the club’s grass-slashing equipment. No other allowance was made for the Ivanhoe Golf Club in the current year.

Whilst the sum involved is not significant in its own right, there are broader implications for Council’s financial assistance grants program and Council’s own financial situation.


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The General Manager has recently refused verbal requests for funding support for community events and activities due to the fact that the requests were outside the scope of the financial assistance grants included in Council’s current operational plan.

Whilst it is regrettable that there are community groups and organisations that find themselves in the situation of being unable to finance their own activities, it is not within Council’s realm to be able to assist all organisations in such a position.

The Ivanhoe Golf Club is able to claim hardship for the waiving of Council rates and it is suggested that this matter be dealt with in that way.

(a) Policy Implications

Nil.

(b) Financial Implications

Minor expenditure item for this assistance was not included in 2011/12 Operational Plan.

(c) Legal Implications Nil.

(d) Community Consultation This matter was raised by members of the community at the recent community forum in Ivanhoe.

RECOMMENDATION

That Council not support the Ivanhoe Golf Club’s application for $1,400 in financial assistance.


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SECTION 9. MANAGER TECHNICAL AND ENGINEERING SERVICES REPORT

9.1 INFORMATION ITEMS ATTACHMENT 4

9.1.1 INTERGRATED WATER MANAGEMENT PLAN

Negotiations have commenced with the NSW Public Works to complete the subject management plan. NSW Public Works is preparing a submission for Council’s consideration with respect to cost, timing and compliance with the terms of the government funded project. The submission by NSW Public Works is expected by mid-December and the intention is to engage Public Works for this project subject to Council’s satisfaction with respect to value for money (cost), timing and compliance with approved project terms and conditions.

9.1.2 TOWN ENTRANCE SIGNS

DA process has been approved and Town Entrance Sign installations are in progress. Community Building Partnership have been invoiced for 50% of funding. Estimated date for completion is 23rd December 2011.

9.1.3 CDSC SEALING TENDER

Councils Sealing Tender (BSC 12/13) closes on 16th December 2011. This closing date did not allow adequate time to assess the submissions and provide Council with a report and recommendation in this agenda. The tender results will be present to Council at the ordinary December meeting as urgent business. The reason for this is to appoint a sealing contractor as soon as possible due to priority sealing works. The tender assessment will include a confidential section for commercial reasons.

9.1.4 Roads FINANCIAL ASSISTANCE GRANT – LOCAL ROADS

Council queried the amount available under the Financial Assistance Grant (FAG) local road component which is untied funding. In previous Engineering reports it was stated that the amount was $1,255,000 which is incorrect. The amount available this financial year is $1,391,646. This amount is now reflected in the expenditure tables under 9.2 Road Report.

9.1.5 Roads Report

Summary

The purpose of this report is to update Council on the current status of the 2011/2012 Roads section of the Engineering Department for the previous month.


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Council currently has four grading crews operating with priorities being on the completion of flood damage works. Please see attached Grading program for the month of December for further details at Attachment 4.

Commentary

State Roads:

• 84% work completed to date on the RMCC. • RMCC $148,110 included on emergency sealing works on the Cobb Highway south of

Ivanhoe. • 2011/2012 RMCC works total budget for routine works on State Highways $468,000. • Five works order received for the year to the value of $206,412. Four of these have now

been completed. • One works order from 2010/2011 outstanding for woody weed removal on highways up to

the value of $20,000 which is now in progress.

Original Budget Remaining Budget % Expended

RMCC $468,000 $77,812 84%

Flood Damage 2010 $298,000 $0 100%

Flood Damage 2011 $176,571 $69,023 61%

Regional Roads: • 2010/2011 Pooncarie Rd Bridge replacement and approach roads Reconstruction

commenced. • 2011/2012 Balranald Rd Reconstruction programmed for February 2012. • All Regional Road 2010 Flood Damage works completed • Regional Road 2011 Flood Damage works have commenced. Works now completed are

White Cliffs Rd, Wilcannia to Menindee West Side Rd, MR433 Ivanhoe-Menindee Rd. • Resealing works on Regional roads have commenced, the 3 roads identified were White

Cliffs Rd, Menindee- Broken Hill Rd and Pooncarie Rd. Heavy patching works and resealing works on all roads have now been completed. White Lining works to be done in conjunction with Highway works.

• Regional Road grading works in progress include MR68B Menindee – MR68A Tilpa West Side Rd, MR68C Pooncarie Rd.


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MR428 Kayrunnera Rd (2010/11)

$1,100,000 $4,335 97%

Talyawalka Bridge $1,800,000 $588,440 67%

MR67 Balranald Rd (2011/12)

$1,100,000 $1,100,000 0%

Regional Road Block (including Supplementary and Traffic)

$2,323,000 $1,499,356

35%

Flood Damage 2010 $643,000 $0 100%

Flood Damage 2011 $1,365,419 $370,923 73%

Local Roads: • 2010 Flood Restoration works completed on all local roads except SR5 Wanaaring Rd, SR3

Tongo Rd. $300k remaining. • 2011 Flood restoration works are in progress. Roads completed include SR10 Wilcannia to

Menindee east Side Rd, SR7 Dry Lake Rd. • Recent grading works include SR18 Trida Rd, SR39 Moolah- Trida Rd, SR7 Dry Lake Rd, SR41

Sayers Lake-Karpokora Rd, SR 15 Darnick-Pooncarie Rd. • FAG total was $1,391,646 and $280,000 has been allocated to Town Improvement Funds.


Local Roads Component (FAG) $1,111,646 $725,953

35%

Flood Damage 2010 $2,833,281 $303,295 90%

Flood Damage 2011 $786,778 $426,330 46%

Maintenance grading program attachment 4.


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(a) Policy Implications Nil to report at this stage.

(b) Financial Implications Various as displayed in the above tables.

(c) Legal Implications Nil to report at this stage.

(d) Community Consultation Nil to report at this stage.

Town Improvement Funds:

• $70k per town to be funded from Untied Local Road (FAG) Funds. • All towns contributed $12,500 of allocated budget for Town Entrance Signs. • Menindee playground and Beach volleyball court in progress. Clarification needed on softfall

that was sourced and beach volleyball court net to be installed. • Wilcannia playground to be in conjunction with RSD. Hood St seal extension earthworks to

commence this year, sealing dates to be confirmed. • White Cliffs causeway to be designed, costed and programmed. Playground works to be

confirmed once costings obtained. • Ivanhoe Oval Irrigation Works complete. Clarification required on Playground location and

scope of works.


Wilcannia $70,000 $57,500 28%

White Cliffs $70,000 $57,500 28%

Menindee $70,000 $50,000 30%

Ivanhoe $70,000 $46,500 33%


(b) Financial Implications Various as displayed in the above table.



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9.1.6 Services Report

Summary

The purpose of this report is to update Council on the current status of the services provided by the Engineering Department for the previous month.

Commentary

Town Maintenance:

• General routine inspections and maintenance • The table below references Parks and Gardens which include mowing, buildings and toilets.

The ancillary works include kerb and gutter, footpaths, trees, signs and street lighting. • Parks and Gardens budget has been expended due to increased maintenance works needed.

Additional works carried out include Wilcannia Oval Lighting column repairs and Ivanhoe Sporting Ground works.


Parks & Gardens $52,000 -$2,463 100%

Ancillary Works $102,000 $32,852 68%

Street Cleaning/ Bins $113,500 $35,668 69%

Aerodromes $53,000 $25,117 53%

Water & Sewerage Maintenance:

• Wilcannia town water supply is currently being sourced from the Darling River Weir Pool. • White Cliffs town water supply is sourced from ground tanks current levels detailed below:

Tank 1 = 4.5 m, Tank 2 = 4.5m, Tank 3 (Wakefield) 7.0m. • Ivanhoe town water supply is currently being sourced from the underground bore fields.

Morrison’s Lake storage is currently 400 megalitres, town storage dam 40 megalitres. • Ivanhoe Filtration Plant is undergoing necessary repairs and maintenance prior to the

utilisation of the storage water from Morrison’s Lake. $33,118 spent to date on the plant.



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Wilcannia Water $147,565 $42,713 72%

Wilcannia Sewer $95,760 $71,420 25%

White Cliffs Water $82,100 $45,030 45%

Ivanhoe Water $51,140 -$1,544 100%

(a)Policy Implications Nil to report at this stage.

(b)Financial Implications Nil to report at this stage.



9.1.7 Projects Report

Summary

The purpose of this report is to update Council on the current status of projects being undertaken by the Engineering Department.

Commentary

Project Comments Original Budget Remaining Budget

% Expended

Remote Communities Water & Sewer Project

Tender documents finalised for filtered reservoir internal relining and passed to Dept Public Works for comment

$2.7 Mil $2.7 Mil 0%

Wilcannia Weir Steering Committee meetings suspended. Funding required for further REF report.

N/A

N/A N/A


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S355 Committee in progress

Aboriginal Communities Water

Ongoing. Payment received for last 6 months. Interim arrangements have been extended for a further 12 months.

$184k/annum $87,117 53%

Talyawalka Bridge Sub structure work has commenced. Piling completed. Abutments and headstocks poured.

Beam placement in progress.

Road works commenced

$1,800,000 $588,440 67%

Integrated Water Management Plan

GPS equipment purchased. Dept Public Works engagement in progress.

$167,000 $122,000 26%

Warrali Mission Footpath Upgrade

Funding clarified. Preliminary investigation and design commenced to identify services and refine footpath route.

$121,000 $121,000 0%


(b) Financial Implications Various as displayed in the above table.



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(d) Community Consultation As required

RECOMMENDATION

That the Information Items report be received and noted

9.2 2011/12 PLANT REPLACEMENT PROGRAM ATTACHMENT 5

Summary

The purpose of this report is to update Council on the status of plant replacement to date and provide Council with an updated 5 year plant replacement program. Attachment 5.

Commentary

Key recent acquisitions include 9 light vehicles which were recently replaced at a cost of $194,000 and

a new excavator purchased for White Cliffs at a cost of $81,400.

The estimated budget for the 2011/12 Plant Replacement Program was $346,000.

This leaves $70,600 for the replacement of Menindee’s 2WD Tractor and Wilcannia’s Nissan forklift.

The most urgent replacement plant item is Menindee’s tractor and slasher which has currently broken down and the cost of repairs outweigh the residual replacement value. Engineering is currently pricing a replacement tractor and slasher which will be provided to Council early in the New Year.

It is proposed to postpone Wilcannia’s forklift replacement until the next financial year. Therefore the remaining $70,600 shall be dedicated to the Menindee tractor.

The ongoing issue of an appropriate tractor/slasher resource in Ivanhoe warrants some comment. Ivanhoe’s slashing is currently being undertaken by contractors which results in a higher maintenance cost to Council for roadwork, aerodrome and town street slashing. It is proposed to purchase a tractor and slasher for Ivanhoe to overcome this problem.

With respect to funding the Manager Community and Economic Development position is currently vacant and the Toyota Prado that comes with this position is being utilised by the General Manager. The opportunity therefore arises to dispose of the redundant Holden Statesman previously allocated to the GM.

The monies received for the Holden Statesman are proposed to be put back into the plant replacement budget and utilised for this purpose.

(a)Policy Implications

Nil to report at this stage


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(b)Financial Implications

Increased cost at present for contract equipment to be utilised.

(c)Legal Implications


(d)Community Consultation


RECOMMENDATION

That the Plant Replacement Program be received and noted and further that:

Council dispose of asset plant no 6002 being the General Manager’s Holden Statesman and the funds be allocated to the 2011/12 plant replacement budget.


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SECTION 10. MANAGER ENVIRONMENTAL SERVICES REPORT

10.1 INFORMATION ITEMS

10.1.1 DRUMMUSTER

Due to a number of requests from local Menindee horticulturalists a Drummuster collection day was arranged at Menindee for 2nd December 2011. Staff from Menindee Waste Depot inspected and accepted clean plastic chemical containers. 252 plastic containers were accepted on the day.

10.1.2 WILCANNIA LOCAL ABORIGINAL LAND COUNCIL – CLEANUP PROJECT

As previously reported, Council in conjunction with the Wilcannia LALC has received funding of $50,000 to undertake clean-up of illegally dumped rubbish on Aboriginal owned land in and around Wilcannia. The funding requires expenditure by June 30th 2012. To progress the matter, a meeting has been held of key stakeholders to expand the project to include the local schools and community members. Netwaste Educator – Sue Clarke will be visiting local schools to provide information to students on the important of preventing illegally dumped rubbish. It is planned the project will be officially launched on 2nd March 2012 in conjunction with Clean-up Australia Day – School Day. Further information will be provided closer to the date.

10.1.3 RECONCILIATION PARK - FENCE

The fence at the rear of Reconciliation Park has been removed by the Wilcannia CDEP through Summit Employment and Training. The fence was removed during early November 2011. All materials have been removed from the site and are in storage at the Council Depot.

10.1.4 STANDARDS INSTRUMENT LEP- PANEL APPOINTMENTS

As previously reported to Council, the NSW Government has established the Local Planning Panel to empower local communities and give councils greater flexibility when developing their Standard Instrument Local Environmental Plans (SILEPs). The Panel was announced in response to feedback local councils provided regarding the SILEP program. The Panel is charged with resolving issues, and progressing SILEPs as quickly as possible. On 28 September 2011, the Minister for Planning and Infrastructure appointed the members to the Panel: Tony McNamara, Independent Chair (Director, Canada Bay City Council) Melissa Watkins, Deputy Chair (Director, Dubbo City Council) Glennys James, Member (Director, Blacktown City Council) Tom Gellibrand, Member (Deputy Director General, DP&I) Neil Selmon, Member (Director, DP&I) Chris Chapman, Alternate (Director, Coffs Harbour City Council) David Green, Alternate (Manager, Wollongong City Council)


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Carina Gregory, Alternate (Manager, Hurstville City Council) Catherine Van Laeren, Alternate (Group Manager, Mid Western Regional Council) Neil McGaffin, Alternate (Executive Director, DP&I). The Panel is an advisory body that makes recommendations to the Director General of DP&I. Councils are invited to provide feedback on the SI LEP program up until Friday, 16 December 2011.

10.1.5 SWIMMING POOLS UPDATE

All Council owned public swimming pools have opened for the season. Upgrades to the amenities (specifically change rooms) have been undertaken at the Ivanhoe Pool in accordance with funding allocations. The finished result is a great improvement in comparison to the original change rooms.

10.1.6 HERITAGE SIGNS – APPLICATION FOR FUNDING

Recent funding announcements have been made by the Federal Government – Department of Sustainability, Environment, Water, Population and Communities. The funding announcements apply to heritage funding for a number of heritage related areas. Of specific interest at this time is the category titled Celebrating Community Heritage which will enable Council to seek some funding to assist with replacement of the many heritage signs around the Shire. Many of these interpretation panels have been damaged and removed and require renewing. The application for funding is in the vicinity of $9,000. It is noted that an in-kind contribution from Council to the value of 25% is required. This application could be in the form labour or materials for the sign installations.

It was originally thought that this round of funding maybe suitable for further works to the Wilcannia Post Office, however a financial contribution of 50% would be required from Council, and no budgetary allocation has been provided for the Post Office building this financial year under Council’s budget.

RECOMMENDATION That the Information Items report be received and noted.

10.2 ENVIRONMENTAL SERVICES DEPARTMENT STATISTICS FOR NOVEMBER 2011

Summary This report provides a statistical summary of legislative activities undertaken by Environmental Services within November 2011.

Commentary It is envisaged that statistics will be provided to Council on a monthly basis. The below table demonstrates achievements and results for November 2011.


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Statistics for Nov 2011

Number DA’S Approved for Nov 2011 8 – broken down into the following categories; Commercial = 7 Residential =1

Total Value of DA’s approved for Nov 2011 $137,572

Food Premises Inspected in Nov 2011 0

Animal Control Numbers for Nov 2011 Dogs Impounded = 4 , Euthanized = 1 , Rehomed through RSPCA = 2, Returned to Owner = 1

Water Samples Microbiology Samples Collected = 8 Chemistry Samples Collected = 2 Disinfection By Products = 1 Non-compliant Samples = 1


(b) Financial Implications Nil to report at this stage.


(d) Community Consultations Nil to report at this stage.

RECOMMENDATION That the Environmental Services Department Statistics for November 2011 report be received and noted.

10.3 DEVELOPMENT APPLICATIONS

Summary This report provides information to Council on DA’s approved under delegated authority.

Commentary The following table outlines those DA’s that have not been reported to Council, but have been approved under delegated authority.


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DA Applicant Development Address Development Type

03/11 J. Elliott Moira Plains Station, Wilcannia New Dwelling

04/11 S. Nevill 4 Lakeview Avenue, Sunset Strip Carport

05/11 J. Sammon 58 Reid Street, Wilcannia Verandah

06/11 J. Grose 95 Lakeview Avenue, Sunset Strip Shed

07/11 Barlow Builders 26-28 James Street, Wilcannia Shed

08/11 B. Worboys Moorabin Station, Wilcannia Additional Dwelling

09/11 R. Tonkins 56 Lakeview Avenue, Sunset Strip Carport

10/11 J. Grose 95 Lakeview Avenue, Sunset Strip Roof Replacement

11/11 Housing NSW 35-37 Hood Street, Wilcannia Ancillary works to Safehouse

12/11 C & C Elliott 45 Woore Street, Wilcannia Change of use

13/11 G. Dowton Tarella Station, White Cliffs Erection of Signage

14/11 Dept of FAHCSIA 31 Hood Street, Wilcannia New Dwelling

16/11 NPWS Woore Street, Wilcannia Skillion

17/11 P. Godsman Racecourse Road, Menindee Accommodation for tourism

18/11 T. Stewart 8 Lakeview Avenue, Sunset Strip Carport

19/11 A. Pease Riverslea, Wilcannia Verandah

20/11 A. Pease 69 Reid Street, Wilcannia Verandah and Carport

21/11 CDSC Road Reserve, Wilcannia Town Entrance Sign

22/11 CDSC Road Reserve, White Cliffs Town Entrance Sign


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23/11 CDSC Road Reserve, Menindee Town Entrance Sign

24/11 CDSC Road Reserve, Ivanhoe Town Entrance Sign

26/11 Centacare-Diocese of Forbes

63 Reid Street, Wilcannia Playground

27/11 CDSC Perry Street, Menindee Volleyball Court and Playground

28/11 V. Evans Wentworth Road, Menindee Shed

30/11 S. Lihou 81 Woore Street, Wilcannia Sale of Packaged Meat – Mobile Van





RECOMMENDATION

That the Development Applications report be received and noted.

10.4 OPAL PIONEER CARAVAN & CAMPING TOURIST PARK – FEES CHANGES

Summary This report provides Council with a proposal to increase site fees at Opal Pioneer Caravan and Camping Tourist Park, White Cliffs.

Commentary

Council owns the Opal Pioneer Caravan and Camping Tourist Park located in Johnson Street, White Cliffs. The park is operated and managed on Council’s behalf by a S355 Committee being the White Cliffs Community Association. Council has been approached the committee requesting Council’s endorsement to raise the caravan park site fees. The reason for the increase in fees is to assist cover the cost of rising electricity charges associated with operating the park. It is proposed that an increase of $5.00 per site would be appropriate. This means the following;


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- a powered site fee would increase to $20.00 per night for two (2) people.

- an unpowered camping site fee would increase to $15.00 per night for two (2) people.

It is proposed these changes could commence from 1st January 2012. It is noted the fees have not been increased for the past six years.

(a) Policy Implications Council’s Operation Plan for 2011/2012 will need to be altered to note these changes.

(b) Financial Implications An increase in income will assist the committee meet the rising cost of electricity associated with running the park.



RECOMMENDATION

That the Opal Pioneer Caravan and Camping Tourist Park report be received and noted, and further;

That Council adopt the site fees as listed below for the Opal Pioneer Caravan and Camping Tourist Park and that these changes be implemented on 1st January 2012:

- Powered site fee $20.00 per night for two (2) people.

- Unpowered camping site fee $15.00 per night for two (2) people.

10.5 TEMPORARY LICENCE – R, E, M & K HOLDAWAY, EXTENSION TO TEMPORARY COMMON, MENINDEE

Summary This report outlines a request from R, E, M & K Holdaway to renew their temporary licence.

Commentary Contact has been received from R, E, M & K Holdaway seeking to renew their temporary licence for 12 months to continue to use a small part of the Extension to Temporary Common at Menindee for parking and bush kitchen purposes. The current temporary licence has expired and the Holdaways are seeking to renew their licence to continue to utilise this small area of land. This temporary licence has been issued every year since the lodgement of their original request in 2007.


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An inspection of the area has been carried out by Council staff, and no degradation of the local environment has been identified through the undertaking of this activity. Some washouts in the area are evident from the recent flood event in the Darling River. It should also be noted that usage of the area has been minimal over the previous licenced period due to flooding.

Over the past 12 months, no complaints have been received regarding their use of this small area of land. As Council is Trust Manager of the Crown Reserve known as Part Reserve 3 for Extension to Temporary Common it is necessary for the Trust to enter into a temporary licence to enable the Holdaways to continue to utilise this area.

(a) Policy Implications It is noted a draft Plan of Management will be finalised shortly and the Trust Manager should look at keeping the term of the licence as short as possible.

(b) Financial Implications An annual fee of S100 will apply to this application.

(c) Legal Implications Licensee is to provide the Trust with a copy of their public liability insurance for the area.


RECOMMENDATION That the Temporary Licence – R, E, M & K Holdaway, Extension to Temporary Common, Menindee report be received and noted, and further;

That Council as Trust Manager renew the temporary licence with R, E, M & K Holdaway for a further 6 month period for use of Part Reserve 3 for Extension to Temporary Common for parking and bush kitchen purposes.

10.6 ALCOHOL FREE ZONES – MENINDEE AND IVANHOE

Summary This report seeks Council’s adoption of the proposal to establish Alcohol Free Zones in Menindee and Ivanhoe. After adoption, the resolution will establish each zone.

Commentary At the October 2011 Ordinary Meeting of Council it was resolved that a proposal be adopted to reinstate and extend Alcohol Free Zones within Menindee and Ivanhoe. As required under the Local Government Act 1993, Council officers have been working through this process and public consultation has been completed. The proposal pertained to reinstating Alcohol Free Zones across the Shire, located in Menindee and Ivanhoe. These areas included;


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Menindee

- All of Noloira Street from Nora Street to Bourke Street

- All of Menindee Street from Nora Street to Maiden Street

- All of Yartla Street from Nora Street to Landells Street

- All of Paringa Street from Nora Street to Landells Street

- All of Pruella Street from Haberfield Street to Landells Street

- All of Bear Street from Noloira Street to Menindee Street

- All of Cole Street from Menindee Street to Nora Street

- Nora Street from Noloira Street to Paringa Street

- Haberfield Street from Noloira Street to Pruella Street

- Perry Street from Noloira Street to Pruella Street

- Bourke Street from Noloira Street to Pruella Street

- Landells Street from Menindee Street to Pruella Street

Ivanhoe

- All of Raleigh Street from Wills Street to Behring Street

- Columbus Street from Wills Street to Behring Street

- All of John Street

- All of Elkington Street

- Wills Street from Columbus Street to Raleigh Street

- Bourke Street from Columbus Street to Raleigh Street

- Kennedy Street from Columbus Street to Raleigh Street

- Cook Street from Columbus Street to Raleigh Street

- Behring Street from Columbus Street to Raleigh Street

Public Consultation

As required under the Local Government Act 1993, and the Ministerial Guidelines on Alcohol-Free Zones (February 2009), public consultation has been undertaken and comments sought on the


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proposal from the general public, local police, licenced holders under the Liquor Act 1982, secretaries of registered clubs that border on or adjoin or are adjacent to the proposed alcohol free zone, the Anti-Discrimination Board, and local known Aboriginal organisations.

From this consultation process, one submission was received from the Anti-Discrimination Board. The Board advises that providing Council has followed due process they have no objection to the re-establishment of the Alcohol Free Zones within Central Darling Shire local government area.

Further action

Once Council resolves to establish the required Alcohol Free Zones, further public notification is required outlining the location of the Alcohol Free Zones. Signposting of these areas also needs to be undertaken before the zones can become operational.

Summary

From the above information, it is recommended that the proposed Alcohol Free Zones for Menindee and Ivanhoe be adopted. The term of the zones is for a period of four years.


(b) Financial Implications Costs for signage to be installed

(c) Legal Implications Nil to report at this stage. Process has been followed as per legislative requirements.

(d) Community Consultations Community consultation has already been undertaken. Further consultation will be required to notify of the establishment of the zones in Menindee and Ivanhoe. RECOMMENDATION

That the Alcohol Free Zones – Menindee and Ivanhoe report be received and noted, and further,

That Council establish Alcohol Free Zones in Menindee and Ivanhoe as per the above proposal for a period of 4 years.

10.7 SHEPHERDING WATER FOR THE ENVIRONMENT ATTACHMENT 6

Summary This report outlines a proposal by the NSW Government to move licensed water through the Barwon Darling river system through the Menindee Lakes to the River Murray (referred to as water


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shepherding). A Memorandum of Understanding (MOU) is in placed with Commonwealth government to investigate options for this proposal.

Commentary Correspondence has been received from the NSW Office of Water in relation to water shepherding for the environment. The correspondence indicates the NSW and Commonwealth governments have entered into a Memorandum of Understanding (MOU) to develop a framework for water shepherding. This concept involves the movement of a volume of licensed water through the river system from an original upstream location (where it would have been extracted), to a downstream location where it can be made available for use by the environment. It would seem the MOU is worded to ensure water shepherding does not have an adverse impact on third parties. A copy of the letter and information pages is provided as Attachment 6

The NSW Government is investigating issues, considering options and the feasibility of shepherding Commonwealth environmental water from the unregulated Barwon-Darling River system and its tributaries, including those commencing in Queensland, through the Menindee Lakes to the River Murray system. It is proposed an agreed Implementation Plan for the introduction of water shepherding in NSW will be developed – scheduled to be completed by mid-2012. Any water shepherding arrangements will require amendments to NSW legislation and instruments, as well as agreement between jurisdictions in the Murray Darling Basin to amend the Murray Darling Basin Agreement.

It is indicated in the letter that the project to date has investigated various water shepherding approaches. The options are outlined in the attached report Shepherding Water for the Environment – Progress of the NSW Water Shepherding Project, 2011. However, the “end of system accounting” option seems to be the preferred approach. This option is detailed in the attached pages.

The options are being considered in further detail at this stage. The NSW Government indicates it will be carrying out targeted consultation during late 2011 to February 2012. Once consultation material is available key stakeholders will be contacted to arrange meetings to assist in seeking feedback on the proposal.

It would be appropriate for Council to seek further information on the proposal, to gain further knowledge on the impacts of Central Darling communities and residents along the Darling River. This matter could be referred to Council’s Water Advisory Committee for further investigation and determination.






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RECOMMENDATION

That the Shepherding Water for the Environment report be received and noted, and further,

That Council seeks further information on the proposal from the NSW Office of Water, for further consideration by Council’s Water Advisory Committee.

10.8 REVIEW OF PAROO RIVER INTERGOVERNMENTAL AGREEMENT ATTACHMENT 7

Summary This report informs Council of a recent Review that was undertaken by the NSW Office of Water and Queensland Department of Environment and Resource Management of the Paroo River Intergovernmental Agreement.

Commentary On the 18th July 2003 an Intergovernmental Agreement for the Paroo River between NSW and Qld was entered into and signed by the then Premiers of both States. Through the establishment of the Agreement there was a joint recognition by community, Governments and other stakeholders of the significance of the water resources of the river system in maintaining the unique character of the Paroo catchment. The Agreement highlighted the ecological diversity, economic importance and spiritual values of the Paroo River system. Under Part 9 of the Agreement a requirement was included that a Review be undertaken after the fifth anniversary of the date of the commencement of the Agreement and thereafter on a ten yearly basis. This report provides Councillors with the knowledge that a Review of the Agreement has recently been undertaken.

It is reported that the Review found that the Agreement has provided direction for planning and investment initiatives across the catchment and recommends that the Agreement continue in its current form for the remainder of its ten year term. Further information on the Review has been provided as Attachment 7 It is noted that a consultation phase is being held for any interested persons seeking to have input into the Review.






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RECOMMENDATION

That the Review of Paroo River Intergovernmental Agreement report be received and noted.

10.9 DEVELOPMENT APPLICATION – 34-36 REID STREET, WILCANNIA ATTACHMENT 8

Summary This report advises Council of a Development Application that has been received for the construction of a Services Access Centre within the main street precinct of Wilcannia. It is recommended that Council approve the proposed development and adopt the draft conditions attached.

Commentary 34 – 36 Reid Street, Wilcannia - Local Development Application for Service Access Centre DA 29/11

Report prepared by: Leeanne Ryan – Manager Environmental Services

Report dated: 12 December 2011 File No. DA29/11

1. Report Summary

Applicant: Greg Goodlet C/O Barnsons, Jim Sarantzouklis

Owner: State Property Authority

Date lodged: 16/11/11

This report considers a proposal to construct a Family and Community Service Access Centre at 34-36 Reid Street, Wilcannia. The proposed building will provide an operating hub for essential government based services including office space and staff accommodation. The proposal has been assessed and displays no obvious impacts that would preclude the building from being constructed on this site. The proposed building is suitable for the setting and streetscape. It is recommended that Council consent be granted for this development application.

Reason for Referral to Council: The proposal was viewed as a larger scale development for Wilcannia. The preferred site is within a key location in Reid Street, Wilcannia forming part of the main street precinct.

Public Submissions: No submissions received.

SEPP1 Objections: No SEPP 1 Objections were received.

Value of works: $1,000,000

2. Site (Refer to attached plans.)


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Address: 34 – 36 Reid Street, Wilcannia being Lot B DP348485, Lots 1 & 2 in DP380600, Lots A & B in DP399923

Site Area Total Site Area: 1502.0m²

Total Building Area: 556.87m²

Frontage : 29.87m

Depth: 50.29 m

Topography and Vegetation The topography of the site is flat to slightly sloping. All surface water drains eastwards towards the Darling River. The site has minimal vegetation (grasses and shrubs) and soils are stable. Soil surfaces have been previously disturbed with previous urban development on this site.

Existing Buildings The subject land is vacant apart from an old shed on the western side. There is presence of remnant building items from previous buildings on the site, some small concrete slabs remain, along with slightly mounded areas on the land and an old septic tank.

Planning Controls

Zoning 2(t) Township Zone under Central Darling Shire Council LEP 2004

B2 Local Centre, Business Zone under Draft Central Darling LEP 2011

Other Main Street Study applies to this development.

3. Councillor Representations

Name of Councillor: Cr Paul Brown

Nature of the representation: Pre-lodgement meeting with Cr Brown, Manager Environmental Services and proponents in August 2011 regarding streetscape appearance in relation to surrounding infrastructure and heritage items.

Date: 30/6/11 and 26/10/11

Form of the representation: Meeting, email and phone.

Any other persons (e.g. consultants) involved in or part of the representation: Early consultation with Council’s Heritage Adviser to ensure exterior of building was designed to blend with existing streetscape in keeping with the heritage nature of Reid Street and adjoining buildings.

4. Political Donations or Gifts

Any political donations or gifts disclosed: Nil received

5. Proposal

The proposal is for the construction of a Services Access Centre. The site is located at 34-36 Reid Street, Wilcannia, being Lot 1 DP380600, Lots A & B DP399923 and Lot B DP348485, Parish of Wilcannia, County of Young in the 2(t) Township Zone. It is envisaged that the Centre and residential


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accommodation comprise one building to support community services in the locality. The fit-out of the Centre would be based on Community Services Accommodation Standards with the exception of the home care field staff room which would be based on Ageing Disability and Home Care Accommodation Standards. The Department of Family and Community Services business units that would provide services from the centre include:

• Community Services • Ageing Disability and Home Care (Aboriginal Home Care) • Juvenile Justice • Aboriginal Affairs

The Services Access Centre and its associated residential component would be designed for adaptation to a transportable building model.

Details of the proposed development are as follows: • The land the subject of this report is of an area of some 1502m²; • The accommodation section would cater for approximately 9 staff members; • Principal components of the building would include approximately 10 workstations, one

office, reception and waiting areas, meeting room, interview room, family room, storage, Home Care staff room, covered outdoor recreation area, amenities, kitchen and breakout space, laundry facilities, three accommodation units each with en-suites, associated services (A/C, security, electrical etc), and external design and landscaping, fencing and onsite parking;

• The Access Service Centre will be open 5 days a week, Monday to Friday, 9am to 5pm; • Site specific air conditioning would be installed to cope with the local climate conditions; • Windows would cater for glare and be fitted with suitable glass and blinds, also with fly

screens and security mesh; • On site car parking – secure and fenced, for approximately 9 staff cars and a 12 seater

bus, and providing areas for service vehicles to attend the site; • The car parking area may be accessible from Reid Lane at the rear, with all vehicles

entering and leaving the site in a forward direction; • The building would be accessible via a compliant disabled ramp at the front of the

building, onto a verandah across the front facade; • Security fencing will be constructed around the site; • It is proposed to retain (if possible) the existing mature cypress and palm on the north-

east corner and landscape along boundaries and across the front of the building to enhance visual appearance;

• Signage would be likened to school site signage identifying the services provided at the service centre;

• Water supply is obtained through the reticulated system; • Effluent disposal is to be addressed through on site disposal system with a pump out

service; and • Stormwater is to be directed to the existing system and on to the Darling River.


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6. Background DA was lodged on 16th November 2011.

7. Submissions

The proposal was advertised and notified in accordance with Council policy Notification of Development Applications. The application was advertised on 16/11/11. Notification of the proposal was from 24/11/11 for 14 days.

No submissions were received.

8. Policy Implications

Relevant Provisions of Environmental Planning Instruments:

(a) Central Darling LEP 2004

Zoning 2(t) Township Zone

Requirements The subject land is currently in the 2(t) Township Zone pursuant to the Central Darling LEP 2004. The proposed development is an urban development within an existing urban area, demonstrating a lawful use of the site. The development meets the objectives of the 2(t) zone.

(b) Relevant SEPPs There are no particular State Environmental Planning Policies which apply to this development.

(c) Relevant REPs There are no Regional Environmental Plans relevant to this development.

(d) Any draft LEPs Draft Local Environmental Plan 2011 was adopted by Council on 19 Jul 2011. Under this Draft LEP, the zoning of the property is B2 Local Centre, Business Zone. The proposed development is permissible with consent within this zoning under the Draft LEP, and it is considered that the proposal is not contrary to the objectives of the Draft LEP or those of the proposed zoning.

9. Likely impacts of the Development

(a) Built Environment The proposed development is to be carried out on land within an existing urban area. The current pattern of development is that of commercial and some residential development on local roads near the Barrier Highway, with all appropriate services and utilities.

The amenity of the area is expected to remain unchanged, with urban activities dominating the landscape. The development is unlikely to have a significant effect, with traffic numbers minimised, and the site being buffered to adjacent dwellings by landscaping.


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An increase in traffic is expected from the development. However the volume of traffic generated would not have a significant adverse impact on local roads and road safety.

Given the proposed single storey height of the building and the use of appropriate setbacks overshadowing is unlikely to be a matter of concern.

The design of the building would enhance the amenity of the street scape through appropriate setback, careful fabric choice and scale.

Reid Street is a sealed two lane road standard in the vicinity of the property, and feeds onto the Barrier Highway at the nearby corner. It is proposed to utilise the rear laneway for vehicular access, with provision for 10 off-street parking spaces, including a space reserved for a small community bus and a disabled parking spot. The number of proposed off-street spaces is considered appropriate for the size and intended use of the building.

Onsite parking is also available for staff, and for visitors is available on Reid Street, which is a wide street with a well-developed verge.

A safe and continuous path of travel is proposed from either setdown points to access the building.

The site is already connected to the reticulated systems for water supply. Effluent disposal would be provided through on site disposal and a pump out system.

The site is highly disturbed and it is unlikely that any Aboriginal heritage items or sites exist on the subject site.

The proposed Service Access Centre, through the use of traditional materials and design features is expected to be compatible with the street scape and the character of the town centre and Main Street of Wilcannia. It will enhance the visual amenity of Reid Street and add to the historic charm that highlights Wilcannia as one of the oldest river ports on the Darling River.

Measurements of background noise levels have not been undertaken on site. The nature of the area is such that noise levels due to vehicle movement, service provision and construction works are in keeping with most urban environments on a main road and near the Barrier Highway, where vehicle movement numbers include local and through traffic. The major noise generator would be vehicular traffic.

(b) Natural Environment Vegetation onsite consists of a few trees, mixed grasses and weeds, and some bare ground, with little potential to support threatened fauna species. No significant habitat is located onsite. The proposed redevelopment of the site will therefore not significantly impact on native flora and fauna. Threatened species, populations, ecological communities and their habitats will therefore not be impacted upon by the proposal.

Adjoining land-uses comprise residential and commercial areas with limited landscaped gardens. Some timber stands exist on the vacant land towards the river. The nearest areas where habitat may be found include along the Darling River and its associated lagoons and tributaries, Lake Wotychugga and nearby parks and recreation areas.


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10. Suitability of the site for the development The suitability of the site for the proposed development has been addressed in the above sections of this report. There are no prohibitive constraints posed by adjacent development or from within the site; there are adequate transport facilities in the area; utilities and services are available and adequate for the site; there are no hazardous land uses or activities nearby and noise levels would have minimal effect on the development and adjoining lands. Access arrangements would be onto existing roads and the new development would complement the current activities in the area.

There are therefore no known zoning, planning or environmental matters that should hinder the redevelopment of the site as proposed.

11. The Public Interest The proposal is considered to have a positive impact on the local community and it is in the public interest for the development to proceed, in the enhancement of community services and to provide for the future expansion of the Wilcannia community.

12. Consultation

External Referrals

The proposal was referred to Council’s Heritage Adviser for comments. Some changes were made to the exterior detail of the building in keeping with the character of the existing streetscape.

13. Critical Dates

No specific deadlines are required to be met, however the developer is seeking to have a determination from Council as soon as possible, preferably before the end of December 2011.

14. Financial Impact

This proposal will have no financial impact for Council. All costs incurred on the site are to be met by the developer.

16. Conclusion:

It is recommended that the proposed redevelopment of 34-36 Reid Street, Wilcannia be supported on the following grounds:

- The proposal supports the relevant provisions of the Central Darling Local Environmental Plan 2004 and Draft Central Darling Local Environmental Plan 2011;


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- The proposal is considered acceptable in terms of Section 79C of the Environmental Planning and Assessment Act 1979;

- The proposed development is not anticipated to generate significant adverse impacts in the locality; and

- The proposed development provides a Services Access Centre for the Wilcannia community, in a convenient location as development within the Township Zone which would protect existing and future urban land-use, complement and enhance existing settlement, and enhance the economy of the locality.

RECOMMENDATION

That Local Development Application DA29/11 at 34-36 Reid Street, Wilcannia being Lot B DP348485, Lots 1 & 2 in DP380600, Lots A & B in DP399923 be approved subject to the following draft development conditions;

Development Conditions 1. The conditions of this Development Consent issued under the Environmental Planning and

Assessment Act 1979, are to be complied with. These conditions are attached to this approval and must be given to the builder and contractors to ensure this development is carried out as per the approval given.

(Reason: To ensure compliance with the Environmental Planning and Assessment Act 1979 and compliance with the development consent).

2. All building work (other than work relating to the erection of a temporary building) must be

carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate or complying development certificate was made).

(Reason: To ensure compliance with the Environmental Planning and Assessment Act 1979).

3. Two days before any site work, building work or demolitions begins, the applicant must notify

adjoining owners that the work will commence.


4. Before any site works, building or demolition is started, the applicant or builder must notify

council of the name, address, phone number and license number of the builder; erect a sign at the front of the property with the builder’s name license number, site address and consent number; provide a temporary on site toilet; protect and support any neighbouring building; protect any public place from obstruction or inconvenience of the carrying out of the consent; prevent any substance from falling onto a public place.


5. Install runoff and erosion controls to prevent soil erosion, water pollution or the discharge of

loose sediment on surrounding land, as follows: divert uncontaminated runoff around cleared or disturbed areas; erect a silt fence to prevent debris escaping into drainage systems or


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waterways; prevent tracking of sediment by vehicle onto roads; stockpile, excavated material, construction and landscaping supplies and debris within the site.


6. Removal or disturbance of vegetation and topsoil must be confined to within 3 metres of the

approved building area.


7. The land surrounding any structure must be graded to divert surface water to the street and

clear of existing and proposed structures and adjoining premises.


8. No nuisance or interference with the amenity of the area is to be created by reason of any

process or operation on the premises causing the emission of noise, dust, smoke or any pollution discharge.


9. The owner, developer or builder shall be responsible for repairing any damage resulting to

Councils infrastructure, land or assets in the vicinity of the subject site as a result of construction works, deliveries to the site or processes carried out with the site development.


10. The owner, developer or builder must consult with the local electricity authority to ensure

clearances to overhead powerlines are maintained, and underground power-cables are located.

(Reason: To comply with Schedule 4 of the Development Control Plan for Exempt and Complying Development.)

11. The finished floor level shall be a minimum of 300 mm above the highest point of the finished

ground or pavement level adjoining the building.

(Reason: To ensure that the site drains away from the building and AS 3500 National Plumbing and Drainage Code are achieved.)

12. All excavated and filled areas are not to exceed 900 mm in depth and all internal and external

batters shall be protected from fretting and erosion by the provision of top soil and turf, stone flagging or suitable retaining. Where the batter may exceed a ratio of 3 horizontal to 1 vertical, retaining walls shall be provided.

(Reason: To ensure that soil stability and minimal erosion can be maintained.)

13. All seepage and surface waters shall be collected and diverted clear of the site by a drainage

system, to the satisfaction of Council.

(Reason: To ensure compliance with the Building Code of Australia for adequate site drainage.)

14. All timber framing shall be comply with Australian Standards 1684, Timber Framing Code and

amendments thereto.

(Reason: To comply with the Building Code of Australia and AS 1684).


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15. The manufacturers details of the roof trusses are to be submitted to Council prior to the

commencement of this stage of Construction.

(Reason: To comply with the Building Code of Australia and AS 1684.)

16. Ant capping shall be provided to all piers, stumps, post and all foundations walls. Continuous

ant capping shall be soldered, brazed or mechanically joined in accordance with AS 3660.1 Code of Practice for Physical Barriers Used in the Protection of Buildings Against Subterranean termites.

(Reason: To comply with the Building Code of Australia and AS 3660.1)

17. The floor surface of all wet areas shall be properly graded and drained and the junctions of the

floor with the walls shall be treated to prevent the penetration of moisture into the walls. Where WC’s are located in separate rooms, this requirement also applies to that room.

(Reason: To meet the requirements of the Building Code of Australia.)

18. Stormwater discharge from downpipes or overflows from rainwater tanks to be discharged

onto a harden pad and directed away from the building footings. Stormwater discharge is not to create a nuisance to adjoining neighbours.

(Reason: To comply with the Building Code of Australia.)

19. There shall be a minimum 400 mm clearance in all subfloor areas between the finished ground

level and any timber structural components (e.g. bearers and joist).

(Reason: To comply with the Building Code of Australia and AS 1684).

20. It is recommended that an early approach be made to a telecommunications supplier to

ensure ease of wiring.

(Reason: To ensure that telephone services can be installed at an early stage.)

21. An automatic fire detection and alarm system is to be installed in the dwelling in accordance

with the requirements of Part 3.7.2 of the Building Code of Australia Vol 1A. Smoke alarms are to be connected to the consumer mains power where consumer mains power is supplied to the building and be located on or near the ceiling in any storey containing bedrooms and the remainder of the dwelling and where the bedrooms are served by a hallway, in that hallway and any other storey not containing bedrooms.

(Reason: To comply with the Building Code of Australia.)

22. The applicant is advised that the wind classification for this site is N1(W28N). You are required

to provide Council with a bracing and tie down plan prior to any work commencing. NB. Tie down rods or bard may be required to be inserted at footings stage.

(Reason: To comply with Australian Standard 1684.2 – 1999 Residential timber-framed construction).

23. The applicant is advised to contact Council to verify the location of any sewer or drainage lines

prior to any work commencing.

(Reason: To ensure that drainage and sewer lines are not damaged during construction.


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24. The vehicular crossing to the kerb and guttering and access to the allotment is to be constructed in accordance with the requirements of Council’s Engineer. The applicant is required to contact Councils engineers prior to any work commencing.

(Reason: To ensure design and installation is adequate for vehicular and pedestrian traffic).

25. A section “J” report under the provisions of the Building Code of Australia shall be submitted to

Council prior to commencement of works.

(Reason: To ensure energy efficiency of the building complies with the requirements of section J of the Building Code of Australia).

26. That all asbestos material is removed from the site and disposed of in a suitable manner.

Council’s Environmental Services Department should be contacted for disposal of the material at Council’s waste depot.

(Reason: To ensure that all hazardous materials are safely removed from the site and disposed of to a licensed waste depot facility).

27. All allotments are to be consolidated into one allotment prior to completion of the building.

(Reason: To ensure that the proposed development complies with the requirements of the Building Code of Australia and in particular distances of construction from fire source features).

28. That the dividing wall between the class 4 portion of the building and the remaining structure

has an FRL of 60/60/60.

(Reason: To ensure compliance with the Building Code of Australia).

29. That the building be provided with a Hose Reel system in accordance with Section E 1.4 of the

Building Code of Australia, and in particular section (g) relating to alternate sources of water and pressure devices.


30. Portable Fire Extinguishers are to be installed in accordance with the provisions of E 1.6 of the

Building Code of Australia.


31. Emergency lighting shall be provided in accordance with Clause E 4.2 of the Building Code of

Australia .


32. Exit and directional signs must be installed as per Clauses E 4.5 & E 4.6 of the Building Code

of Australia..


33. The Sliding Glass Exit door to Class 4 portion of the building shall be repositioned so as to not

open directly onto a flight of stairs.



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SECTION 11. FINANCE MANAGER’S REPORT

11.1 INVESTMENTS

Schedule of Investments - December 2011

DATE TIME

PERIOD INTEREST

RATE DUE

DATE TOTAL ($)

Deposits at Call

Westpac 4.55% $1,055,000

Australian Corporate Mortgage Backed Securities (Face Value)

Castlereagh Trust 90 Points over 3mth BBSW 6.05% 21-Jun-13 $1,500,000.00

Capital Value 31st October, 2011 $ 846,285

Total Investments as at 31st December 2011

11 am Call Account $1,055,000

Mortgage Backed Security $ 846,285

$1,901,285

At Call refers to funds held at a financial institution that can be recalled within 24 hours.

The Mortgage Backed Security is a longer term investment with a floating interest rate on the Notes.

The rate is adjusted every 3 months. Council classifies this facility as 'available for sale' which

requires measurement at fair value at the end of the Period.

Commercial Bills and Term Deposits are short term investments issued by a bank with a promise to

pay a specified amount on settlement (being the face value plus interest).

RECOMMENDATION

That the Schedule of Investments Report for December 2011 be received and adopted.

11.2 RATES COLLECTION STATEMENT ATTACHMENT 9 The rates collection statement for the month of October is shown at Attachment 9 for information.

RECOMMENDATION

That the Rates Collection Report for December 2011 be received and adopted.


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11.3 OUTSTANDING DEBT PAID In mid-2010 an arrangement was entered into with former employee Greg Stephens to pay council $10,000 over 20 months. This debt was fully paid out in November 2011 after the matter was referred to debt collection.

RECOMMENDATION

That the item be received and noted.

11.4.1 FUNDING AGREEMENTS WITH DEPARTMENT OF TRANSPORT RE COMMUNITY ACCESS BUS SERVICES

In June 2011 Council entered a six month funding contract to 6th January 2012 to cover the costs of the service contracts we entered with the existing Health Bus Operators from 8th July 2011. Department of Transport has requested Council exercise clause 2(b) in its contracts with the existing Health Bus Operators and extend the contracts again to 30th June 2012. Funding will be sufficient to cover all CDSC community access bus costs while bus ticket sales are retained as an Agency Fee for the Transaction Centres. RECOMMENDATIONS

1. That council sign the funding agreement with the Director-General of the Department of Transport to accept funding for the Wilcannia to Broken Hill Community Access Bus Service for the period 7th January 2012 to 30th June 2012.

2.That council sign the funding agreement with the Director-General of the Department of Transport to accept funding for the Menindee to Broken Hill Community Access Bus Service for the period 7th January 2012 to 30th June 2012 and affix the common seal to all appropriate documents.

11.4.2 SERVICE CONTRACT WITH BUS OPERATORS UNDER THE COMMUNITY ACCESS HEALTH RELATED TRANSPORT PROGRAM Central Darling Shire Council has verbally agreed with the existing bus operators to enter new contracts than extend the Wilcannia to Broken Hill and Menindee to Broken Hill services through to 30th June 2012. At the time of writing this report, contracts mailed to the operators for signing have yet to be returned.


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RECOMMENDATIONS

1. That council sign the service contract to 30th June 2012 with Aaron Burzoni for the Wilcannia-Broken Hill community access health related bus service and affix the common seal to all appropriate documents.

2.That council sign the service contract to 30th June 2012 with Buses R Us Pty Ltd for the Menindee-Broken Hill community access health related bus service and affix the common seal to all appropriate documents.


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SECTION 12. CORRESPONDENCE

RECOMMENDATION

That the Correspondence for Council be received and noted.

12.1 MEDIA RELEASES

Date Sender Contents

7/11/2011 Member for Murray-Darling Funding Boost to South West Music Inc Conservatorium

8/11/2011 Member for Murray-Darling Deniliqiun Business Playing its Part in Green Energy

9/11/2011 Member for Murray-Darling Stories from Across the Basin Flow to a New Generation

10/11/2011 Local Government and Shires Associations of NSW

Council call on NSW Government to review EPA Board Membership

11/11/2011 Member for Murray-Darling Night Work on the Cobb Highway at Moama


Councils Appalled that RFS Allocation Advice Wrong Again

14/11/2011 Member for Murray-Darling Workshops to Strengthen Local Liquor Accords

16/11/2011 Member for Murray-Darling Williams Welcomes Announcement that Electricity Bills Will Show Cost of Labors Carbon Tax

18/11/2011 Member for Murray-Darling Many Wins for Murray-Darling at the 2011 NSW Tourism Awards

18/11/2011 Member for Murray-Darling A Pre-Christmas Spruce up for Swan Hill and Kyalite Bridges


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18/11/2011 Western Division Councils of NSW National Parks Burden on Western NSW

24/11/2011 Member for Murray-Darling Murray-Darling Basin Plan must deliver for the Murray-Darling Electorate

25/11/2011 Member for Murray-Darling $20,000 Provided to Ngangana to fund Bush Tucker Food Initiative in Western NSW

25/11/2011 Member for Murray-Darling Murray-Darling basin Plan needs to Deliver for the Murray-Darling Basin Communities


Local Government Excellence in Environment Awards Biggest Year Yet

29/11/2011 Member for Murray-Darling Murray-Darling Groups urged to apply for New Funding for Long-Term Projects

29/11/2011 Member for Murray-Darling Boost for Remote Students Accomodation

5/12/2011 Member for Murray-Darling Delays Expected on Swan Hill Bridge

12.2 CIRCULARS/NEWSLETTERS

Sender Date Contents

NSW Government 11/11/2011 Swimming Pool Safety Campaign 2011

Department of Premier & Cabinet Division of Local Government

11/11/2011 Review of the Model Code of Conduct- Worskshop in Ballina 29 November 2011

Local Government Association of NSW and the Shires Association of NSW

11/11/2011 Local Government Weekly 44/11



Department of Premier & Cabinet 25/11/2011 Council Procurement and Contract Management Practices – Contracts for


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Division of Local Government Consultancy and Professional Services




28/11/2011 NSW 2021- A Plan to make NSW Number One


28/11/2011 Dual Roles: Councillors as Members of parliament in NSW-Request for Submission on Discussion Paper




3/12/2011 Release of the Draft Destination 2036 Action Plan

Department of Premier & Cabinet Divison of Local Government

5/12/2011 Developing A Council community Events Policy – A Toolkit for NSW Councils

Department of Premier & Cabinet Divison of Local Government

5/12/2011 Updated Guideline on the Exercise of Functions Under the Companion Animals Act 1998

SECTION 13. THE RECEPTION OF REPORTS FROM COMMITTEES

RECOMMENDATION

That the White Cliffs Hall Committee Annual General Meeting Minutes dated 5th November 2011 be received and noted.

RECOMMENDATION

That the White Cliffs Hall Committee Ordinary Meeting Minutes dated 5th November 2011 be received and noted.


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RECOMMENDATION

That the White Cliffs Community Association Annual General Meeting minutes dated 7th November 2011 be received and noted.

RECOMMENDATION

That the White Cliffs Swimming Pool Committee Annual General Meeting minutes dated 8th November 2011 be received and noted.


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SECTION 14. DELEGATE’S REPORTS

RECOMMENDATION

That the Delegate’s reports be received and noted.


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SECTION 15. QUESTIONS WITH NOTICE

RECOMMENDATION

That the Councillors Questions with Notice be received and noted.

15.1 CR BROWN

1. White Cliffs Solar Power

Will Council support an investigation and follow-up on proposals for the transfer of ownership of the White Cliffs Solar Power Station from Essential Energy/Country Energy to Community Ownership?

The answer to this question can only come by way of Council resolution, following either written notice of motion from a Councillor, or arising from a report written by a Council officer. At its September meeting, Council made the following decision:

“41-9-11 resolved

That the Solar Power Station – White Cliffs report be received and noted, and further;

That Council respond to Essential Energy indicating that there is a local Group in White Cliffs interested in pursuing future management of the site for tourism purposes.”

This can be supplemented by a future decision indicating Council’s support for the above proposal.

2. Possible restructure of CDSC

The minutes of the meeting of the Western Shires Mid-Term Conference as circulated in November refer to Minister Humphries and the restructuring proposal put to Central Darling Shire Council. In particular the comment; “ Mayor Longfellow said the Minister had only spoken to the Central Darling Mayor at that time and when the idea was put to the whole of council it had been rejected.”

Will the Mayor confirm that this is an accurate representation of his comments?

I refer to the previous correspondence forwarded to Clr Brown which indicated that maybe the paragraph to which he is referring could have been taken out of context.

On reflection the statement attributed to myself is appropriate as at the time NO discussion with Councillors regarding the proposal to redistribute/realign the CDSC and assume the structure aligned to the Unincorporated Area was discussed with Council as a whole. The above is in fact reference to the announcement made by the Hon Kevin Humphries at the 2036 summit held in Dubbo concerning the proposed future of the Council as he foresaw.


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The minutes also state that a resolution was passed which read:

“Write to the Minister for Western Division Kevin Humphries and point out that in future he should make sure he is consulting with all Council Members and the community before making any announcement about changes to Councils.”

This appears to be based on the inaccurate statements previously noted.

What is being done to clarify with the Minister that the Central Darling Shire Councillors have not endorsed this action?

Discussions have been held with the Division of Local Government concerning the way forward.

At no time have we as a Council indicated that we would not co-operate with the Division to enhance the delivery of service to our ratepayers.

I anticipate future dialogue with the Division for the future enhancement of services that will give a better delivery of services to all. Determination to the “Status Quo” as voted by the majority of Councillors is reference to the retention of the existing boundaries, as is.

15.2 CR REID

1. Where is the former GM’s Car?

The former General Manager’s car is garaged at the current General Manager’s house, pending its sale. Please refer to plant replacement report in this agenda.

2. When did Council decide to advertise Expressions of interest for the Garbage removal in Wilcannia, Menindee and Ivanhoe?

The General Manager decided to advertise expressions of interest for household garbage collection services in early November after discussions with the Manager Technical and Engineering Services. The decision was made following repeated breakdowns of the existing garbage trucks in recent months, which has severely impacted on the provision of this service and also because of the fact that Council’s extremely old fleet of garbage trucks is in urgent need of replacement. The replacement of the fleet is likely to come at a substantial cost, therefore it was felt that the current situation warranted testing of the market to see if alternative service providers existed and whether efficiency gains could be made.

The decision was made in accordance with clause 6.1.2(a) of the General Manager’s contract, which states that the General Manager is responsible for the efficient and effective operation of Council’s organisation, as well as clause 6.1.2(b), implementing, without undue delay, the decisions of Council. It is also in accordance with Strategy 4 of the financial strategies adopted by Council in July 2011, which is “Stringently reviewing operating expenditure and improving efficiency.”


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Should suitable expressions of interest be received, a report will be prepared for Council, which will allow Council to make a decision about the future provision of this service.


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SECTION 16. URGENT BUSINESS


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SECTION 17. CONFIDENTIAL MEETING CLOSED COUNCIL

Confidential Reports (Section 10A (2) of the Local Government Act 1993)

Where it is proposed top close part of the Meeting, the Chairperson will allow members of the public to make representation to or at the meeting, before any part of the meeting is closed to the public, as to whether or not that part of the meeting should be closed to the public. The Chairperson will check with the General Manager whether any written public submissions or representations have been received as to whether or not that part of the meeting should be closed to the public.

The grounds on which part of the Council meeting may be closed to public are listed in Section 10A(2) of the Local Government Act 1993 and are as follows:

(a) personnel matters concerning particular individuals other than Councillors,

(b) the personal hardship of any resident or ratepayer,

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business,

(d) commercial information of a confidential nature that would , if disclosed:

(i) prejudice the commercial position of the person who supplied it, or + (ii) confer a commercial advantage on a competitor of the Council, or (iii) reveal a trade secret. (e) information that would, if disclosed, prejudice the maintenance of law,

(f) matters affecting the security of the Council, Councillors, Council staff or Council property,

(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

(h) during the receipt of information or discussion of information concerning the nature and location of a place or an item of Aboriginal significance on community land.

Section 10A(3) of the Act provides that if a meeting is closed during discussion of a motion to close another part of the meeting to the public (as referred to in section 10A(3) of the Act), the consideration of the motion must not include any consideration of the matter or information to be discussed in that other part of the meeting (other than consideration of whether the matter concerned is matter referred to in section 10A(2) of the Act).

Section 10B(1) of the Act provides that a meeting is not to remain closed to the public during the receipt of information or the discussion of matter referred to in section 10A(2):


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(a) except for so much of the discussion as is necessary to preserve the relevant confidentiality, privilege or security, and

(b) if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret – unless the Council or committee concerned is satisfied that discussion of the matter in a open meeting would, on balance, be contrary to the public interest.

For the purpose of determining whether the discussion of a matter in an open meeting would be contrary to the public interest section 10B(4) of the Act states it is irrelevant that:

(a) a person may interpret or misunderstand the discussion, or

(b) the discussion of the matter may:

(i) cause embarrassment to the Council or committee concerned, or to Councillors or to employees of the Council, or

(ii) cause a loss of confidence in the Council or committee.

Resolutions passed in Closed Council

It is a requirement of Clause 253 of the Local Government (General) Regulation 2005 that any resolution passed in Closed Council, or Committee be made public as soon as practicable after the meeting has ended. At the end of Closed Council or Committee meeting, the Chairperson will provide a summary of those resolutions passed in Closed Council or Committee.


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SECTION 18. DATE AND VENUE FOR NEXT MEETING

The next meeting of Council will be held on the 20th December 2011 in Wilcannia commencing at 9:00am.

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