ship shore safety checklist

RR

A R

R

R

R

R

R

R

14. The terminals unused cargo andbunker connections are properlysecured with blank flanges fullybolted.

13. The ships unused cargo and bunkerconnections are properly securedwith blank flanges fully bolted.

12. Shore spill containment and sumpsare correctly managed.

11. Temporarily removed scupper plugswill be constantly monitored.

10. Scuppers and save-alls on board areeffectively plugged and drip traysare in position and empty.

9. The cargo transfer system issufficiently isolated and drained toallow safe removal of blank flangesprior to connection.

8. The terminals cargo and bunkerhoses or arms are in good condition,properly rigged and appropriate forthe service intended.

7. The ships cargo and bunker hoses,pipelines and manifolds are in goodcondition, properly rigged andappropriate for the service intended.

6. The terminals fire-fightingequipment is positioned and readyfor immediate use.

5. The ships fire hoses and fire-fightingequipment are positioned and readyfor immediate use.

4. Emergency towing-off pennants arecorrectly rigged and positioned.

System:

Backup System:

3. The agreed ship/shorecommunication system is operative.

2. The ship is securely moored.

1. There is safe access between theship and shore.

Bulk Liquid General Ship Terminal Code Remarks

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INTERNATIONAL SAFETY GUIDE FOR OIL TANKERS AND TERMINALS

ICS/OCIMF 2006

26.3.3 The Ship/Shore Safety Check-List

Ships Name

Berth

Date of Arrival

Port

Time of Arrival

Part A Bulk Liquid General Physical Checks

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R

Location:18. The ships emergency fire control

plans are located externally.

17. All external doors, ports andwindows in the accommodation,stores and machinery spaces areclosed. Engine room vents may beopen.

16. Sea and overboard discharge valves,when not in use, are closed andvisibly secured.

15. All cargo, ballast and bunker tanklids are closed.


R

P R20. All cargo tank atmospheres are atpositive pressure with oxygencontent of 8% or less by volume.

19. Fixed IGS pressure and oxygencontent recorders are working.

Inert Gas System Ship Terminal Code Remarks

If the ship is fitted, or is required to be fitted, with an inert gas system (IGS), the followingpoints should be physically checked:

P R

R

R

A R

A

P R26. Material Safety Data Sheets (MSDS)for the cargo transfer have beenexchanged where requested.

25. The emergency signal and shutdownprocedure to be used by the shipand shore have been explained andunderstood.

24. The procedures for cargo, bunkerand ballast handling have beenagreed.

23. There are sufficient personnel onboard and ashore to deal with anemergency.

22. There is an effective deck watch inattendance on board and adequatesupervision of operations on theship and in the terminal.

21. The ship is ready to move under itsown power.


Part B Bulk Liquid General Verbal Verification

A R

R

A R

A R

A R

P R

A R

A R

A R

44. Window type air conditioning unitsare disconnected.

43. Electric cables to portable electricalequipment within the hazardousarea are disconnected from power.

42. The ships main radio transmitteraerials are earthed and radars areswitched off.

41. Portable VHF/UHF transceivers areof an approved type.

40. Fixed VHF/UHF transceivers andAIS equipment are on the correctpower mode or switched off.

39. Hand torches (flashlights) are of anapproved type.

38. Ship/shore telephones, mobilephones and pager requirements arebeing observed.

37. Naked light regulations are beingobserved.

Nominated smoking rooms:36. Smoking rooms have been identifiedand smoking requirements are beingobserved.

35. Shore lines are fitted with anon-return valve, or procedures toavoid back filling have been discussed.

34. Adequate electrical insulating meansare in place in the ship/shoreconnection.

33. Independent high level alarms, iffitted, are operational and have beentested.

32. Where a vapour return line isconnected, operating parametershave been agreed.

31. The operation of the P/V system hasbeen verified.

30. The requirements for closedoperations have been agreed.

Method:29. The agreed tank venting system willbe used.

28. An International Shore FireConnection has been provided.

H2S Content:

Benzene Content:

27. The hazards associated with toxicsubstances in the cargo beinghandled have been identified andunderstood.


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PR

R

R

R

56. All personnel in charge of cargooperations are aware that, in thecase of failure of the inert gas plant,discharge operations should ceaseand the terminal be advised.

55. All the individual tank IG valves (iffitted) are correctly set and locked.

54. The fixed and portable oxygenanalysers have been calibrated andare working properly.

53. Liquid levels in pressure/vacuumbreakers are correct.

52. Deck seals, or equivalent, are ingood working order.

51. The IGS is fully operational and ingood working order.

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Inert Gas System Ship Terminal Code Remarks

If the ship is fitted, or is required to be fitted, with an inert gas system (IGS) the followingstatements should be addressed:

R

A

A

A P50. Where appropriate, procedures havebeen agreed for receiving nitrogensupplied from shore, either forinerting or purging ships tanks, orfor line clearing into the ship.

49. Security protocols have been agreedbetween the Ship Security Officerand the Port Facility Security Officer,if appropriate.

Stop cargo at:

Disconnect at:

Unberth at:

48. The maximum wind and swellcriteria for operations have beenagreed.

47. There is provision for an emergencyescape.

46. Measures have been taken toensure sufficient mechanicalventilation in the pumproom.

45. Positive pressure is beingmaintained inside theaccommodation, and air conditioningintakes, which may permit the entryof cargo vapours, are closed.

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ICS/OCIMF 2006

P

A

6. Cargo system gauges and alarmsare correctly set and in good order.

5. The cargo handling rate iscompatible with the automaticshutdown system, if in use.

4. Countermeasures against accidentalpersonal contact with the cargohave been agreed.

3. Sufficient protective clothing andequipment (including self-containedbreathing apparatus) is ready forimmediate use and is suitable forthe product being handled.

2. A manufacturers inhibitioncertificate, where applicable, hasbeen provided.

1. Material Safety Data Sheets areavailable giving the necessary datafor the safe handling of the cargo.

R58. The COW check-lists for use before,during and after COW, as containedin the approved COW manual, areavailable and being used.

57. The Pre-Arrival COW check-list, ascontained in the approved COWmanual, has been satisfactorilycompleted.

If the ship is fitted with a Crude Oil Washing (COW) system, and intends to crude oil wash,the following statements should be addressed:

Yes/No* Yes/No*

Yes/No* Yes/No*61. Permission has been granted for gasfreeing operations.

60. If yes, the procedures andapprovals for tank cleaning havebeen agreed.

59. Tank cleaning operations areplanned during the ships stayalongside the shore installation.

Tank Cleaning Ship Terminal Code Remarks

If the ship is planning to tank clean alongside, the following statements should be addressed:

* Delete Yes or No as appropriate

Bulk Liquid Chemicals Ship Terminal Code Remarks

Part C Bulk Liquid Chemicals Verbal Verification

Crude Oil Washing Ship Terminal Code Remarks

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P

A P11. Where appropriate, procedures havebeen agreed for receiving nitrogensupplied from shore, either forinerting or purging ships tanks, orfor line clearing into the ship.

10. Cargo handling is being performedwith the permanent installed pipelinesystem.

9. Transfer hoses are of suitablematerial, resistant to the action ofthe products being handled.

8. Information on fire-fighting mediaand procedures has beenexchanged.

7. Portable vapour detectioninstruments are readily available forthe products being handled.


P

A

8. Re-liquefaction or boil-off controlequipment is in good order.

7. The required cargo pumps andcompressors are in good order, andthe maximum working pressureshave been agreed between ship andshore.

6. All remote control valves are inworking order.

5. Hold and inter-barrier spaces areproperly inerted or filled with dry air,as required.

4. There is sufficient suitable protectiveequipment (including self-containedbreathing apparatus) and protectiveclothing ready for immediate use.

3. The water spray system is ready forimmediate use.

2. A manufacturers inhibitioncertificate, where applicable, hasbeen provided.

1. Material Safety Data Sheets areavailable giving the necessary datafor the safe handling of the cargo.

Bulk Liquefied Gases Ship Terminal Code Remarks

Part D Bulk Liquefied Gases Verbal Verification

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ICS/OCIMF 2006


A

A

16. Cargo tank relief valves are setcorrectly and actual relief valvesettings are clearly and visiblydisplayed. (Record settings below.)

15. The compressor room is properlyventilated, the electrical motor roomis properly pressurised and thealarm system is working.

14. Cargo tanks are protected againstinadvertent overfilling at all timeswhile any cargo operations are inprogress.

13. Information has been exchangedbetween ship and shore on themaximum/minimum temperatures/pressures of the cargo to behandled.

Ship:

Shore:

12. Ship and shore have informed eachother of the closing rate of ESDvalves, automatic valves or similardevices.

11. Emergency shutdown systems havebeen tested and are workingproperly.

10. Cargo system gauges and alarmsare correctly set and in good order.

9. The gas detection equipment hasbeen properly set for the cargo, iscalibrated, has been tested andinspected and is in good order.

Tank No 1 Tank No 5 Tank No 8



Tank No 4

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DECLARATION

We, the undersigned, have checked the above items in Parts A and B, and where appropriatePart C or D, in accordance with the instructions, and have satisfied ourselves that the entries wehave made are correct to the best of our knowledge.

We have also made arrangements to carry out repetitive checks as necessary and agreed thatthose items with code R in the Check-List should be re-checked at intervals not exceeding_____ hours.

If to our knowledge the status of any item changes, we will immediately inform the other party.

For Ship

Name

Rank

Signature

Date

Time

For Shore

Name

Position or Title

Signature

Date

Time

Record of repetitive checks:

Date:

Time:

Initials for Ship:

Initials for Shore:

26.3.4 Example Safety Letter

Company

Terminal

Date

The Master SS/MV

Port

Dear Sir,

Responsibility for the safe conduct of operations while your ship is at this terminal rests jointlywith you, as Master of the ship, and with the responsible Terminal Representative. We wish,therefore, before operations start, to seek your full co-operation and understanding on the safetyrequirements set out in the Ship/Shore Safety Check-List, which are based on safe practices thatare widely accepted by the oil and tanker industries.

We expect you, and all under your command, to adhere strictly to these requirements throughoutyour ships stay alongside this terminal and we, for our part, will ensure that our personnel dolikewise, and co-operate fully with you in the mutual interest of safe and efficient operations.

Before the start of operations, and from time to time thereafter, for our mutual safety, a memberof the terminal staff, where appropriate together with a Responsible Officer, will make a routineinspection of your ship to ensure that elements addressed within the scope of the Ship/ShoreSafety Check-List are being managed in an acceptable manner. Where corrective action isneeded, we will not agree to operations commencing or, should they have been started, we willrequire them to be stopped.

Similarly, if you consider that safety is being endangered by any action on the part of our staff orby any equipment under our control, you should demand immediate cessation of operations.

There can be no compromise with safety.

Please acknowledge receipt of this letter by countersigning and returning the attached copy.

SignedTerminal Representative

Terminal Representative on duty is:

Position or Title:

Contact Details:

SignedMaster

SS/MV

Date/Time

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ship shore safety checklist

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