Josephine County Sheriff OfficeBudget Projections

FY 2014-2015

Life (& Personal Safety)

Liberties

Property

ORS 206.010 General duties of sheriff. The sheriff is the chief executive officer and conservator of the peace of the county. In the execution of the office of sheriff, it is the sheriff’s duty to:o Arrest and commit to prison all persons who break the peace, or attempt to

break it, and all persons guilty of public offenses. (Patrol / Jail / supporting staff (*including comms / records, etc.)

o Defend the county against those who, by riot or otherwise, endanger the public peace or safety. (Patrol / Jail / Supporting staff)

o Execute the process and orders of the courts of justice or of judicial officers, when delivered to the sheriff for that purpose, according to law. (Civil /Patrol & supporting staff)

o Execute all warrants delivered to the sheriff for that purpose by other public officers, according to law. (Civil / Patrol / supporting staff)

o Attend, upon call, the Supreme Court, Court of Appeals, Oregon Tax Court, circuit court, justice court or county court held within the county, and to obey its lawful orders or directions. (Civil / Patrol / Court security / supporting staff)

o ORS 206.020: The sheriff must keep records of fees and their disposition. (Civil / Records / Evidence / Admin.)

o ORS 206.030, 040: The sheriff must serve papers, execute process, and make return thereon. (Civil / Patrol / Records)

o ORS 169.030 & 169.030(2): o The county must have a local correctional facility.o This obligation may be satisfied by leasing a facility, or space in another facility.

(Jail)

o ORS 169.076(1): Provide sufficient staff to perform all audio and visual functions involving security, control, custody and supervision of all confined detainees and prisoners, with personal inspection at least once each hour…(Jail & Support functions)

o ORS 169.220: The county must pay for the care of county prisoners. (Jail & Support functions)

o ORS 169.320:o The Sheriff has custody and control of prisoners in the facility.

(Jail / Comms / Records / Admin)

o ORS 419B.020(1) & 430.743(2)o The Sheriff shall investigate or assist in the investigation of reports of child abuse.

(Investigations / Patrol)

o ORS 401.560 & 401.573:o The Sheriff is responsible for search and rescue activities within the county, and shall

adopt a search and rescue plan. (all support staff – as needed)

ORS 1.180 (Court security board) ORS 10.125 (Jury security) ORS 10.235 & ORCP 57B (Jurors) ORS Chapter 18 (Property/Civil) ORCP 55D (accept subpoenas) ORCP 84&85 (Provisional Process) ORS 21.410 (Serve & Collect various fees) ORS 22.030 (deposits & Bonds) ORS 24.190 (LEDS restraining orders) ORS Chapter 34 (Habeas Corpus) ORS 87.306 (Foreclosures) ORS 87.326 (Receiver property in lien) ORS 90.440 (Tenant removal) ORS 98.179 (Sale property) ORS 107.700 to 735 (Family abuse) ORS Chapter 124 (Abuse prevention LEDS) ORS 131.415 (Transport change of venue) ORS 131.594 (Forfeited property disposition) ORS 133.455 (Receipts for property) ORS 133.460 to 495 (Stolen animals) ORS 133.515 (Interpreters to disabled) ORS 135.215 (Detain defendants) ORS 135.767 (transport inmates) ORS 135.770 (cannot release 135.767 inmates) ORS 136.585 (IGA agreements) ORS 136.603 (transport witness out of state) ORS 136.611 (custody of material witness) ORS 137.076 (Bio samples) ORS 137.124 (Felon 12 month or less) ORS 137.320 (transport defendant to DOC) ORS 137.463 (transport death sentence to DOC)

ORS 146.121 (dispose unclaimed body) ORS 146.145 (select jurors for inquest) ORS 156.450 (hold individual for J.C.) ORS 163.741 (LEDS stalking orders) ORS 166.274 (Relief prohibition /firearm) ORS 166.279 (Forfeiture deadly weapons) ORS 166.291 ( CCW issuance) ORS 166.292 ( CCW procedures) ORS 166.293 ( CCW denial of license) ORS 166.295 (CCW renewal) ORS 166.297 (CCW annual report) ORS 167.162 (hold/seize gambling device) ORS Chapter 169 (Jail) ORS 179.655 (levy assets warrants DHS or DOC) ORS 181.585 to 606 (Sex offender) ORS 181.610 to 712 (Training) ORS 181.781 to 796 (Use of Force) ORS 184.644 (property issues) ORS Chapter 206 (19 stats gen & spec duties) ORS 275.110 to 200 (Sales of County property) ORS 206.355 (Uniforms) ORS 314.430 (levy assets by Revenue Dept.) ORS 319.182 (levy assets issued by DTD –fuel) ORS 320.080 (levy assets amusement device) ORS 320.130 (enforce 320.005-150) ORS 323.240 (execute warrant illegal cigarettes) ORS 323.390 levy assets for Revenue unpaid cig tax) ORS 323.610 (levy assets unpaid tobacco prod. Tax) ORS 324.190 (levy assets unpaid oil/gas tax) ORS 327.470 (notification to common school fund) ORS 401.560 (Search & Rescue)

ORS 401.573 (adopt SAR plans/procedures) ORS 401.720 (911 participation) ORS 404.110 (SAR responsibilities)) ORS 404.115 (SAR area restrictions) ORS 404.120 (SAR annual review) ORS 404.125 SAR critique & OEM req.) ORS 419B.020(1) (Child Abuse) ORS 430.734(2) (Restraining Orders) ORS 419B.845 (Restraining Orders) ORS 421.215 (out of state inmates) ORS 423.475 to 565 (DOC) ORS 426.190 (Mental health) ORS 433.355 (commitments of animals) ORS 608.400 (newspaper notification)

Public

Sheriff

Under Sheriff

OperationsCommander

Patrol26.5

Contracts3

Reserves &Volunteers

Detectives5

Clerk1

Cold Case Investigators

Evidence1.5

Civil2

Deputies1.5

Bus. Mgr.

Admin. Asst.Analyst

2Dispatch

Supervisor

Dispatchers6

Records6

Emg Svc. Mgr.

Assistant1

Volunteers

JailCommander

Correction Deputies

27

Court Security1.5

Control/Booking6 Techs

Volunteers

Analyst1

Admin. Asst.

Employees:Certified: 67Civilian: 31

Total: 98

Organization Chart2011-12

$12 million budget

Public

Sheriff

Captain1 FTE

PatrolDivision

Patrol1 Sgt / 1 Deputy

Contracts3 FTE

Dispatch/Records2 FTE

Evidence Tech1 FTE

VolunteersReserves

EmergencyServices

1 Deputy

VolunteersReserves

JailDivision

Correctional 15.7 Certified

Court Security2 Deputies

Control/BookingTechs 5

VolunteersReserves

Senior Admin Supervisor

1 FTE.

Civil2.55 FTEs

Compliance techBudget Spl

1 FTE

Employees:Certified: 25.7Civilian: 12.55

Total: 38.25

Organization Chart2014-15

$5.7 million budget

Community & personal safety: critical due to lack of personnel to respond to calls for service

Officer safety concerns Area is a magnet for criminals All crimes: increase Citizens taking matters into their own hands: increases Employee apathy: increases Employee morale: decreases Loss of trained employees: increases

1,642 sq. miles Population 85,000 est.

Sheriff Office overall reduced by 65% in 2012.

National avg. of deputy per 1,000 population = 2.00 Western States Avg. per 1,000 = 1.80 2014-15 Josephine County avg. per 1,000 = .0023

(or 2/85,000)

0

20

40

60

80

100

120

'90 '91 '92 '93 '94 '95 '96 '97 '98 '99 '00 '01 '02 '03 '04 '05 '06 '07 '08 09 10 11 12 13

Would you work for an employer with this history ?

1 year Levy

Schools, City, Fire &OtherCounty Govt.

Jail Bond (construction ofbldg)

91.7%

1.8%6.4%

8.2% Pays for all County Services = (.58¢ per/1000)(Includes Jail Bond)

Total taxes collected:$ 58.65 Million

Sheriff Resources $ 1,987,500GF/Fed O&C Resources $ 3,735,200

Total: $ 5,722,700 million

$1,987,500Revenue we

provide$3,735,200General fund

Projected revenue: • Bed rentals for Feds/State• Title III monies• Commissary/ Forfeitures• Contracts/Grants & Fees$ 1.9 Million estimated revenue

General Fund: (65.2 %) $3,735,200.00 S.O. generated revenue (34.7 %) $1,987,500.00Total Income: $5,722,700.00

Personnel Cost: $4,128,100.00Other Expenses (including Fleet, BOM,Supplies,etc.) $1,594,600.00Total Expenditures $5,722,700.00

Balanced

• Moved Office to Jail facility $ 80K• Changed to cold breakfast in Jail $ 50K• Changed meal menus $ 30K• Changed inmate health care provider $110K• Lawn care $ 20K• Pay to Stay program 2013 = $4,931.85 est. 2014 = $ 11K

• Federal bed rentals (increased to $100.00 per day)• HB4110: charge inmate insurance providers• Etc.

• Averaged 2% under budget since 2007• Monies, not spent, rolled into the General Fund for following year.

• Total 2007-2013 = $978,102.00 • extra revenue, early draw-down anticipating lay-offs, late collection, etc.

• We will continue looking for cost saving measures wherever feasible

$5.7 Million dollars

Empty62%

2014-15

Used38%

JAIL:

Total Capacity: 262

2014-15: 70 local bedsfor worst offenders & Measure 11s

30 Rental bedsParole/Probation & ICE & U.S. Marshals

4 Control Technicians

1 Booking Technicians

15.7 Certified Deputy’s/Corporal’s/Sergeant

12 hour shifts due to limited staff

2 FTE Correctional Deputies

5 days per week

Assisted by volunteers

5 courtrooms in two separate locations to service

Currently 2 FTEs / Requested increase by .5 = 2.5 1 Civil Process Server on the Road 1 Civil Support Staff

Requesting increase of a .55 FTE Support Staff

Note: high area of liability concern 1 FTE support staff anticipated retirement end of 2014. Need a well trained replacement.

Significant increase in mandatory Sheriff Forfeiture Sales. Each sale takes an enormous amount of ongoing follow up and time to adhere to posting guidelines, notices, etc. Forfeiture’s are taking the majority of the time for the 1 FTE currently working in Civil Office and other S.O. employees are trying to assist workload for other duties such as Civil Paper Service tracking, Concealed Handgun Licenses and Fingerprinting.

2014-2015Projected Budget

• 2 Patrol deputies• (1) 8-hour shift / 5 days (2-Dep)

• 2 Dispatch/Records FTEs• Respond to life-threatening calls,

when possible.• No proactive enforcement measures.• Calls prioritized

• Contracted Deputies: (no change)• 1 BLM Patrol• 1 Marine Patrol• 1 Cave Junction Patrol

PATROL

Currently 1.7 FTEs, requested budgeted amount increases to 2.0 FTE Request increasing .7 FTE to a 1.0 FTE level During 2013/14 budget year we lost the Lead

Dispatcher. The duties and assignments provided by this position have been spread out amongst other employees. This has caused a work load increase on the dispatch division’s remaining employees. The requested increase from .7 FTE to 1 FTE is to adjust to cover those duties.

2014-2015

• 2 Patrol deputies• (1) 8-hour shift / 5 days (2-Dep)

• 2 Dispatch/Records FTEs• (1) 8-hour shift / 5 days

• Respond to life-threatening calls.• No proactive enforcement measures.• Calls prioritized

• Contracted Deputies: (no change)• 1 BLM Patrol• 1 Marine Patrol• 1 Cave Junction Patrol

PATROL / DISPATCHWith additional requested Road Funds

Total Road Funds Request: $655,000

2014-2015Total Patrol / Dispatch WITH additional

Road Funds Requested

• 6 Patrol deputies• (2) 8-hour shift / 5 days (3-Dep per shift)

• 4 Dispatch/Records FTEs• (2) 8-hour shift / 5 days

• Respond to life-threatening calls.• Increased proactive enforcement measures• Calls prioritized, increased calls for

service and increased phone hours.

• Contracted Deputies: (no change)• 1 BLM Patrol• 1 Marine Patrol• 1 Cave Junction Patrol

1 FTE Evidence Technician – no change

Responsible for recording & maintaining property

Property returns

Agency Inventory

Support by volunteers

1 FTE Deputy assigned to SAR / Patrol

.65 FTE Search and Rescue

.35 FTE Patrol

UN-PAID supporting groups

Staff Sub-stations

Support Civil Division – assist with fingerprinting

Support Court Security

Support Jail

New PCI team

Enhance Reserve Program